Objectives Learn the organization and functions of units within URSAReview ways to find fundingReview aspects of preparing a proposalLearn how to route proposal through GSUIntroduce aspects of research compliance Overview other areas of URSA

URSA Website

http://ursa.research.gsu.edu

Top Things to Know about Conducting Research

Required compliance and safety training for conducting research – Most researchers (including faculty) and their staff are required to complete some compliance training before conducting research at Georgia State, depending on the nature of the research work. Information about required compliance training can be found on the Compliance and Safety webpages of the URSA website at http://ursa.research.gsu.edu/ursa/compliance/

Research training workshops and tutorials – URSA provide both online tutorials and onsite workshops to assist faculty in growing their research. Online tutorials are currently under development and are expected to be added to the URSA website over the next year. The on-site workshop schedule and registration information can be found on URSA’s Research Education & Training webpage at http://ursa.research.gsu.edu/ursa/resources/training/.

Top Things to Know about Conducting Research

Hiring people on grants – Procedures for hiring people on sponsor-funded projects (“externally funded grants”) can be found on the URSA website at http://ursa.research.gsu.edu/ursa/funding/award-management/hiring-staff-on-sponsor-funded-awards/.

Use of human subjects in research – Most everything you need to know about conducting research with human subjects can be found on the URSA website at http://ursa.research.gsu.edu/ursa/compliance/human-subjects/.

Use of animals in research – Most everything you need to know about conducting research with animals can be found on the URSA website on the Compliance & Safety webpage at http://ursa.research.gsu.edu/ursa/compliance/iacuc/.

Top Things to Know about Conducting Research

Finding external and internal funding for research projects – All Georgia State employees and students are provided free access to the COS-Pivot funding and research expertise database, a comprehensive funding search tool that provides up-to-date information about funding from federal, non-federal and international funding sources across all disciplines. Investigators may subscribe to a biweekly email listing funding opportunities for research across disciplines. Georgia State also offers some internal grant funding to support the growth of research at Georgia State. This and other information about how to find funding for your research can be found on URSA’s Funding Opportunities webpage at http://ursa.research.gsu.edu/ursa/funding/funding-opportunities/.

Grant development and submission – Information related to grant preparation, such as F&A (indirect) and fringe rate information, budget-building spreadsheets, etc., and information about grant submission through Cayuse424 can be found on URSA’s webpage at http://ursa.research.gsu.edu/ursa/funding/proposal-development/.

Top Things to Know about Conducting Research

Research cores and facilities – Information about research cores and facilities that can provide highly specialized research support services to university investigators can be found at http://research.gsu.edu/facilities-and-services/.

Technology and Commercial Development of Research Outcomes – Investigators at Georgia State are making new discoveries and developing new and innovative technologies at a rate faster than ever before. Investigators can find out whether their discovery or development is patentable and marketable using the services provided by the university’s Technology and Commercial Development Programs (http://www.gsu.edu/techcommercial_development/).

University Research Services & Administration

Kelly StoutAssociate Director for

Special Research Initiatives

Brenda ChapmanAssociate VP for

Research Integrity

Ken PackmanDirector for Office ofSponsored Proposals

& Awards (OSPA)

Jim WeyhenmeyerVice President

for Research andEconomic Development

Chester BisbeeAssoc. VP for Tech

Commercialization, IP

Grant Cycle

Proposal Preparation“Pre Award”

Grants Management“Post Award”

Finding Funding

URSA Funding Opportunities webpages

http://ursa.research.gsu.edu/ursa/funding/funding-opportunities

/

Internal Funding OpportunitiesURSA Internal Grants Program Dr. Kelly Stout, administrator 5 ongoing programs Funding for innovative projects that will result in a

prestigious product or outcome, external funding, or for dissertations

Project to be completed within fiscal year (July 1- June 30)

Can pay for faculty salary, supplies, travel, GRAs, staff help on project, etc.

