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Leicestershire & Rutland Golf Union

The next Council Meeting

will be held on

Tuesday 6 January

at The Leicestershire G.C.

commencing at 19:00

AGENDA

1. County Golf Partnership Presentation

2. Apologies

3. Minutes of Council Meeting held on 21 October

4. Matters Arising from the Minutes

5. Minutes of Officers’ & Players’ Meeting held on 9 December

6. Captain’s Report

7. Honorary Secretary’s Report

8. Honorary Treasurer’s Report

9. Honorary Match Secretary’s Report

10. Juniors’ Organiser’s Report

11. Seniors’ Organiser’s Report

12. England Golf Report

13. Midland Golf Union Report

14. Anglian League Report

15. Handicaps Report

16. Greenkeeping Report

17. Course Assessment Report

18. Health & Safety / Welfare / Safeguarding Report

19. Annual Fixtures Meeting: still viable?

20. 5-Year Plan

21. Any Other Business

22. Date of next Meeting


Page 1

Minutes of Council Meeting

held on Tuesday 6 January 2015

at The Leicestershire G.C.

PRESENT:

Keith Tripp President Lingdale

Graham Webb President Elect Kirby Muxloe

David Dalby Honorary Treasurer Whetstone

Kevin Whitfield-Green Honorary Match Secretary

& Juniors’ Organiser Stapleford Park

Keith Elliott Seniors’ Organiser Kirby Muxloe

David Bentley Handicaps Advisor

& Welfare Officer Melton

Mowbray

Brian Tuttle Honorary Secretary Humberstone Heights

Roger T. Barker Immediate Past President Longcliffe

Gordon Upward Past President Lingdale

Michael Potter Past President Birstall

Eddie Hammond Past President Kirby Muxloe

Richard S. Barker Greens Liaison Officer Longcliffe

Andy Robinson Referee Whetstone

Jim Mackey Beedles Lake

Chris Palmer Kibworth

Mike Norris Willesley Park

Philip Askew Rothley Park

Peter Seddon Whetstone

Keith Jones Lutterworth

Peter Gemmell Lutterworth

Tom O’Shea Cosby

Frank Lock Humberstone Heights

Alan Taylor Humberstone Heights

Terry Ballard Lingdale

Barry Davies The Leicestershire

Ian Clarke Stapleford Park

Tony Beasley Hinckley

Chris Reilly Charnwood Forest

Tim Stephens The Luffenham Heath

Peggy Remington LRCGP By invitation


Page 2

APOLOGIES:

Bob Taylor Past President Glen Gorse

Prof. Robin Fraser Vice President The Leicestershire

Graham Fox Vice President Lingdale

Colin Chamberlain Vice President Glen Gorse

Jim Longstaff Captain Park Hill

Roger Titterton Referee Lingdale

David Brooks The Leicestershire

Terry Redmond Kilworth Springs

Jeremy Wilkinson Kilworth Springs


Page 3

Minute Action

1/2015 The President opened the Meeting at 19:00

2/2015 The President welcomed Peggy Remington, Club Development Officer of the

Leicestershire & Rutland County Golf Partnership

PR reported on activity and developments since her previous presentation

She was warmly thanked by the President and by the Meeting

3/2015 Apologies:

Were reported and recorded

4/2015 Minutes of Council Meeting held on 21 October 2014:

TB proposed, AR seconded, that they be accepted as a true record

This was agreed unanimously

5/2015 Matters Arising from the Minutes:

There were none

6/2015 Minutes of Officers’ & Players’ Meeting held on 9 December 2014:

There were no questions

7/2015 Captain’s Report:

There was no report

8/2015 Honorary Secretary’s Report:

BT referred to his written Report, distributed prior to the Meeting


9/2015 Honorary Treasurer’s Report:

DD referred to his written Report, distributed prior to the Meeting and to the Draft

Accounts and 2014/15 Budget distributed at the Meeting

There were 3 questions of clarification

He confirmed Shepshed Ford’s sponsorship, secured by KT

He reaffirmed arrangements for future clothing purchases

10/2015 Honorary Match Secretary’s Report:

K W-G referred to his written Report, distributed prior to the Meeting



Page 4

11/2015 Juniors’ Organiser’s Report:



12/2015 Seniors’ Organiser’s Report:

KE referred to his written Report, distributed prior to the Meeting


13/2015 England Golf Report:

See Honorary Secretary’s Report

KT pointed out that on 5 February there will be an EG Meeting at West Midlands

G.C., following up on the Strategic Plan

14/2015 Midland Golf Union Report:


15/2015 Anglian League Report:


16/2015 Handicaps Report:

DB referred to his written Report, distributed prior to the Meeting

He advised that EG intend to hold regional handicapping conferences

MN sought, and was given, clarification re. impending changes

KT sought, and was given, clarification re. the recent Membership Survey

17/2015 Greenkeeping Report:

RSB distributed Park Hill Training brochures


18/2015 Course Assessment Report:

RSB will be attending a Meeting of experienced and not-so-experienced Assessors at

Glen Gorse G.C. in April


19/2015 Health & Safety / Welfare / Safeguarding Report:


MN enquired, and was guided, as to what sort of matter should be reported


Page 5

20/2015 Annual Fixtures Meeting: Viable or Not?

