Learn to manage your attention to get more time and become more productive.
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Transcript of Learn to manage your attention to get more time and become more productive.
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Time and Attention Management Understanding, attention, is the new Economy and how to get focused.
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Welcome to a
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Defining a leader
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Leaders use time effectively & are personally disciplined.
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Act with
can be trusted, do not let you down.
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Are able to respond and make quick decisions rather then react.
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See things from other points of view.
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Lead by exampleThey become the change they want to see.
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Managing Competing Tasks Responding vs. Reacting
Empowering OthersWork/Life Balance
Common Leadership Challenges
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Beneficial areas of focusTime & Attention
Emotional IntelligenceCoaching Skills
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ATTENTION management?
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Attention EconomyAttention economics:An approach to the management of information, that treats human attention as a scarce commodity, and applies economic theory.
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What is the significance of one hour of your attention, what about 30 minutes?
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Where does the time go?
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Information Overload
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Information Avalanche
1750-1900 150 years to double
1900-1950 50 years to double
1950-1960 10 years to double
1960-1992 5 years to double
Estimates have the sum of all human knowledge doubling at the rate of every 24 months.
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Distractions & Interruptions
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In 2007, a group of Microsoft workers, took on average 15 minutes to return to serious tasks,
after dealing with incoming e-mail, if they
returned at all. *
New York Times
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Executives waste six weeks per year searching for lost documents. From a survey of 2,600 executives by Esselte,
maker of Pendaflex and Dymo. FastCompany Magazine, 8/2004
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Managing Competing Tasks
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Show that your IQ falls 10 points when you’re fielding constant e-mails, text messages, and calls.
Recent studies at the University of London,
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The same loss as losing a night’s sleep, and more then double the point loss of
smoking marijuana.
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On a typical day, office workers are interrupted about seven times an hour,
which adds up to 56 interruptions a day, 80% of which are considered
trivial, according to time-management experts.
Wendy Cole, TIME Magazine, 10/11/2004
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Solutions
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The info limit, internet research, media, non-fiction.
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Avoid and EliminateDistractions (Turn off and Tune In)
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Minimize multitasking.focus and complete individual tasks,
whenever possible.
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Use Communication to your advantage.
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RequesterIs this urgent?
When does this need to be done?What is the level of priority?
What needs to be accomplished?Can you give me a moment, and I will be right with you?
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RequestingIs this a good time?
Do you have a moment?Did I catch you at a bad time?
Can we schedule some time to go over this?
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Set boundaries
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Boundary Tools
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Schedules
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Time Blocks
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Appointments
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Meeting Time Limits
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Agendas
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I will be working on an important project for a couple hours, so please hold your questions, write them down and
I will meet with you at this time.
Be Pro-Active
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Let people know if they should stop, enter carefully, or come right in.
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Respond using AADC AcknowledgeAskDetermineCommunicate
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Acknowledge the person,question,request.
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Ask questions, find out level of priority, is it urgent, what does it require of you.
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Determine what, when, how you will approach it.
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Communicate it be clear on whether you will handle it now, in an hour or in five minutes.
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Steps to Success
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Get Organized
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Consolidate Like TasksIf you focus 20% of your energy in one place, you will get 80% of your results. Pereto’s theory.
Make Vilfredo Proud!
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Prioritize: Do it, Delegate it, Defer it, or Dump it.
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Schedule in your tasks
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Set whatever tasks you should repeat, on auto-pilot. Including weekly scheduling.
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Stick to the time blocks; take advantage of the 80/20
principle.
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If you do nothing else. Schedule a repeat time once a week, to get
organized, and focus on your week.Stick to it, for awesome results.
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“We are what we repeatedly do. Excellence then, is not an act,
but a habit.”-Aristotle
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