Lesson 29: Building a Database
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Transcript of Lesson 29: Building a Database
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Lesson 29: Building a Database
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Learning Objectives
After studying this lesson, you will be able to:
Identify key database design techniques
Open an existing database
Create a database table using Design view
Create a form
Create a report
Create a table from an Excel worksheet
Create a new database using a template
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Planning a Database Design
Asking questions helps
identify objects What info do you want to
obtain from the database? What pieces of data do you
need for the info? What groups do the fields fit
into? How do the groups
interconnect? What is the most efficient way
to input data? What questions will the data
answer?
Reports
Fields
Tables
Foreign keys
Forms
Queries
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Opening a Database Same basic procedures used to open files in other
computer programs Enabling content to control security
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Saving a Database as a New File
File > Save As command in Access is different from
other applications
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Save an existing object as a new object Save an existing database
as a new database
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Opening Database Objects
Database objects are grouped by type on the
Navigation Pane
Procedures for opening database objects similar to
those used to open programs from the Desktop:
Double-click the object in the Navigation Pane
Right-click object in the Navigation Pane and choose
Open
Drag the object name from the Navigation Pane to the
work area of the Access window
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Working with Tabbed Objects Each open object in the database window is identified
by a tab
To switch among open objects, click a tab
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Creating Database Objects The Create tab of the Ribbon contains tools for
creating all database objects Tools on the Ribbon are grouped by object type Each object type has several different formats to
choose from
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Creating a Simple Form – Input
Forms are used to input data into database tables Forms obtain their field names and data from tables or
queries Simple forms contain all fields for the table or query
on which they are based
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Creating Simple Reports – Output
Processes data into meaningful information
Formats data for printing Contains all fields from the associated table
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Creating a Table Using Design View
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Importing Data from Excel Creates new tables from data stored in other
programs
External Data tab on the Ribbon contains Import tools
Most import procedures use Wizards
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Create a Database Using a Template In Access, database templates are ready-to-use
databases Each template contains a set of objects designed for a
specific purpose Storing contacts, tracking projects, etc.
Each object in the database created with a template can be customized to meet specific needs
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Finding and Selecting Templates
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Sample templates
Search for more templatesBusiness templates group downloaded from Microsoft
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Lesson 29: Building a Database