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8/9/2019 Learning-agreement-for-traineeship (1).doc
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Higher Education
Learning Agreement form
Trainee's name
GfNA-II-B-Annex IV-I-Erasmus+ Learning agreement HE traineeships – version June 2!"
LEARNING AGREEMENT FOR TRAINEESHIPS
The TraineeLast name (s) First name (s)
Date of birth Nationality1
Sex [M/F ] Academic year 20!20
St"dy cycle2 S"b#ect area$
%ode&
'hone mail
The Sending Institution
Name Fac"lty
rasm"s code(if a**licable)
De*artment
Address %o"ntry$
%o"ntry code+
%ontact *erson
name
%ontact *erson
mail ! *hone
The Receiving OrganisationEnter!rise
Name
Sector,De*artment
Address$ -ebsite %o"ntry
Si.e of enter*rise/
%ontact *erson
name ! *osition
%ontact *erson
email ! *hone
entor name ! *osition entor email ! *hone
For 3"idelines$ *lease loo4 at Annex 1$ for end notes *lease loo4 at Annex 2
S ti t " # t d $EFORE THE MO$ILIT%
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Higher Education
Learning Agreement form
Trainee's name
GfNA-II-B-Annex IV-I-Erasmus+ Learning agreement HE traineeships – version June 2!"
I& PROPOSE' MO$ILIT% PROGRAMME
P#anned !eriod of the mo"i#it(5 from [day!month!year] 666 till [day!month!year]6666
Num"er of )or*ing hours !er )ee*+ 6
Traineeshi! tit#e+ 6
'etai#ed !rogramme of the traineeshi! !eriod6
,no)#edge$ s*i##s and com!etences to "e ac-uired "( the trainee at the end of the
traineeshi! 6
Monitoring !#an 6
Eva#uation !#an 6
Language com!etence of the trainee
7he le8el of lan3"a3e com*etence9 in 6666 [workplace main language] that the trainee
already has or a3rees to ac:"ire by the start of the mobility *eriod is5
A1 A2 ;1 ;2 %1 %2
The sending institution
7he instit"tion "nderta4es to res*ect all the *rinci*les of the rasm"s %harter for
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Higher Education
Learning Agreement form
Trainee's name
GfNA-II-B-Annex IV-I-Erasmus+ Learning agreement HE traineeships – version June 2!"
?f yes$ *lease indicate the n"mber of %7S credits5 6
• =ele8ant for %7S credits at the follo-in3 >A?% co"rses5
• @i8e a 3rade5 Bes No
?f yes$ *lease indicate if this -ill be based on5
7raineeshi* certificate Final re*ort ?nter8ie-
• =ecord the traineeshi* in the trainees 7ranscri*t of =ecords Bes No
• =ecord the traineeshi* in the trainees Di*loma S"**lement (or e:"i8alent)$ exce*t
if the trainee is a recent 3rad"ate
• =ecord the traineeshi* in the trainees "ro*ass obility Doc"ment Bes No his is recommended if the trainee will be a recent graduate.
The receiving organisationenter!rise
7he trainee -ill recei8e a financial s"**ort for his!her traineeshi*5 Bes No
?f yes$ amo"nt in >=!month5 6
7he trainee -ill recei8e a contrib"tion in 4ind for his!her traineeshi*5 Bes No
?f yes$ *lease s*ecify5 6
?s the trainee co8ered by the accident ins"ranceC Bes No
?f not$ *lease s*ecify -hether the trainee is co8ered by an accident ins"rance *ro8ided by
the sendin3 instit"tion5 Bes No
7he accident ins"rance co8ers5
accidents d"rin3 tra8els made for -or4 *"r*oses5 Bes No
accidents on the -ay to -or4 and bac4 from -or45 Bes No
?s the trainee co8ered by a liability ins"ranceC Bes No
7he recei8in3 or3anisation!enter*rise "nderta4es to ens"re that a**ro*riate e:"i*ment
and s"**ort is a8ailable to the trainee
>*on com*letion of the traineeshi*$ the or3anisation!enter*rise "nderta4es to iss"e a
7raineeshi* %ertificate by 6 [maximum ! weeks after the traineeship]
II& RESPONSI$LE PERSONS
Res!onsi"#e !erson./ in the sending institution+
Name5 F"nction5
'hone n"mber5 mail5
Res!onsi"#e !erson.. in the receiving organisationenter!rise 0su!ervisor1+
Name5 F"nction5
'hone n"mber5 mail5
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Higher Education
Learning Agreement form
Trainee's name
GfNA-II-B-Annex IV-I-Erasmus+ Learning agreement HE traineeships – version June 2!"
