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Kinderkirk Policies and ProceduresRevised August 12, 2019

Kinderkirk’s Policies and Procedures documents the guidelines, procedures, and policies of our center to ensure that guidelines are in place.

This will inform staff, parents, and regulatory agencies that the proper procedures are in place at Kinderkirk.

Proper guidelines ensure for a high quality, safety, and professional setting the development of staff and students.

Policies and Procedures have an Implementation Date and a Revised Date on each policy as this document is in constant review, upgrade and improvement status.

Records of Revisions

Revised: January 16, 2018, May 30, 2019

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ContentsLearning, Assessment, and Instruction Policies.....................................................................................................................3

Developmental Screening.................................................................................................................................................3

IEP/IFSP Implementation Plan...........................................................................................................................................5

Student and Family Policies...................................................................................................................................................6

Family Partnerships – Transitions......................................................................................................................................6

Primary Care Policy...........................................................................................................................................................8

Potty Training Policy / Potty Accident Form......................................................................................................................9

Parent’s Right to Immediate Access Policy......................................................................................................................11

Early Head Start (EHS) - Kinderkirk Policies and Procedures...........................................................................................12

Discipline Policy on Progressive Discipline Plan...............................................................................................................14

Parent / Guardian / Grandparents / Code of Conduct Policy.........................................................................................17

Health Policies.....................................................................................................................................................................19

Hand Washing.................................................................................................................................................................19

Lice (Pediculosis).............................................................................................................................................................20

Safety Policies.....................................................................................................................................................................22

Lockdown Procedures.....................................................................................................................................................22

Transportation of Kinderkirk Children as a Kinderkirk Employee....................................................................................23

Situations That Require Medical Attention Right Away...................................................................................................24

Safe Sleep Policy..............................................................................................................................................................26

Referral to Outside Resources.........................................................................................................................................26

Enrollment, Tuition, and Administration Policies................................................................................................................28

CCAP Associated Cost, Charges, and Adjustments..........................................................................................................28

Refer A Family Member or Friend...................................................................................................................................29

Transfer of Child’s Records..............................................................................................................................................30

Tuition and Before & After Care Fees..............................................................................................................................31

Tuition Contract..............................................................................................................................................................32

Withdrawing Your Child..................................................................................................................................................32

Kinderkirk Payment Plan.................................................................................................................................................33

Kinderkirk Enrollment Sheet...........................................................................................................................................35

Personnel Policies...............................................................................................................................................................36

Paid Time Off Request Form............................................................................................................................................36

Hiring Procedures for Kinderkirk.....................................................................................................................................37

Personnel “Code of Ethics”..............................................................................................................................................38

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Employee’s Acknowledgement.......................................................................................................................................39

Pre-Service Training........................................................................................................................................................40

Recruitment and Retention Policy...................................................................................................................................41

Facilities Policies..................................................................................................................................................................42

Protection of infants from second hand smoke..............................................................................................................42

Playground Maintenance................................................................................................................................................43

Learning, Assessment, and Instruction Policies

Developmental Screening

Last Reviewed on May 22, 2017 Last Updated on August 2017

Policy

In order to ensure that the needs of each child can be met through our learning program, a developmental screening of each child will be completed and shared with families within [45] days of entry into Kinderkirk. Research shows that observation and documentation about development increases the detection of developmental delays or learning difficulties. Initial screening of children will give us a baseline and allow us to individualize instruction to support each child, to identify possible special needs or learning difficulties, and to meet program accountability requirements in our state.

Responsibility & Accountability

Each lead teacher will conduct a screening for every child new to the program within [45] days of the child’s start date and record results following our reporting procedures. A copy of the screening report will be shared by the teacher with families at a “Getting to Know You” meeting or family conference and given to the director to be placed in the individual child’s file.

Procedure

Director will create and share a monthly calendar indicating the due dates for developmental screening reports for each new child with the classroom teacher. The director will provide a screening tool to the classroom teacher for the teacher to conduct the developmental screening.

The classroom teacher will observe each new child and document development/progress during the designated [45] day period.

After observation, which shall be conducted over a period, the classroom teacher will use the approved screening tool to complete a report of the child’s progress.

A copy of this report will be shared with the child’s family during a meeting to get acquainted or a scheduled family conference in the [40 to 45] day window after the child’s start at the program. A copy will be placed in the individual child’s record and in any state mandated data base.

Based on the information in the report and the family meeting, individual learning goals for each new child will be created and implemented in lesson planning by the classroom teacher.

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If needed, referrals to community resources will be given to the family for any identified, needed services. Director will document any referrals to outside services. (Note: See Referral to Outside Services form). The director will follow up with family within [2] weeks to ensure that they have been able to access community resources.

Teacher will continue to monitor any child identified with potential special needs or learning difficulties. If warranted, additional updates on child’s progress will be scheduled with the family. Otherwise, the child’s progress will be shared at the next regularly scheduled family conference meeting.

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IEP/IFSP Implementation Plan

Last Reviewed on May 22, 2017 Last Updated on May 22, 2017

Policy

To ensure that the needs of children with an Individualized Education Plan (IEP) or an Individualized Family Service Plan (IFSP) are met, the following procedures will be implemented.

Director will:

1. Ask all families to complete a request form for a copy of a child’s IEP/IFSP. This request will be placed in each child’s file.

2. File all copies of IEP/IFSPs in child’s file to be readily available to share with teaching team. 3. Provide copies of IEP/IFSP goals to the child’s teacher(s) and discuss strategies for meeting the goals.

a. If the child is enrolled in either District 70 / 60 Colorado Preschool Program and is on a current I.E.P. or I.F.S.P. parents shall provide copies to Kinderkirk to assist in the success of the child.

4. Ensure all teachers are trained on how to implement an IEP/IFSP. Training will be documented in each teacher’s professional development record (PDR).

5. Contact early intervention staff/consultants to schedule periodic meetings with child’s family and teacher(s) to discuss the child’s progress and to increase strategies in adapting IEP/IFSP goals in classroom activities and routines.

6. Request permission from families to attend any meetings with the early intervention team related to changes to the IEP/IFSP.

7. Monitor teachers’ work towards supporting the child in meeting IEP/IFSP goals.8. Request additional help from early intervention team if needed.9. Ensure teachers conduct family conferences to report on progress.

Teaching Team will:

1. Observe and document the child’s progress towards goals weekly and use their notes to individualize lesson plans.

2. Complete a communication log between home and the teachers daily for each child with an IEP/IFSP.3. Prepare for and conduct family conferences at least 3 times a year to share progress on IEP/IFSP goals, the

child’s development, and participation in the classroom.4. Meet with the family to plan for and discuss transitioning to new classrooms or programs. An individualized plan

will be created as needed to ensure successful transition for the child.

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Student and Family PoliciesFamily Partnerships – TransitionsLast Reviewed on May 22, 2017 Last Updated on May 22,2017

Policy

The program seeks to minimize changes of teachers and caregivers during the school year so that children and families can enjoy the comfort and security of a familiar face and consistent learning environment. If a change in staff is

necessary, the program will prepare children and families and ease the transition by following the procedure below. The transition process is a team effort which involves everyone at the center, regardless of organizational position.


The Director is responsible for enforcing the policy by ensuring that staff understand the policy and follow the procedure. The Departing Staff Member, Replacement Staff Member, and staff assigned to fill positions temporarily are accountable for executing the policy and procedure.

Procedure

A letter will be sent home to the affected children’s families to inform them of the upcoming change in staff.

The new teacher will arrange to meet the children and families and promote familiarity and recognition.

