Rosanna M – Storyboard

Planning to moderate a Community of Practice (CoP) meeting in Virtual Classroom Webinar

Storyboard

This storyboard outlines the content for the purpose of developing a Webinar program for moderators preparing to moderate a peer-to-peer professional development meeting or discussion in a Virtual platform. The audience for this Webinar will be educators throughout the Province of Quebec who are engaged in moderation a peer-to-peer Community of Practice. Due to the wide dispersion of the prospective moderators, an online delivery format was chosen for its accessibility and flexibility. The Webinar will be conducted in Virtual Classroom an online forum specifically designed for LEARN employees for the purpose of conducting meetings and discussions. One of the prerequisites for participating in this Webinar is prospective moderators must be familiar with the Virtual platform.

By the end of this Webinar prospective moderators will be able to plan for moderating a peer-to-peer meeting in Virtual Classroom.

Instructional Strategies: The Classical Approach will be applied for the purpose of this Webinar. Prospective moderators will participate in an online Webinar for the benefit of experiential learning and will be given a user guide tip sheet to consult as needed when planning to moderate a community of practice meeting in Virtual Classroom as a supplement to the Webinar.

Prerequisite skills: All prospective moderators will be required to have basic computer skills in order to navigator comfortably through the Virtual classroom environment. Special arrangements will be made by the facilitator of the Webinar to hold a Virtual Classroom Webinar for moderators who have no prior experience with Virtual classroom.

Computer/Technical Requirements: A list of computer technical requirements for this Webinar will accompany the invitation to the prospective moderators.

Rosanna M – Storyboard

The Webinar will be sequenced in an orderly series of Tips consisting of the main objective and enabling/supporting objectives, each Tip (sub-supporting objectives not listed) will include actions the moderator need to take when planning to moderate a Virtual Classroom meeting.

Learning Objectives: At the end of this Webinar prospective moderator will be able to meet the following objectives:Main objective

o Describe the planning procedures for moderating a peer-to-peer meeting in Virtual ClassroomEnabling/supporting objectives

o Planning to moderate a CoP in Virtual Classroomo Assess familiarity Subject mattero Determine the objective of the meetingo Assess familiarity with Virtual Platformo Plan tentative agenda for the meetingo Invite guest speaker

- Assess Guest speaker’s familiarity with Virtualo Structure the timing of the meetingo Send out invitation to prospective participants

o Assess participants knowledge of the subject mattero Assess participants’ familiarity with Virtual

o Send out meeting reminder two - three weeks prior to the meeting schedule, with login information

o Overview of Webinaro Coming soon! Managing a Community of Practice meeting in Virtual Webinar

Notes to Facilitator: The notes to facilitator are to be used only as a guide. The facilitator will modify the notes according to his/her background and facilitation experiences.

Production Instructions: This Webinar is to be recorded and a link sent to participants following the Webinar.

Rosanna M – Storyboard

Ref: Planning WebinarScreen 1/17

Front MatterTitle: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

Visual: show Virtual Classroom Landing Page

Developer’s Instructions:Note: Virtual Classroom Landing page is the first thing facilitator, guest speaker and participants will see following successful login at the start of the Webinar

Visual: Virtual Classroom Landing Page

Example Screen: Ref: Planning Webinar

Note: The following information will slide from right of the screen to left of the screen and settle at the center of the screen with background sounds.

Text:Planning to Moderate a Community of Practice (CoP) Meeting in a Virtual Classroom WebinarAuthor: Rosanna M Address: WordpressTel: 999-999-9999Email: info@learningnewsnetwork.comWebsite: http://learningandeducationnewnetwork.wordpress.com

Planning to Moderate a Community of Practice (CoP) Meeting in a Virtual Classroom

Webinar

Author: Rosanna M

Address: Wordpress

Tel: 999-999-9999

Email: info@learningnewsnetwork.com

Rosanna M – Storyboard

Rosanna M – Storyboard

Ref: Planning WebinarScreen 2/17

AgendaTitle: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: show Virtual Classroom Landing PageText Box: Welcome to preparing to moderate a peer-to-peer CoP in Virtual Classroom Webinar