III& 2OMMITMENT OF THE THREE PARTIES
;y si3nin3 this doc"ment$ the trainee$ the sendin3 instit"tion and the recei8in3
or3anisation!enter*rise confirm that they a**ro8e the *ro*osed Learnin3 A3reement and
that they -ill com*ly -ith all the arran3ements a3reed by all *arties
7he trainee and recei8in3 or3anisation!enter*rise -ill comm"nicate to the sendin3 instit"tion
any *roblem or chan3es re3ardin3 the traineeshi* *eriod
The trainee
7rainees si3nat"re Date5
The sending institution
=es*onsible *ersons si3nat"re Date5
The receiving organisationenter!rise
=es*onsible *ersons si3nat"re Date5
Section to "e com!#eted '3RING THE MO$ILIT%
E42EPTIONAL MA5OR 2HANGES TO THE ORIGINAL LEARNING AGREEMENT
I& E42EPTIONAL 2HANGES TO THE PROPOSE' MO$ILIT% PROGRAMME
P#anned !eriod of the mo"i#it(5 from [month!year] 666 till [month!year] 6666
Num"er of )or*ing hours !er )ee*+ 6
Traineeshi! tit#e+ 6
'etai#ed !rogramme of the traineeshi! !eriod6
,no)#edge$ s*i##s and com!etences to "e ac-uired "( the trainee at the end of the
traineeshi! 6
Monitoring !#an 6
Eva#uation !#an 6
7he trainee$ the sendin3 instit"tion and the recei8in3 or3anisation!enter*rise confirm that
the *ro*osed amendments to the mobility *ro3ramme are a**ro8ed
A**ro8al by email or si3nat"re from the trainee$ the res*onsible *erson in the sendin3
instit"tion and the res*onsible *erson in the recei8in3 or3anisation!enter*rise
II 2HANGES IN THE RESPONSI$LE PERSON0S1 if an(+
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Higher Education
Learning Agreement form
Trainee's name
GfNA-II-B-Annex IV-I-Erasmus+ Learning agreement HE traineeships – version June 2!"
Ne) res!onsi"#e !erson in the sending institution+
Name5 F"nction5
'hone n"mber5 mail5
Ne) res!onsi"#e !erson in the receiving organisationenter!rise5
Name5 F"nction5
'hone n"mber5 mail5
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Higher Education
Learning Agreement form
Trainee's name
GfNA-II-B-Annex IV-I-Erasmus+ Learning agreement HE traineeships – version June 2!"
Section to "e com!#eted AFTER THE MO$ILIT%
TRAINEESHIP 2ERTIFI2ATE
Name of the trainee+
Name of the receiving organisationenter!rise+
Sector of the receiving organisationenter!rise+
Address of the receiving organisationenter!rise [street" city" country" phone"
e#mail address]6 )e"site+
Start and end of the traineeshi!+
from [day/month/year] 66666 till [day/month/year] 66666
Traineeshi! tit#e+
'etai#ed !rogramme of the traineeshi! !eriod inc#uding tas*s carried out "(
the trainee+
,no)#edge6 s*i##s 0inte##ectua# and !ractica#1 and com!etences ac-uired
0#earning outcomes achieved1+
Eva#uation of the trainee+
'ate+
Name and signature of the res!onsi"#e !erson at the receiving
organisationenter!rise+
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Higher Education
Learning Agreement form
Trainee's name
GfNA-II-B-Annex IV-I-Erasmus+ Learning agreement HE traineeships – version June 2!"
Anne7 .+ Guide#ines
7he *"r*ose of the Learnin3 A3reement is to *ro8ide a trans*arent and efficient *re*aration
of the traineeshi* *eriod abroad and to ens"re that the trainee -ill recei8e reco3nition for
the acti8ities s"ccessf"lly com*leted abroad
?t is recommended to "se this tem*late
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Higher Education
Learning Agreement form
Trainee's name
GfNA-II-B-Annex IV-I-Erasmus+ Learning agreement HE traineeships – version June 2!"