The new teacher will visit the classroom to observe the daily routine and interactions between the teacher and children.

Three to four days prior to the departure the new teacher will come into the classroom to co-teach lessons, interact with the children, and learn more about each individual child through reviewing any documentation or assessments. The new teacher will be given a clear overview of each child’s development and progress.

The departing staff member will talk with the children about his/her departure. There will be a “goodbye activity” (such as a special snack) and the children will have the opportunity to make cards, pictures, etc.

If possible, the departing teacher will periodically visit his/her first classroom during the first two weeks following his/her departure.

If there are two teachers in the room and one teacher leaves the program, the second teacher will help the children cope with the change.

When possible, job openings will be filled from qualified substitutes and part-time personnel who are already familiar with the children.

When a teacher leaves abruptly and there is no opportunity to plan for the change, the following procedure will be followed:

A letter will be sent home to notify the children’s families immediately.

The director or an experienced teacher from another classroom will function as temporary teacher until a replacement teacher arrives.

The center will make every effort to have staff recognized by the children, such as part time teachers, student teachers and specialists, spend extra time with the children during the transition.

Parents will be invited to spend time in the classroom.

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The new teacher will carefully review assessments, IEPs and INFPs of children in the classroom, and get to know the individual needs of the children ASAP.

The new teacher will review past Getting to Know You Surveys from families, and meet with families individually to establish new relationships.

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Primary Care PolicyAdopted January 2016 Revised April 3017

Primary care in an infant, toddler, pre-school and pre-kindergarten classroom at Kinderkirk minimizes the number of teachers a child interacts with during a day and over time to ensure as much consistency of relationships, environment, language, and culture as possible in order to strengthen relationships and the child’s early learning experiences.

1. Primary caregiving, a critical component to ensuring continuity for children ages 06 weeks through six years old, requires that one teacher or the same team of teachers be matched to a baby, toddler or preschooler upon entering Kinderkirk.

2. This single teacher or team has the primary responsibility for establishing and maintaining a relationship with the child and his or her family. As a result, Kinderkirk’s team forms a close bond with the child and the family and is primarily responsible for that child’s care in the group.

3. The primary caregiver also works to promote continuous caring relationships for the child through the coordination of care, services, and staffing so that when they are not present the child is still cared for within a system of trusted, familiar teachers from the Kinderkirk staff.

4. Kinderkirk will strive to ensure that primary care is the goal of Kinderkirk as we serve our parents and community. However, there may be times in cases such as staff illness when it will be necessary to have teachers leave their class to assist in the proper coverage for other classrooms. This will be an exception to the expectation Kinderkirk has for primary care of our children.

5. Low numbers of children to each adult in the group and smaller group sizes make it easier to offer primary caregiving.

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Potty Training Policy / Potty Accident FormLast Review May 23, 2017 Last Modified May 23. 2017, Revised June 2019

Kinderkirk requires children to be fully potty trained upon entry / transition to Pre-School enrollment.

Potty trained children are those who can do the following:

1. Can TELL the adult they must go potty BEFORE they must go.

2. Can pull down their underwear and pants and get them back up without assistance.

3. Can wipe themselves after using the toilet.

4. Can get off the potty by themselves.

5. Can wash and dry hands.

6. Can postpone going if they must wait for someone who is in the bathroom or if we are outside and away from the house.

7. Cannot have accidents daily

WHAT ABOUT POTTY ACCIDENTS?

Kinderkirk understands that it is developmentally appropriate for three and four – year old to have the occasional accident, especially during the first few weeks of school. For this reason, we allow a two-week grace period before bathroom accidents are documented. After that, each time your child has an accident, the parent will be notified. On the third accident, we will ask that child may be removed from the program.

Kinderkirk Progressive Potty Accident FormPre-School & Pre-K Programs (Not applicable for infant or Toddler Age Programs)

Student Name ______________________________________ Age _____________________

Parent Name _____________________________________________________________________

Date Occurrence Parent Signature Teacher Signature

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Parent’s Right to Immediate Access PolicyParents of a child in our care are entitled to immediate access, without prior notice, to their child whenever they are in care at KINDERKIRK, as provided by law. In cases where the child is the subject of a court order (e.g., Custody Order, Restraining Order, or Protection from Abuse Order)

KINDERKIRK must be provided with a Certified Copy of the most recent order and all amendments thereto. The orders of the court will be strictly followed unless the custodial parent(s) requests a more liberal variation of the order in writing. In the case where both parents are afforded shared/joint custody by order of the court, both parents must sign the request for more liberal interpretation of the order. In the absence of a court order on file with KINDERKIRK, both parents shall be afforded equal access to their child as stipulated by law.

KINDERKIRK cannot, without a court order, limit the access of a one parent by request of the other parent, regardless of the reason. If a situation presents itself where one parent does not want the other parent to have access to their child, KINDERKIRK suggests that the parent keep the child with them until a court order is issued, since our rights to retain your child are secondary to the other parent's right to immediate access.

KINDERKIRK’ staff will contact the local police should a conflict arise. Visitors are asked to schedule appointments with the Center Director, and are allowed in the child care facility only at the discretion of the Center Director. An employee of KINDERKIRK will accompany visitors at all times, throughout the center.

KINDERKIRK will dismiss any child whose parent is prohibited from entering upon agency property. Due to the parents’ right to immediate access policy, as well as state and federal regulations,

KINDERKIRK cannot have a child at the agency when the child’s parent is prohibited access.

KINDERKIRK will not agree to any request to maintain a child’s enrollment even if the parent agrees to stay out of the center. Such an agreement is a violation of the law and will not be entertained.

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Early Head Start (EHS) - Kinderkirk Policies and Procedures

Beginning in 2015 Kinderkirk joined in partnership with Early Head Start to improve the quality of childcare at our program. Our partnership brings together many needed resources for both agencies. First, Kinderkirk has a quality program which attracts many infants and toddlers to our childcare center. Second, Early Head Start has resources in the form of community agencies, highly qualified coaching staff, and monetary resources which aid Kinderkirk.

For a child qualify for Early Head Start, there is an application process in which Kinderkirk works hand in hand with the staff of Early Head Start to assist many of our families in the success of their infant or toddler.

The following guidelines are applicable to the following: Parents Leadership of Kinderkirk Classroom Teachers for Infants and Toddlers both 1 & 2

*Attendance for an Early Head Start ChildFull-Day, Full-year care. Minimum 48 weeks (5days a week) for at least 8 hours a day. Children must be in attendance at least 85% of the month. EHS students must attend for a minimum of 27 hours a week of planned class operations. If child is absent more than three days due to illness, a doctor’s note is required to return back to childcare. If a child is scheduled to be out for an extended amount of time we will need an extended leave form completed and on file to hold childcare slot. Should the Director of Kinderkirk be aware of poor attendance, they shall hold a conference with the parents.

Diapers, wipes and formula provided for all EHS infant and toddlers

*EHS Classrooms

EHS classrooms will ensure no more than 8 infants and 8 toddlers be placed in any one group in classroom.

CENTER BASE- Ratio of 1 teacher to 4 children

Kinderkirk Teacher Credentials:

Teachers must meet at minimum a CDA credential for infant and toddler. Or have the following four ECE classes; 1. Introduction to Early Childhood Education, 2. Guidance Strategies for young children, 3. Infant and Toddler Theory and Practice, and Introduction to Infant and4. Toddler Lab Techniques. 5. The Director has the option to assigned course work for staff which will enable the teacher to meet EHS

Standards.Ongoing Professional Development forms for each teacher must be in place at the start of a teacher’s placement at Kinderkirk

Kinderkirk Curriculum/ Ongoing Assessments Creative curriculum or High Scope: Program uses an evidence based curriculum that is developmentally

appropriate for infants and toddlers. My Teaching Strategies: Program will conduct ongoing assessment on EHS children to individualize the

instruction and learning for each child. Planning Time: EHS instructor will also incorporate curriculum design into their lesson plans. Lesson Plan time is

established for EHS instructors.

