LC2LC Partnership Booklet AIESEC Surabaya OGX GCDP 1415

LC2LC

Partnership OGX GCDP 1415 || AIESEC in Surabaya

Indonesia

Booklet

Summer Realization

Table of Contents

01

Table of Contents - 01

Greetings from LCP - 02

About Surabaya - 05

AIESEC Surabaya - 06

OGX GCDP in Numbers of AIESEC Surabaya - 10

Benefits of LC2LC Partnership - 12

EP Profile of AIESEC Surabaya - 13

Our Promises - 16

Our Proposal - 22

Contact Information - 27

Greetings from LCP

Hi AIESEC!

Welcome to AIESEC Surabaya LC2LC Partnership Booklet. It

is an honour for us to build partnership with your LC. AIESEC

Surabaya aims to contribute more for the world by sending our

potential youth to create even more positive impact together with

your entity as our partner. This will be a good chance for us to take

contribute as Generation 2015!

This booklet will give you various information about our entity

and Surabaya. Last but not least,

Let's collaborate and impact the world!

Local Committee President 1415

AIESEC in Surabaya

Dimas Januar P.

02

GREETINGSFROM

INDONESIA

INDONESIA

About Surabaya

Surabaya (pronounced [surbaja]) (formerly Soerabaia or Surabaja) is

Indonesia's second-largest city with a population of over 2.7 million (5.6

million in the metropolitan area), and the capital of the province of East

Java. It is located on the northern shore of eastern Java at the mouth of

the Mas River and along the edge of the Madura Strait.

Surabaya is a progressive capital

undergoing rapid change. In fact,

Surabaya now enjoys the reputation

as being the cleanest city in

Indonesia, equipped with every

modern facility and offering a

standard of accommodation to suit

every taste and budget. As Industrial

City, a tour around the estate will give

you good nation of its considerable

size and the variety of companies

located there. Surabaya is also

famous as the best city for shopping.

05

AIESEC Surabaya

AIESEC Surabaya

President : Dimas Januar Perdana

Established : 25.02.2000

Location : Surabaya, East Java, Indonesia

Headquarter Ofce : Jalan Baratajaya IX no 18, Surabaya 60284

EXPA Entity Page :

https://experience.aiesec.org/#/committees/732

223Active Members

07

AIESEC Surabaya

EXECUTIVE BOARD AIESEC in Surabaya 1415

Dimas Januar P.LC President

[email protected]

Putri ArmadiyantiLCVP Finance & Governance

[email protected]

Muhammad HusniLCVP Business Development

[email protected]

Agita TunjungsariLCVP ICX GCDP AdHoc

[email protected]

Dina Awaliyah S.LCVP Marketing & Communication

[email protected]

Kresna Wahyu A.Z.LCVP ICX GCDP Project

[email protected]

Ella HayazaLCVP OGX GIP

[email protected]

Galuh Ayu K.LCVP Talent Management

[email protected]

Candra Tantra W.LCVP OGX GCDP

[email protected]

Novenda C.P.LCVP ICX GIP

[email protected]

08

AIESEC Surabaya

OGX GCDP AIESEC in Surabaya 1415

Candra Tantra W.LCVP OGX GCDP

[email protected]

Neni RetnoQuality & Development Manager

[email protected]

Jacqueline MarshaInternational Relation Manager

West Region

[email protected]

Laras AristianiInternational Relation Manager

East Region

[email protected]

Strivin for th bes, impactin th res!

Team Purpose of OGX GCDP AIESEC in Surabaya 1415 :

Developing leaderhsip potentials by delivering life-changing

experiences to give positive impact on society through GYAP

OGXplorer 1415

09

OGX GCDP of AIESEC in Surabaya

OGXGCDP inNUMBERS07.2012- 06.2014

52R e a l i z e d

81 56MatchedR a i s e d

Our entity has Surabaya as our market. In the 2nd largest city

of Indonesia, Surabaya has a huge number of potential

youths to be raised as Exchange Participants. Our potential

costumers come from various universities. And for this term

aim for the best for youth development in our city. We are

breaking our limit for this term by creating

revolutionary impact in Surabaya!

75R e a l i z e d

134 94MatchedR a i s e d

oGCDP IMPACT IN 1415 Term

10

WEWANTYOU!

To be our LC Partner!

Benefits of LC2LC Partnership

Timeline SynchronizationOne of main problems during Matching process is timeline

synchronization. Each projects and EPs available date

has different timeline. These differences caused low

matching rate both for OGX Department Home Country

and ICX Department Hosting Country. Through LC2LC

Partnership, the timeline problem can be avoided. Home

country and Hosting country can collaborate and discuss

the availability of the EPs & projects.

Faster Matching.

Match! Match! Match! The big M that gives worries in

every exchanger department. Matching has the highest

rate of uncertainty during the Ra-Ma-Re process. It takes

a long time to get a response. There are several

disadvantages from the long duration of matching process

such as : an EP break-raise, expired TNs, unachieved

targets (both for Hosting Countries & Home Countries).

Through LC2LC Partnership a match can be done faster &

target can be achieved

Ensuring Quality & Development

In AIESEC, we can develop ourselves by developing

others. Through LC2LC Partnership, both home LC &

hosting LC can ensure the quality of both EPs

development & project. With good quality delivered both

home LC & hosting LC can improve & maintain NPS

score.