Developer’s Instructions: Visual: Image of Virtual Classroom’s landing page as backgroundCommand: Facilitator clicks enter to Insert Text Box Command: Facilitator click enter to insert Title and subtitle: Welcome toText Subtitle: Moderating a Peer-to-Peer Community of Practice (CoP) meeting in Virtual Classroom Webinar (Agenda should look like example in the visual)Command: Facilitator is to Introduce each Tip from Tip one to final Tip by clicking the enter button

WelcomeTo

Moderating a Peer-to-Peer Community of Practice (CoP) Meeting in Virtual Classroom

Webinar

Rosanna M – Storyboard

Developer’s Instructions: Screens 2 - 17 Note: Each screen (2 – 17) in the Webinar will include the following as shown in the (screen 2/17) example of the visualText: On left hand side of the screen the following Agenda as shown in example (screen 2/17)

Agenda Tip 1: Planning Tip 2: Assess knowledgeTip 3: ObjectiveTip 4: Virtual ClassroomTip 5: Tentative AgendaTip 6: Guest SpeakerTip 6.1 Assess Guest Tip 7: Meeting structureTip 8: InvitationTip 9: Assess ParticipantsTip 9.1 Assess knowledgeTip 10: ReminderAgenda overviewEnd of WebinarEvaluation (As show in example of visual)

HyperlinkAgenda and contents of the agendaInsert Navigation buttons: Note: Navigation buttons are to scroll back and forward between the links of the AgendaFacilitator will click the forward or enter button to transition to the next screen.

Rosanna M – Storyboard

Ref: Planning Webinar 101Tip One

Screen 3/17Title: Planning to Moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: Virtual Classroom landing pageText Box: Questions:

Developer’s Instructions: Tip one screen 3/17Insert the background Image of Virtual Classroom landing pageInsert Text Box: As show in visual exampleCommand: Facilitator clicks enter to insert the tip pageCommand: Facilitator clicks enter to introduce the tip being coveredNote: Facilitator is to Introduce each tip individually by clicking enter manually

Tip One

Planning to moderate a peer-to-peer CoP in Virtual Classroom

Rosanna M – Storyboard

Ref: Planning Webinar 102Tip Two

Screen 4/17Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: show Virtual Classroom meeting roomText: Upload subject matter self-assessment tool

Developer’s Instructions: Tip two screen 4/17Visual: Insert the Image of the Virtual Classroom for this tip Screen should look like example: screen 4/17. This is the screen that all participants will seeCommand: Facilitator clicks enter to introduce the tip being coveredNext: Inserts the subject matter self-assessment tool from the file folderVisual: The visual example is what the screen should look like and what the participants will seeUpload: subject matter self-assessment tool in Virtual into a file folder Note: subject matter self-assessment tool is available in the resource folder

Tip Two

Assess your knowledge of the subject matter

Rosanna M – Storyboard

Ref: Planning Webinar 103Tip Three

Screen 5/17Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: show Virtual Classroom meeting roomText: Upload examples of meeting objectives

Developer’s Instructions: Tip three screen 5/17Insert: The Image of the Virtual Classroom for this tip (see example of visual screen)First: Facilitator clicks enter to introduce the tip being coveredUpload: examples of meeting objectives into Virtual file folder Note: Examples of objectives will be in the resource folder

Tip Three

Determine the objective of the meeting

Rosanna M – Storyboard

Ref: Planning Webinar 104Tip Four

Screen 6/17Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: Virtual Landing Page and Virtual Classroom meeting room

Text: Upload Virtual Classroom Assessment tool

Developer’s Instructions: Tip four screen 6/17Insert the Image of the Virtual Classroom for this tip (see example of visual screen)First: Facilitator clicks Next button to introduce the tip being coveredInsert: Two Images side by side of Virtual Classroom as shown in visual example1. Virtual landing page2. Virtual meeting areaCommand: Pointer points to the features of Virtual classroom as facilitator goes over the featuresUpload Virtual Classroom assessment tool into file folder