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*Parent EngagementParents will be involved in the development of child’s curriculum and approach to child development and education.One parent meeting (parent engagement opportunity) a month.

Two parent teacher conferences in a program year. Minimum of two home visits with EHS family of child in a program year.

EHS Parents are aware they have the option to be part of the EHS Policy Council.

Parents rights to observe their childAll Kinderkirk parents have opportunities to observe children and share assessments.

Health ServicesA minimum of two vision, hearing, and dental screenings a year.Up to date child immunizations and child physical.

EHS Transitions from Toddler to Preschool classesWhen a child is preparing to move from Toddler to Preschool classrooms, the Director and Transition Coordinator shall schedule a meeting to review the transition process with the outgoing teacher and the incoming teacher, EHS specialist along with the child’s parent six months prior to aging out of EHS at age 3.

Kinderkirk has the following items in place in the infant and Toddler 1 & 2 classrooms, note that it is a requirement of EHS

Daily preventative dental care offered once a day in classroom. Replacing toothbrushes every 90 days Infants will sleep on firm mattresses with no soft materials. Cribs / cots will be spaced 3 feet apart while in use. Childcare site will participate in CACFP and deliver nutritional services in accordance to USDA guidelines. Daily Health and Safety checks for indoor and outdoor environments. Disabilities and Mental Health

o ASQ-3 & ASQ-SE2-Developmental screening will be completed on each child within 45 days of enrollment.

o Infant and Toddler 1 & 2 teachers are trained in the administration of the ASQ assessment of developmental screening. Through this process and through proper communication on the staff of Kinderkirk, parents will be informed of the options available to them and their child for the success of the child

o Kinderkirk works to ensure that all parents are aware of the referral to have their child given the proper assessments to check for a child’s appropriate development stages.

Expulsion Policy for EHSChildren whom are qualified for EHS can not be disenrolled from EHS due to loss of CCAP.

LanguageWhen a majority of children in class speak the same language; at least one staff member must speak the same language.

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CDA

Discipline Policy on Progressive Discipline PlanAdopted October 2016 Revised June 2017

Discipline Procedures & Policies

A very important part of the preschool experience is helping children learn how to get along in the world, enjoy being with other children, and follow the direction of an adult other than their parent. A caring and positive approach will be taken regarding behavior management and discipline. The teachers will focus on the positive behaviors of the children and reinforce those behaviors as often as possible. Our goal is to help the children develop self-control and responsibility for their actions. Our discipline procedures will consist of the following strategies:

1. Encouraging children to use their words when having a disagreement with another child. Facilitating children in their attempts to settle their own disputes.

2. Redirecting behavior when this seems potentially effective. 3. Separating a child from the group (Time-Out) – one minute away for each year of age. 4. Counseling children individually about their behaviors. 5. Making parents aware of disciplinary concerns (Progressive Discipline Form).

Disruptive Behavior distracts from the full benefit of the preschool program and will result in consequences. The following behaviors are considered disruptive:

Requires constant attention from the staff Inflicts physical or emotional harm on other children, adults, or self Disrespects people and materials provided in the program Consistently disobeys the rules of the classroom Verbally threatens other students and/or staff Uses verbal or physical activity that diverts attention away from the group of children. Physically harms a child or staff member (Serious Situation)

Discipline Procedures for disruptive behavior

Disruptive Behavior will be addressed in a Progressive Discipline Form. This will be completed to document any inappropriate behaviors that directly impact other children, staff members, or the group. This report will be shared with the parent and will explain the behavior and how the behavior has affected others. It will also explain how the situation was resolved. The report will be placed in the child’s folder to be taken home, signed, and returned the next day to the teacher.

If a child has difficulty managing his/her behavior on a recurring basis, parents will be asked to meet with the child’s teacher and Director.

If the child’s behavior continues to be inappropriate, consistently disruptive, and/or dangerous, it may be necessary for the child to be sent home for a time to be determined, or removed from the preschool program altogether.

Children cannot become self-disciplined unless adults teach them right from wrong. At Kinderkirk, children will be taught the expectations for age appropriate correct behavior and encouraged to live and act accordingly. When children know something is wrong, and choose to do it anyway, age appropriate consequences will follow to communicate that the behavior is not acceptable and will not be tolerated in our school.

It is never the wishes of Kinderkirk to remove a child from the program. However, Kinderkirk has a moral, educational, and responsibility to provide a safe nurturing environment for all the students of Kinderkirk. At times removing a disruptive child, ensures to the other children that they are in a safe place for learning.

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The following items will be used in conjunction with the Progressive Discipline Plan

Conferences regarding behavior problems: The parent(s) will be requested to have a conference with the teacher and Director if the following occurs:

The child repeatedly refuses to follow the classroom rules; or

The child becomes physically or verbally violent and is threatening to the other children or the teacher. The Director will be made aware of any behavior problems in the classroom that are problematic to the operation of the class. If the parent(s) and the teacher need further assistance, the Director will meet with the teacher and the parent(s).

1. Referrals: If the child’s behavior continues to be problematic, it will be recommended that the parent(s) seek outside help and the Director will provide a list of referral resources.

2. Probation: The child will be placed on probation after the sixth occurrence for 5 days or until professional help is secured by the parents, the teacher and the Director agree that the behavior has been corrected and the child may return to school.

3. Dismissal: The child will be dismissed from the school: (1) if the child’s behavior is continually disruptive and threatening to the well-being of the other children or (2) if the parents have not displayed documentation of securing help for the child when requested by the school.

Kinderkirk wishes to work with parents on disruptive behavior. However, Kinderkirk must retain the right to remove a student who has caused a very serious situation to occur at Kinderkirk. This is put in place to serve and protect the integrity of a safe and quality center for children.

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Kinderkirk Progressive Discipline FormPre-School and Pre-K Programs

Not applicable to Infant and Toddler age children

Student’s Name ____________________________________________ Age ____________

Parents Names ________________________________________________________________________

Date Occurrence Disciplinary Action

Parent Signature, Required

Teacher Signature

Discipline is based on an understanding of the individual's child's needs and stage of development. Our goal is to develop self-discipline, responsibility for self, and respect for others. lt's based on the use of positive reinforcement, reasonable expectations, logical consequences, distraction and diversion, and if necessary, supervised removal from the group for a short period of time. Physical punishment is NEVER administered.

For the safety and well-being of your child and all those at Kinderkirk, persistent aggressive behavior may lead to losing the right to continue enrollment at Kinderkirk. lf a child shows aggressive behavior the following timelines will be enforced for the safety of the children of Kinderkirk.

1. After the First 3 times, the child may be suspended for 5 days2. After the Second occurrence of 3 times, the child may be suspended for 5 days3. Third occurrence of 3 times, the child may be withdrawn from Kinderkirk.4. Kinderkirk wishes to work with parents on disruptive behavior. However, Kinderkirk must retain the

right to remove a student who has caused a very serious situation to occur at Kinderkirk.

Kinderkirk may give a two-week notice to parents in the event the child will not be provided childcare services.

Although this policy may interfere with your personal work needs, our goal is to provide a positive and safe experience for all the children at Kinderkirk.

