BHAGALPUR COLLEGE OF ENGINEERING, BHAGALPUR

LEGE OF GALPUR Co

S7D. 1960

th Minutes of the 11 Meeting of the Board of th

Governors on9September, 2020

ENGINEE

Minutes of the 11thMeeting of the Board of Governors, Bhagalpur Collog of Engineering, Bhagalpur held at 11:45 A.M. on September 9", 2020. On 9 September 2020, BoG members assembled in the conference room of the Bhagalpur College of Engineering, Bhagalpur at 11:45 AM and some other members including Dr.Uday Kant Misra, Chairman joined the meeting through online video conferencing. The members interacted informally prior to the formal meeting of the 11" BoG. The following members were present:

S. No. Name of members

Dr.Uday Kant Misra, Chairman (Online) 2 Dr. Nirmal Kumar, Principal and Secretary (BoG)

Prof. Shashank Shekhar, Member (BoG) Dr. Pushplata, Member (BoG) Dr. N. K. Choudhary, Member (BoG) (Online)

5

Sri Neeraj Kappor, General manager, NTPC (Kahlgaon) (Online Special Invitee Members

Sri. B.P. Singh (SPA, SPIU, Bihar) (Online) 8 Dr.Uijawal Saha, (Mentor Institute, IEST, Shibpur) (Online) 9 Dr. Bushra Zaman (Nodal Officer, SPIU, Bihar) (Online)

The following faculty members, In-charge of various activities were invited to present the respective agenda matters:

1 Mr. Anshul Shekhar (TEQIP- Coordinator) 9 220 2 Mr. Saurav (Procurement Coordinator) 5:9-202

3 Dr. Achilesh Sinha (Program Manager, TEQIP-I)A ZS-b 2 The Meeting of the Board of Governors (Bo6) began with welcome of Hon'ble Chairman, all the Governors, and Special Invitees by Principal Prof. Nirmal Kumar. Due to covid-19 situation the Chairman called for adopting the digital platform as the new tools for BoG meeting8. Meeting was conducted using Microsoft Teams platform. In the meeting following decisions were taken:

Note 01. Some members has sent their comments on the agenda items through Whatsapp. All the received comments were considered with the respective agenda items.

Note 02. Due to internet disruption and other reasons, some online participating persons were absent for a brief period, the Chairman gave them opportunity to comnunicate their

views.

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Agenda 11.1: Confirmation of the minutes of the 10"BoG Meeting held on June 17, 2020. Note 11.1.1: The minutes were prepared and signed by the Secretary of BoG Dr Achintya. The minutes were sent to the members for suggestions and comments. Su8gested comments have been incorporated. The Board may reconfirm the minutes. The Board resolved to confirm the minutes of the 10th BoG Meeting held on June 17h, 2020. Agenda 11.2: To report the Action Taken Report (ATR) on decisions taken by the BoG In the

10th meetlng held on June 17th, 2020. Note 11.1.2: The Board noted and resolved to approve the action taken report of the 10th BoG meeting held on 17.06.2020. The Board, however, discussed in detail matters related to various actions taken by the College and made further observations as follows:

a) It was informed to BoG that "Guidelines for Seed Money for Start-up" was prepared and placed before BoG, which was approved by the board. The BoG was extremely unhappy due to non completion of work of earthquake safety clinic within the target given by the college. BoG directed to inform the final dâte of completion for the work with a brief report regarding their accessibility to

b)

public, provision of fire fighting system and water supply system, working management plan etc.

Agenda 11.3: Status of TEQIP-1II project: Note 11.1.3: TEQIP-III coordinator briefly presented the progress report of the college for the period June'2020 till date.

a) BoG pointed out that the overall expenditure is less as compared to the allocation of fund in ongoing quarter. It was directed to submit an action plan action plan for expenditure upto 4h sept 2020. Expenditure status is attached as annexure 1. BoG appreciated for organizing number of academic activities during ongoing pandemic situation. Further it was suggested to organize online events on future skills like Data Mining, Artificial Intelligence, Robotic, Earthquake disaster, Fire

b)

Engineering and also on management of situation during flood/pandemic etc. It was also suggested to organize webinar and invite young faculty/ researchers from different organizations of repute as a speaker. Academic activities held during the period June'2020 to Sept'2020 is attached as annexure 2. Status of GATE classes by internal faculty of BCE Bhagalpur was placed before BoG. The feedback received from students was satisfactory till date.

c)

The Board members appreciated the progress and achievements made by the College.

