1 Copyright Winshuttle 2014

Lean Data

Management

November 18th, 2014

Your Speakers Today

Evan Schulz, Sales Director, Winshuttle

Inderaj Sehmi, Solution Engineer, Winshuttle

Introduce Yourself to Us!

Time to Answer Polling Question 1 of 3

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POLL #1

Please describe your role and responsibilities as they relate to

SAP business processes at your company.

(Please select one)

• Line of Business Management

• Business Analyst

• Information Technology Management

• Programmer – Systems Analyst

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Agenda

Winshuttle Lean Data Management

Demonstration – End User Experience & Use Cases

Customer Case Studies

Summary and Q&A

4

Demonstration – Rapid Solution Authoring

Please use the GoTo Meeting Question & Answer Panel to ask your questions during

the webinar

Please participate in our POLLS during the webinar

We will be sending the link to the recording of this presentation later in the week

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Today’s Webinar

Lean Data Management The right data in the right place at the right time

• Improve processes

• Reduce cost

• Continuous Improvement

25%

BAD

Decisions

ERP Data

Operations

Everything is Connected Data is the lifeblood of any organisation

Incorrect Delivery Addresses

8

25%

BAD

Decisions

ERP Data

Operations

Data Growth

Delays & Errors

Everything is Connected Data is the lifeblood of any organisation

Constant Activity

10

11

Direct costs Indirect costs

Delays /

errors

Speed /

accuracy

Data Management “Tax”

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Idea Shelf DATA TAX R&D… MAKE, SELL…

28 days

2 days

Customer Example

• Reduced Material Master Creation

process from 28 days to 2

• $28M incremental revenue in 2013

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FMCG Customer

Speed

Increase the speed of

updating and creating

new materials, vendors,

customers and other

master data records.

Quality

Improve data quality by

eliminating errors,

completing omissions

and preventing

duplicates.

Flexibility

Make continuous

improvements to data

processes without

complex infrastructure

or programming.

Data Collection

Rapidly capture all of

the data

Data Validation

Validate data against

rules inside and outside

of ERP

Data Movement

Migrate data en masse or

single transaction record

level

Lean Data Management

The right data, in the right place, at the right time.

POLL #2

Which of these SAP use cases would benefit your company and

thus help accelerate your SAP ROI?

(Please select all that apply)

• Streamlining SAP data entry and related workflow

• Improving SAP master data maintenance and control

• Creating SAP reports and queries with user friendly tools

• Integrating SAP with other legacy systems

• Easing the SAP upgrade & migration process

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16

Heroes who transform the way

their companies work.

Copyright Winshuttle 2014

Inderaj Sehmi

Solution Engineer, Winshuttle

Demonstration: End User

Experience

Winshuttle Crawl/ Walk/ Run

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Standardised

and automated

processes

Limited automated

processes and

manual data

maintenance

Tactical Strategic

Org

an

isati

on

al m

atu

rity

Organisational focus

Standalone Eliminate manual data entry

and free up valuable

resources

Capabilities

• Mass maintenance in Excel

• Ad-hoc queries to Excel or

Access

Governed Broader rollout to the

business without

compromising governance

Capabilities

• All Desktop capabilities

• Basic workflows on Excel

files

• Usage governance and

administration

Workflow Full automation of end-to-end

processes for data creation

and modification

Capabilities

• All Workgroup capabilities

• Web forms

• Custom workflows for

web forms and Excel files

• Server-based execution

• Process analytics

Customer

Create, Material

Master Linked

Script Mass Data Loading

END USER

EXPERIENCE

Workflow

Web

forms

Journal Entries

and Pricing

Conditions

Round Trip Validation and Round

Trip

Customer

Master Web

Form and

Workflow Process Automation

Updated

information

available

quicker

Process

Efficiencies

:

SLA targets

met

Familiar UI

:

Correct data

loaded to ERP

Customer

Create, Material

Master Linked

Script Mass Data Loading

Journal Entries

and Pricing

Conditions

Round Trip Validation and Round

Trip

Customer

Master Web

Form and

Workflow Process Automation

END USER

EXPERIENCE

Winshuttle Crawl/ Walk/ Run

20

Standardised

and automated

processes

Limited automated

processes and

manual data

maintenance

Tactical Strategic

Org

an

isati

on

al m

atu

rity

Organisational focus

Standalone Eliminate manual data entry

and free up valuable

resources

Capabilities

• Mass maintenance in Excel

• Ad-hoc queries to Excel or

Access

Governed Broader rollout to the

business without

compromising governance

Capabilities

• All Desktop capabilities

• Basic workflows on Excel

files

• Usage governance and

administration

Workflow Full automation of end-to-end

processes for data creation

and modification

Capabilities

• All Workgroup capabilities

• Web forms

• Custom workflows for

web forms and Excel files

• Server-based execution

• Process analytics

Customer Use

Cases

Customer Case Study

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Maersk Global Service Centres (GSC)

9 SSC customers within A.P. Møller Maersk

Captive SSC

Phase 1Overview – 11 months into deployment

Locations: Pune, Chennai, Chengdu, Manila

Initial User Base: 170

Processes (Tcodes) Supported: 19

Benefits Received

60 FTE savings

100% + ROI

Case Study Video – Karsten Lund (URL)

Conference Speaker Session Video – Christian Salling (URL)

“We’ve realized substantial savings from Winshuttle, and with no application performance

issues. And with Winshuttle’s simple interface, we’ve actually seen increased usage in SAP

which means a higher ROI on our ERP investment.”