While a child is out for a suspended amount of days, the student’s slot remains in their name. Consequently, weekly tuition charges will still be incurred on the account.

Parent Signature Required _________________________________________ Date ____________________

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Parent / Guardian / Grandparents / Code of Conduct Policy Last Reviewed May 23, 2017 Last Modified May 23, 2017

The term Parent shall be representative of all adults who are associated with a student at Kinderkirk.

1. KINDERKIRK requires the parents of enrolled children always, to behave in a manner consistent with decency, courtesy, and respect. One of the goals of KINDERKIRK is to provide the most appropriate environment in which a child can grow, learn and develop. Achieving this ideal environment is not only the responsibility of the employees of KINDERKIRK, but is the responsibility of each parent or adult who enters the center. Parents are required to behave in a manner that fosters this ideal environment.

2. Parents who violate the Parent Code of Conduct will not be permitted on the church’s property thereafter. Please refer to the Policy on Parent’s Right to Immediate Access for additional information regarding disenrollment of the child when a parent is prohibited from accessing agency property.

3. SWEARING/CURSING: No parent or adult is permitted to curse or use other inappropriate language on agency property at any time, whether in the presence of a child or not. Such language is considered offensive by many people and will not be tolerated. If a parent or adult feels frustrated or angry, it is more appropriate to verbally express the frustration or anger using non-offensive language. At NO time shall inappropriate language be directed toward members of the staff.

4. THREATENING OF EMPLOYEES, CHILDREN OTHER PARENTS OR ADUTLS ASSOCIATED WITH KINDERKIRK: Threats of any kind will not be tolerated. In today’s society, KINDERKIRK cannot afford to sit by idly while threats are made. In addition, all threats will be reported to the appropriate authorities and will be prosecuted to the fullest extent of the law. While apologies for such behavior are appreciated, the agency will not assume the risk of a second chance.

5. PARENTS MUST BE RESPONSIBLE FOR AND IN CONTROL OF THEIR BEHAVIOR ALWAYS.

6. PHYSICAL/VERBAL PUNISHMENT OF YOUR CHILD OR OTHER CHILDREN AT Kinderkirk:

a. While Kinderkirk does not necessarily support nor condone corporal punishment of children, such acts are not permitted in the child care facility. While verbal reprimands may be appropriate, it is not appropriate for parents to verbally abuse their child. Doing so may cause undue embarrassment or emotional distress. Parents are always welcome to discuss a behavior issue with the teacher and to seek advice and guidance regarding appropriate and effective disciplinary procedures.

b. Parents are prohibited from addressing, for the purpose of correction or discipline, a child that is not their own. Of course, no parent or other adult may physically punish another parent’s child. If a parent should witness another parent’s child behaving in an inappropriate manner, or is concerned about behavior reported to them by their own child, it is most appropriate for the parent to direct their concern to the classroom teacher and/or Center Director.

c. Furthermore, it is wholly inappropriate for one parent to seek out another parent to discuss their child’s inappropriate behavior. All behavior concerns should be brought to the classroom teacher or director’s attention. At that point, the teacher and/or director will address the issue with the other parent. Although you may be curious as to the outcome of such a discussion, teachers and/or the Center Director are strictly prohibited from discussing anything about another child with you.

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d. All children enrolled in our agency have privacy rights and are further protected by our Confidentiality Policy. You may be assured that we will not discuss anything about your child with another parent or adult visiting the center.

7. SMOKING: For the health of all KINDERKIRK employees, children and associates, smoking is prohibited anywhere on agency property. Parents are prohibited from smoking in the building, on the grounds, and in the parking lot of KINDERKIRK. Parents who are smoking in their cars must dispose of the cigarette prior to entering the parking lot.

8. VIOLATIONS OF THE SAFETY POLICY: Parents are required to follow all safety procedures at all times. These procedures are designed not as mere inconveniences, but to protect the welfare and best interest of the employees, children and associates of KINDERKIRK. Please be particularly mindful of [KINDERKIRK] entrance procedures. We all like to be polite. However, we need to be careful to not allow unauthorized individuals into the center. Holding the door open for the person following you may, in fact, be polite; however that person may not be authorized to enter the premises. Security procedures are only as strong as the weakest person in our organizational chain. Be alert and mindful. Immediately report any breaches to the Center Director.

9. CONFRONTATIONAL INTERACTIONS WITH EMPLOYEES, OTHER PARENTS OR ASSOCIATES OF KINDERKIRK: While it is understood that parents will not always agree with the employees of KINDERKIRK or the parents of the other children, it is expected that all disagreements be handled in a calm and respectful manner. Confrontational interactions are not an appropriate means by which to communicate a point and are strictly prohibited.

VIOLATIONS OF THE CONFIDENTIALITY POLICY: KINDERKIRK takes very seriously the responsibility of maintaining the confidentiality of all persons associated with the agency. Parents must understand the implications of this responsibility. Parents need to recognize that the Confidentiality Policy not only applies to their child or family, but all children, families and employees associated with KINDERKIRK. Any parent who shares any information considered to be confidential, pressures employees or other parents for information which is not necessary for them to know, will be considered to be in violation of the Confidentiality Policy.

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Health PoliciesHand Washing


Policy

Proper hand washing is critical to maintaining health and hygiene in the center. All staff, teachers, aides and volunteers are responsible for following proper hand washing procedures. Teachers and aides are responsible for teaching children when and how to wash their hands.


All staff must attend Hand Washing Training.

Administrators, trainers and quality rating personnel visit the classrooms regularly to observe and ensure proper hand washing is performed.

Procedure

Signs are posted at each sink explaining the proper hand washing procedure.

Staff and volunteers must wash their hands using warm water and soap, working up a good lather and washing for 20 seconds:

Before preparing food Before & after eating Before & after giving medication After coughing & sneezing After touching animals After using the restroom After changing diapers After toileting a child After blowing one’s nose After wiping a child’s nose After handling garbage After coming in from outside After handling bodily fluids After removing vinyl/latex gloves

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Lice (Pediculosis)


Policy

When staff members detect or suspect the presence of lice, they are expected to notify their supervisors immediately. Although lice are not a life-threatening disease, they pose a severe threat to the overall well-being of the center and must be taken extremely seriously.

On the day of detection, a child infected with lice will be allowed to remain at the center under careful supervision so as not to infect other children. However, the child will not be allowed to return to the program until the child has been treated and no further lice are detected during the child’s daily health check.

All objects that children might have shared such as hats, blankets, dress up clothes and pillows will be retrieved from the child’s classroom and play area immediately and sealed in plastic bags until they can be laundered.

The affected area will be cleaned thoroughly. All soft surfaces, carpets, furniture, etc. will be shampooed thoroughly the same evening. Drapes will be removed and dry cleaned or laundered.

Parents of the infected child should be: 1. notified in a private conversation, 2. given written notification of the problem and our policy, 3. provided with guidance for resolving the problem. Parents of the infected child must take home the child’s sleeping bag, pillow, blanket, clothing and launder them in hot soapy water for a minimum of 20 minutes before bringing them back to the program.

Lice are a health issue. Therefore, the child’s identity will be shared only on a “need to know” basis to rid the center of the problem

If the incidences are isolated, letters are not sent to all parents. Letters are sent to all parents when the Executive Director determines there’s a risk of an epidemic.


This policy applies to [all staff] . It is the responsibility of the Director to communicate and enforce this policy

Procedure

Perform daily health checks on children. If a child scratches his or her head a lot, pay attention to the child’s scalp. Lice are very small, brownish and move. Nits are whitish rice-shaped eggs that do not move. Nits attach themselves to hair near the scalp. It’s easiest to see lice and nits in hair at the ears and the neck.

