Lecture_Notes_1.pdf

8/10/2019 Lecture_Notes_1.pdf

1/19

2010

C . K . T O H

V I S I T I N G C H A I R P R O F E S S O R

N C K U T A I N A N

How to get my paper accepted?

Part 1: Introduction to Technical Papers

NCKU EECS College: International Forum Seminar Series for Graduate Students

1

Outline of Todays Lecture

Introduction of: Teacher

Seminar series

Teaching style

Why write a technical paper?

Explain paper submission process

Explain authorship

Explain paper reviews and outcome

Explain emotions Explain differences (conference, magazines, journals)

How to improve your English?

Conclusion


2


2/19

2010

Introduction of Teacher

C K Toh ()

PhD. Computer Science, Cambridge University, UK

Bachelor of Engineering, Manchester University, UK

Junior, middle, high schools (Singapore)

-

Was professor in USA, UK, Korea, Singapore, Hong Kong

Was Director of Research with Northrop Grumman Inc., USA

Now visiting chair professor at NCKU

My research:

Wireless Ad Hoc Networks; Internet Protocols; Multimedia Transport Intelligent Transportation Systems; Sensors; Green Internet;


3

Introduction of Teacher

My English Language Experience I have been using English since I was a kid!

English is my first language

So, I wish to encourage you to use more English in NCKU!

My Editorial Experiences (over 15 years) IEEE Journal on Selected Areas in Communication

IEEE Transactions on Wireless Communications

IEEE Transactions on Intelligent Transportation Systems IEEE/KICS Journal on Communication Networks

IEEE Communications Magazine

IEEE Network Magazine

IEEE ITS Magazine;


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3/19

2010

Introduction to Teacher

My books:

As sole author of technical books

1996, Kluwer Press 2001 Prentice Hall Publishers


5

Introduction of Teaching Style

Love teaching students!

First, I will mark your attendance

And, I will normally start lecture on time, so dont be late..

I use English only

I dont use Chinese in class,,,

I try to use simple English (for now)

Interactions with students: Questions

Answers

You will be given lecture notes (PDF)

Your feedback will help to refine the lectures


6


4/19

2010

Your Attention in Class

Class discipline..please..

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Seminar Series Outline


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5/19

2010

What is a technical paper?

Technical paper:

A concise formal article discussing the importance of a specific

research work

The paper contains research results

The paper contains discoveries

The paper also discusses related work

Paper length

5-7 pages for conference papers

2-3 pages for letters in journals

>5 pages for full article in journals / transactions

>5 but


6/19

2010

What is a technical paper?

Contents Abstract Introduction / Motivation The Problem Your Work / Proposal More More Your Work Comparisons Claims / Discoveries

I proved that ..

I discovered that ..

Related Work Future Work Conclusion References

HEAD(Abstract & Introduction)

BODY(My Work)

TAIL(Conclusion)

My Paper


11

Technical Paper: Requirements

Readable

Free of errors (language and technical)

Within page limit (else pay $$)

Conform to standard format Font type

Font size

Margins Headings, sections, subsections

Transfer of Copyright IEEE (usually)

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7/19

2010

Why write a Technical Paper?

ANSWERS:#1 My Professor asked me to do it!

#2 No papers, I cannot graduate!!

#3 I enjoy writing ha ha

#4 Document my research

#5 Publicize my research result

#6 etc.


13

Why write papers? A Good Example!

Charles Kao() 2009 Nobel Prize Winner

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8/19

2010

Why write papers? A Good Example!

Isaac Newton -

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Technical Paper: Writing Style

Formal Writing Style! No words like:

I wanna test the algorithms. It is kinda hard.

We didnt consider all parameters in our tests.

We are frustrated.

Once upon a time,

Be Clear & Concise

Dont be: Long-winded dont use long sentences!

Short and clear sentences are great!

Go straight to the point.

Note: I will talk more about writing style and organization in PART 2.

16


wantto

quite

did not


9/19

2010

Authorship: Names on Paper

Know the contributors!

General Rule of Thumb: First Author: Main contributor of paper! Did >50% of work!

2nd Author: The person whose contributions are inferior to the firstauthor.

3rdAuthor: The third person .

and so on.

List according to level/degree of involvement and contributions!

Corresponding Author: The person whom the Editor-in-chief will contact about the paper.

Usually, the corresponding author is also the first author.

Quiz: John contributed the most to the research but Jane wrote the paper.So, who should be first author and who should be corresponding author?

17


Authorship: Names on Paper

Professor / Student: Discuss who should be 1st or 2nd author

Usually, student is the 1st author but depends (explain why)

Ethics: Do not include names of other people if they have not

contributed to the research and paper! (explain why)

Teamwork:

For a big project - done by many people Then, it is alright to put team members in the paper, but in the

order of contributions.

That is, the people who have contributed more their nameswill be in front!

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10/19

2010

Submission

Paper Publication Process: Submission

WritePaper

ProfessorCheck

PaperOK?

No

SubmitEditor-

in-chief(EiC) of Journal/Magazine..


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revision

Yes

Paper Publication Process: Reviews

Assignment of Reviewers3 or more Reviewers

Reviewers are otherresearchers outsideyour organization.

They work in the sametechnical field as you,

as described by yourpaper.

OR

EiC

EiC Assistant orAssociate Editor


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11/19

2010


Reviewers Roles Reviewers names arewithheld (i.e., not released)to you.

Their identities are thereforeanonymous.

They read, examine, check,criticize, and judge your work.

Finally, they give a score andmake a recommendation.

Their scores are then returnedto the Editor-in-Chief orAssociate Editor.