K W-G related the drop-off in attendances over recent years

T O’S wondered whether electronic communication might be a viable alternative

K W-G responded by saying that this already happens, 2 years in advance

CR asked whether fixtures could be put on the website

K W-G committed to arranging this K W-G

MP commented on the difficulties caused by a lack of information available re. Open

Competitions

There were mixed views on whether the Birstall Meeting should be preserved,

with the majority feeling being that it should be continued, but in

a different format K W-G

21/2015 5-Year Plan:

GU expressed concern about the volume of content and the controversial nature of

some of it. He proposed, TS seconded, that the item be removed from the evening’s

Agenda

This was agreed by a majority decision and the matter will be voted on at the next

Council Meeting Hon Sec

22/2015 Any Other Business:

i). DB enquired about the futures of Western Park and Humberstone Heights

Golf Clubs

BT and GU gave their understanding of the current situation, which is not

fully resolved but which points strongly to the closure, probably in October,

of WPGC and considerable investment in HHGC

23/2015 Date of next Meeting:

Tuesday 7 April

24/2015 The President closed the Meeting at 20:10

SIGNED:………………………………………………………………………..DATE:…………………………………………………..

Graham Webb

President


Page 1

Honorary Secretary’s Report

to Council Meeting

6 January 2015

There is nothing to add to the Report I submitted to the recent Officers’ & Players’ Meeting

The same applies to England Golf, the Midland Golf Union and the Anglian League

Following is a piece by the President

Brian Tuttle is standing down from the position of Secretary after 4 excellent years. He will, we hope, enjoy many years of retirement with his wife Fay. Terry Walker the Past Secretary/Manager of Lingdale GC has offered his services and the Officers of the L&RGU will propose him at the AGM.

Jim Longstaff after 3 years as 2nd Team Captain and 1 year as 1st Team Captain culminating in winning the 2014 Anglian League, the last win being 2005, will not be standing at the 2015 AGM. A first class record and we wish him well following his dream of caddying for Jason Palmer on the European Tour. Oliver Wilson of Longcliffe GC will be proposed as 1st team Captain at the AGM by the Officers of the L&RGU.

Ian Clarke of Stapleford Park GC will be proposed as Junior Organiser at the AGM as Kevin Whitfield-Green will be the nomination for President Elect. Kevin has set up the Junior procedures during 2014 which has been a big task well executed.

It is with regret that I am standing down from the secretaryship. I shall miss many of you and thank

you for the support I have enjoyed over the past 4 years. I wish the Union well for the future

Brian Tuttle

28 December 2014

LRCGP report to LRGU meeting Tues. 6th January 2015 at The Leicestershire

Golf Club

Much has happened between the 21st October when I last spoke to you. I had

been in the job a couple of weeks. I'll give you a resume of what Ian Lyner

and I have been up to; myself as Golfmark Co-ordinator and Ian as Get Into

Golf Development Officer. It’s been busy but very enjoyable.

My main role is to co-ordinate all Golfmark activitiy in the county. This is

renewing and reviewing all clubs registered under the old System and to start

the new process with clubs. To date I have renewed Beedles Lake and Cosby

under the old system and working with Forest Hill to complete theirs. Kirby

Muxloe, Park Hill and Kibworth are due to be renewed in the next month

under the old system. The following clubs have signed up for the new process,

namely Hinckley, Longcliffe, Glen Gorse, Lutterworth Melton Mowbray,

Rothley Park, Scraptoft, and Ullesthorpe. And Ian and I have a meeting with

Charnwood in the next month or so, as they are also considering the process.

The new Golfmark is very robust and having gone through it a couple of times

now believe that if all clubs went through the process looking at the four key

areas, Recruitment and Retention, Management & Sustainability (which is

essentially helping to develop clubs through practical business planning)

Coaching and Competitions and Safeguarding, ensuring the club has all the

appropriate policies and procedures in place. I have not visited a club yet that

has all aspects of everything in place. It looks into all aspects of running a

successful golf club and I feel will benefit everyone. It is not a quick and easy

path but one well worth undertaking.

I also feel with my experience of helping to run a golf club for 20 years I can

offer help in all areas. This has proved the case so far. It’s great to be able to

perhaps point something out which is easier looking from the outside in. I

have been very happy with the reception I have had everywhere and to date

no-one has turned me down - I know they will – but not yet!

As far as Ian Lyner is concerned on the Get Into Golf side, he mainly works with

the pros, and has managed to persuade pretty much all clubs in the county to

undertake a course of Get Into Golf Initiatives, mainly staring at the end of

February leading into Spring when the weather is better and people start to

think about having a go at golf.

As mentioned in October, Your County Treasurer will be amending his union

fee collection form this year, to split the numbers of adults and juniors and

this will give us an idea where we are. The ladies already do this and over 5

years we have been able to see trends. I will be contacting your club offices in

the coming weeks to ask for information over the past 3 years; this should be

fairly simple with the use of golf software everyone uses.

The main plug of the evening is for the County Partnership Conference which

takes place on Tuesday 10th February at Park Hill Golf Club. Starting at 9.30am

and finishing with lunch as Midday. David Joy, England Golf’s CDO will be the

keynote speaker and head a Q&A session. There will then be a coffee break

leading to a Market Place style forum. I will head the Golfmark table, Ian

Lyner, the Get Into Golf, Martin Crowder will head the Golf Foundation table

and Joe Kelly, the PGA Business Manager for the Midlands will head another.

