LEGALITY VERIFICATION BODY AND LICENCING AUTHORITY PT SUCOFINDO (PERSERO)
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Transcript of LEGALITY VERIFICATION BODY AND LICENCING AUTHORITY PT SUCOFINDO (PERSERO)
LEGALITY VERIFICATION BODY AND LICENCING AUTHORITY
PT SUCOFINDO (PERSERO)
PROCESS OF LEGALITY VERIFICATION
PT. Superintending Company of Indonesia (PT.
SUCOFINDO) has been established since 1956,
provides services in inspection, testing,
certification and training.
PT. SUCOFINDO is the first and the biggest
National Inspection Company in Indonesia
SUCOFINDO IN BRIEF
LHOKSEUMAWEMEDANDUMAI
PADANGPAKANBARU
BENGKULUJAMBI
PALEMBANGBANDARLAMPUNG
BANDA ACEH
SAMPITKETAPANG
PONTIANAK
CILEGONJAKARTA
BANDUNG
CILACAPCIREBON
CIKAMPEK
SEMARANGSURABAYA
BANJARMASINTARAKANSAMARINDABALIKPAPAN MANADO
UJUNGPANDANGTERNATEAMBONSORONGJAYAPURA
KUPANGCAKRANEGARADENPASAR
TIMIKA
BATAM
BONTANG
BEKASITJ. PRIOK
PALU
HEAD OFFICE AND BRANCHES 33 Branches 32 Service Points Laboratory service at PT SUCOFINDO branches and service points
Accreditation, Recognition and Partnership With National and International Institutions
ACCREDITATION:
NATA Australia, Accreditation of Testing Laboratories
FOSFA England, Inspections and Palm Oil Testing Analysis
IECEE (International Electrotechnical Commission for Electrical & Electronic) – Accreditation as National Certification Body and Certifiction Testing Laboratory)
RSPO, Rountable on Sustainable Palm Oil
Indonesia Ecolabel Institute, Sustainable Forest Management and Chain of Custody
National Acreditation Committee (KAN), Quality, Environment, Forestry, and Food Cert.
RECOGNITION:
RWTUV Germany, Testing Laboratories and Quality System Certification Institution
NKKK Japan, Surveyor and Quality System Certification Institution
IFIA England, Inspection and Commodity Supervising
GAFTA England, Inspection of grain and fodder
SGS Geneva Swiss, Surveyor and Quality System Certification Institution
PARTNERSHIP:
SISIR Singapore, Product Certification, Quality System Certification Institution and Testing LAboratory
SIRIM Malaysia, Product Certification, Quality System Certification Institution and Testing Laboratory
Lloyds England, Insurance Claim Settlement
CCIC RRC, Surveyor
INSPECTA Czech Surveyor and Consultant
TIMBER LEGALITY ASSURANCEPT SUCOFINDO (PERSERO)
PT SUCOFINDO (Persero) has issued Timber Legality Certificates for 169 “COMPLY” Companies. 5 Companies “NOT COMPLY” . “NOT COMPLY” status are resulted by administrative matters, not of Illegal timber raw material matters.
JABODETABEKComply: 7Not Comply: 2Process: 18Auditors: 13
NORTH SUMATRAComply: 23Not Comply: 0Process: 3Auditors: 6
EAST JAVAComply: 73Not Comply: 0Process: 19Auditors: 12
EAST KALIMANTANComply: 7Not Comply: 0Process: 0Auditors: 1
LAMPUNGComply: 1Not Comply: 0Process: 0Auditors: 2
WEST KALIMANTANComply: 4 Not Comply: 1Process: 0Auditors: 1
SOUTH SUMATRAComply: 1Not Comply: 0Process: 0Auditors: 2
CENTRAL KALIMANTAN Comply: 1Not Comply: 0Process: 1Auditors: 2
CENTRAL JAVAComply: 40Not Comply: 1Process: 21Auditors: 10
MALUKUComply: 1Not Comply: 0Process: 0Auditors: 1
SOUTH KALIMANTANComply: 2Not Comply: 0Process:1Auditors: 2
SOUTH SULAWESIComply: 6 Not Comply: 0Process: 1Auditors: 1
NORTH EAST SULAWESIComply: 2Not Comply: 1Process: 0Auditors: 1
PROCESS SCHEME OF TIMBER LEGALITY VERIFICATION
Preparation Implementation Reporting
Scope of verification, License Holder Profile
Industry hascomply to minimum requirements
collect public (multi parties)inputs or recommendations
Inform the certification result
Application
Document review
Audit Plan Publication at :• Certification Body
Website• Ministry of Forestry
Website• Village / Sub District• Mass media
Check
Scheduling and Team Arrangement
Public Consultation
Field Audit( Max 21 days )
Documents Verification
Field Observation
Report of Field Verification
Decision Review
Certification Decision
COMPLY
Issue Legality Timber Certificate
Sub License Contract
Yes
Yes
No
No
Decision Report
APPEAL
New Evidence
Yes
Publication
No
Publication
Certificate Issuance Publication
Information to IMRecapitulation of Certificates Issuance
Raw Material Sources Tracing
Interview
Assurance of Legal Source
The Use of V-Legal Logo
Principles of SVLK Certification
SVLK assessment consists of 5 principles:• Company legality• Raw material legality• Production legality• Local and export marketing legality• Fullfilment of employee’s safety and welfare based on regulation
applied
The principles arranged into 48 verifiers, each of verifier has to be