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Agenda 11.4: Proposal for reimbursement for writing pad to faculties was placed before BoG.

Note 11.4.1: Proposal for providing writing pad to faculties of BCE Bhagalpur and their reimbursement from TEQJP-Il was discussed in detail. Since, regular classes and GATE classes are being held in online mode and the faculty members are having difficulty to deliver their lectures. The writing pad is necessary item to enhance the teaching learning skills of the faculty and students in this COVID-19 pandemic situation and it may be considered as stationary item. Committee constisting of HoDs and coordinators proposed that each faculty may purchase one writing pad (Maximum upto Rupees Five Thousands Only) with specifications as follows: Dimensions: 319.5x209.5x10mm, Active area: 8.35" x5.33" (212x135mm) Pen: Battery-free Stylus, Pressure Sensitivity 8.192 Levels, Shortcut keys-4, Accuracy: t0.4 mm (Center), Reading height: 10mm, Input: UsB, Compatibility: Windows 7/8/10, Mac OS X 10.10 and higher

The Board resolved that writing pad will be provided to faculty on reimbursement basis, maximum upto Rupees Five Thousands Only. Writing pad will be the property of college. An undertaking is necessary to submit by the faculty that he/she will deposit the writing pad in working condition at the time of retirement/ transferred/leaving the college or the amount, reimbursed to the faculty.

Agenda 11.5: To seek approval for formation of student chapter of IEEE Note 11.5.1: As an elementary step for the formation of Student Chapter a proposal was sent to BoG through circulation in WhatsApp group, for the payment of lEEE membership charges on behalf of maximum 25 B.Tech students per branch (5 from Second Year, 10 each from Pre-final & Final Year of E, ECE & CSE department) and 15 students of PG(ECE)*as well as all the faculty members of Electrical, ECE and CSE Department. A challan of Rs 2,94,700 (Rupees Two lakhs ninety four thousands seven hundred only) received through IEEE office for the payment. After payment of this amount membership will be given for the period Jan 2021 to Dec 2021 and in addition free membership for the remaining months of 2020. The proposal was circulated among BoG members in whatsApp group. Approval from BoG member recelved in majority and waiting for approval from some members. BoG resolved that proposal will not be deemed approved until the comments from all members are received whether in favour or in against.

The Board appreciated the initiative taken for formation of student chapter of IEEE. BoG also suggested to look for fellowship or life time membership of IEEE for hon'ble gOvernors of BoG.

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Agenda11.6: To get approval for startup policy for release of seed money under TEQIP-I Note: 11.6.1. Startup policy titled "Guideline for Seed Money for Start-up" has been prepared by Institute Level Evaluation Committee (LEC) and approved by BoG in majority through circulation. A formal confirmation of approval is required from all hon'ble governor of BoG. Guidelines for Seed Money for Start-up is attached as annexure-3

The proposal was circulated among BoG members in whatsApp group. Approval from BoG member received in majority and waiting for approval from some members. BoG resolved that proposal will not be deemed approved until the comments from all members are received whether in favour or in against. Further, BoG suggested tying up with the well performing organizations (IT/ NIT/ Industry etc.) in the field of startup & adopt the policy in order to make a larger system of startup to add more students.

Agenda11.7: To get approval of proposal for GATE training by internal faculty on honorarium basis

Note: 11.7.1: A proposal for providing training to to 3rd & 4th year students for GATE 2021 was placed before BoG. In order to provide training to students of BCE Bhagalpur for GATE 2021, it was proposed to start the classes for GATE-2021 by the internal faculty of the college on remuneration basis of Rs 700/- per hour. These classes will be conducted by the faculty other than college hours (10 AM to 5 PM). Retired/guest faculty members may be also engaged for taking GATE classes. The proposal was circulated among BoG members in whatsApp group. Approval from BoG member received in majority and waiting for approval from some members. BoG resolved that proposal will not be deemed approved until the comments from all members are received whether in favour or in against.

Agenda11.8: Proposal for provision of Computer/Data Entry Operator in TEQIP cell on temporary basis.

Note: 11.8.1. Since Ms. Supriya Kumari, Office Assistant TEQIP cell has been absenting since January 2020. Due to her absenteeism, work of TEQIP office is getting hindered on daily basis. So it was proposed to make an arrangement on temporary basis to fulfill the need of office work. In this regard, it was proposed to appoint a computer data entry operator in TEQJP cell on temporary basis for remaining project period. The board rejected the proposal for provision of new computer/data entry operator in TEQIP cell. However, for smooth functioning of office work, additional charge may be given to existing employees and accordingly remuneration/ honorarium may be paid from sundry fund as per TEQIP-I|I norms.