David Joy, Simon Wood, the Partnership Chairman, and Sharon Heeley our

Senior Regional Development Officer will move around , assisting where

necessary. We have timed it in the morning to catch the Secretary Managers.

Ian and I will be coming round in the next week with personal invitations but

all your offices and Pros have been given an early heads up by email just before

Christmas. Could I ask that you go back and ask them to put this date into

their diary. We are hopeful of it being a success but this will depend on people

attending.

This leads me onto the issue of Reporting. Can I ask who is here representing

the County tonight and who is here representing clubs. Can I ask those

representing clubs how they take the information learned from these meetings

back to their Secretary/Managers or Club Committees. Do you talk with them,

send a quick report or rely on them getting minutes from Brian. Is there any

discussion of what’s talked about. I was heartened that my report given in

October, which Brian kindly circulated, was used by one club as part of the

AGM presentation, in relation to the numbers in golf at the moment.

The last plug is for a Safeguarding and Protecting Children’s Workshop which

will be held on Tues. 13th January at Hinckley Golf Club 6 -9pm. There are 20

places, with 13 already booked. This will be led by Sharon Heeley and will be

golf specific and includes a new area - how to communicate and use social

media most effectively but most importantly, safely, in particular when juniors

are involved. These accreditations are 3 years, and if anyone is coming up for

renewal this year I can give you the website to book onto, or if you contact me,

I will do it for you.

Finally, I touched on the County One Plan idea at the last meeting and I

understand you will be discussing this later tonight. The Ladies Association

hold their quarterly meeting at the end of the month and will be discussing the

way forward. Can I say that I feel a One County Plan is the most effective and

sensible way forward? It doesn’t mean merger but just sitting round a table

and working together. Surely this is the way we will all grow and succeed.

Thank you once again for listening.

Email: [email protected]


Page 1

Officers & Players Meeting 6th Jan 2015

Health & Safety, Safeguarding Report

The Committee met on the 17th December 2014

Present K Whitfield-Green, D Bentley

Reportable Incidents

No reportable incidents have been indentified or brought to our attention.

Documentation

We are reviewing all H&S and Safeguarding documentation; all amendments will be made

at our next meeting.

The Health & Safety, Safeguarding committee have a meeting at the end of January 2015

Kevin Whitfield-Green

Chairman Health & Safety, Safeguarding Committee

LEICESTERSHIRE & RUTLAND GOLF UNION

1

Report to Council January 2015

• I have continued to answer queries and deal with Clubs problems regarding the

Handicapping System.

• The issue with returning of scores to Clubs from County Tournaments through the

CDH system has been resolved and should not re-occur. I am talking with “Intelligent

Golf” who are our software suppliers with a view to discussing how we can make our

software meet our competition needs better.

• I am hoping to hold Handicap Secretaries meetings before the end of January,

subject to the availability of suitable venues.

• I did undertake a survey into Junior participation on behalf of our coaches (the two

Ian’s). In spite of asking very nicely twice rather than invoke my powers under

CONGU, only half of the Clubs have responded although I can guess the answers

from some of the others.

• I have recently attended the Regional Handicap Advisors where there was discussion

around many aspects of Handicap Administration. There are likely to be major

changes in 2016 which hopefully players will find favourable but these will not be

ratified until early in 2015. CONGU are suggesting that the Home Unions should be

looking to inspect the records of Clubs this year in accordance with Clause 4.3

• Some Clubs still seem to be reticent about giving me contact details for Handicap

Secretaries preferring me to go through the Club Office. With urgent enquiries, this

slows down or negates the process and in some cases can disadvantage the player.

David Bentley

County Handicaps Advisor


Page 1

Seniors’ Organisers report to Council, 6th Jan 2015.

Our season finished with the results below. As you can see we have improved on the

previous year, with five victories.

The standard of Leicestershire Senior county golf has without doubt risen, with the advent

of the MGU League, if the result against Northamptonshire had gone our way we would

have tied second. A highly commendable campaign even so (please see the table below). I

understand it is hoped to have and East v West final to find an overall MGU champion

County in 2015 and if not then, certainly in 2016.

Worcestershire away, at Kings Norton. Lost 6 - 12

Nottinghamshire away, at Coxmoor. LEAGUE. Lost 7 – 11.

Warwickshire away, at Harbourne. Lost 8 – 10

Lincolnshire away, at Belton Park. LEAGUE. Won 10 ½ - 7 ½

S&H away, at Worfield. Lost 5 – 13

Yorkshire home, at Cosby. Won 11 ½ - 6 ½

Derbyshire home, at Kirby Muxloe. Won 11 - 7

Staffordshire away, at Uttoxeter Lost 5 ½ - 12 ½

Northamptonshire H, at Market Harborough. LEAGUE Lost 8 ½ - 9 ½

Cambridgeshire home at Forest Hill. LEAGUE Won 11 ½ - 6 ½

Norfolk home, at Rutland County Lost 5 – 13

Worcestershire Society home, at Lingdale Won 5 ½ - 2 ½

The MGU League table.

Plyd Won Halved Lost For Against Points

Nottinghamshire 4 3 1 0 44.5 27.5 7

Northamptonshire4 3 1 0 36 30 7

Leicestershire &

Rutland

4 2 0 2 37.5 34.5 4

Lincolnshire 4 1 0 3 33 32 2

Cambridgeshire 4 1 0 3 19 47 2

I have completed the table as far as possible, the games for and against for Lincs and Cambs

are incorrect due to the information available, but the points and positions are.