also s*ecify the contact details of the *erson in char3e res*onsible for the s"*er8ision of the
trainee in that instit"tion
Finally$ the *ro*osed mobility *ro3ramme m"st incl"de an e8al"ation *lan describin3 the
assessment criteria to be "sed to e8al"ate the traineeshi* *eriod xam*les of assessment
criteria5 academic s4ills!ex*ertise$ analytical s4ills$ initiati8e$ ada*tability$ comm"nication
s4ills$ team-or4 s4ills$ decisionma4in3 s4ills$ ?%7 s4ills$ inno8ati8e and creati8e s4ills$
strate3icor3anisational s4ills$ forei3n lan3"a3e s4ills
A recommended le8el of lan3"a3e com*etence in the main lan3"a3e of -or4 sho"ld be
a3reed -ith the recei8in3 or3anisation!enter*rise to ens"re a *ro*er inte3ration of the
trainee in the or3anisation!enter*rise 7he trainee -ill then commit to reach this #eve# of
#anguage com!etence by the start of the st"dy *eriod 7he le8el of the trainee -ill be
assessed after his!her selection -ith the rasm"sG online assessment tool -hen a8ailable
(the res"lts -ill be sent to the sendin3 instit"tion) or else by any other means to be decided
by the sendin3 instit"tion ?n case the trainee -o"ld not already ha8e this le8el -hen si3nin3
the Learnin3 A3reement$ he!she commits to reach it -ith the s"**ort to be *ro8ided by the
sendin3 instit"tion (either -ith co"rses that can be f"nded by the or3anisational s"**ort
3rant or -ith the rasm"sG online t"tored co"rses)
7he sendin3 instit"tion commits to reco3nise the learnin3 o"tcomes of the traineeshi* "*on
satisfactory com*letion of the mobility *ro3ramme 7here are different *ro8isions for
traineeshi*s embedded in the c"rric"l"m (obli3atory traineeshi*s) and for 8ol"ntary
traineeshi*s
?n the case of traineeshi*s embedded in the c"rric"l"m$ the sendin3 instit"tion commits to
record the traineeshi* in the trainees transcri*t of =ecords and Di*loma S"**lement 7he
sendin3 instit"tion has to s*ecify the n"mber of %7S credits that -ill be 3ranted and the
modalities for settin3 the 3rade 7hese elements are o*tional for 8ol"ntary traineeshi*s and$
recordin3 the 3rade in the trainees "ro*ass obility Doc"ment$ is o*tional for both 4inds of
traineeshi*s
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Higher Education
Learning Agreement form
Trainee's name
GfNA-II-B-Annex IV-I-Erasmus+ Learning agreement HE traineeships – version June 2!"
2HANGES TO THE ORIGINAL LEARNING AGREEMENT
7he section to be com*leted d"rin3 the mobility is needed on#( if changes have to "e
introduced into the origina# Learning Agreement& ?n that case$ the section to be
com*leted before the mobility sho"ld be 4e*t "nchan3ed and chan3es sho"ld be described inthis section
Ehen chan3es to the mo"i#it( !rogramme arise$ they sho"ld be a3reed as soon as
*ossible -ith the sendin3 instit"tion
?n case the chan3e concerns an e7tension of the duration of the mobility *ro3ramme
abroad$ the re:"est can be made by the trainee at the latest one month before the foreseen
end date
A## !arties must confirm that the !ro!osed amendments to the Learning Agreement
are a!!roved For this s*ecific section$ ori3inal or scanned si3nat"res are not mandatory
and an a**ro8al by email may be eno"3h 7he *roced"re has to be decided by the sendin3instit"tion$ de*endin3 on the national le3islation
TRAINEESHIP 2ERTIFI2ATE
>*on com*letion of the traineeshi*$ the recei8in3 or3anisation!enter*rise commits to *ro8ide
to the sendin3 instit"tion and to the trainee a Traineeshi! 2ertificate -ithin a *eriod
a3reed in the section before the mobility$ -hich -ill be of a maxim"m , -ee4s after
com*letion of the traineeshi*
7he 7raineeshi* %ertificate -ill contain all the elements that are re:"ested in *a3e , 7he
act"al start and end dates of the traineeshi* *ro3ramme m"st be incl"ded accordin3 to the
follo-in3 definitions5
7he start date of the traineeshi* *eriod is the first day the trainee has been *resent
at the enter*rise to carry o"t his!her traineeshi* ?t can be the first day of -or4$ or of
a -elcomin3 e8ent or3anised by the recei8in3 or3anisation!enter*rise or of lan3"a3e
and interc"lt"ral co"rses
7he end date of the traineeshi* *eriod is the last day the trainee has been *resent at
the recei8in3 enter*rise to carry o"t his!her traineeshi* (and not his act"al date of
de*art"re)
Follo-in3 the recei*t of the 7raineeshi* %ertificate6 the sendin3 instit"tion commits to iss"e a
Transcri!t of Records if the traineeshi* -as embedded in the c"rric"l"m or if it had
committed to do so before the mobility 7he sendin3 instit"tion -ill *ro8ide to the trainee the
7ranscri*t of =ecords normally -ithin fi8e -ee4s and -itho"t f"rther re:"irements than
those a3reed "*on before the mobility 7herefore$ -hen it -as foreseen to reco3nise the
traineeshi* -ith a certain n"mber of %7S$ there sho"ld not be f"rther re:"irements in this
re3ardH ho-e8er$ the trainee may ha8e to -rite a final re*ort or "nder3o an inter8ie- only
for the *"r*oses of settin3 a 3rade (if it -as initially re:"ested in the Learnin3 A3reement)
7he 7ranscri*t of =ecords -ill contain at least the information that the sendin3 instit"tion
committed to *ro8ide before the mobility in the Learnin3 A3reement (a record of it in a
database accessible to the st"dent is also acce*table)
?n addition$ the traineeshi* -ill be recorded in the trainees Di*loma S"**lement$ exce*t
-hen the trainee is a recent 3rad"ate ?n that case$ it is recommended to record the
traineeshi* in the trainees "ro*ass obility Doc"ment and it sho"ld in e8ery case be done
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Higher Education
Learning Agreement form
Trainee's name
GfNA-II-B-Annex IV-I-Erasmus+ Learning agreement HE traineeships – version June 2!"