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* ********

Agenda11.09: To discuss and appraise the performance appraisal of faculty and staff engaged under TEQIP-Ill project.

Note 11.09.1: In the email received from CPA, NPIU New Delhi dated 16/01/2020, a

proposal was placed before BoG for their views on the performance appraisal and

providing increment and arrear to faculty & staff engaged under TEQIP-1l project at BCE Bhagalpur. Based on duly signed performance based self assessment appraisal form of 38 TEQIP faculties & TEQIP Cell staff for the period 2018-19 (13 faculty) & 2019-20 (25 faculty) was submitted by their heads and accordingly percentage of increment decided (maximum 3% for TEQIP faculties & maximum 8% for TEQIP Cell staff). Detail list is attached for reference (annexure-4). The Board gave their consent for providing increment to faculty and staff engaged under TEQIP-Il project, based on their performance appraisal.

Agendal1.10: Approval for selection of service provider through GeM portal Note 11.10.1: For organizing various training programs for students & facuties (ex. Software training for different department, internship, skill training etc.), hiring of service provider through GeM portal is necessary. In this regard, a proposal for obtaining approval was placed before BoG, to initiate the process for hiring of service provider from GeM portal for organizing various training program as per procurement norms of TEQIP Project.

The board approved the proposal in-principle for selection of service provider through GeM. BoG further resolved that an approval from all the governors will be required for every individual proposal of training, before starting the process on GeM.

Agenda 11.11: Any other agenda with the permission of the Chair.

BoG resolved that proposal will not be deemed approved until the comments from all members are received whether in favour or in against. A reminder may be send to members whose response is pending and may be requested to submit the reason for the delay.

BoG acknówledged and congratulates Prof Achintya for their contributions to BCE Bhagalpur as a Principal. BoG suggested to send a letter of appreciation through present Principal to Prof. Achintya.

In the concluding remarks, the board appreciated for organizing number of academic activities during ongoing pandemic situation and the work done for the development of the institutite.

The meeting ended with a vote of thanks to the Chair and the Members by the Secretary of the Board.

or ndar Dr. Nirmal Kumar Dr.Uday Kant Misra

Principal and Secretary (BoG) Chairman, BoG

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Annexure1 Status of expenditure under TEQIP-II Project TEQIP- I1--Monthly Financlal Management Report Consolidatlon of Sub-Component 1.1,1.2,1.3 and Component 2

Scheme: TECHNICAL EDUCATION QUALITY IMPROVEMENT PROJECT OF GOI (EAP) CS

Month/Quarter/Year: |August/Q2/2020-2021 -Agency:

BHAGALPUR COLLEGE OF ENGINEERING S.No Activitie Sub Component

Total Funds Cumulative allocated Total

Exp. since Inception till 31-08-2020

Cumulativ /Project LIfe e Exp.

Upto August in

Allocation (PLA) in Q2

quarter Q2 D Grand Total:1,66,60,422. 17,05,53,031.

00 Total: 80,50,422.00| 8,80,28,764.0 55,20,730. 00

26,61,441

mprovi

0 00 1.1.1

Institutiona Procureme Equipments ng 1.1-

1.1.1.1 3,00,422.00 4,50,67,572.0 2, 50,000.0

Quality & Equity |I

0

nt of goods 1.1.1.2 - Learning

0.00 1,10,94,962.0 0.00

Focus developme nt grants to

institutes in resources

1.1.1.3-Furniture 1.1.1.4-Minor

States

O.00 27,11,400.00 0.00 focus

0.00 10,75,644.00 0.00

civil works States & 1.1.2 1.1.2.1 Improve 17,50,000.00 1,17,55,303.0 16,79,369. students learning