Page 2

The EGU Seniors Championship qualifier (Team of six), was played at Gog Magog on 14th

August.

L&RGU came 7th of the 10 Counties, however, the top seven were separated by only eight

shots with the Winners, Notts on +27, S&H second on +30, 3rd, 4th, 5th and 6th tied on +33,

with L&RGU only 2 shots adrift on +35. With the players now available we are more than

just competitive and can possibly look forward to victory in this event over the next couple

of years.

The team was, Derek Verey, Gilbert Scoular, John Hardwick, David Johnson, Paul Jelly and

Captain Nick Walley. It should be mentioned the best round from our team came from Nick

with a 74.

The following Seniors Competitions took place through the year. I have shown the finishing

positions of our registered players.

MGU Spring Tournament, played at The Leicestershire in April,

3rd Allan Simmonds (7th gross)

4th Dave Johnson both nett and gross

5th Nick Walley (12th gross)

Gilbert Scoular 12th gross

Steve Eaves 10th gross

L&RGU Seniors Handicap Championship, played at Whetstone in June.

2nd Dave Johnson

4th (tied) Allan Simmonds.

Midland Seniors Pairs (Scratch), played at Birstall in May.

2nd Phil Gray and partner (5th Nett)

5th Vince Johnson and Naz Kullar (3rd nett)

6th Nick Walley and Charles Parker (4th Nett)

7th Ian Anderson and Gilbert Scoular

Midland Seniors Championship, played at Lincoln Golf Club in July

Tied 4th Phil Gray

Tied 14th Dave Johnson (missing out by one shot on being tied 8th)


Page 3

MGU Autumn Tournament, played at Coventry Golf Club in September

5th Phil Gray (6th nett)

6th Paul Watson (3rd nett)

8th Dave Johnson (5th nett)

11th John Hardwick (8th nett)

14th Keith Hough (5th in 62 plus category)

Our end of season dinner was held on Friday 14th November at The Joiners Arms at

Bruntingthorpe at which the following were awarded,

Order of Merit winner Phil Gray from Birstall golf club,

The Captain also created two new catergories this year,

Rookie of the year: won by Gilbert Scoular.

Super Senior Golfer of the year: won by Phil Adcock from Glen Gorse.

Keith Elliott

Seniors’ Organiser.


Page 1

Council Meeting 6th Jan 2015

Report of the Junior’s Organiser

Junior Winter Coaching

Invites were sent out to juniors who have received coaching this year and also to Junior

Organisers asking them to refer juniors who meet the criteria to attend the coaching.

The coaching is well under way, the following sessions have been completed U14s (3) U16s

(3) U18s (3)

Junior League

The 2015 Junior League will be reduced to three divisions with 18 clubs in total

participating. Des White the Junior League Secretary has sent out all the information

regarding the new structure of the divisions, also a copy of the amended league rules which

were agreed at the recent Junior Organisers meeting.

Junior league Finals

The format for the finals will change this year, there will be three finalists who shall be the

winners of Division A, B, C . The finals will be played over 18 holes not 36 and will follow the

format of the Junior Team Golf Regional Qualifiers.

The winning team will represent L&RGU in the EG Junior Team Championship; they will also

qualify to play in the JTG Qualifying together with the other two clubs reaching the finals.

Junior Team Golf Regional Finals

Due to the reduced number of teams in the league we will only be entering three teams

this year.

L&RLGA

Helen Buckingham has retired as Junior Girls Organiser after 12 years in the post, a letter of

thanks was sent to her on behalf of the L&RGU and the Junior Organisers. Sue Bailey is her

successor, Sue attended the Junior Organisers meeting in December and read out a report

from Helen.

Kevin Whitfield-Green

Junior’s Organiser


Page 1

Council Meeting 6th Jan 2015

Report of the Hon. Match Secretary

Fixtures

There are some amendments to the 2015 Fixtures I will send an updated copy to all clubs and

counties.

Fixtures Meeting (Refer to agenda item)

Competitions

All the entry forms for the L&RGU Tournaments in 2015 will be ready to be posted on the website

by mid January. I will continue to send hard copies of posters and entry forms to clubs two months

before closing dates.

EG Seniors County Championship Qualifier

The MGU are proposing that the Midlands Qualifier is changed from 18 to 36 holes to fall in line

with the other three regions and to comply with Rule 2a, of the tournament conditions.

2014 Tournaments Review

A copy of the review is included in the reports sent out with the council minutes etc.

K Whitfield-Green

Hon. Match Secretary


Page 1

COUNCIL MEETING – 8th JANUARY 2015

Report of the Honorary Treasurer

1. 2013‐14 Accounts I am pleased to report that the Union’s 2013‐14 accounts have been finalised and are now

with the Auditors. The accounts show a sizable operating profit for the year. I will circulate

copies at the meeting.

Copies of the accounts signed by the auditors will be circulated with the AGM papers in

February.

2. Budget for 2014‐15

The budget for the County Union for 2014‐15 will be circulated at the meeting for approval.