Other Internal Grants (not under URSA)

Student Technology Fee Awards - Technology must be used in teaching, but can also be used in research

http://solutions.technology.gsu.edu• Provost’s Faculty Research Fellowship awards – Provide

1 semester salary support http://faculty.gsu.edu/provosts-faculty-fellowship/ Colleges, Depts, and some academic centers and

initiatives may have funding mechanisms (eg. Language and Literacy seed grants, Brain and Behavior fellowships for graduate students, etc.)

External Funding OpportunitiesHow do I find what’s out there?

COS-PIVOT database (assistance through URSA)GSU Funding Opportunities listserv (biweekly email with select funding opportunities by general fields). To join go to:http://ursa.research.gsu.edu/ursa/funding/funding-opportunities/join-funding-opps-listserv/ Sponsor’s funding alerts (NIH, NSF, SWRnet, etc.)Sponsor’s databases of awards made Personal contacts: mentors and colleaguesAcknowledgements of sponsors in related publicationsProfessional organizations: conferences & newslettersSponsor’s workshops

University Research Services & Administration

Office of Sponsored Proposals & Awards (OSPA)

Kenneth PackmanDirector

Office of Sponsored Proposals& Awards (OSPA

Federal Jill Borland

Associate Director

Not-for-ProfitMargaret MatkinsAssociate Director

Other Federal Michael MathisenAssociate Director

Contracts, Industry & International Greg Howell

Associate Director

Grant Cycle

Proposal Preparation“Pre Award”

Finding Funding

Sponsored Projects : Grants vs. Contracts vs. Fellowships

Sponsored Project: Externally funded activity that has a defined scope of work or product and administered by URSA

Grant is, typically, competitive and for work proposed by principal investigator and submitted through URSA.Contract is a legal binding document between Sponsor and GSURF that obligates recipient to do defined work; must also be reviewed and approved by Legal Affairs.Fellowship: Proposal submitted by an individual rather than through URSA.

Sponsored Proposal Submission: Who is legally the applicant?

Georgia State University Research Foundation GSURF - private foundation associated with GSU

which technically and legally is the applicant on almost all external grants & contracts (NOT faculty member or GSU)

GSU – applicant on anything given by the State of GeorgiaGSU Foundation – applicant on anything administered through the Development Office (eg. gifts, donations, etc.)

Sponsored Proposal Submission: Who is legally the applicant?

Exceptions: Fellowships or proposals for “Individual Awards” that are submitted by individuals rather than by the institution

Must still be routed for approval with Individual Award Routing FormWhen awarded, PI can may elect to have money “flow” through GSU or notIndividuals should still alert OSPA of these awards so that we can keep track of them and assign credit to individuals and units for these in the system.

The “non-scholarly” parts of a grant proposal

URSA Proposal Development webpages provide some instruction and information for preparing grant proposals. http://ursa.research.gsu.edu/ursa/funding/proposal-development/The File Finder on the URSA website is where you can find forms, policies and procedural documents related to proposal development and submission.http://ursa.research.gsu.edu/ursa/resources/view-files/Ask your Dept Chair if there is staff support to help with non-scholarly parts of proposal preparation.

Budget

Budget Excel Spreadsheet – Provided on the URSA website at: http://ursa.research.gsu.edu/ursa/funding/proposal-development/budget-development/, you may use this to do all calculations for your proposal budget

Direct costs of grant includes (see Direct Cost Charging on Sponsored Projects Policy & Procedures) Salaries and fringe for faculty, staff and students on

project Research supplies and materials Travel, participant support, subcontracts, consultants,

animal care, equipment, office supplies, patient care, etc.

Budget GSU’s current Fringe Benefit rates can be found

on URSA websitehttp://ursa.research.gsu.edu/ursa/funding/proposal-development/fringe-benefits/

Indirect costs (also called Facilities & Administration or F&A costs) refer to a set % of the total direct costs on a proposal to be used for overhead paid to University. Rates can be found on the URSA websitehttp://ursa.research.gsu.edu/ursa/funding/proposal-development/fa-rates/

Proposal Submission

Know how much time you have to get signatures!