Faculty Academic reforms

00 processes

1.1.2.10-Services 0.00 O.00 0.00 1.1.2.11 -

11,80,000.00 2,54,568.00 0.00 Industry-Institute Interaction 1.1.2.2-

0.00 0.00 0.00 ASSIstantships

1.1.2.3 14,50,000.00 16,98,262.00 2,86,740.0 Graduates

0 employability 1.1.2.4-

4,00,000.00 54,79,726.00 78,210.00 Faculty/staff development and

motivation 1.1.2.5-Research 15,80,000.00 and development 3,31,280.00 0.00 1.1.2.6-MooCs 2,70,000.0o 2,32,881.00o 25,000.00 and digital

learning 1.1.2.7

1,60,000.00 23,139 00 3,82,109.00 Mentoring/Twinn

ing system

1.1.2.8 Reforms 1,65,000.00 27,68,332.00 0.00

and governance

1.1.2.9 0.00 3,87,744.0o 0.00 Management

capacity development

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1.1.3 1.1.3.1 70,000.00 1,59,590.0o 31,590.00 Operating Consumables costs 1.1.3.2 55,000.00 89,348.00 13,954.00

Operation & maintenance of

equipments 1.1.3.3-Office 65,000.00 1,61,362.00 550.00

expenses 1.1.3.4- Meetings 86,000.00 7,77,986.00 21,019.00 1.1.3.5-Hiring of vehicles

40,000.00 1,18,463.00o 0.00

1.1.3.6-Travel 80,000.00 3,60,695.00 16,360.00 COst 1.1.3.7-Salary 3,99,000.00 31,21,537.00 2,35,510.0

Component Code Allocation

(in Cr Expenditure

(in Cr.) Heads % Achievement

Procurement of

Goods Academic Process

1.1.1 6 5.995 99.91

1.1.2 3 2. 403 80.10

1.1.3 Operating Cost 0.486 48.60 TOTAL 8.884 88.84

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Annexure2 Academic Activities during June'2020 to Sept'2020:

(i) Department: Department of Chemistry Topic: "COVID-19 and Chemistry's Perspective" Date of Event: 28/08/2020

Participants: Students from 2 to 4" year and Faculties have attended the webinar Highlights of the event (mention in detail):

Report on webinar "CovID-19 and Chemistry's Perspective" On 28/08/2020, a webinar on the topic "COVID-19 and Chemistry's Perspective" was

organized by the Department of Chemistry, BCE Bhagalpur. An academic expert Dr.Pramod B. Thakur, Assistant Professor, Mahatma Phule College of Arts, Sclence and Commerce, Navi Mumbai delivered the talk on Zoom platform.

The resource person gave a det towards it. He discussed the structure, size (approx. 150 nm) and the constituents of corona virus. The four constituents which make up the corona virus were explained in detail with its molecular

structure, which helps the chemists to synthesize drugs to deactivate or destroy the virus.

explanation on the Covid-19 and chemistry's perspective

(i) Webinars by Industry Readiness Cell:

List of Webinars conducted and going to be conductedS. Webinar Title About the Resource Date and Time

No. Getting started with Machine Learning and

Data Science 2. Building Resilience in

person Dr. Kumar Rahul, Senior Data

scientist, Amazon

1. 18/06/2020; 6:00 to 7:00 . m.

Head &Professor HR/OB, and Director MHRM, M L Sukhadia

University A. K. Sinha, Outstanding Scientist 07/09/2020; 02:30 to and Former Associate Director (M), | 03:30 p. m.

NPCIL, Mumbai

04/09/2020; 02:00 to 03:00 p. m. Crisis Times

3. Guaranteed Success in

Interview

Modeling for Decisions Prof. Sachin Jayaswal, Indian 08/09/2020 to 10/09/2020; 03:00 to

05:00 p. m (postponed). 10/09/2020; from 02:00 p.

4.

Institute of Management

Ahmedabad (lIMA), Ahmedabad Dr. Bishram Singh, Corporate With Hard Work and

Positive Attitude Anyone Speaker and Leadership Trainer

Can Win m.

Details of the webinar: 1. Getting started with Machine Learning and Data Science:

On 18/06/2020 a webinar on the topic "Getting Started with Machine Learning and Data

Science" was organized jointly by Industry Readiness cell and ECE department at Bhagalpur College of

Engineering. The expert Dr. Kumar Rahul, Senior data scientist was form Amazon India and the webinar was conducted on Microsoft Teams platform. Totally 65 participants including the organizing committee, the expert and students participated in the webinar.

An overall view of Machine Learning and Data Science was explained to students and

moreover the main difference between the above two toplcs was stressed to the students, which

usually remains as a confuslon in the minds of students. The scope of the topic with respect to their

career was elaborated with real time examples with respect to the current employment market

situation. At the end of the session expert-students interaction was there in which students clarified

their basic doubts about the concepts and about the jobs related to the topic of discussion.

