LECTURE -9

CREATING A CHARTIN MICROSOFT EXCEL

CHARTS

Picture representation of data used

Easy understanding

Comparison of data

Checking trends in data

In Excel along with worksheets , worksheet data can be shown in picture representation or statically graph can be created for the data in the worksheet.

CREATING A CHARTS OR GRAPH

Types of charts

COLUMN CHARTS

Data that is arranged in columns or rows on a worksheet can be plotted in a column chart. Column charts are useful for showing data changes over a period of time or for illustrating comparisons among items.

In column charts, categories are typically organized along the horizontal axis and values along the vertical axis.

LINE CHARTS

Data that is arranged in columns or rows on a worksheet can be plotted in a line chart. Line charts can display continuous data over time, set against a common scale

use a line chart if your category labels are text, and are representing evenly spaced values such as months, quarters or trade and business years

PIE CHARTSData that is arranged in one column or row only on a worksheet can

be plotted in a pie chart. Simple Pie charts have only one data series proportional to the sum of the items.. in a pie chart are displayed as a percentage of the whole pie.

BAR CHARTS

Data that is arranged in columns or rows on a worksheet can be plotted in a bar chart. Bar charts illustrate comparisons among individual items.

Consider using a bar chart when:

The axis labels are long.

The values that are shown are durations

STEP 1:

On the worksheet, arrange the data that you want to plot in a chart

STEP 2:

Select the cells that contain the data that you want to use for the chart.

STEP 3:

On the Insert tab, in the Charts group, select the chart type that you want to use.

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STEP 4:

By default ,the chart is placed on the worksheet.

STEP 5:

If you want to place the chart in a separate chart sheet:

Click on the chart

Click the Design menu

Click the Move Chart button

Choose New sheet

STEP 6:

You can change the chart type by clicking on the chart type from Insert menu

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STEP 7:

You can change the chart design by clicking on the design from the Design menu

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STEP 8:

To change the chart layout, click on the Layout menu , click on the chart element that you want to change, and then click the layout option that you want.

See next slide

January February March April May 0

100

200

300

400

500

600

700

345

402

593

320

499

160

120

210198 200

185

282

383

122

299

Revenue, expenses and profit

Revenue Expenses Profit

Months

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3

1

1

2

No gridlines 3

- Now .. Use the following buttons to do the following tasks :

- Add/remove chart title- Add /remove axis titles- Add/remove data labels- Show or hide a legend- Display or hide chart axes or gridlines- Display or hide primary or secondary axis- Display or hide gridlines

EXERCISE:Enter the following data into an Excel worksheet:

Months Revenue Expenses Profit

January 345 160

February 402 120

March 593 210

April 320 198

May 499 200

June 450 250

Calculate the profit using this formula

(profit = revenue – expenses)

Calculate the average for : revenue, expenses and profit . Place the result below each column.

Create a column chart for revenue, expenses and profit and

save in new worsheet with ‘ column chart ‘ as name

Create a pie chart for months and profit.

Save the pie chart in a new worksheet as ‘pie chart’

Note : Format your charts so they should look like the charts on the next slide,

January February March April May 0

100

200

300

400

500

600

700

345

402

593

320

499

160

120

210 198 200185

282

383

122

299

Revenue, expenses and profit

Revenue Expenses Profit

Months

345

402

593

320

499

Profit per month

January February March April May