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Transcript of Ledger Accounting & Multi Currency_42

Ledger Accounting

LEDGER ACCOUNTING WITH MULTI CURRENCY

SYSTEMS UNION PRODUCT T RAINING GUIDE

SU009 V2.1

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LEDGER ACCOUNTING WITH MULTI CURRENCY

Contents

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Objectives................................................................................................................... 6 Part 1 - SunConcepts .................................................................................................. 7 Session 1 - Putting Ledger Accounting into context ................................................... 8 SunAccount modules ................................................................................................. 8 SunBusiness modules ................................ ................................ ................................ 8 Session 2 - What makes Ledger Accounting different................................................. 9 2.1 - Traditional modular accounting systems ............................................................... 9 2.2 - Ledger Accounting in SunAccount ..................................................................... 10 Session 3 - Setting up a company/operating entity in SunSystems.......................... 11 Session 4 - Posting accounting transactions in Ledger Accounting.......................... 12 4.1 - Period Accounting ............................................................................................ 12 Session 5 - Budgeting in Ledger Accounting ............................................................ 12 Session 6 - Analysing data in Ledger Accounting ..................................................... 13 6.1 - Account analysis ................................ ................................ .............................. 13 6.2 - Transaction Analysis ........................................................................................ 14 Session 7 - Use of Menus in Ledger Accounting ....................................................... 17 7.1 - Menus in modular accounting systems (Example)............................................... 17 7.2 - Ledger Accounting Menus ................................................................................. 18 Summary Part 1 : SunConcepts ............................................................................. 19 Part II - Ledger Accounting....................................................................................... 20 Session 1 - Logging onto SunSystems................................ ................................ ...... 21 Session 2 - Moving around in Ledger Accounting..................................................... 22 Session 3 - Setting up a new Company/Operating entity in SunSystems.................. 24 3.1 - Database Definitions ......................................................................................... 25 3.2 - File Creation .................................................................................................... 26 3.3 - Ledger Definition............................................................................................... 28 Summary - Setting up a new Company/Operating entity in SunSystems....................... 30 Session 4 - Setting up Accounts................................................................................ 31 4.1 - Chart of Accounts............................................................................................. 32 4.2 - Names & Addresses ......................................................................................... 33 4.3 - Bank Details .................................................................................................... 34 Summary - Setting up Accounts................................................................................ 35 Session 5 - Analysis................................ ................................ ................................ .. 36 5.1 - Analysis Category Lengths (SunSystems Menu)................................................ 37 5.2 - Analysis Definitions ................................ ................................ .......................... 38 5.3 - Analysis Codes ................................................................................................ 39 Summary - Analysis................................................................................................. 40 Session 6 - Printing and viewing reports ................................ ................................ .. 41

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SU009 V2.1

SYSTEMS UNION PRODUCT TRAINING GUIDE

LEDGER ACCOUNTING WITH MULTI CURRENCY

Session 7 - Audit Trail for Reference Data................................ ................................ .42 7.1 - Audit Trail................................ ................................ ................................ .........42 Session 8 - Posting Transactions to the Ledger & Account Inquiry ............................43 8.1 - Setting up Journal Definitions ................................ ................................ .............44 8.2 - Posting Transactions to the Ledger : Journal Entry...............................................45 8.3 - Tax Details .......................................................................................................46 8.4 - Journal Presets................................ ................................ ................................ .48 8.5 - Account Inquiry ................................ ................................ ................................ .50 Summary - Posting Transactions to the Ledger ...........................................................51 Session 9 Allocations : (both manual & on-line) ................................ .....................52 9.1 - Account Allocation ............................................................................................53 9.2 - On-line Allocations ............................................................................................54 Summary - Account Allocation & On-line Allocations ...................................................55 Session 10 - Aged Analysis Reporting & Printing Statements....................................56 10.1 - Aged Analysis Layouts ....................................................................................57 10.2 - Aged Analysis Report......................................................................................58 10.3 - Print Statements................................ ................................ .............................59 Summary - Aged Analysis & Printing Statements........................................................60 Session 11 - Payments to Creditors ...........................................................................61 11.1 - Payment Profiles ................................ ................................ .............................62 11.2 - Generate Payments ........................................................................................63 11.3 - Print Remittances ...........................................................................................64 11.4 - Void Payments ...............................................................................................65 Summary - Payments to Creditors ................................ ................................ .............66 Session 12 - Standard Reports...................................................................................67 12.1 - Journal Listing................................ ................................ ................................ .68 12.2 - Account Listing...............................................................................................69 12.3 - Payment Listing..............................................................................................70 12.4 - Trial Balance...................................................................................................71 Summary - Standard Reports ....................................................................................72 Session 13 - Budgets in Ledger Accounting ..............................................................73 13.1 - File Creation - Budget Ledger ...........................................................................74 13.2 - Budget Definition................................ ................................ .............................75 13.3 - Change Budgets ................................ ................................ .............................76 Summary - Budgets in Ledger Accounting..................................................................77 Session 14 - Changing from one Database to another...............................................78 Session 15 - The Balance File ...................................................................................79 15.1 File Creation : Balance File Update..................................................................80 Session 16 - Archiving Data .......................................................................................81 16.1 - Ledger Definition - Archiving ................................ ................................ .............82 16.2 - File Creation : Ledger Archive File................................ ................................ .....83 16.3 - Period Cleardown ............................................................................................84 Summary - Archiving Data................................ ................................ .........................86 Session 17 - Rough Book Processing................................ ................................ .........87 17.1 17.2 17.3 17.4 - Analysis Category Lengths (SunSystems Menu)...............................................88 - Analysis Definitions................................ ................................ .........................89 - Maintain Sequence Number Definitions ......