COMPLIED
SCHEME OF V – Legal DOCUMENT ISSUANCE
Preparation Implementation V-Legal Document
Application by Listed Exporters
Producer /Non Producer
Verification of Application
Comply
Scheduling for Inspection
Inspection of Export Product Raw
Material Legality
Yes
No
Conformity and Sufficiency Analysis
of Raw Materials
Having Timber Legality
Certificate?
Non-Certified Applicants
Certified Applicants
Data Entry & Verification
• Raw Material Input
• Production• Marketing
Non-Conformity Report
Conform
Database Update of Material
Balance
No
IssueV – Legal Document
Yes
ConformNon-Conformity
Report
LIU
No
IssueV – Legal Document
LIU
Yes
NoYes
THANK YOU
Strategic Business UnitSucofindo International Certification Services
Graha Sucofindo Jl. Pasar Minggu Kav. 34 Jakarta Selatan 12780
Telp : +6221-7983666
SVLK INDUSTRY STANDARD
Standard of Timber Legality Verification for Forest Industries ( IUIPHHK, IUI DAN TDI )
Ministry of Forestry Directorate General Decree P.8/VI-BPHH/2012
I. Company Legality, verify:a. Company License Documentb. Company Registration Document c. Trade License Documentd. Public Hazard Disturbance Licensee. Company Tax Registration Number
Cardf. Environmental Impact Analysis
Documentg. Industrial Registration Licenseh. Raw Material Fulfillment Plan i. Listed Exporter of Forest Product
Industry
II. Company Legality (for home industry and group production), verify:
a. Group Establishment Statement b. Company Tax Registration
Number Card
III. Company Legality (for Non Producer Exporters which have member of non listed home industry exporters) verify:
a. Listed Exporter of Forest Product Industry
b. Having agreement or contract with SLK Certified Company
III.Raw Material Legality, verify:a. Raw material supply contract
documentb. Log Receiptc. Timber Import Document (for timber
import only)d. Log/ Timber Delivery/ Transportation
Document.e. Certificate of Timber Transportation
Documentf. Mutation report of raw material
LMKB/LMKBK/LMHHOKg. Completion documents of Log Raw
Material Report (SK RKT)
IV. Production Legality, verify:
a.Tally sheet of raw material usage and productionb. Production report of processed materialc. Production not exceed the allowance of
production capacity
V. Production Legality for production through cooperation with other parties (industrial or household/industrial craftsmen), verify:
a.Contract document or cooperation contract of production process
b.Legality document of cooperate company
c. Segregation of timber products which is proceed by cooperate company
d.Availability of raw material documentation, process and production export budget if exportation done by other party
Standard of Timber Legality Verification for Forest Industries ( IUIPHHK, IUI DAN TDI )
Ministry of Forestry Directorate General Decree P.8/VI-BPHH/2012
VI.Legality of Domestic Trade, verify:
a. PKAPT document
b. Report document of PKAPT
c. Sailing License document (SIB)
d. Document declaring the ship’s identity. SKSKB and/or FAKB and/or FAKO and/or SKAU and/or SKSKB cap KR or Nota
e. Log permanent identity (for Log)
VII. Marketing Legality, verify :a. Export Notificationb. Packing Listc. Invoiced. B/Le. V-Legal Documentf. Surveyor Report g. Export Duty Payment Receipt h. CITES Document
Standard of Timber Legality Verification for Forest Industries ( IUIPHHK, IUI DAN TDI )
Ministry of Forestry Directorate General Decree P.8/VI-BPHH/2012
VIII. Occupational Health and Safety (OHS)Regulation Legality, verify :
a. OHS Implementation
b. Availability of OHS equipment, as APAR, APD and Evacuation route
c. Documentation of work accidents
IX. Employment Legality, verify:
a. Availability of company policy or permit for employee to form or engage in activities of employee union (Serikat pekerja)
b. Joint Working Agreement Document (KKB) or company regulations (PP)
c. No child employee
Standard of Timber Legality Verification for Forest Industries ( IUIPHHK, IUI DAN TDI )
Ministry of Forestry Directorate General Decree P.8/VI-BPHH/2012
PUBLIC CONSULTATION
Purpose of Public Consultation:
To collect aspiration, input, and recommendation related to operational activities in forest management unit and forest industry due to criteria and indicator verified
Benefit of Public Consultation:
1. Input to audit team on Sustainable Forest Management Certification and Timber Legality Verification
2. Input to auditee / company in regard with situation and condition of related parties impacting to the company’s operational activities.