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Reviewers are looking for:

Novelty

Significance

Impact

Others: Readability, Relevance, Originality, Timeliness, etc.


I will talk more about evaluation metrics and scoring in PART 3.

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12/19

2010

Paper Publication Process: Outcome

EiC then made decision

Scoresand

Comments

Accept

Accept on Conditions

Reject


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or

orMajor Revision

Paper Publication Process: Outcome

Your Emotions:


ACCEPTED:

HAPPY!!

REJECTED OR REVISION :

SHOCKED

REJECTED OR REVISION :

CRIED / BREAKDOWN

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13/19

2010

Accept; Accept on Conditions; Major Revision

Paper Publication Process: Outcome25


AcceptCorrect

Any typos

Prepare

Camera-ready

Copy

Sign Copyright

Forms

Submit for Publication

Accept on

Conditions

Revise according

to reviewerscomments

Fulfill

Reviewers ConditionsSubmit for 2nd Review

Prepare REPLY TO REVIEWERS

Major

Revision

Revise according

to reviewers

comments

Perform more

Simulations,

research if needed

Usually paper

needs to be

rewritten

Prepare REPLY TO REVIEWERS

Submit for2nd Review

Outcomeis usually

Accept!

Outcome

is still

uncertain!

Can beAccept or

Reject

Copyright Form: IEEE

IEEE Copyright Requirements

26


My Paper

My name, my professor, etc.

IEEE Photonics Journal


14/19

2010

TYPES: Conferences / Symposium / Workshops

Magazines

Journals / Transactions

Letters

CHOICES: Discuss with your professor on where to submit your paper!

Dual submission (concurrent submission) to 2 different places is not allowed.

Dont submit paper by yourself without informing your professor. (Explain why)

Various issues to consider: time, money, quality, impact, readership, etc.

Some magazines have higher readership then journals!

Publication Outlets: Types & Choices27

Publication Outlets: Duties

Conferences, Magazines, Journals Conference (Duties)

You have to travel to the conference to present the paper

You have to prepare presentation slides (usually in powerpoint)

You have usually 25 minutes to present

Followed by 5 minutes of Q & A (Question & Answers)

Your paper is published into proceedings.

Magazines, Journals & Transactions (Duties)You prepare Camera Ready Copy

Your paper is published later in magazine or journals

You need not present your paper orally


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15/19

2010

Publication Outlets: Differences

What are the differences?

Conference Magazine Journal

Easier to publish Harder Harder

Faster! Outcome in 3months

Outcome in 3-12months

Outcome in 3-15months

Quality is subjective Quality is better Quality is consideredbest

No real ranking Ranking by technicalsociety, e.g. IEEE

Ranking by technicalsociety


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Publication Costs: Fees & Charges

Conferences Magazines Journals

1. Registration Fee (Ave) U$780 (early) U$930 (after)

1. No Registration Fee 1. No Registration Fee

2. Extra Page Charges U$125/page 2 extra page max.

2. IEEE Extra Page Charges: U$100 / page( IEEE Robotics & Automation Magazine)

2. IEEE Extra Page Charge: U$110 / page( IEEE Transaction on Nanotechnology )

3. Your airline ticket U$800 U$1500 12 hours or more to

USA / Europe

3. Noneed to buy air ticket 3. Noneed to buy air ticket

4. Your Hotel U$80 U$150 / night Taxi cost

4. No need hotel stay 4. No need hotel stay

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Most xpensive



16/19

2010

My English can affect Paper Outcome!

Poorly written English: Reviewer misunderstand

Reviewer totally cannot understand!

Reviewer struggles to understand!

Reviewer got frustrated

Reviewer decided to give up!

Reviewer recommends reject

Essentially, If reviewers cannot enjoy reading your paper, other readers

will not too!!

If people cannot understand your English, they would not beable to understand your research either.


31

My English can affect my Graduation!

My Poor English My professor will have to do many

many corrections

He/she may not be happy with me.

My graduation will be affected.

Know your weakness.

Weak in what??

Sentence construction ?

Paragraphing ?

Grammar ?

Or, ,,, just cannot write!!


32


17/19

2010

How to improve my English?

Practice Read (newspaper, novels, etc)

Write / Listen / Comprehension

Exercises, quiz, test

Be brave!

Use tools Dictionary

On-line tools, such as pronunciation tools

Patience Everything has a start

Everything takes time

Rome is not built in a day!

33


How good is my General English?

Do a free self test: http://www.test-my-english.com/

Talk to me! TOEIC (Test of English for International Communication) Score ( 10 to 990); Blue (730-855); Gold (860-990)

TOEFL (Test of English as a Foreign Language) Score (677 max. for paper test); schools want >=600

IELTS (International English Language Testing System) Score (Band 1 to 9; Band 9,8,7,6,5,4,3=Expert, V.Good, Good, Competent, Modest, Limited, Extremely Limited)

First Certificate in English (FCE) / Cambridge University ESOL Examinations Score (Grade A,B,C,D)

Certificate in Advanced English (CAE) Certificate of Proficiency in English (CPE)


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18/19

2010

General English: Test Scores35

Test Scores: More36


19/19

2010

How good is my Technical English?

There is no formal test!

Your professors can judge you.

Your paper reviewers will judge you.

Reviewers scores/comments: Paper is well written

Paper has lots of grammatical errors

Paper is easy to read and follow, etc

Other measures:

You have written and published many papers You have constantly received high praise

37


Conclusion

Good writing requires practice !

It is part of your life as a graduate student and researcher

Start now, improve your English writing and speakingskills

Put in time and efforts!

Get your research results documented

Get your research results published

Get your research appreciated by others! NEXT LECTURE: Part 2: Paper Writing & Organization

See you next lecture!


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