Rosanna M – Storyboard

Ref: Planning Webinar 105Tip Five

Screen 7/17Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: Virtual Classroom meeting roomText: Upload an example of an agenda

Developer’s Instructions: Tip five screen 7/17Insert: Image of Virtual Classroom meeting room insert tip five screen when next is clicked as show in visual exampleUpload: an example of an agenda into file folderNote: example of a meeting agenda will be in resource folder

Tip Five

Prepare a tentative agenda

Rosanna M – Storyboard

Ref: Planning Webinar 106Tip Six

Screen 8/17Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: show Virtual Classroom meeting roomText: Upload guest speaker invitation letter

Developer’s Instructions: Tip Six screen 8/17Insert: Image of Virtual Classroom meeting room with tip is clicked as show in visual exampleUpload: an example of a guest speaker invitation letter into file folder (see visual example)Note: example of a guest speaker’s invitation letter will be in resource folderUpload the Virtual Classroom assessment tool in file folderNote: Example of Virtual Classroom assessment tool will be in resource folder

Tip Six

Invitation to Guest Speaker

Rosanna M – Storyboard

Ref: Planning Webinar 107Tip six cont’dScreen 9/17

Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: show Virtual Classroom meeting roomText: Upload Virtual Classroom assessment tool

Developer’s Instructions: Tip Six cont’d screen 9/17

Insert: Image of Virtual meeting room with tip six screens is clicked as show in visual exampleUpload: an example of the Virtual assessment tool screen is introduced with this screenNote: example of a meeting agenda is available in resource folder

Tip Six

Cont’d

Assess guest speaker’s familiarity with Virtual Classroom

Rosanna M – Storyboard

Ref: Planning Webinar 108Tip Seven

Screen 10/17Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: show Virtual Classroom meeting roomText: Upload an example of an agenda

Developer’s Instructions: Tip seven screen 10/17Insert Image of Virtual Classroom meeting room as shown in exampleFacilitator will go over the contents of this tipFacilitator will click next to move to the next screenUpload an example of a meeting agendaNote: example of meeting agenda will be in resource folded

Tip Seven

Plan, structure, time and set meeting agenda

Rosanna M – Storyboard

Ref: Planning Webinar 109Tip eight

Screen 11/17Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: show Virtual Classroom meeting roomText:

Developer’s Instructions: Tip eight screen 11/17Developer’s Instructions: Tip eight screen 11/17Insert Image of Virtual Classroom meeting room as show in visual imageUpload an example of an invitation letter to prospective moderators into file folderFacilitator will go over the contents of this tipFacilitator will click next to move to the next screenNote: example of an invitation letter will be in resource folder

Tip Eight

Inviting the prospective moderators

Rosanna M – Storyboard

Ref: Planning Webinar 110Tip nine

Screen 12/17Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: show Virtual Classroom meeting room

Text: Retrieve Virtual Classroom assessment tool already uploaded

Developer’s Instructions: Tip nine screen 12/17Insert Image of Virtual Classroom landing page and Virtual Classroom meeting room as show in visual image example when Next button is clickedUpload the Virtual Classroom assessment tool into file folderNote: example of Virtual Classroom assessment tool will be in resource folderMove pointer to point to the different features of the Virtual Classroom Landing page as the facilitator explains itMove pointer to point to the different features of the Virtual Classroom Landing page while the facilitator is explaining it

Tip Nine

Assess participant’s

familiarity with Virtual

Classroom

Rosanna M – Storyboard

Ref: Planning Webinar 111Tip nine cont’d

Screen 13/17Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: show Virtual Classroom meeting room