This is based largely on out‐turn figures for the last financial year with some adjustment for

new initiatives e.g. the 18‐21 pathway coaching scheme . Budget monitoring information

will continue to be supplied at future meetings.

3. Sponsorship

Its great news that the President has secured a sponsorship deal on behalf of the County

Golf Union. The 3 year deal is with Shepshed Ford on the basis of £1,000 per year – the first

instalment has already been received. The Ford logo will therefore appear on all L&RGU

clothing during that time and there will be some discrete advertising slogans on the

County’s website.

4. Team Clothing

An order has been placed with Nike for team clothing (1st, 2nd team, seniors and juniors) that

will be sufficient for a period of 2 years. There had been previous concerns expressed

about:‐

(a) The colour of the garments worn by the 1st/2nd team this year and the apparent

departure from the traditional L&RGU colours of red and black; and

(b) The availability of items of clothing when Nike change their styles and colours on a

yearly basis.

I’m pleased to report that Officers, in our discussion, with Nike have overcome these

concerns as follows:‐

The Nike red polo shirt is one of their best sellers and is going to be

continued indefinitely

There is a black sleeveless top which will take the place of the black woollen

“tank top”


Page 2

There is a red long sleeved top which will take the place of the woollen

jumper

The issue of availability and discontinued lines has been overcome by

ordering stock to last for a 2 year period. It is suggested that the County

Seniors and County Juniors utilise any remaining 2014 stock which will be

supplemented by the new stock

Nike will make available through a local pro other items (e.g. Nike black

trousers) which can be purchased by members of the county teams at a much

discounted price. Note – the County Union will not be purchasing these.

After wearing the “performance clothing” this year, the players have said that they much

prefer this than the traditional woollen sweaters.

David Dalby

Honorary Treasurer

LEICESTERSHIRE AND RUTLAND GOLF UNION BUDGET 2014-15

CODE INCOME Budget 2014-2015

A1 Affiliation Fees 173,000.00£ A2 Competition Entries 16,000.00£ A3 Annual Dinner 4,000.00£ A4 Junior Golf 3,800.00£ A5 Sponsorship 3,000.00£ A6 Officers contributions 500.00£ A7 Misc 1,200.00£

Totals 201,500.00£

EXPENDITURE

Team ExpensesB1 Clothing 7,500.00£ B2 Golf Balls & misc kit 1,800.00£ B3 Match catering/accom 14,000.00£ B4 Mileage 5,500.00£ B5 Entry Fees 1,200.00£ B6 Misc 300.00£

Competition CostsC1 Trophies/Engraving 1,000.00£ C2 Voucher Prizes 10,500.00£ C3 Gratuity paid to clubs 2,300.00£ C4 Catering 1,650.00£ C5 Misc 300.00£

Officer's ExpensesD1 Mileage 7,000.00£ D2 Accommodation 1,500.00£ D3 Honoraria 18,500.00£ D4 Misc 300.00£

1st & 2nd Team Coaching E1 Vouchers Used 2,500.00£ E2 Team Coaching Sessions 3,000.00£ E3 18-21 Player Pathway 2,000.00£ E4 Catering 400.00£ E5 Misc 300.00£

Junior GolfF1 Coaching 6,500.00£ F2 Catering 6,000.00£ F3 Vouchers 1,000.00£ F4 Trophies/Engraving 1,000.00£ F5 Entry Fees 1,000.00£ F6 Gratuity paid to clubs 500.00£ F7 Accommodation 1,600.00£ F8 Mileage Allowances / minibus 1,200.00£ F9 Contribution to finals 800.00£ F10 6 Man Costs 690.00£ F10 Misc 300.00£

Administration CostsG1 Printing 1,100.00£ G2 Stationery 600.00£ G3 Postage 500.00£ G4 Telephones 600.00£ G5 Misc 600.00£

H1 Annual Dinner 6,200.00£

EGUI1 Affiliation Fees paid over 82,650.00£

SubscriptionsJ1 MGU 2,200.00£ J2 GCMA 240.00£ J3 NGCAA 300.00£ J4 Anglian League 160.00£ J5 Website & IT costs 1,600.00£

Financial ChargesK1 Bank Charges 160.00£ K2 Accountancy Fees 250.00£

MiscL1 Conference costs 400.00£ L2 CSS Assessments 400.00£ L3 Insurance 600.00£ L4 Contributions to finals 800.00£

Totals 201,500.00£

LEICESTERSHIRE AND RUTLAND GOLF UNION DRAFT

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31st OCTOBER 2014

Year to 31/10/13£ p £ p £ p

INCOME168,830.75£ Club Affilliation Fees - See Summary 168,563.00

81,548.00£ Less collected on behalf of England Golf 79,641.25 87,282.75£ 88,921.75

-£ 88,921.7587,282.75£

2,059.00£ Tournaments and Competitions - see summary 85.30 594.49£ Sundry Income 839.25

21.85£ Bank Interest received 2.42 16.26£ Santander Dividends 0.00 926.97

89,974.35£ 89,848.72EXPENDITUREGeneral Administration

2,392.00£ MGU & Anglian League Subscriptions 2,538.0010,067.83£ County Officials and Representatives Expenses 8,195.8618,200.00£ Officers' Honoraria 16,884.54

159.96£ Bank Charges 159.96934.84£ Insurances 845.80

2,489.75£ Net Cost of Annual Dinner 1,942.472,033.20£ Printing, Postage and Stationery 1,927.81