3. Provide opportunities for stakeholders to share aspiration, information, and input on forest management.
Stakeholders in Public Consultation:
1. Local Government and Local Representative of Forestry Ministry Unit
2. NGO3. Local People around Forestry Management Unit4. Community Leaders5. Religion Leaders6. Subcontractor Company7. Other Parties
Stakeholders Input in Public Consultation:
1. Industry and Forest Management Unit Performance2. Regulation Nonconformity, such as in environmental
management3. Unfavorable condition impacting to the communities
V-LEGAL INSPECTION - Company Legality,
Company License Document, Industrial Registration License, Tax Registration Number Card, Listed Exporter License, Raw Material Fulfillment Plan, Raw Material Supply Contract Document, Supplier Timber Legality Certificate
− Raw Material,
SKSKB/FAKB/FAKO/SKAU/SKSKB/Nota, LMK and/or documentation of stock and raw material usage and CITES documents
- Inspection of Production Process,
Including : Timber Mutation Report (LMK) or Product stock report- Inspection of exportation
Including: PEB documents
PROCESS SCHEME OF SUSTAINABLE FOREST MANAGEMENT
CERTIFICATIONPreparation Implementation Reporting
Application
Document Review
Audit Plan Publication at:• Certification Body Website• Ministry of Forestry
Website• Village / Sub District • Mass Media
Inform to IM
Check
Scheduling &Team Arrangement
On-site Verification
( Max 21 days )
Document Verfication
Field Observation
Field Verification Report
Decision Review
Certification Decision
Comply?
Yes
Yes
No
No
Decision Report
tdk
Certificate Issuance and/ or
PublicationCoordination with Local Forestry Goverment
Data Completed Submission
1
2
3
4
Appeal in 14 days max.
after reporting date
Accept
Not Accept
Appeal Verification in 20 days max. since
received
Note : Activities 1,2,3 and 4 have to be accomplished in 14 days
Public Consultation
Stage 1 Audit
SurveillanceRecertification
© yuki
• Application (1 day)• Document review (2 days)• Audit Stage 1 (3 days)• Preparation of Site Verification (2 days)• Request for publication on Ministry of Forestry Website 10 days before
publishing• Publication (14 days before site verification)
Asessment Plan
TIME LINE OF TIMBER LEGALITY ASSURANCE SYSTEM (TLAS) CERTIFICATION
IN NORMAL CONDITION, CERTIFICATION CARRIED OUT IN 81 DAYS © yuki
Assessment of Sustainable Forest Managements Indicators
Assessment norm per indicator
Key Indicators -GOOD result is required
GOOD final result if key indicators score GOOD
Tim
ber
Lega
lity
Sta
ndar
d –
GO
OD
res
ult
is r
equi
red
Assessment of IUPHHK is harder © yuki
Tim
ber Legality Standard –
GO
OD
result is required
Indicator
DefinitionAssessment
Tools
Verifier ScoreNorm/Value of Indicator
≤ 5 Years > 5 Years
D CD D CD 1 (Bad) 2 (Moderate) 3 (Good)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
The determination of the indicators : • Good, If the total value of the verifier is between 76% until 100% of the total value of the
maximum possibilities that can be achieved, without any bad score for dominant verifier.• Moderate, if the total value of the verifier is between 60% until 75% of the total value of the
maximum possibilities that can be achieved, without any bad score for dominant verifier.• Buruk, If the total value of the verifier is 59% of the total possible maximum value that can
be achieved, and/or contained bad score for verifier.