If you detect the presence of lice or nits, notify your supervisor immediately.

Place all of the child’s belongings including blanket, pillow, clothing (except outerwear) in a plastic bag and seal the bag. Bring the bag to the office.

Remove all items from the classroom that might have been shared such as hats, dress-up clothing, blankets, etc.. Place them in a plastic bag, seal the bag and give it to theDirector who will make sure they are laundered in hot, soapy water for a minimum of 20 minutes.

Use your best judgment as to whether other children’s scalps should be examined. If the infected child frequently plays closely with another child, it would be reasonable to examine that child too, for example.

Ask the office to prepare a notification letter and instructions to the parents of the infected child.

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The Director will speak to the parent or caregiver at pick-up time and deliver the letter with guidance for resolving the problem.

The letter will instruct the parent to report to the office with the child for a health check before the child can reenter the program.

The Director will arrange for thorough cleaning of the classroom.

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Safety PoliciesLockdown ProceduresLast Reviewed October 2015 Last Modified October 2017

The following shall apply to the “Lockdown Procedures Handbook”:

1. Lockdown Procedures shall be reviewed during October and April to ensure that the procedures meet the needs

of enrollment numbers and staff numbers which change often at Kinderkirk.

2. The Leadership Team shall be responsible for the review of the “Lockdown Procedures”. The Leadership Team

may bring outside trained officials into the discussions and revisions of the “Lockdown Procedures”.

3. A copy of the “Lockdown Procedures” is available for review by parents-- only upon request to the Director or

the Director of Educational Ministries.

4. For security reasons “Lockdown Procedures” are not made public in Kinderkirk’s Handbooks nor is it posted on

the website, nor may copies be given to children’s family members.

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Transportation of Kinderkirk Children as a Kinderkirk Employee

Last Reviewed May 22, 2017 Last Modified May 22, 2017

Children shall not be transported by Kinderkirk Staff for the following:

1. Field Trips, parents must provide transportation2. Doctor visits3. To and from a public school4. Pick up or drop off before or after class begins

Exception to this would be:

There are at times when a co-worker or friend of the family may ask you to take their child to their home. It is reasonable to assume that is an exception to the rule. However, the center Director must be notified before the child is transported

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Situations That Require Medical Attention Right Away


Policy

At any time, staff believes a child’s life may be at risk, or there is risk of permanent injury, staff is expected to seek immediate medical treatment and inform their supervisor. Staff is expected to use their best judgment always.

Staff must know how to access Emergency Medical Services (EMS) in our area and must be educated on the recognition of an emergency. The process for contacting EMS is as follows:

Dial 911

The center must have the phone number for each child’s guardian and primary health care provider on file. In addition, the center must have plans for children with special medical needs completed by the family and health care provider.


This policy applies to [all staff] . It is the responsibility of the [Executive Director] to communicate and enforce this policy

Procedure

1. Call Emergency Medical Services (EMS) immediately if you believe the child’s life is at risk or there is a risk of permanent injury or if any of the following symptoms are apparent:

The child is acting strangely, much less alert, or much more withdrawn than usual.

The child has difficulty breathing or is unable to speak.

The child has skin or lips that look blue, purple, or gray.

The child has rhythmic jerking of arms and legs and a loss or consciousness (seizure).

The child is unconscious.

The child is less and less responsive.

The child has any of the following after a head injury: decrease in level of alertness, confusion, headache, vomiting, irritability, or difficulty walking.

The child has increasing or severe pain anywhere.

The child has a cut or burn that is large, deep and/or won’t stop bleeding.

The child is vomiting blood.

The child has severe stiff neck, headache, and fever.

The child is significantly dehydrated: sunken eyes, lethargic, not making tears, not urinating.

After EMS has been called:

Send for help within the center – notify the Executive Director.

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Contact the child’s family. If the family cannot be reached, call the child’s emergency contacts.

2. Some children may have urgent situations that do not necessarily require ambulance transport but still need medical attention. Contact the child’s family. If the family cannot be immediately reached, call the emergency contacts. If the neither family nor emergency contacts can be reached, contact the child’s health care provider. If none of the child’s contacts can be reached within one hour, the child should be brought to a hospital. The list below is some of the more common situations.

Get medical attention within one hour for:

Fever in any age child who looks more than mildly ill.

Fever in a child less than 2 months (8 weeks) of age.

A quickly spreading purple or red rash.

A large column of blood in the stools.

A cut that may require stitches.

Any medical situation specifically outlined in a child’s care plan requiring parental notification.

Regulations

Per State Regulations, Department of Human Services is to be called when any emergency call is made for service to Kinderkirk.

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Safe Sleep PolicyImplementation: 6/01/2010

Revised: April 28.2017

Policy

Infants will be put to sleep in separate, clean, sanitized cribs that meet Federal Crib Safety Standards denoted in the US Product Safety Commission Full-Size Baby Crib and Non Full-Size Baby Crib Regulation, following the method recommended by the Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD).


All staff who care for infants must attend Infant Sleep Training.

The Executive Director and Infant Team Leader are responsible for enforcing this policy.

Administrators, trainers and quality rating personnel visit the infant room(s) regularly to observe and ensure proper crib safety and sleeping procedures.

Procedure

The Infant Team Leader checks the safety of each crib daily before the center opens.

Staff members who care for infants attend Infant Sleep Training before being permitted to put infants to sleep.

Signs are posted in the infant room explaining proper Infant Sleep procedures.

Cribs, including linens are thoroughly cleaned and sanitized daily.

If during the day, an infant will occupy a crib previously used by another infant, the crib, including linens, will be cleaned and sanitized first.

Regulations

CPSC Crib Safety Regulation

http://www.cpsc.gov/businfo/frnotices/fr11/cribfinal.pdf

CPSC Crib Safety Regulation – Full Size Cribs 2013 Revisionhttp://www.gpo.gov/fdsys/pkg/FR-2013-12-09/pdf/2013-29226.pdf

NICHD Safe Sleep Environmenthttps://www.nichd.nih.gov/publications/pubs/Documents/Safe_Sleep_Environment_English.pdf

Referral to Outside ResourcesWhen a Kinderkirk staff member determines a family is in need of outside services such as medical, dental, developmental, financial, mental health, clothing, food, shelter, etc. the staff member will assist the family by following the procedure below.

This policy applies to all staff and is strictly enforced by the director. Staff will be trained in this policy during orientation and the policy will be reviewed with staff annually. Failure to comply with this policy is grounds for written warning and corrective action. Repeated failure is grounds for termination.

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https://www.nichd.nih.gov/publications/pubs/Documents/Safe_Sleep_Environment_English.pdf

http://www.gpo.gov/fdsys/pkg/FR-2013-12-09/pdf/2013-29226.pdf

http://www.cpsc.gov/businfo/frnotices/fr11/cribfinal.pdf

The staff member will communicate the need, in confidence, to the director or administrator.

The director or administrator will maintain a list of approved organizations and resources for outside services. If no resources are on the list for the particular need, the director or administrator will make inquiries to find the appropriate resources.

The staff member and director or administrator will confer on the subject and determine if the circumstance indicates need for a third party professional. If a professional is required, the director or administrator will contact the professional and assume responsibility for the referral.

If no third party professional is required, the director or administrator and staff member will confer and agree who will communicate the referral to the family.

After a reasonable amount of time, the person who communicated the outside resource will check back with the family to make sure the referral was helpful. If it was not, additional resources will be sought.