240.00£ Accountancy Fee 246.00111.48£ Handbooks and Publications 60.18221.49£ SSS Assessments 0.00196.80£ GCMA and NGCAA Subscriptions 502.00

1,440.00£ Website 1,440.00165.00£ Seminars, conferences and training courses 112.50278.90£ IT maintenance 154.87318.74£ Depreciation of equipment 249.74255.30£ Sundry Payments 278.87

1,354.60£ Loss on disposal of Santander Shares 0.0040,859.89£ 35,538.60

Golf29,689.37£ County Teams Expenses - See Summary 26,178.2415,960.53£ Junior Golf Expenses - See Summary 12,928.51

3,285.00£ Players' Coaching 1,106.0048,934.90£ 40,212.75

179.56£ EXCESS OF INCOME OVER EXPENDITURE FOR THE YEAR 14,097.37

COUNTY FINALS CONTINGENCY - INCOME AND EXP A/C FOR THE YEAR TO 31st OCT 2014 3166.84 County Finals Fund balance from 2012-13 1,330.16

6,160.69 County Finals Fund - Transferred from income 0.007,997.37 Expenditure less income for the year less depreciation 326.661,330.16 SURPLUS CARRIED FORWARD - COUNTY FINALS CONTINGENCY 1,003.50

UNDER 35s FUND - INCOME & EXPENDITURE A/C FOR THE YEAR TO 31st OCT 2014

105.60£ Balance from 2012-13 355.60250.00£ Income less expenditure for the year 155.00355.60£ SURPLUS CARRIED FORWARD 510.60

LEICESTERSHIRE AND RUTLAND GOLF UNION DRAFT

BALANCE SHEET AS AT 31st OCTOBER 2014

As at 31.10.13£ £ p £ p

Accumulated Fund44,737.11 Balance as at 1.11.2013 44,916.67

179.56 Add Excess of Income over Expenditure for Year 14,097.37 Less transfer to County Finals Contingency 2,000.00

44,916.67 Balance as at 31.10.2014 57,014.04

County Finals Contingency Fund 3,166.84 Balance as at 1.11.2013 1,330.166,126.22 Add Excess of Income over Expenditure for Year 2,000.00

34.47 Add Centenary Fund Balance 0.007,997.37 Less Excess of Expenditure over Income for Year 326.661,330.16 Balance as at 31.10.2014 3,003.50

Under 35's Fund105.60 Balance as at 1.11.2013 355.60250.00 Add Excess of Income over Expenditure for Year 155.00355.60 Balance as at 31.10.2014 510.60

46,602.43 60,528.14

1,027.57 Capital Equipment at Cost, less depreciation 951.175,764.17 Stocks of Clothing, Badges, equipment etc 6,429.265,064.08 Debtors 2,138.25

321.85- Creditors -678.67

Barclays Bank plc14,714.49 Business Saver Account 0.95 16,759.51 Business Current Account - less unpresented cheques 47,738.49 3,594.46 Community Account 3,948.69

51,688.13

- Balance on Cash Account 0.0046,602.43 60,528.14

K Tripp - President

D H Dalby - Hon Treasurer

Report to the members of the Leicestershire and Rutland Golf Union

We have examined the Income and Expenditure Account for the year ended 31st October 2014 and the Balance Sheet at that date. We confirm that they are in accordance with the books and vouchers of the Leicestershire and Rutland Golf Union.

Date:

Clear and Lane


Page 1

COUNCIL MEETING – 8th JANUARY 2015

L&RGU – 5 YEAR PLAN

What

Every sport has a forward plan or strategy and these are often developed at national,

regional and local level. England Golf has developed such a plan and this has led L&RGU

Officers to consider whether a 5 Year Plan is required locally in order to drive change into

the future.

18 months ago the County Union agreed a Constitution and Operation Procedures

Document which had been long overdue. This established “the here and now” and as a

cornerstone has provided a solid base on which to work since. Its good that this document

has attracted the interest of some other counties who want to follow our lead. However, it

was only one part of the root and branch review and was never designed to be “forward

looking”. Golf is changing and we have to change too, not just to keep pace but to forge

ahead, both in terms of how the County Union is structured and in terms of what it offers to

its affiliated members. Producing a 5 Year Plan moves the Union still further into new

territory, looking to make key changes and innovate whilst still respecting many of its core

values.

How

A small team of Officers (President, Secretary and Treasurer) has had a series of meetings to

develop the 5 Year Plan. It started by looking at what it saw as the strengths, weaknesses,

opportunities and threats for the L&RGU over the next few years. This provided the context

for the Plan and helped to identify the main areas to be reviewed:‐

(a) The relationship between the L&RGU and member clubs;

(b) The County 1st and 2nd Team squads

(c) Officers / Officials

(d) Juniors

(e) Seniors

(f) Competitions and Administration

(g) Merger

(h) Finance


Page 2

Figuratively, the team “lifted each stone and looked underneath”, if it liked what it saw, it

replaced it. If change was needed it discussed it further and made recommendations.

The end result is a 5 Year Plan (which is attached as Appendix 1) which makes a series of

proposals.

Who

The Plan specifies who should be responsible for the changes. Some are minor and can be

implemented without reference elsewhere. Other changes are more significant and some

require the approval of the Players and Officers Committee, the Council or the L&RGU AGM.

