Legal and other compliance requirnments

7/29/2019 Legal and other compliance requirnments

1/18

II. DUTIES AND RESPONSIBILITIES

13. Signs the following for and on behalf of the company:

- appointment papers

- check vouchers

- checks

- petty cash vouchers

- salary loans

- SSS, HDMF & other government documents- employees clearance form

- Health Care forms

- reimbursements

- purchase requisitions

- cash advances

- leave forms

- overtime forms

- contracts or leases

III. QUALIFICATIONS

1. Graduate of any business related course.

2. Preferably holding a Master Degree in Business Administration

2. Excellent communication skills and can represent the company to a wide range of

business, social and other functions.

3. Knowledgeable in the aviation industry.

4. Ten (10) years experience holding an executive position in a medium-sized company.

5. Computer literate

COMPANY LOGO &NAME

PROCEDURES AND WORKINSTRUCTIONS MANUAL

Page:4.3.1-1/18

Section 4.0PROCEDURES GENERIC

Procedure Code: GEN-4.3.2-001

Effectivity Date:Sept. 01, 2009

Subsection: 4.3.1LEGAL & OTHER REQUIREMENTS

Revision No.0

FLOWCHART

Environmental Legaland Other

Requirements

Access to Legal and

Other Requirements

Identification of ApplicableLegal and OtherRequirements

A

Registry of Legal &Other requirements

Registry of Required Report& Permits

5.1

EMS Committee

PCOPCO / EMRPCOPCO

EMS Committee

Law does not requirereports & permits

5.2

5.35.4 5.55.7Environmental Meeting

Management Review(KSQP-0101)

EnvironmentalCommunication

PCO / Deputy MR 5.6CompliantNon-Compliant

5.3.45.5.6 5.6.3


2/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-2/18





Revision No.0

Registration of Legal & OtherRequirements

Law requires reports &permits

Registration of law reqts in KSERegistry of Required Reports &

Permits


3/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-3/18





Revision No.0

Compliance with applicable legal& other requirements

Evaluation of Complianceto L&OR


4/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-4/18





Revision No.0

1.0 PURPOSE

The purpose of this procedure is to provide a uniform and consistent system for accessing,identifying, maintaining, communicating, monitoring, measuring and complying to legal and other

A

Checking for new andamended legal and other

requirements


5/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-5/18





Revision No.0

requirements to which the organization subscribes, that are applicable to the environmental aspectsof the products, activities, processes or services of the organization.

2.0 SCOPE:

This procedure applies to all personnel, products, activities, processes, services, facilities and

equipment as well as the contractors and suppliers where the organization can control or influence.

3.0 REFERENCES:


6/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-6/18





Revision No.0

ISO 14001:2004 Environmental Management Systems Specification with guidancefor use.

ISO 14004:2004 Environmental Management Systems General guidance onprinciples, systems and support techniques.

EM Manual Environmental ManualQuality Procedures as IndicatedOther Environmental Procedures as identified in the flowchart

4.0 DEFINITION:


7/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-7/18





Revision No.0

Applicable Legal and Other Requirement Legal and other requirement to which the organizationsubscribes, and is applicable to the environmental aspects of products, activities, processes orservices.

5.0 PROCEDURE

5.1 Access to and receiving of Legal & Other Requirements (L&OR) shall be facilitated by theEMS Committee through, but not limited to, newsletters, magazines, Internet, government andregulatory agencies, environmental / health and safety groups / associations / organizations, etc.

5.2 Identification of Applicable Legal and Other Requirements:


8/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-8/18





Revision No.0

5.2.1 The PCO, after receipt of Legal & Other Requirements and/or its amendments shallidentify whether the law is applicable to the organization or not.

5.2.2 If determined to be applicable, it shall be registered Registry of Legal and OtherRequirements. Otherwise, a copy of the law shall be endorsed by the PCO to the EMR forfuture reference.

5.2.3 The applicability of Legal & Other Requirement to the organization shall be based inany of the following conditions:


9/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-9/18





Revision No.0

The Legal & Other Requirement is subscribed by the organization.

The Legal & Other Requirement states that there may be periodic inspections to theorganizations premises by local or national authorities agencies.

The Legal & Other Requirement requires reports or permits to be submitted to local ornational authorities / agencies.

The Legal & Other Requirement has general provisions that need to be observed /

complied by the organization or its subcontractors. The Legal & Other Requirement serves as a precedent to other laws subscribed by the

organization.