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Enrollment, Tuition, and Administration Policies

CCAP Associated Cost, Charges, and AdjustmentsAdopted December 09, 2016 Revised 7/01/17, 1/16/18, 1/14/19, 6/12/19

As Kinderkirk works in partnership with the Pueblo County Department of Social Services, the following policies are in put into place to ensure quality assurance to our CCAP participating families.

Charges and Fees

Pueblo County Department of Social Services announced in 2015 that childcare centers / preschools in Pueblo County now have the option to charge for the following childcare center services which are up and beyond the regular daily care services currently provided. The following are fees which Kinderkirk will charge CCAP families for the following:

1. CCAP parents must check-in /out on days their child attends Kinderkirk.2. CCAP parents will be charged the daily tuition rate when the guardian does not check the daily enrollment process as

outlined by the Department of Social Services. 3. Late fees will be charge to CCAP accounts per the late fee policies of Kinderkirk. See the Family Handbook.4. Administrative Fee of $5 per check-in / out when parents do not check-in / out.5. Per D.S.S. regulations, CCAP parents are responsible for tuition fees after 3 absences per month.6. CCAP parents must approve any changes to check-in / out that are made by Kinderkirk’s administration. This normally

occurs when the administration must manually check in / out the child due to check-in / out omission by the parent.7. A late pick up fee will be charged to those CCAP parents who do not check-out their child within 30 minutes of their work /

class schedule used in arrangement with Pueblo D.S.S. A late pick up fee of $15 for the first hour late; a fee of $25 for the second hour or later.

8. A pick-up time shall be __________________________________ based on your work / school schedule with D.S.S.

Payment of parent fees and any charges.1. Per DSS regulations, parent fees and tuition charges associated with this policy are due in full on the first of the month.2. Kinderkirk shall inform the Department of Social Services in cases where parents have not made the obligated Parent Fee

payments to Kinderkirk by the first of the month.

Attendance: 1. Per DSS regulations, CCAP parents and their child must not miss more than 3 days per month.

Before and After School Care Morning Drop Off from 7:00 AM until 8:00 AM

Included with CCAP accounts

After School Drop Off from 3:30 PM until 6:00 PM

Included with CCAP accounts

Food Service ProgramBreakfast, Lunch and Snack, it is important to remember that Kinderkirk parents do not pay for these items as they are included in the cost of the tuition. Parent Signature _________________________________________________________ Date _____________

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Refer A Family Member or FriendParents enrolling their child into Kinderkirk are encouraged to share the good news of Kinderkirk with their family and friends. Kinderkirk families who refer a friend or family member will receive a tuition of credit of $300 upon their referral completing six months of initial / continuous enrollment at Kinderkirk.

In the enrollment packet, parents will receive a voucher for the process to begin. Distribute the voucher to your family and friends which will have your name on Voucher. Upon your family or friend’s enrollment at Kinderkirk, the Director or Office Manager will sign the voucher, it will be returned to you for safe keeping within 7 days.

Copies of the signed voucher are not copied; it is the parent’s responsibility to keep the voucher in a safe place. After six months of your family or friend being enrolled in Kinderkirk you must present the voucher from their enrollment which occurred six month previously.

The Office Manager will credit your account for $300 if the following has occurred.

1. Your voucher with your name was given to your family or friend and they presented to Kinderkirk upon their enrollment.

2. The voucher was validated by the Office Manager upon enrollment of your family or friend to Kinderkirk.

The voucher is eligible for credit when your family or friend enroll their child into Kinderkirk for a minimum of three full days. Not valid for enrollment which is less than three days or on a part-time basis.

It is the responsibility of the parent giving out the voucher for validation to keep the voucher for safe keeping and give it to the Office Manager at the appropriate time for the credit to occur on their account.

Voucher for “Refer a Family Member or Friend”

Value of $300.00

#1________________________________________Parent who referred an individual to Kinderkirk

#2__________________________________________________Name of the individual who signed-up because of the referral

#3____________________________________Date the individual enrolled for Kinderkirk

____________________________________ ______ #4__________________________Signature of Office Manager or the Director Date Not valid for six months, Date

It is the responsibility of the parent (#1) who made the referral to maintain this voucher. Credit cannot be given on an account without this voucher. See Policy and Procedures for details.

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Transfer of Child’s Records

Last Reviewed: May 22, 2017 Last Modified August 2016

Policy

Child’s records will be transferred to new schools or programs in accordance with the parent’s or legal guardian’s written request.


The business office is responsible for transferring records.

Procedure

Records will be transferred to new schools or programs upon receipt of a written request form.

Parents/legal guardians can obtain a Transfer Records Form from the business office.

A parent/legal guardian must complete and submit the form to the office.

The business office must verify that the person making the request IS the legal guardian of the child.

After verification, the business office must send a copy of the child’s records within one week.

Original records are maintained in the office for seven years.

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Tuition and Before & After Care FeesRevised April 26, 2019

Rates as of July 01st, 2019 , effective with the June 28th 2019 invoices Days Rate / $

Infant Full day 2 136




Infant Half day 2 95




Toddler Full day 2 120




Toddler Half day 2 86




PreS/K Full day 2 86




PreS/K Half day 2 58




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Daily feeBefore school care $5.00 After school care $7.50

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Tuition ContractAdopted September 2016 Revised 8/01/17, 1/11/18, 8/12/19

Tuition Fees and Late Fees

Person(s) responsible for payment __________________________________________________

To the parents of (child’s name) ________________________________________ Date __________________

You are paying for a slot at Kinderkirk. The weekly rate is $_____________for your child for _______days (_____full time) or (_______half-time) per week, plus Before and After Childcare if applicable. This is a flat rate it is not reduced if the child is not in attendance, it may increase if additional days are added.

CCAP / Other Discounts…payments apply: N/A

PaymentAll payments are due 5 work days after the invoices are emailed. Invoices are emailed each Friday; payments received after 3:30 PM on Friday will be posted on the next week invoice. Parents have the option to pay in advance for more than one week at a time.I choose to make payment to Kinderkirk _______weekly _____ bi-weekly ______monthly Late PaymentPersistent late payments are grounds for termination of childcare. Childcare positions may be lost after two weeks of non-payment. There is a late fee of $25.00 per month added for each day that the payment is late beyond to 30 days unless written arrangements have been made with the office.

Kinderkirk ClosureHolidays, sick days or additional vacation time are not discounted. Since a child holds a “slot” and teachers must still be paid, full tuition is due even when your child is absent or Kinderkirk is closed. Should vacation days be exhausted, payment will be due.

Vacations1. Since we value the time families spend together, we allow vacation days for each enrollment year, July 1 st – June 30th,

without being charged for the time or losing enrollment. 2. Parents who sign up for childcare for a three, four or five days of care will receive vacation days to use throughout the year.

Vacation days will be determined by multiplying their # of days of care times two. In example sign up for 4 days of care, receive eight vacation days. Vacation days can be used throughout the year without daily tuition being charged to the account. Vacation days must be scheduled before the absence occurs. Requesting Vacation Day usage after the absence has occurred is not allowed.

3. Vacation Credit does not roll over from year to year. Other holidays, sick days or additional vacation time are not discounted. Since a child holds a space and teachers must still be paid, full tuition is due even when your child is absent. Should the Center close because of severe weather conditions, a credit will be made to your account.

Withdrawing Your ChildIn the event that you choose to withdraw your child from Kinderkirk Preschool and Childcare Center, we ask for two weeks’ notice in writing. If in the event we must terminate our services to you, we will give you two weeks’ notice in writing. If two weeks is not provided you will be billed for those two weeks and payment is expected prior to termination of care.

If your childcare account remains unpaid for any reason, be advised that your account may also be reported to a collection agency.