When

The Plan specifies the timescales involved in making the changes. Some are ongoing and

require regular input, others require a one‐off decision or, in some cases, a commitment to

complete by a certain date.

Conclusion

The Officers and Players Committee was consulted on the Plan in December 2014 and its

comments have been incorporated. The Council now has the ability to consider and debate

any changes before it goes to the AGM for approval at the end of February 2015.

Its important that, once approved, the 5 Year Plan should not just be a “snapshot” but

should be reviewed and updated annually. This will not only ensure that the initiatives are

carried out, but will encourage new initiatives to be added so that the Plan rolls forward.

Recommendation

That the 5 Year Plan be considered and recommended to the AGM in February 2015.

Keith Tripp – County President

Brian Tuttle – Honorary Secretary

David Dalby ‐ Honorary Treasurer

Appendix 1

LEICESTERSHIRE AND RUTLAND GOLF UNION

FIVE YEAR PLAN 2014-2019

INTRODUCTION Golf, like many sports is changing and those that participate demand a different product now to that of 10 years ago. The Leicestershire and Rutland Golf Union administers amateur golf at county level and is not immune to those changes. To succeed, it needs a positive and proactive approach to take it into the future and in this document it makes a commitment to achieve this. The Five Year Plan is a series of proposals for change and has been drawn up to ensure that the Leicestershire and Rutland Golf Union progresses over the next 5 years. It builds upon the Constitution and Procedures document which was approved in 2013 and its implementation will be reviewed annually. This will also allow for new initiatives to be added, so the document will remain “fresh” and relevant.

L&RGU FIVE YEAR PLAN SUBJECT WHO DOES WHEN Section A – Relationships with clubs

1. Build a better relationship with all member clubs. 2. Target “clubs with problems or issues” and meet with their Captain, President and Club

Manager.

3. Develop, print and distribute a poster to be displayed at all member clubs outlining “what the L&RGU does for you” – based on the Gloucestershire example.

4. Two officers (either President, Secretary or Treasurer) meet with member clubs to

discuss the L&RGU and the future with a view to ascertaining their views and reporting back.

Officers Ctte Sec/Pres/Trea Sec/Treasurer Sec/Pres/Trea

Ongoing As & when End March 2015 End Dec 2015

Section B – County 1st & 2nd Team

1. The Officers and Players Committee identify potential candidates for County Captain and 2nd Team Captain for the next 10 years and that this list be reviewed annually.

2. In future, the County Captain and the 2nd Team Captain be selected on the basis of

merit and that any nominations be put as proposals to the AGM.

3. In relation to 1st and 2nd Team matches, if the County Captain or the 2nd Team Captain cannot attend, he chooses a player from the team to act as team captain for that match.

Officers Ctte led by Captain Officers Ctte Captains

10th March 2015 At AGM As & when

4. That the County Captain and 2nd Team Captain have a pre-season briefing with players and potential players to outline (amongst other things) what the County Union expects of the players in terms of presentation, standards and etiquette.

5. That the role of President and President Elect include the monitoring of the 1st and

2nd Team matches in terms of presentation, standards and etiquette.

6. The onus is on the County Captain and 2nd Team Captain to seek out information and statistics from various sources on players and potential players to assist in team selection, liaising with the Officers as necessary.

7. Further sponsorship for the County Union and/or teams and competitions be sought.

8. With regard to clothing and equipment for the 1st and 2nd teams, every attempt should

be made to have one brand, although this should ultimately be a business decision based on cost/budget.

9. The President and Secretary should, wherever possible, liaise with other county

officials at matches to ascertain different approaches adopted by other counties in relation to their 1st and 2nd teams, bring this back for discussion.

10. The longer term objective is for

all 3 county teams to either win or reach the finals for the 6 Man events the 1st team and 2nd teams to win the Anglian League L&RGU to finish in the top 3 of the Eastern Counties Foursomes The County Boys to finish in the top two of the Midland League and win the

Anglian League The County Seniors to finish in the top two of the Midland League East

Capt & Pres President, President elect Captains Officers ctte Officers ctte led by Treasurer Pres & Sec All

Before the 1st league match Ongoing Ongoing Ongoing Ongoing By end Dec 2015 Ongoing

11. If L&RGU reach the County Finals again, the funding of the Finals be discussed initially by a small committee made up of the President, County Captain and the Honorary Treasurer.

12. Where away matches are within easy travelling distance then, in discussion with the

relevant Captain or the Juniors’ Organiser, it be considered whether overnight accommodation should be booked.

13. There be a yearly review of early season non-league matches and whether to play

them the following year.

14. There be an annual review of friendly seniors matches in view of the commitment to the new seniors league.

15. There be an annual review of junior non-league matches.

Pres/Capt/Trea Pres Officers ctte Officers ctte Officers ctte

As & when As & when Ongoing Yearly Yearly

Section C – Officers/Officials

1. In future, the Council meetings precede the Officers/Players Committee meetings. There should be a Council meeting in March at which the timetable of meetings for the year be reviewed. There should be 3 Council meetings (March, Sept & January) and 5 Officers/Players meetings (April, July, Oct, Dec & Feb) and an AGM.