2. Building Resilience in Crisis Times:

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Building Resilience in Crisis Times, a topic which is so relevant to this pandemic situation was highly motivative and made the participants filled with full of energy. The resource person discussed in

detail about various problems that we met during this pandemic and how to overcome those hurdles.

It was added that with patience and with a strong will once can try to overcome most of the issues one

comes across his or her life.

(1i) Department: Department of Electrical Engineering Topic of FDP: Machine Learning and ils Application for Electrical Systems Date of Event: 22-29 June, 2020

Number of Participants: 21

Highlights of the event (mention in detail): The event basically covered the concepts of Machine Learning and its applications in the field of Electrical Engineering. It was conducted in collaboration with E&ICT

Academy, IIT Guwahati and had participants from all over India.

(iv) Department: Department of Electrical Engineering Topic: A short Term Course on Power Systems Date of Event: 23-25 July, 2020 Number of

Participants: 81 Highlights of the event (mention in detail): A short term course on power system was organized for the students of Electrical Engineering. As an expert Dr. Atma Ram Gupta, Assistant Professor, NIT Kurukshetra; Dr. Amit Kumar Singh, Assistant Professor, NIT Kurukshetra and Dr. Ravi Bhushan, Assistant Professor, NIT Srinagar deliverd lectures on various topics related to Power System.

(v) Department: Department of Electrical Engineering Topic: A short Term Course on ABCD of Process Dynamics & Controller Design Date of Event: 28July-01 August, 2020 Participants: Faculty and Students Number of Participants: 205 Highlights of the event (mention in detail): The ev design concepts. The expert was Dr. OP Verma, Assistant Professor, NIT Jalandhar. He covered al the basic concepts of the control process and the need of controller.Then he delved deepinto the concepts of Controller design and its tuning. There were almost 60 participants from CT Assam and few participants were also from Jorhat Engineering College, Kerala, Maharashtra, Chennai, etc. The coordinators Amitesh Prakash and Anish Kumar were overwhelmed by this response from all over

basically covered the concepts of Controllerand its

India.

(vi) Department: Department of Mechanical Engineering Topic of webinar: Finite Element Analysis in Machine Design Date of Event: June 30, 2020

Number of Participants: 50 Highlights of the event 1(mention in detail): Webinar was conducted on "Finite Element Analysis in Machine Design". Industrial expert Mr Kamran Ullah Khan of John Deere, technology Centre Pune, was the guest speaker. The webinar was focused to explain the applications of academic subject Machine Design in industries especially automobiles and heavy machinery. Modern techniques like Finite Element Analysis and its applications were also discussed. The guest speaker showed students some direct model from their industry, which fascinated students. The guest speaker also addressed career opportunities in these fields. In the last of the season, the guest speaker answered the queries of students.

1. The webinar was focused to explain the applications of academic subject Machine Design in industries especially automobiles and heavy machlnery. 2. Modern techniques like Finite Element Analysis and its applications were also discussed. 3 The guest speaker showed students some direct model from their industry, which fascinated students. A. The guest speaker also addressed career opportunitles In these fields,

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(ull) Dapartmontt Departinont of Mechanical I ngneuring Tople: Sharlg the Knowledga of lndustrlat Fxperience Dato of vont: July 24, 2020 Number of Partlclpantut 0 HIghllyhtn of the ovont (mentlon In døtal): Weblnar was conducted on July 24, 2020 on the topl "haring the Knowledge of Industrlal Experlence". Industrlal oxpert Mr, AJay Kumar from "CASTROL INDIA LIMITED" and Mr.AsfakAlam from "BHUDNESWARI COAL MINING Ltd. (ADITYA BIRIA GROUP" was the guest speaker. The weblnar was focusod on the appllcatlon of academic knowledge in industries. Mainly foCued in Stecl and mining sector. Speaks showlng tho fuw machlne used in minng ectors with detalls and appllcatlon of same and fow worklng vldeo of the machine, In addition, lve interaction wlth quiz related to showlng machlne. Followed by cquary discusslon of student related to Carrier oriented Career opportunltles n thoso flolds were alw discuss by the spoakors, 1. The weblnar was focused on the applicatlon of academic knowledge in industrles. Mainly focused In Steel and mining sector Speaks sh0wlng the few machlne used In ninlng sectors with details and application of same and few worklng vldeo of the machine. 3. In addition, lve nteraction wlth qulz related to showing machin. 4. Followed by quory discusslon of student related to carrler oriented, 5. Career opportunitles In these fields were also discuss by the speakers

(vili) Department: Department of Mechanical Engineering Toplc: Learning Robt kinematics using Robo Analyzer softwar Date of Event: Aug 22, 2020 Number of Particlpants: 60 Highlights of the evont (mentlon in dotail): Department of Mechanlcal Englneering organized a ebinar for all students & faculty members on "Learning Robot Klnematics uslng Robo Analyzer software" on 22" Aug 2020. Mr. RajeevlochanaG.Chittawadigl, Assistant Professor In the Dept. of Mech. Engineoring at Amrita School of Engineering. Arnrita Vishwa Vidyapeetham, Bengaluru canpus was the expert for the webinar.