If more than two checks or ACH transactions are returned unpaid, only cash will be accepted from then on. $35.00 fee for returned checks and a $5.00 fee for a returned ACH.

I have received a copy of the Tuition Fees and Late Fees and understand the Tuition and Fees Contract. Parent(s) For updates to Kinderkirk Handbook and Policies & Procedures please see Kinderkirk website.

Signature______________________________________________

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Kinderkirk Payment Plan Adopted: January 11, 2018

KINDERKIRK PAYMENT PLAN CONTRACT

Parent Name : _________________________________________________________________________________

Child/Childrens Name: ___________________________________________________________________________

Address: ______________________________________________________________________________________

City/State/Zip__________________________________________________________________________________

Email:________________________________________________________________________________________

Circle one: Weekly, Biweekly, or Monthly

The undersigned, agree to make payments on the specified time and the agreed amounts stated on the payment schedule below. I understand the consequences that will be brought against me if violated. The penalties could include:

1. Childcare may be terminated.2. Department of Social Services will be notified (if applicable).3. Legal action may be taken to recover related fees including legal fees.4. Late fees will continue to accrue upon default.

I agree to pay any fees and costs that may incur in collecting my balance owed. I understand weekly billing may continue to accrue.

Total amount owed (beginning balance.) _____________________________________________

Payment Date Payment Amount Balance

I _______________________________agree that the above schedule of payments is an acceptable resolution to help my debt with Kinderkirk Preschool and Childcare and I remain current with this payment plan.

Parent _______________________________________ Date_________________

Director or Office Manager _______________________ Date_________________________

CC: Copy to appropriate agencies (if applicable)

Director of Educational Ministries

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Kinderkirk Enrollment SheetImplementation: October 10, 2016 Revised: June 21, 2017, June 12, 2019

Routing Slip _____Director _____Office Mgr.

Enrollment Date ____________________

________________________________________ Start Date _________________________Name of Student

Parent Contact Name and Phone Yes No _____________________________________Parent Name

Registration Received Yes No

Class Assignment Infant Tod 1 Tod 2 Pre-School Pre-Kindergarten

_________________________________________ DistributeTeacher Assignment Refer a Family or Friend Voucher Yes No

Attendance Full Time Half-time Other: _____________________________

Days of Attendance All 5 days M W F T & Thr M&W Other _____________________________

Parent received copy of Family Handbook Yes NoParent received copy of the rate sheet Yes NoRecord signature of the Family Handbook Yes NoRecord of Tuition Agreement Yes No

Documents (check if received)Enrollment form Tuition Contract / CCAP ContractShot Record, due into office before attending Supply ListMedical form, due within 30 days Security CodeI.E.F verification for Free / Reduced lunch Teacher has been made aware of enrollmentPaid the Registration

For Office Manager Use

Added into ELV software ELV security codeAdded into QuickBooks Added to Food ROMSEstablish Child’s File Received CCAP work / school schedule

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Personnel PoliciesPaid Time Off Request FormImplemented July 2010 Revised June 2017

I am requesting the following date(s) be approved for my absence. Please submit no less than 2 weeks before medical appointment, vacation, time off is requested. In emergency situation complete the form by the second day back at work.

Staff Name: ____________________________________

Date(s) Requested ______________________________ ½ Day Full day

Staff Signature: _________________________________ Date Submitted to Office: __________________________1. Paid Time Off (PTO) is granted in ½ day and full day increments, ½ day and full day hours are based on your work

agreement.2. PTO is granted at the start of a new year, July 1st or on the employee’s anniversary date for new hires after July

01, 2017.3. When possible, the maximum of two staff members may be out on PTO at the same time to ensure continuity in

the Kinderkirk program.4. PTO is used for illness, vacation, appointments, time off, etc.5. PTO maybe carried over to the next year if unused. See the Staff Handbook for details.6. The use of “a day without pay” is not permitted when an employee has available PTO.7. Employees will earn PTO from date of employment. 8. Upon separation from Kinderkirk, an employee will be paid any available PTO, based on their work agreement.9. Payout of PTO is granted to employees who end their employment with ECOPW in good standing.10. Any absence which would cause an employee to exceed their PTO available will be cause for a meeting with the

Director to review the employee’s employment.11. Should the employee end employment before PTO is earned then reimbursement of any PTO will be deducted

from the employee’s final payroll from ECOPW.Employment, based on consecutive years working at ECOPW

Days PTO Hours Maximum Carry Over / Yr

Paid Out Cap based on Salary Notice

Amount of PTO earned per month

0 year – 4 completed years 10 Based on employee’s Salary Notice

3 days 10 days 0.834Begin of 5th year to 9 completed years 12 3 days 10 days 1.0Begin of 10th year to 14th completed year 15 4 days 10 days 1.25Begin of 15th year 20 5 days 10 days 1.67

Office Use PTO Hours Used to Date _____________ PTO Hours Remaining ______________ Anniversary Date ___________

PTO Hours Earned to Date ___________ # of Hrs in a work day (see Salary Notice) ____________________

Director or Designee Approval: _____________________________ Date: ___________________

Received by Office Manager for Payroll ___________ Initials

rs

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Hiring Procedures for KinderkirkImplementation: September 01,2016Revised: April 28, 2017

The following procedures maybe followed for a position at Kinderkirk

1. Determine the need for the position

2. Post the position on Children’s First website, Kinderkirk Facebook Page and if necessary the local newspaper. Request a cover letter and a resume’.

3. Screen candidates for proper license / ELV credential if applicable

4. Pre-Screen Interview: Via the telephone or in office interview, discuss the position and the following:

a. Their applicable work experiences

b. Permission to do CBI background

c. Their anticipated Rate of Hourly Pay

5. Review the Initial interview with the Leadership Team. Make decision on which candidates to bring in for an interview. Send interview applicants an “Application Packet”.

6. Interview the candidates with Leadership Team, a parent from the appropriate grade level

7. Interview Team will determine the appropriate candidate with the Director of Kinderkirk making the final determination of the appropriate candidate.

a. Supply candidate with the Job Description at the time of the interview.

b. Copy the applicants Driver’s License

c. Have the applicant fill out the following:

i. Permission to do background check

8. Call the successful candidate to confirm that they still want the position, at the rate of pay, and determine when they can start. Inform the candidate of the necessary items to bring on the first day on the job so they can begin their Pre-Service Training.

9. Call the unsuccessful candidates with regrets and thank them for applying.

10. Send a thank you note to the parent for the privilege of their time during the interviews.

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Personnel “Code of Ethics”Professional Conduct:

Last Reviewed May 22,2017 Last Updated June 14, 2016

Code of Ethics for Kinderkirk Staff

1. I will strive to make Kinderkirk Preschool and Childcare the highest quality Preschool and Childcare facility in Pueblo County.

2. I will do my best to be a positive contributing member of the Kinderkirk staff and employee of The Ecumenical Church of Pueblo West.

3. I will constantly do my best to assist in improving the professional image of the facilities, classrooms, building, campus, and programs of Kinderkirk.

4. I will be faithful in attending and participating in all staff meetings.

5. I thoroughly understand that my actions and words will demonstrate full support for the leadership of The Ecumenical Church of Pueblo West and the Ministry of Kinderkirk Preschool and Childcare.

6. I understand that I will be required to attend and be paid for, after school programs, conferences, and Sunday Worship Service periodically throughout the school year.

7. I will be prepared for each staff meeting, and will complete any assignments that are due for the meeting.

8. I will make a strong and positive contribution to the work place atmosphere with a good attitude and serve as a highly cooperative, joyful staff member with an understanding that personal and private matters are not appropriate to bring into Kinderkirk.