5.3 Registration of Legal & Other Requirements


10/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-10/18





Revision No.0

5.3.1 All applicable Legal & Other Requirement shall be registered in the Registry ofLegal and Other Requirements by the PCO. Registration shall include the assigning / listing ofreference number, legislation number, title of law, source of law, short summary, applicabilityto the organization operations and permit or test required (if applicable).

5.3.2 Document Controller shall then issue a copy of all applicable legal & other

requirements to the PCO through the Document Control procedure.

5.3.3 The EMR shall be responsible in the maintenance, updating and reviewing theRegistry of Legal and Other Requirements.


11/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-11/18





Revision No.0

5.3.4 Legal & other requirement requirements and concerns affecting specific areas /sections / departments/ personnel shall be properly communicated by the PCO through theEnvironmental Meetings.

5.4 Registration of L&OR Requirements in the Registry of Required Reports and Permits

5.4.1 If the applicable legal & other requirement requires reports to be submitted or permitsto be acquired/renewed or tests to be conducted, that legal & other requirement, with details of


12/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-12/18





Revision No.0

report or permit requirement shall be registered by the PCO in the Registry of Required Reports andPermits.

5.4.2 If the PCO identified the need for support of other departments in order to achievecompliance, he/ shall communicate to the concerned department personnel their duties andresponsibilities to comply with the concerned legal & other requirement through EnvironmentalMeetings.

5.4.3 The key characteristics on how environmental tests are to be conducted or reports tobe submitted shall be specified in the Legal and Other Requirements Environmental ManagementProgram.


13/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-13/18





Revision No.0

5.5 Compliance with Applicable Legal & Other Requirement

5.5.1 The PCO shall be responsible in the maintenance, updating, monitoring andreviewing theRegistry of Required Reports and Permits.

5.5.2 The PCO is responsible for complying with legal and other requirements such as but

not limited to, submission of relevant reports, application and renewal of permits and certificates toregulatory agencies and other interested parties unless otherwise specified in the legal & otherrequirement.


14/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-14/18





Revision No.0

5.5.3 If a concerned legal & other requirement requires environmental compliance tests tobe conducted where the organization is not capable of, the PCO shall require the assistance ofexternal environmental testing centers or laboratories to conduct such tests.

5.5.4 If compliance to applicable legal & other requirement requires specific processes tohave operational controls, such operational controls shall be specified in the concernedEnvironmental Management Program, procedures or process instructions by the EMR.

5.5.5 All applicable legal & other requirement, especially those with required reports andpermits shall be considered in the determination of the significance of the environmental aspectsand impacts.


15/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-15/18





Revision No.0

5.5.6 Updates to compliance to applicable legal and other requirements like submission ofreports & acquisition of permits, etc shall be reported and discussed on a quarterly basis during theEnvironmental Meeting.

5.6 Evaluation of Compliance to Legal and Other Requirements

5.6.1 The compliance of the organization to legal and other requirements shall beevaluated through the regular internal audit.


16/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-16/18





Revision No.0

5.6.2 The EMS Committee shall evaluate the organizations compliance to legal and otherrequirements on a quarterly basis through the Environmental Meeting.

5.6.3 The evaluation and status of organizations compliance to applicable Legal and OtherRequirements shall be reported by the PCO during the Management Review.

5.6.4 Measurement of Environmental Objectives and Targets pertaining to compliance to

legal and other requirements shall be specified in the Legal and Other Requirements EnvironmentalManagement Program.


17/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-17/18





Revision No.0

5.7 Checking for new and amended Legal and Other Requirements

5.7.1 The EMS Committee shall be responsible in checking and monitoring for new legal &other requirement or any amendments to existing ones on a continuous basis either by regularcommunication with government agencies or by browsing their websites.

6.0 RECORDS

6.1 The EMR shall be responsible for filing and maintenance of the Registry of Legal andOther Requirements.


18/18




- check vouchers

- checks


- salary loans


- Health Care forms

- reimbursements


- cash advances

- leave forms

- overtime forms


III. QUALIFICATIONS








COMPANY LOGO &NAME


Page:4.3.1-18/18





Revision No.0

6.2 The PCO shall be responsible for updating and maintenance of the Registry ofRequired Reports and Permits.

7.0 APPENDICES:

4.3.2-F1 Registry of Legal and Other Requirements4.3.2-F2 Registry of Required Reports and Permits

Legal and other compliance requirnments

Documents

Transcript of Legal and other compliance requirnments