Maersk Line: F-28 Processing

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Receive data from location in excel via

email

Format the data, check for missing information

Select payment

application scenario

Post payment through F-28 t-code manually field by field

Investigate not posted transactions and correct

the data

Repost payment

application manually field

by field

150 sec per transaction

Script Scope of the script No. of transaction Main Challenges

F-28 Post Incoming

Payment

0.50 Million Change from investigation done line by line to bulk

checking.

Receive data from location in Winshuttle

template

Run Winshuttle script for the batch (bulk

data)

Investigate not posted transactions and correct

the template

Rerun Winshuttle script on errors

(bulk data)

15 sec per transaction

Origin

al Pro

cess

Win

shuttle

Pro

cess

Customer Example Data Governance: • Background

– Early SAP adopters, as part of Eastman Kodak Company

– Global design shaped by early SAP functionality

– 78 company codes in 43 countries and 19 different languages

– Legacy Lotus Notes database applications to manage data change requests

• Goal – Long term plan to replace Material, Customer, Vendor and Pricing request processes in Lotus

Notes legacy application

• Solution – Implemented Winshuttle April 2012

– 2.1m transaction records have been uploaded using 308 scripts covering 63 different SAP transactions by 25 users and counting

– Identified use of forms & workflow for Material Master in July 2012

• Results – Within 4 weeks of starting the project they had a fully live US Dental Material Master Request

(MMR) process

“Winshuttle has been a great investment for Carestream. It allows us to build our platform for master data management in a modern way with tools that integrate into the back office seamlessly. We look forward to continued growth in the forms and workflow areas!”

Mary Farmer, Carestream

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Heroes who transform the way

their companies work.

Copyright Winshuttle 2014

Inderaj Sehmi

Solution Engineer, Winshuttle

Demonstration:

Authoring

Solutions

Winshuttle

scripts to upload and

download data to

SAP Record, Map, Run

AUTHORING

SOLUTIONS

Enterprise

Workflow and

Web Form Solution

Automated Workflow

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Forms and workflow scenario:

The solution authoring process

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Record SAP

interaction

Design

workflow

process

Design look

and feel

Publish

solution

Assess

changing

requirements

Tweak design Publish solution

revision

Deploy continuous improvements rapidly

Evolve solution ownership

The Winshuttle Advantage

The right data, in the right place, at the right time.

• Skillsets required – SAP Functional knowledge

– Business Process knowledge

• Lean Solutions – Simple workflow development

– Short development cycle

• Empower business users – Simplified user experience

– Improved data validation

• Process visibility & governance

• Easy to adapt to changing business needs – Fast & flexible process improvement

– Supports iterative change

• Faster Time to Solution

• Faster Time to Value

Winshuttle Crawl/ Walk/ Run

30

Standardised

and automated

processes

Limited automated

processes and

manual data

maintenance

Tactical Strategic

Org

an

isati

on

al m

atu

rity

Organisational focus

Standalone Eliminate manual data entry

and free up valuable

resources

Capabilities

• Mass maintenance in Excel

• Ad-hoc queries to Excel or

Access

Governed Broader rollout to the

business without

compromising governance

Capabilities

• All Desktop capabilities

• Basic workflows on Excel

files

• Usage governance and

administration

Workflow Full automation of end-to-end

processes for data creation

and modification

Capabilities

• All Workgroup capabilities

• Web forms

• Custom workflows for

web forms and Excel files

• Server-based execution

• Process analytics

About Winshuttle

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Referenceable Customer Base Thousands of enterprise customers in more than 60 countries

Staying Current with Winshuttle Winshuttle Website:

www.winshuttle.com

Winshuttle TV:

www.youtube.com/user/WinshuttleTV

Connect with us on:

www.facebook.com/winshuttle

www.twitter.com/winshuttle

www.linkedin.com/groups/Winshuttle-955267

Winshuttle Blog:

www.winshuttle.com/blog

Winshuttle Information Solution Exchange (WISE):

http://www.winshuttle.com/blog/wise-winshuttle-information-solution-exchange/

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Thank You / Q&A

Recording and Q&A

to be mailed

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Evan Schulz/ Sales Director, UKI

Inderaj Sehmi/ Solutions Engineer

POLL #3

Is SharePoint used at your company – if Yes, which version?

(Please select one)

• Yes – SharePoint 2013

• Yes – SharePoint 2010

• Yes – Windows SharePoint Server (WSS 3.0) – MOSS 2007

• Yes – but I do not know which version our company uses

• No – our company does not have SharePoint

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