2. Council to be responsible for

Strategy Policy Audit Budget & finance Constitution/procedures document

AGM Council

AGM 2015 Ongoing

Linkages with England Golf, CGP, MGU, Anglian League etc Monitoring and challenging operational matters

3. Officers/Players Committee to be responsible for

Putting the strategy/policy into action Day to day running of the Union

4. The Past President to no longer be on the Officers/Players Committee. If the

President cannot attend, then the meeting elect a chairman. 5. If there is an urgent decision to be taken between meetings, this should be taken by

the President in consultation with the appropriate officers. The Honorary Secretary should record this and report it to the next Officers/Players Committee.

6. The President should conduct appraisals of Officers on a yearly basis based on a job

description and performance throughout the year. This concept could be extended so that the Juniors Organiser appraise the Junior Managers.

7. If an Officer resigns before the end of their term and before an AGM, the

Officers/Players Committee be authorised to appoint a temporary replacement until the next AGM (where the person can stand for election if he wishes).

8. Except for the positions of President and President Elect, the term of office of Officers

should be 3 years with the dates of election being staggered so that not all of the positions fall vacant at the same time.

9. The job description of each Officer position should include a paragraph saying that, if

they wish to resign, they should, if possible, give at least 6 months notice (preferably 6 months prior to the AGM) and should actively seek a successor to take over from

Officers ctte AGM AGM AGM AGM AGM AGM

Ongoing AGM 2015 AGM 2015 AGM 2015 AGM 2015 AGM 2015 AGM 2015

them, subject to the approval of the Council.

10. That where there is a dispute between Officers, the President be empowered to intervene and to remedy the situation.

11. With regard to voting at the AGM, coloured disks be handed to delegates when they

arrive based on their club’s entitlement. When a vote is taken, the holder of the disk should hold it up and the disk counted for or against. All Officers, Officials, Past Presidents and Vice-Presidents shall be entitled to one vote each with a coloured disk.

12. Vice-Presidents not be elected annually – they be elected for life.

13. Any Officers’ Discussion Group agreed by the President can meet informally on an

ad-hoc basis as needs arise and report back.

14. All job descriptions be refreshed by the current incumbent and be submitted to the Officers/Players Meeting in December.

AGM AGM (Action for Sec beforehand) AGM AGM All officers

AGM 2015 AGM 2015 AGM 2015 AGM 2015 Yearly

Section D – Juniors

1. Lottery and other funding streams be investigated.

2. Team selection for juniors be under the control of the Team Managers and County Coach but be monitored by the Juniors’ Organiser to ensure that potential up and coming county juniors are not overlooked.

3. Participation in the Midland U16s Team of 6 event be reviewed should the MGU

change its criteria.

Jnrs Org & Trea Jnrs Org & Jnr Managers Jnrs Org & Jnr Managers

Ongoing Ongoing Yearly

4. Participation in the Tom Finn Trophy and Keith Tripp Trophy only be on the basis that there be no overnight stop.

5. Overnight stops be agreed as appropriate for the national 6 man event for juniors

when the event is held outside Leicestershire and Rutland. The Midland League and Anglian League Finals be assessed upon qualifying re location.

6. The Juniors’ Development Plan be produced in July/Aug each year and presented to

the Officers’ and Players’ Committee meeting. The Plan include the 18-21s pathway and an assessment of the success of the Plan over the last 12 months.

Jnrs Org Jnrs Org Jnrs Org

Yearly Yearly Yearly in Sept/Oct

Section E – Seniors

1. The progress of the Midland Golf Union Seniors League be monitored and reviewed in the future with a view to suggesting a Midland east/west league play-off.

2. If a team reaches the national seniors 6 Man finals, then the team members be

eligible to stay overnight, subject to location.

Snrs Organiser Snrs Organiser

Yearly Yearly

Section F – Competitions and Administration 1. Advice be sought from the Website Administrator and/or Intelligent Golf on how the on-

line entry system can be exploited further.

2. The website be enhanced further by adding (a) Additional results (b) Information on juniors and seniors (c) Links to the MGU and Anglian League etc (d) Sponsorship pages

Sec Sec

End March 2015 End March 2015

3. Publicity and press coverage; competition results and the website are important –

continuity is key, so efforts be made to secure future provision. 4. The workload of officers be reviewed annually.

5. With regard to representation on England Golf, the President should have the option of being the voting member or nominating another officer.

6. Progress on the England Golf Strategic Plan be monitored at County level.

7. The minimum number of people present at L&RGU meetings to form a quorum be as

follows:-

Council = 7 AGM = 10 Officers’ & Players = 5

8. All L&RGU organised competitions be reviewed annually.

Match Sec, Team Capts, Jnrs Org, Sec Officers ctte AGM Pres/Sec AGM Officers ctte & Match Sec

End March 2015 Yearly in Dec AGM 2015 Ongoing AGM 2015 Yearly in Dec

Section G – Merger

1. Any consideration to merge the L&RGU and L&RLGA be driven by the golfers of Leicestershire and Rutland.

Council & AGM

Ongoing

Section H – Finance

1. A maximum of £5,000 be contributed by the L&RGU towards the costs associated with any team reaching the County Finals – this being in addition to any grant received from England Golf.

2. Any sponsorship opportunity or proposal for the L&RGU be considered on its own

merits.

3. The target for the organisation of county competitions is that they should at least break even.

AGM Officers ctte Match Sec

AGM 2015 Ongoing Ongoing

Version V3 – Dec 2014

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