Welcome  

DEPARTMENT  OF VETERANS  AFFAIRS  

Leasing and Land Support Services Contract Preproposal Conference

AUGUST 31, 2015

Welcome  

       

Agenda

1. Welcome and Opening Remarks2. Review of Program Requirements3. ContracNng Process and Timelines4. Small Business ParNcipaNon5. Break6. QuesNon and Answer Period7. Event  Close/Industry Networking

Pre-decisional

Opening Remarks

Program Requirements

   

  

   

Program Requirements

• NaNonal Contract– Covers all of CFM  land and leasing program– Full and Open: PotenNal for VHA (ie under threshold leaseand land) workload

• Environmental SubcontracNng– Brokers must  bring environmental subcontractors to thetable as part  of their offer

• Post-­‐Award Services– On-­‐site support  will not  be needed– Significant  increase in support  when compared to currentpracNce

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Leasing – Module 1All Other Services – Module 4

• Lease AcquisiNon Services from Nme project isauthorized/approved and funded throughsubstanNal acceptance of space.

• In accordance with FAR, GSAR 570, VAAR, and alllaws and execuNve orders pertaining to leases.

• Services & Deliverables• Support: Marke Research, Protests, Claims, etc.• SecNo 111

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Land Management-­‐Module 2Due Diligence-­‐Module 3

• Fee Simple AcquisiJons, Disposals, and Transfers—not subject to Federal AcquisiNon RegulaNons (FAR)

• Site SelecJon Survey—similar to Market Survey for leases• Due Diligence and Environmental ClearancesS appraisal, Ntle

commitment and binder, geotech, ALTA land survey, historic and environmental concurrences including NEPA and CERCLA compliance.

• NegoJaJons with OwnerS Offer to Sell• Secretarial AuthorizaJon package• Preliminary Title Opinion and Approval• Closing, RecordaJon and Final Title Opinion• Fee Based Due DiligenceS Module 3S fees based on preS set

fees paid upon VA acceptance of final deliverable.  

Pre Decisional

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Contract and Timeline  

     

Scope

• One base year, four (4) one-­‐year opNons• EffecNve First  Quarter FY16• Minimum: $1,000• Maximum: $15,000,000 per contract• MulNple awards – small business set-­‐aside, as well asfull and open

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Timeline  

• Pre-­‐Proposal Conference August  31, 2015• September 2, 2015 QuesNons due 12:00PM  EDT• September 4, 2015 Responses to quesNons• September 14, 2015 SolicitaNon – Offers due

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VA101-­‐15-­‐R-­‐0168Set Aside

Submission Requirements EvaluaJon Factors• Proposals shall be in wriNng • Technical non-­‐priced factors when combined are significantly• VA will not  accept  telephonic, telegraphic, facsimile, and more important  than price,

internet  offer submissions • But, as proposals become more equal in their technical merit,• VA will not  pay any costs incurred by offerors for the evaluated price becomes the determining factor.

developing and submiQng proposals. • The Government  may make trade-­‐offs.• IniNal proposal should contain the offeror’s best  terms for • The evaluaNon will be conducted on the factors specified in

technical and price. this SolicitaNon which are listed in descending order of• Responsive Offerors will submit  proposals in two (2) importance.

severable parts: • All sub-­‐factors are listed in descending order of importance.• Price Proposal on SF1449, (i) Technical EvaluaNon Factors

• EnNre RFP signed where required 1) Experience• IniNal each page 2) Past  Performance• Including Amendments a) Quality of Services

• Technical Proposal (shall not  include cost  or price b) Cost  ControlinformaNon) c) Timeliness

• Past  Performance QuesNonnaires 3) Management  and OrganizaNon, OperaNonalApproach, and Staffinga) Management  and OperaNonal Planb) Staffing Plan

4) Socioeconomic Statusa) SDVOSBb) VOSBc) Small Businessd) Small Business SubcontracNng plan (VA’s• This slide is not  all inclusive see RFP

Socioeconomic Goals)(ii) Price

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VA101-­‐15-­‐R-­‐0100Open Market

Submission Requirements EvaluaJon Factors• Proposals shall be in wriNng • Technical non-­‐priced factors when combined are• VA will not  accept  telephonic, telegraphic, significantly more important  than price,

facsimile, and internet  offer submissions • But, as proposals become more equal in their technical• VA will not  pay any costs incurred by offerors for merit, the evaluated price becomes the determining

developing and submiQng proposals. factor.• IniNal proposal should contain the offeror’s best   • The Government  may make trade-­‐offs.

terms for technical and price. • The evaluaNon will be conducted on the factors• Responsive Offerors will submit  proposals in two specified in this SolicitaNon which are listed in

(2) severable parts: descending order of importance.• Price Proposal on SF1449, • All sub-­‐factors are listed in descending order of

• EnNre RFP signed where required importance.• IniNal each page (i) Technical EvaluaNon Factors• Including Amendments 1) Experience

• Technical Proposal (shall not  include cost 2) Past  Performanceor price informaNon) a) Quality of Services

• Past  Performance QuesNonnaires b) Cost  Controlc) Timeliness

3) Management  and OrganizaNon, OperaNonalApproach, and Staffinga) Management  and OperaNonal Planb) Staffing Plan