(ix) Department: Department of Clvil Englneering Topic: 5 days online Faculty Development Programme on "Recent Trends and Research Opportunities in civil engineering department Date of Event: 17th Aug 213t Aug 2020 Participant: 30 Highlights of the event (mentlon in detal): This FDP covers a study on recent trends and research opportunities in Civil Engineering field. Outcomeof the FDP Is' that Particlpants were able to understand new research in civil engineering field and how it is useful for our society. The session deliver by expert is on Sustainability aspects in Clvil Engineering

Soll Improvenent using Eco-Frlendly Materlals Empirical Model Development

Numerlcal Model Development

Importance of laboratory testing in Clvill Engineering Career Opportunities through Research in Clvil Engineering

(x) Department: Department of Clvil Engineering Toplc: River Water Pollution and Management Date of Event: 31/07/2020 Participants: Faculty members & Students fro 2"/3"/4" year trom the institute Number of Particlpanto: 60

Hlghllghts of the ovent: weblnar highlighted on how organisms are affected due to water pollution that leads organlc specles to extinctlon.

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Annexure 3 Guideline for Seed Money for Start-up A. Criteria for an ldea to be selected for Seed Support 1. Type of ldea: The idea must have a potential to grow as a business entity. It may be any

of the following types . Introduction of new or improved services Introduction of new method of production/ process i. .

Opening of new market iv. Exploration of a new source & supply V. Reengineering/ organization of business management process

2. Follow law of the land: The idea must be in line with the law of the land and at no point it should violate law of the land. 3. Intellectual Property: Prior research must be done for any existing art in the relevant field to avoid any IPR violation. 4. Team Composition:

i. A member from junior batch must be there in the team if a 3rd 14" year student applying for seed support from the institute. However a 3d 14th year student can also be a sole applicant. If there are two or more members in the team then the members need to submit a legal document of agreement with mutual consent over percentage share in different stakes such as idea, work, control etc. to avoid any future disputes.

5. Business plan: The business plan must be ready with clear identification of target customers. The timeline of activities/work must be included in the business plan.

6. Accountability:

i. In case of team, least 60-70% work must be completed before the senior most student graduates.

i. In case of individual, the product/service must be ready to get launched by the time he/she graduates

7. Identification of funding sources: Potential funding sources must be identified. However the college will have no role in this. 8. Backup/ safe exit plan: The success rate of start-ups is low. In case if at some point of time the startup fails to stand in the market or faces a huge loss, the entrepreneurs must be ready to handle such situation at their own with a backup/safe exit plan. The college will have no role in this.

B. Parameters of Evaluation: 1. Relevance of Problem & Solution i. Whether the identified problem really exists in Society/Market/ Industry? ii. How big is the problem? S. No. Parameter

Moderate High Low

1 Impact on Society

2 Impact on Market

Impact on Industry

Revenue Generation 5 Ease of Acceptance

2. Feasibility of Solution i. Specific- How specifically the proposed solution resolves the identified problem? i. Measurable- Whether the proposed solution is measurable and step wise approach towards innovation is followed?

ii. Attainable- Clarity of team. Is the team competent enough to develop the solution and achieve its objectives?

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iv. Realistic- Given the resources available, how realistic is the team's approach to achieve the solution in time bound manner? V. Timeline- How confident is the team with the proposed solution & timeline to complete the different TRL 2 to TRL9 (refer Annexure 1)

3 Applicability of Solution i. Usability: Level of acceptance of Solution/Features among target group ii. Scalability: Adoption Potential of Solution as Business Model/Startup ii. Economic Sustainability: Potential of solution to Become profitable or financiallyviable

iv. Environment Sustainability: Potential of solution to become environment friendly or address environment problems V. Existence of Intellectual Property Component, if any?