ObtainDept

Approvals

Submit Completed Application and Routing Sheet to

OSPA

ObtainDean’sOffice

Approvals

Proposal Routing at GSU: External GrantsProposal routing and submission of federal grants is done in Cayuse424; Email proposals@gsu.edu when proposal is approved and ready for review in Cayuse424.Federal grants not submitted in grants.gov and non-federal grants should be submitted to OSPA in a single PDF file including all necessary documents and signatures on routing form to proposals@gsu.edu

OSP Quick Reference shows what needs to be included for routing proposals to OSPA

Details can be found on URSA website at: http://ursa.research.gsu.edu/ursa/funding/proposal-development/

Grant Cycle

Proposal Preparation“Preaward”

Finding Funding

Managing a Grant Award

Yay! You got the award!

Internal Grant: URSA sends PI an award letter and provides instructions for managing the internal award; Funds remain in URSA account

External Grant: OSPA sends PI an award notice or “green sheet” electronically, assigns a speedtype, and start date; Budget is set up in Spectrum account

Managing an Award: PI’s Responsibility

Internal Award: Follow URSA policies and procedures; Unspent state funds are returned to the State at the end of Fiscal Year (June 30th)

External Award:Know the Terms and Conditions of the Award and assure these are followed throughout the term of the awardFollow sponsor and GSU policies and procedures

Managing an Award: Terms & Conditions

Project reports (both technical and financial)Cost accounting principlesRequirements regarding making changes to original proposal (prior approval) Some changes PI can make without pre-approvalSome changes require pre-approval from sponsorExpanded authorities (Federal awards) authorizes institution (via OSP) to approve some changesClose out

Managing a Grant Award: Research Portal

The Research Portal is a one-stop shop for all things research from monitoring grant and award data to submitting re-budget requests to OSPA. The Research Portal will allow you to access everything you need to manage your grants and awards.

To access the Research Portal go to http://research.gsuapps.com and use your Office 365 account to login.

Refer questions regarding the Research Portal to Brock Davis at bdavis64@gsu.edu

University Research Services & Administration

Research Integrity & Compliance

Brenda ChapmanAssociate Vice President

Research IntegrityPlagiarism

Conflict of InterestCompliance and Safety

ComplianceHuman Subjects

IRBIACUC

SafetyRadiationBiosafetyChemical

Environmental

Research Integrity: Responsible Conduct in Research

URSA reviews claims of research and scholarly misconduct

Plagiarism in publicationFalsifying data Falsifying credentialshttp://ursa.research.gsu.edu/ursa/responsible-conduct-in-research/

Research Integrity: Conflict of InterestConflict of Interest may be defined as a circumstance whereby the work may benefit the employee personally, may affect the financial interests of the employee's family, or may involve individuals or organizations with which the employee has some past, present, or future connection away from the employee's actual job. Separately, if an employee receives a payment from another source for this work it could create a Conflict of Interest. The public may lose confidence in the integrity of the employer if it perceives that an employee's work is influenced by personal interests or by payments from an outside source.

Research Integrity: Conflict of InterestConflict of Interest: Revised Policy & Procedures effective Aug. 24, 2012 requires:

Online training for any faculty, staff, student working on any sponsored projectAnnual disclosure for each active sponsored award by any faculty, staff, student working on each sponsored project Initial disclosure during submission process for any proposed sponsored awardsIf possible FCOI, seek advice from Office of Legal Affairshttp://ursa.research.gsu.edu/ursa/conflicts-of-interest/

Compliance and Safetyhttp://ursa.research.gsu.edu/ursa/compliance/

Compliance AreasHuman SubjectsAnimal Care and UseLab Safety and Hazard CommunicationRadiation SafetyBiosafetyResearch and Environmental SafetyExport Control RegulationsResearch Occupational Health and Safety

Human Subjects / IRB

http://ursa.research.gsu.edu/ursa/compliance/human-subjects/ Protocol approval; IRB ReviewTraining for human subjects researchIRB-exemptionsPaying human subjects incentives

What Requires IRB Review and Approval?

IRB’s review and approval is required for any GSU research that uses….

humans, human tissues, surveys of human subjects, or human subject’s records

….irrespective of funding source

What Requires IRB Review and Approval?