Ste!s to fi## in the Learning Agreement for Traineeshi!s
Page 1 – Information on the student and the sending and receiving
organisation/enterprise
Before mobility
Pages 2-3
During mobility
Page 4
After mobility
Page 5
Provide mobility programme
Identify responsible persons
Commitment of the three
parties with original / scanned/
di ital si natures
!eceiving organisation/enterprise
provides a Traineeship Certicate to
student and sending institution in a
period stipulated "efore mo"ility
#normally ma$ 5 wee%s&
The sending institution commits recognise the outcomes of t
traineeship upon satisfacto
completion of the mobil
programme. There are diere
provisions for traineesh
The receivi
organisation/enterprise commits
grant the trainee a minimu
insurance coverage (unless he
she is insured by the sendiinstitution or him/herself), ensu
availability of appropria
equipment and support and issue
'odi(cations
are )*+
'odi(cation
s ,!
n greement on the changes by
email is possible.
.ending institution grants recognitionaccording to its commitments in
section "efore mo"ilit
!t includes the conrmed
start and end date of the
traineeship.
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Higher Education
Learning Agreement form
Studenttrainee8s name
Anne7 9+ End notes
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1 Nationa#it(+ %o"ntry to -hich the *erson belon3s administrati8ely and that iss"es the ?D card and!or
*ass*ort
2 Stud( c(c#e+ Short cycle (IF le8el ,) ! bachelor or e:"i8alent first cycle (IF le8el /) ! master or
e:"i8alent second cycle (IF le8el ) ! doctorate or e:"i8alent third cycle (IF le8el ) J for recent3rad"ates$ s*ecify the latest st"dy cycle
3 7he ?S%DF 201& search tool a8ailable at htt*5!!ece"ro*ae"!ed"cation!tools!iscedfKenhtm sho"ld be
"sed to find the ?S%D 201& detailed field of ed"cation and trainin3 that is closest to the s"b#ect of thede3ree to be a-arded to the trainee by the sendin3 instit"tion
4 2ountr( code5 ?S &1//2 co"ntry codes a8ailable at5 htt*s5!!---isoor3!ob*!"i!search
5 7he list of to*le8el NA2E sector codes is a8ailable at5htt*5!!ece"ro*ae"!e"rostat!ramon!nomenclat"res!indexcfmC
7ar3et>rlMLS7KNKD7LStrNomMNA%K=O2StrLan3"a3e%odeMN
7he si.e of the enter*rise co"ld be$ for instance$ 1,0 ! ,1,00 ! more than ,00 em*loyees
0 2ontact !erson5 a *erson -ho can *ro8ide administrati8e information -ithin the frame-or4 of rasm"s
traineeshi*s
Mentor5 the role of the mentor is to *ro8ide s"**ort$ enco"ra3ement and information to the trainee on the
life and ex*erience relati8e to the enter*rise (c"lt"re of the enter*rise$ informal codes and cond"cts$ etc)
Normally$ the mentor sho"ld be a different *erson than the s"*er8isor
For the %ommon "ro*ean Frame-or4 of =eference for Lan3"a3es (2EFR ) see
htt*5!!e"ro*asscedefo*e"ro*ae"!en!reso"rces!e"ro*eanlan3"a3ele8elscefr
1 Res!onsi"#e !erson in the sending institution5 this *erson is res*onsible for si3nin3 the Learnin3
A3reement$ amendin3 it if needed and reco3nisin3 the credits and associated learnin3 o"tcomes on behalf of
the res*onsible academic body as set o"t in the Learnin3 A3reement
11 Res!onsi"#e !erson in the receiving organisation 0su!ervisor15 this *erson is res*onsible for si3nin3
the Learnin3 A3reement$ amendin3 it if needed$ s"*er8isin3 the trainee d"rin3 the traineeshi* and si3nin3
the 7raineeshi* %ertificate