Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]

8/14/2019 Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]

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O ice Mana ement Tool - II Institute of Management Sciences

Muhammad Shahzad AliLec 7: Introduction to MS - PROJECT

L E C T U R E

7 INTRODUCTIONTO MS PROJECT2007


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What is a project?

A project is a temporary attempt undertaken to achieve

particular goals and objectives.


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Introduction to Project Management

Project Managementprocess of

initiating,

planning,

executing,

controlling, and

closing a project

Project Goalis the desired outcome

Scope refers to all the work involved with the project


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Project Management Process Groups


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Initiating

Setting the project goal

Identifying start or finish dates

Identifying the project manager

Identifying project budget and quality considerations


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Planning

Entering project information

Identifying project subdivisions and milestones

Documenting resources

Entering restrictions

Assigning Resources to tasks

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Executing

Producing work results

Requesting changes

Recommending improvements

Creating project records, reports, and presentations

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Controlling

Updating project

Managing resources and tasks

Meet management timing, resource, and costobjectives

Changing project

M h d Sh h d AliL 7 I t d ti t MS PROJECT




Why Need Project Management?

Complex project needs coordination of:

Multiple people

Multiple resources (labs, equipment, etc.)

Multiple tasks some must precede others

Multiple decision points approvals

Phased expenditure of funds

Matching of people/resources to tasks

M h d Sh h d AliL 7 I t d ti t MS PROJECT




Project Management Terminology

Understanding key project terminology is fundamental

to your success as a project manager.

Muhammad Shahzad AliL 7 I t d ti t MS PROJECT




Project Management Terminology

Task

Duration

Resources

Project Manager

Scope

Quality

Risk

Muhammad Shahzad AliLec 7 Introd ction to MS PROJECT




Benefits of Project Management

Better understanding of overall project goals

Better understanding of alignment with business

objectives

More organized and streamlined way to manage a

project

More accurate and reliable project status information

More efficient use of project resources

Muhammad Shahzad AliLec 7: Introduction to MS PROJECT




Better communication

Faster response to conflicting project goals

Greater awareness of project progress

Faster project completion

Lower project costs

Fewer project failures





What are constraints on a project?

Projects are constrained by three factors:

time,

budget and

quality.

For each project,

only one factor can be controlled and set as a priority;

one factor will be ignored; and

the third factor will fall in the middle with some aspects of it

being controlled and some not.





What is the critical path?

Critical path is the series of activities from project start

to project finish that defines the total duration of theproject.

Critical path is the shortest path from start to finish,incorporating all the tasks needed to accomplish the

project.

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Microsoft Office Project 2007

Microsoft Office Project 2007 is project management

software that contains a set of tools to help managersplan, schedule and control their projects.

This software is used to create an actual project planthat acts as a repository for all project-related

information, including the task list, resources, and

calendar information.





Elements of the Project Window





Microsoft Project 2007 Tools

The Ganttand Network Diagramare two important

project management tools within Project 2007.

A Project Guide is there to help you navigate through

the project management process.





Basic Gantt Chart

Gantt Chart View task list and a visual representation of the

task over time.





Microsoft Project 2007 Overview

Entering Tasks

Gantt Chart

Timescale

A major scale (the upper scale)

A minor scale (the lower scale)

Closing a project file

Opening an existing project

Exiting Microsoft Project 2007

Saving a project with a new name




ec t oduct o to S OJ C

Starting Project Standard

On the Filemenu, click New.

The New Project task pane appears.

In the New Projecttask pane, under Templates,click

On computer. The Templates dialog box appears.

Click the Project Templates tab.

Click New Business(you may need to scroll down through the list

of Project Templates to see it), and then click OK.



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Lec-7 [Introduction to MS Project - 1] [BBA-4] [Third Monthly]

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