C. Methodology for Disbursement of Seed Fun Individual start-ups may have individual requirements and as decided funds will be released stage wise based on progress after selection. The methodology followed will be as follows:

1. Similar to Bihar Startup Policy 2017, the first instalment of 25% of the approved fund may be released in advance. The student may use this for company registration and

achieving certain milestones. 2. Student (entrepreneur) will have to submit the expenditure detail (utilization certificate) on monthly basis along with supporting documents/ invoice /bill to the ILEC through his/her/their mentor. 3. The student(s) will present the progress of work to the ILEC through offline/online

mode on monthly basis depending upon circumstances. 4 If found satisfactory, the ILEC will approve release of the required fund based on

progress of work to achieve further milestones (as mentioned in point 5). Step 2 will be repeated before approval of every instalment.

5. After first instalment, further fund will be provided to student (entrepreneur) based on completion of work as foliows:

S. No. Completion of work (in %)| Instalment Milestone-1: At the starting |instalment (25%) 2 Milestone-2: 30% Milestone-3: 60% Milestone-4: 80% Milestone-5: 100%

2 instalment (25%) 3 instalment (25%)_

4instalment (15%) 5 instalment (10%)

The student(s) in consultation with his/her/their mentor should make a rubric of work completion.

6. Clubbing of maximum two consecutive milestones may be permitted depending upon requirement of any individual start-up. However the student(s) must define this at the initial stage of the project.

7. The model (table in point 5) is flexible to meet the needs of variety of start-ups. This means that the number of milestones and the percentage of work completion can vary for individual start-ups and accordingly the instalments (with percentage) may vary However this is subject to approval from the ILEC.

The mentor will monitor fund utilization by his/her mentees. Same may be communicated

to ILEC regularly.

D. Responsibility of the Studont(s)

1. Open a dedicated bank account for receiving the funds. 2. Submit an undertaking on stamp paper-

that the funds will be used for the purpose mentioned in his/her/their startup proposal only. that the funds will not be used for any other purpose. .

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that he/she and/or both shall not get "No Dues" issued from the institute after course completion unless he/she and/or both provide the details of expenditure (utilization certificate) and outcomes. iV. that the senior most in the team hands over all financial responsibilities to his immediate junior. V. that the immediate junior will take responsibility to carry out the remaining part of work as mentioned in the startup proposal. that in case he/shethey fail to show improvement in work progress as per timeline even after warning, the institute will have the right to terminate his/her/their work.

il.

vi.

that in case he/she/they fail to produce utilization certificate of any amount provided (except legitimate expenses incurred towards local travel in surveying && food), he/she/they have to refund the same amount.

i.

that in case any improper expense is found, the college will reserve right to ask for refund. ILEC has to decide this.

vii.

That if the start-up succeeds, it will provide placement to students of Bhagalpur College of Engineering, Bhagalpur.

x.

3. Submit an affidavit or a legal document of agreement with mutual consent over percentage share of each member in different stakes such as idea, work, control etc. to avoid any future disputes. 4. If the mentor is going leave the college permanently, same may be communicated to the student(s) in advance. The student(s) must immediately find a mentor in that case.

This document will be known as "Guideline for Seed Money for Start-up" and is subject to amendment to incorporate any improvementchanges in future. This might be due to any of the following:

i. Implementation of National Innovation & Startup Policy 2019 at the institute on its own or at the level of university. ii. Amendment in National Innovation & Startup Policy 2019. ii. Amendment in Bihar Startup Policy 2017. iv. Any other policy reason

References: Bihar Startup Policy 2017 Guidebook for Startups, Startup Bihar, Department of Industries, Government of Bihar National Innovation 8& Startup Policy 2019 Guideline issued by MHRD's Innovation Council (MIC) for National Innovation Contest 2020

Annexure

Stages of TRL (Technology Readiness Level): TRL O: Idea. Unproven concept, no testing has been performed. TRL 1 Basic researeh. Principles postulated observed but no experimental proof available. TRL 2 Technology formulation. Concept and application have been formulated. TRL 3 Applied research. First laboratory tests completed; proof of concept. TRL 4 Small scale prototype built in a laboratory environment ("ugly" prototype). TRL 5 Large scale prototype tested in intended environment.TRL 6 Prototype system tested in intended environment close to expected performance. TRL 7: Demonstration system operating in operational environment at pre-commercial scale. TRL 8 First of a kind commercial system. Manufacturing issues solved. TRL 9 Full commercial application, technology available for consumers

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Annexure 4 Increment of Faculty appointed under TEQIP-I|I Project