Assessment of Sustainable Forest Managements Indicators
Based on Decree of Permit
© yuki
Assessment of Sustainable Forest Managements Indicators
Indicator
DefinitionAssessment
Tools
Verifier ScoreNorm/Value of Indicators
≤ 5 Years > 5 Years
D CD D CD 1 (Bad) 2 (Moderate) 3 (Good)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
Criteria Indicator VerifierVerifier Score
Verifier Actual Score
Weighted Average Verifier
Maximum Score of Verifier
1. Prerequsite
1.1 1.1.1 CD (1) 3 3 3
1.1.2 CD (1) 3 3 31.1.3 D (2) 2 4 61.1.4 CD (1) 3 3 31.1.5 CD (1) 3 3 3
Jumlah 16 18
16/18 X 100 % = 88,89%GOOD
© yuki
IndicatorPerformance
Indicators Score
Weighted Average Verifier
Maximum Score of Indicator
1.1 Good 3 31.2 Moderate 2 31.3 Good 3 31.4 Good 3 31.5 Good 3 32.1 Good 3 32.2 Good 3 32.3 Good 3 32.4 Bad 1 32.5 Good 3 32.6 Moderate 2 33.1 Good 3 33.2 Moderate 2 33.3 Moderate 2 33.4 Good 3 33.5 Good 3 33.6 Good 3 34.1 Good 3 34.2 Moderate 2 34.3 Good 3 34.4 Good 3 34.5 Moderate 2 3
Total 58 66
Total score : 58 or 58/66 x 100 % = 89 %
Final Score:
• Good, If the total value of the verifier is between 76% until 100% of the total value of the maximum possibilities that can be achieved, without any bad score for dominant verifier.
• Moderate, if the total value of the verifier is between 60% until 75% of the total value of the maximum possibilities that can be achieved, without any bad score for dominant verifier.
• Buruk, If the total value of the verifier is 59% of the total possible maximum value that can be achieved, and/or contained bad score for verifier.
Performance Value of Sustainable Forest Managements Indicators
© yuki
- Sustainable Production Forest Management Standards -
1.1
Certainty of license holder forest area and right holder of forest management
1.2
License Holder Commitment
1.3
The number and the adequacy of Forestry Professionals on All levels to support the implementation of Research, Education, and Training
1.4
Capacity and mechanisms for Implementation Planning of Periodic Monitoring, evaluation and presentation of feedback regarding the achievement of Progress (of activity) of IUPHHK – HA/RE/HT/ Rights Holder of management
1.5
Approval on the basis of preliminary information without compulsion
2.1.The arrangement long-term work plan in sustainable forest management
2.2.Harvesting levels for each type of forest products and non forest product on each type of ecosystem
2.3.The implementation of the application of silviculture system to ensure the regeneration of a forest
2.4.Availability and application of eco-friendly technology for forest utilization
2.5.
The realization of the harvesting in accordance to work plan of logging/harvesting/harnessing on acreage it works
2.6.
The level of investment and a adequate and meet the needs in forest management, administration, research and development, as well as improvement and ability of human resources
Prerequsite Criteria Production Criteria
Ecology Criteria Social Criteria
3.1.
The level of investment and a adequate needs in forest management, administration, research and development, as well as improvement of human resources capacity
3.2.
Protection and security of Forest
3.3.
The management and monitoring of the impact on land and water as a result of Forest Utilization
3.4.
Identification of Protected flora and fauna and/or endangered (Endangered), Jarang (Rare), Terancam Punah (Threatened) dan Endemik (endemic)
3.5.
Flora Management for:1. An area of Forest Production from Un-disturb area and un-damage area2.Protection of Protected flora
3.6.
Flora Management for:1. An area of Forest Production from Un-disturb area and un-damage area2.Protection of Protected fauna
4.1.
Kejelasan deliniasi kawasan operasional perusahaan/ pemegang izin dengan kawasan masyarakat hukum adat dan/atau masyarakat setempat
4.2.Implementation of company social responsibility in accordance to the regulationI
4.3.Availability of mechanisme and implementation of fair benefit distribution for stakeholders
4.4.Availability of conflict resolution mechanisme
4.5.Protection, development, and improvement of labor Welfare
- Sustainable Production Forest Management Standards -