IRB’s review and approval is required for any research involving human subjects that is:

conducted by University faculty, staff, or studentsperformed on University propertyperformed with or involving the use of facilities or equipment belonging to the University

If activity is RESEARCH, as defined by Federal regulations, then you need to ask whether the research involve HUMAN SUBJECTS ?Will data be obtained by:

Intervention – e.g. obtaining blood sampleInteraction – e.g. conducting interview and surveyA private/confidential source – e.g. school or medical record

If you answer YES to any of the above then you need to seek IRB review and approval

How do I know if I need to obtain IRB’s approval?

Rules and regulations governing the conduct of human subject’s research can seem overwhelming It is not expected that individuals participating in research that involves human subjects become regulatory experts It is expected that those individuals are knowledgeable and understand institutional, as well as Federal, policies and procedures relevant to research involving human subjects and the fundamental principles of research ethics

Continued – How do I know if I need to obtain IRB’s approval?

Human Subjects Research - Required Education and Training www.citiprogram.org

Collaborative Institutional Training InitiativeCITI

This certification process must be completed and documented with IRB every three years

http://ursa.research.gsu.edu/ursa/compliance/human-subjects/required-education-and-training/

Animal Subjects / IACUC

What is the Institutional Animal Care and Use Committee (IACUC)? Information about IACUC can be found at: http://ursa.research.gsu.edu/ursa/compliance/iacuc/

What research requires IACUC approval? All research at Georgia State that involves animal subjects must be reviewed and approved in accordance with federal law and university policy. For more information see:http://ursa.research.gsu.edu/ursa/compliance/iacuc/requirements-for-working-with-animals/.

Without exception, no animal work may begin without official IACUC approval.

Animal Subjects / IACUC – Protocol approvalHow do I prepare and submit a protocol for IACUC approval? All IACUC protocol documents are submitted via email to iacuc@gsu.edu. For detailed instructions and forms see the Animal Use Protocol section on the Requirements for Working with Animals webpage at: (http://ursa.research.gsu.edu/ursa/compliance/iacuc/requirements-for-working-with-animals/).

After approval, IACUC protocols are valid for three (3) years, but require annual review. More information about annual review and renewal of IACUC protocols can be found in the IACUC Cancellation and Continuation form located at the bottom of the IACUC webpage at: (http://ursa.research.gsu.edu/ursa/compliance/iacuc/).

Animal Subjects / IACUC – Required Training

What type of training is required and how often in order to conduct animal work at GSU? Information about this training can be found at: http://www.gsu.edu/images/vp_research/Required_Education.doc

Starting Up a Laboratory at GSUWhat constitutes a laboratory at GSU? – A laboratory is defined as an area where hazardous materials may be used as part of teaching or research including but not limited to: science laboratories, fine art studios for painting, sculpture, ceramics, wood/metal working, jewelry, textiles, etc., and other areas of operations at the university. How to set-up and begin work in a lab at GSU – A laboratory inspection is required when starting a new laboratory. Procedures for opening or closing a lab can be found on the URSA website at: http://ursa.research.gsu.edu/ursa/compliance/lab-safety-and-hazard-communication and click on the “Laboratory Opening and Closing Procedures”.

Laboratory Safety TrainingRequired compliance and safety training for conducting research – There are several required training courses that laboratory personnel must complete before conducting research at Georgia State (including faculty). Information about training can be found on the URSA website at: http://ursa.research.gsu.edu/ursa/compliance/training-schedule. To schedule or register for training go to: http://ursa.research.gsu.edu/ursa/resources/calendar/action~month/cat_ids~111/ . The Laboratory Safety Manual with details for all lab safety issues – All lab personnel should review this manual. You can find it at http://ursa.research.gsu.edu/files/2014/05/Laboratory-Safety-Manual-Revised-March-2014.pdf

University Research Services & Administration

Tech Transfer & Commercialization

Chester BisbeeAssociate VP and Director

of Office of TechnologyCommercialization &

Industry Relations

Tech Transfer, Commercialization & Intellectual Property

Assists in the development and protection of IPPatent applicationsLicensing start-up companiesPartnerships with existing companies

Identifies and develops industry and business relations towards economic development of GSUhttp://research.gsu.edu/economic-development/technology-transfer/