9. I will affirm, commend and regularly pray for other staff members, encourage and support the director, and fully support The Ecumenical Church of Pueblo West.

10. I will be faithful to all church staff by refraining from gossip, rumors, or talking between church staff in a manner that is not constructive, professional, and representative of a quality Christian program.

11. I will direct through the appropriate channels any inquiry, complaint or concern expressed by others to me. I understand that gossip and passing on of rumors are not part of acceptable professional standard at Kinderkirk.

12. I will keep all school matters appropriately confidential and not make them matters of public or staff discussion, where such discussion may contribute to misinformation or gossip.

13. I will honor and adhere to the “Kinderkirk Social Media Policy”.

14. I will keep totally confidential every matter of school business that is identified as confidential, not speaking with anyone, including my spouse, about the matter.

15. I will honor my role as a staff member by never leveraging my position to influence the director or staff.

16. I will maintain a clear Christian testimony in all settings so that the name of Christ, the name of the school, other teachers and staff, and the position of any school board member will not come into disrepute.

17. I will be a living example, morally, spiritually, and ethically, to the administration, staff, students, and parents, modeling what the school is seeking to produce in the lives of its students.

18. I understand that Kinderkirk must adhere to the “Fair Labor Standards Act”, “The Americans Disability Act”, “The Family Medical Leave Act” and the “Federal and State Non-discrimination and Equal Opportunity Hiring Policies”, “Workers Compensation Act” and I understand the regulatory policies are posted in the church / Kinderkirk office for my review.

Policies and Procedures

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Employee’s Acknowledgement

I have received a copy of Kinderkirk’s Staff Handbook for 2017-2018. I have received a copy of Kinderkirk’s Rules and Regulations for 2017-2018. I understand and am prepared to follow its instructions. This handbook contains a statement of the schools’ procedures and expectations for carrying out the mission of

the school.

Employee’s Signature ____________________________

Date _____________________________

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Pre-Service TrainingImplementation: April 28, 2017Revised:

1. All staff must complete Kinderkirk’s Pre-Service training prior to working with children. The training must include:

a. Pre-Service Training includes three areasi. OSHA Safety Training

ii. Completion of Human Resource Documentsiii. Completion of necessary classes before working with children

2. OSHA Training

3. Building and physical safety, including identification of and protection from hazards that can cause bodily injury such as electrical hazards, bodies of water, and vehicular traffic.

4. Handling and storage of hazardous materials and the appropriate disposal of bio contaminants.

5. This training is required by OSHA, Kinderkirk’s training must ensure that all teachers understand and can manage hazards and risks to our building, staff and students.

6. Refer the OSHA charts describing hazards to look out for and monthly / daily safety checklist.

7. Review the physical locations of Kinderkirk for the following items:a. Kinderkirk building and the modular for location and shut off proceduresb. Water shut offc. Electrical Breaker Boxd. Water Heatere. Furnace and temperature controlsf. Air conditioning and temperature controls

8. Completion of Human Resource Documents necessary for Payroll, emergency contact information, and the ECOPW Code of Conduct for Kinderkirk.

9. The following classes must be complete and registered with Colorado Shines before contact with students:a. Standard Precaution Prior to working with Childrenb. First Aid Certificationc. Safe Sleepd. Shaken Baby

New Employees will be introduced to Kinderkirk by working for two days in various classrooms at Kinderkirk. This is to acquaint them with the roles and responsibilities of each level.

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Recruitment and Retention PolicyAdopted May 01, 2017 Revised June 11, 2017

Kinderkirk believes in ensuring that our staff remains of the highest quality to ensure the success of our students.

Kinderkirk strives to ensure that classrooms are centered around three board areas. Assessment Activities Academics

This is foundation for ensuring the standard for learning, nurturing, and caring for all students take place daily.

Anticipation of Openings at Kinderkirk To ensure that the classroom atmosphere at Kinderkirk is of high quality, Kinderkirk must be well positioned for

the following events. Staff retirement Staff dismissal Staff movement both

o Voluntarily leaving Kinderkirko Voluntarily or non-voluntarily being assigned to another classroom / level at Kinderkirk

Compensation packages that are competitive Reduction in Force due to declining enrollment Addition of classrooms or staff due to increasing enrollment Review each position which may change and look at the budget implication(s)

Planning for Openings and Retention at KinderkirkTo ensure that “changing” positions which maybe anticipated within the next 3, 6, or 12 months. The following calendar schedules shall be maintained annually:

January and July Dir of Ed Ministries Contact state agencies for compensation packages

Analyze for competitiveness of Kinderkirk compensation package

February and October Director, Leadership Team, and Dir of Ed Ministries

Contact local higher education institutions

Review for “Job Fairs” for recruiting purposes

March Director, Pre-K Teachers and Dir of Ed Ministries

Review the number of Pre-K students who will graduate to Kindergarten

Review the transition number of students aging up to Pre-K

April and October, on going Director and Dir of Ed Ministries

Review teacher evaluation process, check for poor performance

Review for Improvement Plan or Plans for dismissal

Ongoing monthly Social Media Manager Listing of applications being accepted

Keep current on positions using social media and website. Include “Indeed”, Local Childhood Council for posting of positions

March Dir of Ed Ministries Via Survey Monkey Seek survey input from staff regarding the climate and condition of working conditions at Kinderkirk.

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Facilities PoliciesProtection of infants from second hand smoke

Smoke-Free Policy: Due to acknowledged hazards to young children arising from exposure to secondhand smoke, it shall be the policy of Kinderkirk to provide a smoke-free environment for staff, children, and parents. This policy covers the smoking of any tobacco product and applies to both employees and non-employee participants of Kinderkirk and The Ecumenical Church of Pueblo West staff and volunteers will serve as role models by not smoking in the presence of children, parents, or participants.

DEFINITION: No Smoking

1. There will be no smoking in any area of the child care center at any time. There is not a designated smoking area

2. There will be no smoking in any vehicle at any time.

3. There will be no smoking by staff or volunteers when children are present. This includes both indoor and outdoor activities. Field trips, walks, and all other off-site activities and functions will be smoke-free.

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Playground MaintenanceKinderkirk shall designate an employee who will inspect the playground before children are allowed to be within the playground area for their own free play or structure play.

The following inspection sheet shall be maintained in the office.

Kinderkirk Playground Daily Checklist Turn into Office Manager every Friday

Task M T W Th FChain link Fence enclosing the play area in good repair.

Trash, snakes or animal waste is not present on the playground or area by modulars

Fence gates are able to be closed securely.

Standing water is emptied from all collection sources.

Dump trash cans if above the rim line.

No poison/dangerous plants in play area (mushrooms, berries, or thorn bushes). No trip hazards or holes exist on the playground. Equipment Sand box is raked before each use/covered when not in use.

Place outside the south fence; broken toys and equipment.

Sharp trees limbs or items placed in the large waste bin by parking lot.

Moveable play equipment/toys are 6 feet away from climbers, swings, slides and other stationary equipment.

All large climbers are securely anchored to the ground.

No protruding bolts/screws/objects, broken or rusted parts or splinters on equipment.

No broken toys on playground. Broken or poorly functioning equipment has been reported. Broken or poorly functioning equipment is removed or not used until repaired.

Check for splinters, screws broken, on modular ramp

Date

Initial

Notes: to the Director ______________________________________________________________________________

Problems or Questions, 1st check with Natalie, 2nd check with Stephanie or Denise- if not available call Randy @ 719.553.7408

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