(ii) Price• This slide is not  all inclusive see RFP

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Cascading Methodology

1. Service-­‐Disabled Veteran-­‐Owned Small Business(SDVOSB) firms

2. Veteran-­‐Owned Small Business (VOSB) firms3. HUBZone firms and Small Disadvantaged

Businesses (8a) or Woman Owned Business (Ned)4. All other eligible small business concerns

(including general small business)

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Contract Requirements

1. Fair Opportunity Procedures2. Payment  (Commissionable and fee-­‐based)3. Training Requirements4. Performance Standards and Feedback

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Fair Opportunity Procedures

Fair opportunity per FAR  16.505(b)(1)The contracNng officer shall—(1) Provide a fair noNce of the intent  to make a purchase,

including a clear descripNon of the supplies to be deliveredor the services to be performed and the basis upon whichthe selecNon will be made to all contractors offering therequired supplies or services under the mulNple-­‐awardcontract; and

(2) Afford all contractors responding to the noNce a fairopportunity to submit  an offer and have that  offer fairlyconsidered.

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Payment Terms

LeaseCommission-­‐based,Module 1 AcquisiJonspaid by the successfulServices  * developer

Land AcquisiJonModule 2 *also has a fixed fee componentServices*  

Due  Diligence   Fee-­‐based, fixed-­‐price,Module 3 Services paid by VA through

Major/MinorConstrucNon funds or

Module 4 Other  Services   Medical FaciliNesFunds

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Contract Commissions  

• Lease commissions are paid on Aggregate Lease Value• Fully serviced annual rent  to be paid by VA for the firm term of the lease

for purposes of calculaNng the Contractor’s commission. The AggregateLease Value shall include‑

– (i) the iniNal fully serviced annual rent  to be paid by VA on all space leased by VA,including base rent, base operaNng costs, and base real estate taxes, and

– (ii) any fixed annual or other periodic annual rent  step changes (either increases ordecreases) and/or fixed annual or other periodic rent  escalaNons.

• The Aggregate Lease Value shall not  include‑– (iii) any rental abatement  provided to VA pursuant  to the Lease;– (iv) any annual rental escalaNons covering operaNng expense and/or real estate tax

increases during the lease term,– (v) any addiNonal amounts paid by VA for services over and above those furnished by

Lessor as a part  of the Lease (ie, any amounts paid by VA in lump sum),– (vi) lump sum payments to pay for tenant  improvements, and

• Commissions will not  be collected on opNon periods or for leaseterms beyond the firm term of the lease.

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Commissions  (conJnued)

• In no event  will any task order exceed $1.5 million• All commissions are paid by the lessor, unlessotherwise agreed

• In the event  a lease is awarded and the successfulofferor does not  pay the commission as requiredwithin the solicitaNon for offers for that  project, VA,in its sole and absolute discreNon, may include theopNon in the lease to abate the rent  in order toreimburse the Contractor for any payment  undulywithheld by the lessor.

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Commissions  (conJnued)

• Purchase  Price, as described in the SecNon 3,consists of the purchase price of the property paid atclosing by VA. It does not  include any closing costs,such as recordaNon fees, aPorney’s fees, or anyother fees paid by VA to the landowner or anotherparty, at, before, or following closing. In the eventthe land is a donaNon, the land value will bedetermined by a current  fair market  value appraisal,commissioned on behalf of the Government, asconfirmed by a review appraisal.

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Module 3 & 4: Fixed Price Fees

• All inclusive mark-­‐up• VA pays upon receipt  and acceptance of finaldeliverable

• Includes: administraNve fees, profit  and overhead• Does not include: cost of  deliverable• Broker is responsible for providing subcontractorscapable of performance; VA retains the right  toaccept  or reject  subcontractors but  will not  requiremulNple  bids

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Training  

• During the term of the contract, VA may hold "In-­‐house" training on various subjects related toFederal real property work that  the Contractor maybe invited to aPend. There is no charge for thetraining. If Contractor personnel aPend, it  shall be attheir own cost.

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DocumenJng  Performance  

• Quarterly MeeNngs; Four (4) annual meeNngs

• Contractor Performance Assessment  Reports System(CPARS) on task-­‐order basis

• eSRS (Subcontract  ReporNng System)

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Small  Business  ParJcipaJon  

Prime  ContracJng  Goals  

Category FY 2015 GoalsSmall Business 35.0%  Small Disadvantaged Business 5%[including SecNon 8(a)]Women-­‐Owned Small Business 5%Veteran-­‐Owned Small Business 12%Service-­‐Disabled Veteran-­‐Owned Small 10%Business  HUBZone Small Business 3%

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SAM  and VETBiz

• It is vital that  Contractors be registered in thewww.sam.gov web page

• It is vital that  SDVOSB Contractors and VOSBContractors be registered in both www.sam.gov andwww.VetBiz.gov

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Joint  Ventures  

To qualify as a joint  venture, must  comply with VAInformaNon LePer 049-­‐06-­‐4 (March 9, 2006), availablehere: hPp://www.va.gov/oal/docs/library/ils/il06-­‐4.pdf

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Contact for  Small Business  

VA  Office of Small & DisadvantagedBusiness  UJlizaJon  

Tom Leney, ExecuNve DirectorJohn Fedkenheuer, Team Leadwww.va.gov/osdbu1-­‐800-­‐949-­‐8387

VA  Center for Veterans Enterprise1-­‐866-­‐584-­‐2344www.VetBiz.gov

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Break  

QuesJon and AnswerPeriod

Event  Close

Industry Networking