Lesson 1

Introduction of Databases

Using Microsoft Access

Overview

• What is database

• Steps to design a database

• Elements, menus, toolbar of MS Access

• Work with MS Access

What is database

• A collection of information• eg, lists of names, address, phone no for c

ontact• Each item of information in the list such as

name, phone no is called a field.• The collection of field information for one p

erson in the list is a record.• Field and record information is contained i

n a grid called a table.

Phone list of teaching staffs

Name Address Phone no subjects

Mr. Lau WT Flat 5603, block 10, City One, Sh

atin

26488222 Computer

Ms Cheung M W

Flat 5604, block 10, City One, Sh

atin

26488333 Computer

Physics

Mr. Mak C H Flat 5605, block 10, City One, Sh

atin

26484444 Mathamatics

Physics

Fields

Record

Database Storage and management

• Objects you create are stored in a single database file

• eg : stafflist.mdb

• A computer application that you use to create and maintain databases is database management system (DBMS)

Design a Database

1. Define purpose

2. Plan database objects

3. Create tables

4. Create queries

5. Create forms and reports

Assignment

• Design your own contact list• Which includes1. Class2. Name (may set as primary key)3. Class no4. Favourite subject5. Birthday6. Phone no

Tasks included

1. Open a database

2. Create fields in a table with different data types

3. Add records to the table using DATASHEET view

4. Create an AUTOFORM

5. Add records to the table using the Form

Short Quiz

1. What is the term describes all the data for one entity in a table?

• Record

• File

• Field

• Query

Short Quiz

2. What is the extension of a database file?

• Filename.acc

• Filename.mdb

• Filename.msdb

• Filename.dbms

Short Quiz

3. Which of the following should be the most suitable as a datatype of the field DateofBirth?

• text

• currency

• hyperlink

• Date/Time

Design your own contact list

Private key

Manage data base

•