Text: Upload subject matter knowledge assessment tool

Developer’s Instructions: Tip nine cont’d screen 13/17Insert Image of Virtual Classroom landing page and Virtual Classroom meeting room as shown in visual example when Next button is clickedUpload the subject matter knowledge assessment tool to file folderFacilitator will go over the contents of this tipFacilitator will click next to move to the next screenNote: Subject matter knowledge assessment tool will be in resource folder

Tip Nine

Cont’d

Assess participant’s familiarity with subject matter

Rosanna M – Storyboard

Ref: Planning Webinar 112Tip ten

Screen 14/17Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: show Virtual Classroom Landing pageComputer system requirements

Developer’s Instructions: Tip ten screen 14/17Insert list of computer systems requirements. Visual Note: Background of Virtual Landing page. Computer system requirements is a screen and will be inserted moving from bottom of the screen to top of the screen and settling in the center of the screen as shown in the visual example. This is to be done when the facilitator clicks the Next buttonShow a reminder symbol or icon at the top right corner of the page

Tip Ten

Send out meeting reminders

Rosanna M – Storyboard

Ref: Planning Webinar 113Tip Eleven

Screen 15/17Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

Visual: show Virtual Classroom landing pageText box: insert facilitators instructions recap all the Tips discussed in the Webinar

Developer’s Instructions: Tip eleven screen 15/17Upload: Image of Virtual Classroom landing page as background as shown in visual exampleInsert: Agenda Overview text box from left of the screen to right of the screen and settle in the middle of the screen

Agenda Overview

Rosanna M – Storyboard

Ref: Planning Webinar 114Screen 16/17

Summative EvaluationTitle: Preparing to moderating a Peer-to Peer Community of Practice Meeting in Virtual Classroom

Visual: show Virtual Classroom landing pageText: Thank you!

Developer’s Instructions: Tip sixteen screen 16/17Text box: Thank you for attending the Webinar and for your participationText box: Please take a moment to complete this 5 minutes evaluation of the webinarInsert summative evaluation questionnaire from file folderNote: Evaluation must be completed in the classroomAdd: submit button to evaluation screen to allow participants to submit the evaluation online anonymously, by clicking on the submit button on the evaluation

Thank you for attending the webinar and for your

Participation!

Please take a moment to complete this 5 minutes evaluation of the Webinar

Summative Evaluation

1. On a scale of 1 – 5

2. On a scale of 1 – 5

__6. What, if anything, ______________

Submit

Rosanna M – Storyboard

Ref: Planning Webinar 115Back Matter

Screen 17/17Title: Planning to moderating a Peer-to Peer Community of Practice meeting in Virtual Classroom

AgendaTip 1. PlanningTip 2. Assess knowledgeTip 3. ObjectiveTip 4. Virtual ClassroomTip 5. Tentative AgendaTip 6. Guest SpeakerTip 6.1 Assess GuestTip 7. Meeting structureTip 8. InvitationTip 9. Assess ParticipantsTip 9.1 Assess knowledgeTip 10. ReminderAgenda overviewEnd of WebinarEvaluation

HelpExit

Visual: show Virtual Classroom meeting roomText:

Production Instructions:Text: E-Moderator User GuideText: Tips for planning to moderate an online an online CoP meetingText: A copy will be emailed to each participant

Text: Get ready for next Webinar: Managing a Community of Practice Meeting in Virtual ClassroomNote: Text should scroll on screen moving from right corner center of screen to left corner continuously, until all participants have logged off and facilitator signs off.

E-Moderator

User Guide

Tips for planning to moderate an online CoP meeting

A copy will be emailed to each participant

Get ready for next Webinar: Managing a Community of Practice

Meeting in Virtual Classroom

Rosanna M – Storyboard

AddendaThe following materials will be accessed and used during the WebinarUpload to Virtual Classroom file folder accessible to participants with permission

o Virtual FAQo Virtual User Guide (provide link when requested by participants)o Virtual Instructor Guideo Virtual computer system requirements o Other resourceso planning to moderate a Community of Practices best practices tips sheet (Job Aid)