Leaders-elect Training Seminar Your Support From Rotary International 2008 District 9940 Club...
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Transcript of Leaders-elect Training Seminar Your Support From Rotary International 2008 District 9940 Club...
Leaders-elect Training Seminar
Your Support From Rotary International
2008
District 9940
Club Secretary
Learning ObjectivesLearning Objectives
Identify resources available through the RI Secretariat and your Club and District Support (CDS) Representatives
Understand the benefits of using the www.rotary.org and Member Access
Be familiar with changes enacted by the Council on Legislation affecting clubs
Frank Pezzimenti International Office
Manager SPPO
Tarak DeyFinancial Services
Supervisor
John JiangFinance Coordinator
Australia & NZ
Desiree BonifacioFinance Coordinator
Philippines
Joel Smith
TRF Fund Development Officer
Joy Walker Club and District
Supervisor
Mary Jayne Desmond
CDS Correspondent
Dele Riley
CDS Coordinator
Terry DaviesThe Rotary Foundation
Supervisor
Krissy Aure-Canson
TRF Admin
Michelle FullerAdministration Coordinator/
Literature
Michelle Larnach
Reception/Admin Officer
Gaye SmallFinance Correspondent
TRF
Rotary InternationalRotary InternationalSouth Pacific & Philippines OfficeSouth Pacific & Philippines Office
Vision Statement
To support and serve the family of Rotary so they can achieve their
goals and future vision.
( in advancing world understanding, goodwill peace through the
improvement of health, the support of education, and the alleviation of
poverty )
Rotary InternationalRotary InternationalSouth Pacific & Philippines OfficeSouth Pacific & Philippines Office
CDS Offers Guidance on:CDS Offers Guidance on:
RI resources and services Administrative procedures Board policy and RI documents Conducting Rotary business
with Member Access Responding to members
inquiries or linking them to appropriate Rotary staff
RISPPO Club & District RISPPO Club & District SupportSupport
Admission of New Clubs (Rotary, Rotaract, Interact, Rotary Community Corps)
Applications for change of name, change of club & district locality
Applications for club & district incorporation
Club resignations, reinstatements & mergers
The New Rotary WebsiteThe New Rotary Website
Club and District
Support Member Access Portal
Club Locator
Member Access – Benefits of usingMember Access – Benefits of using Edit membership data Contribute to TRF View your Contribution History Pay Semi-Annual Dues Search the Official Directory Update Club Data View Club TRF Reports Register for Meetings
Reminder: Update membership by 1 June / 1 December for accurate Semi Annual Report
Reporting RequirementsReporting Requirements
Report To Due Date
Membership details
RI via Member Access 1 June and 1 December
Semi Annual Report
RI cc to Governor 1 July and 1 January
Monthly attendance
District Governor Within 15 days of last meeting of month
Changes in membership
RI and DG ongoing
Visiting Rotarians RC of visitor ongoing
Rotarian Relocation
RC in new area ongoing
Club information RI and DG ongoing
Official Directory RI and DG 31 December
Pro Rata Dues StructurePro Rata Dues Structure
New Member Admission Date Number of Months
Dues Rate (USD)
Fee (USD)
1 Jul 08 1 Jan 09 6 24 24
2 Jul–1 Aug 08 2 Jan–1 Feb 09 5 24 20
2 Aug–1 Sep 08 2 Feb–1 Mar 09 4 24 16
2 Sep–1 Oct 08 2 Mar–1 Apr 09 3 24 12
2 Oct–1 Nov 08 2 Apr–1 May 09 2 24 8
2 Nov–1 Dec 08 2 May–1 Jun 09 1 24 4
2 Dec–31 Dec 08
2 Jun–30 Jun 09 0 24 0
July 2008 semiannual period, billed on January SAR
January 2009 semiannual period, billed on July SAR
2-f CDS Session 2
Review of Collection CycleReview of Collection Cycle
Reminderto club secretary
Reminderto club secretary
Termination
S.A.R. sent/Due date for payment
of semi-annual dues
S.A.R. sent/Due date for payment
of semi-annual dues
Updated Membership list due
31 MAY 1 JAN
1 JAN
1 JULY DECNOVOCTSEPTAUG
FEB MAR APR MAY JUN 1 JULYDEC
JUN
30 NOV
6 Months
+ Outstanding dues+ Accrued dues since termination+ US$10 per member reinstatement fee+ US$15 per member application fee+ Membership list+ Reinstatement application form
Reinstatement RequirementsReinstatement Requirements
1 JAN 1 APR
1 OCT1 JULY
1 JAN
1 JULY
9 months3 Months
1 Year
+ Outstanding dues+ Accrued dues since termination+ US$10 per member reinstatement fee
Membership reportingMembership reporting Easiest using Member Access New member admission form should
clearly provide date of joining and contact telephone number of new member
Member termination form should clearly provide the effective date membership has been terminated.
Incoming club officer data should be notified to RI by 31 December every year for accurate listing in the RI Official Directory.
7
Minimum Standards for Rotary Minimum Standards for Rotary ClubsClubs
Pays per capita dues to RI
Meets regularly
Subscribes to The Rotarian or an approved regional Rotary World Press magazine
Implements service projects locally and/or in other countries
Receives visits from the governor, assistant governor, or other RI officers
Maintains any required liability insurance
8
What else makes a good What else makes a good Club?Club?
Membership retention
Membership growth
Attitude – is your club worth joining?
Reflects community diversity
Participates in RI programs – GSE, RYLA, Youth Exchange
9
What If Standards Not Met?What If Standards Not Met?
Merge with an active club
Terminate for failure to function
Resignation of membership – dues must be paid up to date
Rotary MarksRotary Marks
Importance of protecting the marks
Use of the name “Rotary” + further qualifier (name of the club, district or Rotary entity)
Emblem cannot be altered
Applies to all projects, websites and other electronic media
Rotary name and emblem usage resources
No abbreviations of the Rotary name in projects