SI. Particulars Designation Department Period for arrear no.

increment Dr. Sarika Kushwaha Asst. Professor Mathematics Jan'2020 to July 2020

Oct'2019 to July 2020 Sept 2019 to July 2020

Mr. Sunil Kumar Suman Asst. Professor CSE 3 Mr. Govind Kumar Jha

Asst. Professor CSE 3 4 Dr. Rakesh Kumar Asst. Professor Electrical Jan'2020 to July 2020 Mr. Anish Kumar

Electrical Jan 2020 to July 2020 Dr.Sumit Popat Mane Dr.Rajesh CM

Asst. Professor Asst. Professor Chemistry

Chemistry Jan 2020 to July 2020

-Asst. Professor Jan'2020 to July 2020

Oct 2019 to July'2020 Jan 2020 to July 2020

Mr.Amitesh Prakash Asst. Professor Electrical 9 Mr.Mintu Singh Asst. Professor CSE

10 Mr.Nikhil Kumar Asst. Professor CSE Jan'2020 to July 2020 Dr.Parimal Sah Asst. Professor ECE 3 Jan'2020 to July 2020 12 Miss.Anshu Kumar Asst. Professor ECE Jan'2020 to July 20200

Jan'2020 to July 2020 13 Mr.Kuldeep Yadav

Mr.Amit Kumar Singh Asst. Professor ECE Asst. Professor ECE Asst. Professor ECE

Civil Enge8 Civil Enge

Jan'2020 to July 2020 Jan 2020 to July 2020

Jan 2020 to Jun'2020

14

15 Mr.Abhinav Kumar

Mr.Pranab Baruah Asst. Professor 3

Mr.Siddhartha Kashyap Asst. Professor Jan'2020 to July 2020 Mr.Abhishek Kumar 18 Asst. Professor Civil Engg Jan'2020 to July 2020 Choudhary

19 Mr.Abhishek Kumar Asst. Professor Civil Enge Jan'2020 to July 2020 20 Md.Nadir Asst. Professor Civil Engg Jan'2020 to July 2020 Asst. Professor

Asst. Professor Oct 2019 to Aug' 2020 Oct 2019 to Aug' 20200 Oct 2019 to Aug' 2020

Mechanical Mr.Janmejay Kumar Mr.Vikas Kumar

Mr.Ram Bilash

21

22 Mechanical

Asst. Professor Mechanical 3 24 Mr.Nilesh Mishra Asst. Professor Mechanical 3 Oct'2019 to Aug' 2020 Mr.Satyendra Kumar 25 Asst. Professor Mechanical 3 Oct'2019 to Aug' 2020 Mishra Mr.Abhimanyu Dhyani Asst. Professor Dr.Manish Kumar

26 Mechanical Jan'2020 to Aug' 2020 27 |Asst. Professor Mechanical Jan'2020 to Aug 2020 Oct 2019 to Aug'2020 Oct 2019 to Aug 20200 Jan'2020 to Aug'2020 Jan'2020 to Aug 2020 Jan'2020 to Aug 2020

28 Mr.Saurabh Singh Asst. Professor Mechanical 29 Mr.Deonath Kumar Asst. Professor Mechanical

Asst. Professor Mechanical Mechanical

30 Mr.Ritesh Kumar 31 Mr.Raushan Kumar Asst. Professor

Mr.Manoj Kumar Dubey Asst. Professor Mr.Uday Kumar Singh

32 Mechanical

33 Asst. Professor Mechanical 3 Jan'2020 to Aug'2020 34 Md.Ahad Noor Asst. Professor Mechanical Oct'2019 to Aug' 2020 3 Asst. Professor

Asst. Professor Asst. Professor Physics Asst. Professor English

35 Mr.Alok Kumar Electrical Oct 2019 to Aug' 2020

Jan'2020 to Aug'2020 Jan'2020 to Aug' 2020

3 Jan'2020 to Aug' 2020

36 Mr.Saurabh Kumar Electrical 37 Dr.Kaushal Jha

3 38 Miss.Anshu Priya

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Increment of TEQIP Celi staff appointed under TEQIP-1ll Project Sl.

Name Designation % increment Period for arrear no.

June 2020 to July'2020

1 Dr.Achalesh Sinha Program Manager 8

Mr.Maneesh Bhardwaj June'2020 to

2 Accounts Assistant

8 July'2020 3 Mr. Mukesh Kumar

Messenger cum Helper June'2020 to 8 July'2020

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