Leave Policy Revision2

8/13/2019 Leave Policy Revision2

1/6

Introduction

Leave is a provision to stay away from work for genuine reasons with

prior approval of the authorities. It may be granted for a casual purpose

or a planned activity, on medical grounds or in extra-ordinaryconditions. Leave cannot be claimed as a matter of right.

These policies will be reviewed and modified periodically. When using

this Policy, please remember that while we have attempted to make it as

comprehensive as possible, there might arise situations which are not

dwelt upon and hence you might need to seek assistance from your

supervisor or Human Resources (HR). Kotsons reserves the right tomodify this policy as per business requirement.

Applicability

These leave rules shall be applicable to all the permanent

Employees/Workman

Scheduling (Sanctioning)

It is necessary that leave/s are scheduled in advance and in a manner that

balances both the individuals desires and Kotsons need for appropriate

coverage on teams and projects.

All Employees/Workman on projects should schedule leaves with the

prior approval of their Supervisor/ H.O.D

Because it is not a certainty that all your leave requests will be granted,

it is strongly recommended that you obtain approval for leave plans in

advance.


2/6

Out of courtesy to your co-workers, please notify your Supervisor /HOD

immediately of any change in leave plans.

Leaves are given on the basis of the calendar year (JanuaryDecember).

If you have joined during the middle of the year, your leaves will be pro-

rated from the date you start employment through December 31 of that

calendar year.

Kinds of Leave

Earned Leave (E.L.) Casual Leave (C.L.) Sick leave (S.L.)

Leaves Rules at a Glance for Employee

Type of Leave Duration Remark

Earned Leave(E.L.) Days Present in Previous Yeardivided by 20

Can be

accumulated upto 45 days.

Casual Leave

(C.L.)7 Days Per Year

Cannot be

Accumulated

Sick Leave (S.L.) 7 Days Per YearCannot be

Accumulated


3/6

Leave Category Determination

Nature of Cause of Leave will be the main criteria for deciding the type

of leaves to be given. (E.L., S.L., C.L.).

E.L. and C.L. can be combined subject to availability of the C.L.

Two CL can be given in month subject to availability if leave has not

being consumed.

SL cannot be combined.

Sandwich holidays to be counted as leave.

The employee is required to apply for Leave in advance, unless in case

of emergencies, he shall submit the leave approval request to the

Supervisor/HOD within 48 hours of resuming duty.

Earned leaves/ Privilege leaves

These are the leaves which are earned in the previous year and enjoyed

in the preceding years. These are also known as privilege leave this can

be carry forward for the quatum upto the total of three years maximum

45 days.

You can accumulate/ carry forward your earned leaves up to a maximum

of 45 days only.


4/6

Every employee who has worked for a period of 240 days or more in afactory during a calendar year shall be entitled for EL during the

subsequent calendar year.

If an Employee/Workman takes leave during which a Weekend occurs,then those particular date(s) will be counted as Earned Leave.

20 days working in a month entitles for a days paid leave to every

employee.

Formula for Calculating EL which are earned in the previous year and

enjoyed in the preceding years

.

.

Casual Leave

Casual leave can be granted for one day at a time. It means persons

cannot get two casual leave continuously in a month. But he can take it

on different days if credit to his account

Casual Leave is calculated annually for the calendar year (January-December).

There is no accumulation or carry forward of Casual Leave

EL to be credit = Number of Days Worked (Present)

20 Days


5/6


6/6

If employee have joined during the middle of the year, Sick leave will be

given on the pro-rated basis.

Sick Leave cannot be carry forward for the next year

3 or more days of Sick Leave will require a medical certificate from a

qualified and registered medical practitioner.

Leave Policy Revision2

Documents

Transcript of Leave Policy Revision2