1. Essential Law Firm Software What You Really Need to HaveMississippi Bar Association Pearl, MS November 20, 2008

2. HARDWARE IDEAS Windows Small Business Server Scanner Network Printer Gigabit Switch Firewall Backup System Electrical Protection Systems Computers (Desktops, Laptops,Tablets) 3. Peer-to-Peer Network 4. Local Area Network 5. SMALL BUSINESS SERVERMicrosoft Exchange Microsoft SharePoint Automatic Patching Faxing SQL 2005 Backup Solution Built in Software Firewall Outlook 2003 to all Users Monitoring Reports Access to Workstation And Data Remotely Cheaper then Server 2003 6. SERVERChoose over Workstation 4GB Ram Redundant Systems Affordable Harder to Setup Must have Warranty Software include in Price Need someone to Support it!!!Server: $2000 7. DESKTOP PCSpeed RAM (2GB) Monitors (19inch) DVD-ROM Hard Drive Operating System Must have Warranty OEM SoftwareDell OptiPlex: $1000 Price Brand 8. NOTEBOOKSpeed RAM Sound DVD-ROM Hard Drive Network Card Weight/Size Price Brand 9. THE CLOUD 10. PRACTICAL USESHOST MICROSOFT EXCHANGE (OUTLOOK) AND SHAREPOINT (DOCUMENTS).No Downtime (99.7%)No Installation, Configuration or Ongoing MaintenanceNo Backups (Co-Locations)No Upfront InvestmentNo need for a IT ServicesNatural Disaster ProofCost for 10 Users is around $200 a month 11. ONLINE BACKUPS Must use Online Backups Mozy Pro and BackupMy Business 12. TABLET PCs 13. Paperless OfficeYou will not cure an alcoholic by putting a bottle of whisky on his desk.You will not cure a Law Office of paper by putting a printer on every Desk.Put a scanner on every desk and have 1 or 2 networked printers. 14. SCANNER Paper Handling OCR Considerations Brand Model Suggestions PriceScanSnap: $339 15. PORTABLE SCANNER USB Powered Light Small FootprintFujitsu ScanSnap S300 Holds around 10 Sheets 16. SOFTWARE OVERVIEWOFFICE SOFTWARE Microsoft Office Word, Outlook, OneNote Adobe MOBILE SOFTWARE VPN connections SharePoint Outlook Web Access 17. MICROSOFT OFFICEWORDSign Docs OUTLOOKWrite Emails ONENOTE Write Notes CaptureEverything Share Notebooks 18. ADOBEInking Within Adobe Pro Available!Sign Pleadings/Other Documents Annotate /Highlight Draw Attention to Points 19. Instant Messaging PROS: Substitute for Phone, Email, and Face ToFace Meetings.Less Disruptive form of CommunicationMade Popular by AOL, Yahoo, and Google CONSNOT SECURE!!! No Electronic Record (Discovery) 20. Enterprise InstantMessaging Secure Creates an Archive of Communications Microsoft Communication Server 21. Dictation Dragon Natural SpeakingHas a legal edition ($1200)Get Preferred ($199) or Pro ($899)Vista has Dictation Software Built into it. TipsMust Train SoftwareUse a Quality USB HeadsetLearning Curve 22. Phone TagI have not checked a Voice Mail This Year.All Voicemails to my Office Phone and Cell are DictatedCreates an Archive of VMs. Allows my Assistant to monitor my Voicemails. Do not have to write down someones #. Cost $29.95 a month 23. Does it Work? 24. Smartphones BlackBerry Smartphones (Palm) Smartphones (Windows Mobile) iPhone (Apple) Considerations BlackBerry syncs with Outlook and to check more than e-mail, you need the BlackBerry Enterprise Server software and Exchange Server! Palm Smartphones - 100% Palm devices - maximum sync ability with legal apps - real-time email with software like VersaMail Windows MobileSmartphones sync with Outlook and Microsoft apps primarily Easiest to setup and has Push Synchronization BEWARE BLUETOOTH SECURITY Pricing: Anywhere from $200 to $600 depending on the cell service provider and available rebates 25. LEGAL SPECIFIC SOFTWARE WHY? Gather critical file Information from anywhere Be able to tell the Judge when you are free Bill for cell phone and email calls from yourSmartphoneVENDORS PCLaw TE Amicus Mobile AirTime Worldox Web TimeMatters 26. WIFI NETWORKINGConfigurations The most common type is now the faster 802.11g - many laptops come with it already802.11n (now called Pre-N) is the system to buy when it becomes formally available Causes problems running client server applicationsCostWAP - $10 to $750WiFi PC Access - $5 to $100Wireless Print Servers - $50 to 300 27. ANTI-VIRUSTrend Micro Client Server Messaging www.trendmicro.com Includes anti-virus, anti-spam, anti-spyware Available in small office and Corporate editions ZoneAlarm: www.zonealaram.com Norton Anti-Virus www.symantec.com Buy corporate not Internet Security McAfee VirusScan: www.mcafee.com TrendMicro: $330 CA eTrust and Trend PC-Cillin: www.ca.comwww.trendmicro.com 28. File Sharing SoftwareMicrosoft Grove FolderShare These programs allow you to sync your fileswith multiple workstations. 29. Thank You For Listening!TabletLawyer, LLC www.TabletLawyer.comLaw Office Technologywww.lawot.comCraig BayerCbayer@lawot.com James Province james@TabletLawyer.com