Lecture 11 - Project Evaluation and Closure
-
Upload
nen-tran-ngoc -
Category
Documents
-
view
29 -
download
0
description
Transcript of Lecture 11 - Project Evaluation and Closure
LECTURE 11
Project Evaluation and Closure
Project Evaluation
To ensure project success, you need periodic project evaluations to be sure work is being accomplished as planned.
A project is like a journey, and project plans serve as road maps to help team members measure their precise location.
Project reviews also help to motivate team members, customers, and clients.
2
When to Perform Project Evaluations
On-going reviews
Periodic Inspections
Milestone Evaluations
Final Project Audit
3
Considerations in Project Evaluations
Quality of Work – The initial project plan outlines
quality specifications and evaluations should inspect whether or not these are being sacrificed to meet time and cost deadlines.
Team Performance• Comparison with past performance
• Comparison with benchmarks
Project Status• Compares the actual to projected scope, cost,
schedule, and performance.
• Give special attention to activities on the critical path.
4
Classroom Activity 11a
Does your organisation have a formal
evaluation process?
What project reviews do you currently
perform?
What improvements could you make in
evaluating performance, quality, and status?
5
Project Closure
Project closure involves taking formal steps at the conclusion of a project to get acceptance of the final product, close project records and reallocate personnel and other resources.
A good project management plan will include steps to close the project.
The purpose of project closure is to verify that all work has been accomplished as agreed and that the client accepts the final product.
6
Project Closure
Conditions for Closure• Normal
• Premature
• Perpetual
• Failed Project
• Changed Priority
Close-out Plan: Questions to be Asked• What tasks are required to
close the project?
• Who will be responsible for these tasks?
• When will closure begin and end?
• How will the project be delivered?
7
Barriers to Project Success
Activity* Barrier Incidence (%)
Planning Unclear definition 16%
32% Poor decision making 9
Bad information 3
Changes 4
Scheduling Tight schedule 4
12% Not meeting schedule 5
Not managing schedule 3
Organizing Lack of responsibility/ accountability 5
11% Weak project manager 5
Top management interference 1
Staffing Inadequate personnel 5
12% Incompetent project manager 4
Project member turnover 2
Poor staffing process 1
Directing Poor coordination 9
26% Poor communication 6
Poor leadership 5
Low commitment 6
Controlling Poor follow-up 3
7% Poor monitoring 2
No control system 1
No recognition of problems 1
*To interpret the table, note that 32 % of the 1,654 participants reported the barriers under “Planning,” 12 % reported the barriers under “Scheduling,” and so on.
8
Implementing Closedown
Ensure all payments are made
Complete a financial reconciliation
Completed project documents including final reports
The remaining budget, materials and other resources are properly dispersed
9
Implementing Closedown
Project closure is also a time to recognise individual efforts and celebrate project success.
Final evaluations and reviews should also be completed at this stage.
The project manager should also ensure that the team members have a smooth transition to other projects or work assignments.
It is recommended that a project checklist be created.
10
Project Closure ChecklistCheck here
when completed
1 Have all activities of the project plan been completed?
2 Have all work orders been completed?
3 Have all contracts been completed?
4 Have all outstanding commitments been resolved?
5 Has the client or customer accepted the final products?
6 Are all deliverables completed?
7 Has agreement been reached with the client on the disposition of any remaining deliverables?
8 Have external certificates and authorisations been signed and approved?
9 Have all audits been completed and issues resolved?
10 Have ongoing maintenance procedures been activated?
11
Project ___________________
Project Manager ___________
Customer ________________
Completion date __________
Classroom Activity 22a
Consider how you closed your previous projects.
Explain what you will do at the end of your current project to make project closure more effective.
12
13
Questions?