12

ExchangeParticipantProle

EP Profile of AIESEC Surabaya

Country Destination (2012-2013)

23,3%

China

15%

Thailand

8,3%Cambodia

6,7%

Philippines

Taiwan

Turkey

Russia

5%

India

Poland 3,3%

Korea

Vietnam

Slovakia

Egypt

1,7%

Serbia

Hungary

Project Issues (2012-2013)

14

EP Profile of AIESEC Surabaya

Winter Realization

15

Heres the visualization of

our winter realization. As

you can see kita kurang di

matching rate, karena lack

of apa gitu di MoU, cuman

kalau ma-re rate kita

cukup bagus hampir

100%. We are aiming to

improve our matching rate

into (berapa mas can

kemarin.....)

40%

China

20%

Thailand

12%Romania

8%

Malaysia

Czech Rep.

4%

The Philippines

Lithuania

Slovakia 3,3%

Country Destination For Winter 1415

OURPROMISES

These are our STANDARDS* in order to ensure

our EPs experience quality before the

realization. Some of our standards may benefit

our LC partners as well!

*Complete description is available in oGCDP Minimum Promises 1415

OGX GCDP Minimum Promise

Promotio

LC Partner will get the previlege of rst choice promotion both virtual

(facebook, twitter, etc.) & physical promotion (posters spread in

Surabaya, info-sessions, info-booth & class presentations)

https://www.facebook.com/aiesecsurabaya

@AIESECSurabaya

Examples of Previous Promotional Posters

17

chang Participan PreparationHere in AIESEC Surabaya, we are highly concerned in EPs preparation.

In order to deliver high quality experience both for our EPs & our partners,

we take On-going Preparation Seminar (OPS) to prepare our EPs for

realization seriously. The OPS consists of :

CULTURESHOCKTaking part in a project overseas with

different culture & various background of

people can be stressful for some people. At

the OPS, we explain to our EPs about

culture shock & how to overcome their

shock during the realization.

Julius Caesar once said Experience is the teacher of all things, the

same thing goes in our EP prepatation.To prepare our on-going EPs, we

hold sharing-sessions with EP Returnees to share their previous

volunteering experience in order to motivate & educate the on-going EPs.

Sharing Sessionswith EP Returnees

18


ExpectationSettingonLivingConditionWe all know things can go complete

opposite from our expectations, including

l iv ing condi t ion dur ing real izat ion.

Expecting too much can affect EPs

experience, it may also affect the project.

We set our EPs expectation just right in

order to prepare them for the reality.

PersonalGoalS E T T I N G S

People who take part in GCDP program will

expect personal development during their

internship. In order to achieve their development,

we will help them in setting their personal goal for

the internships.

We will make sure that our EPs will have

documents needed (e.g. visa, roundtrip ight

tickets) to travel. Global Village, Class

presentation, etc are part of EPs job

description, we will make sure that they

prepare well for their internships.

Logistical Preparation

19


We also prepare our EPs with :

NPS Survey Coaching

RISKMANAGEMENT

XPP E x c h a n g e Program PoliciesAIESECEssence>>>>

All of these preparations are done in order to deliver high quality

experiences not only for our EPs but also for our partners as well.

20


Ifanythingcangowrong,itwill

- Murphys Law

OURPROPOSAL

Weve explained our quality standards for our

Eps preparation. In order to make this

partnership works & all benefits delivered to

both parties, we propose lc2lc partnership

based on iGCDP Minimum Promises*

*Complete description is available in iGCDP Minimum Promises 1415

ICX GCDP Minimum Promise

LC2LC Partnership

The Quality of Internships

Every LC2LC Partnership have to fulll our minimum promises

standardization, to ensure the quality of internship. Every LC2LC

partnership will be useful to ensure we can delivery our promise to our LC

Partner and ensure our promotion easily to our Exchange Participant.

Our minimum promises standarization is divided into several phases :

23

Clear Job Description

i n T N F o r mB e s i d e m a i n r e q u i r e m e n t s f r o m

myaiesec.net, Hosting LC TN Form needs

to mention detailed living condition, project

timeline, information about daily expenses

of food & transportation in Hosting Entity,

etc.

Selection & Acceptance Process

*IL(Invitation Letter) will be based on countrys policies

24


Preparation process will be started right

a f t e r t h e I n t e r n g o t m a t c h e d i n

myaiesec.net. Hosting entity will provide

webinar* for interns before arrival.

Hosting entity should tracked travel

insurance, round trip ticket and NPS survey

from the intern before the webinar is started.*Complete explaination about webinar is included in iGCDP Minimum Promises 1415

Hosting entity will provide these of the

following :

Booklet about basic living guideline and

making visa should be sent to intern and

EP manager.

EP Buddy for every interns.

Before the experience every intern has to

hold :

a travel insurance, idemnity form, airight

tickets both sides (the interns has to send it

to host entity)

Package of EPAN and TNAN (rar les)

25


Accommodation (host family, buddy, and

food or transportation) will be provided.

Intern will be picked up based on reception

standard of each entity.

Intern will have buddy to maintain constant

communication

Intern should have contact information of

TN takers and host family before arrival.

Each interns should get Incoming

Preparation Seminar

Each intern should know about national

Complaint Management procedure.

Certicate will be given after the EP lled 2

t ypes o f NPS Survey by A IESEC

International. The Survey will be matched

and realized.

26


27

For More Informationon LC2LC Partnership

Please contact :

Laras AristianiInternational Relation Manager

East Region

[email protected]

WA/Mobile : +6285693129802

Jacqueline MarshaInternational Relation Manager

West Region

[email protected]

WA/Mobile : +6281330454676

LC2LC Partnership Booklet AIESEC Surabaya OGX GCDP 1415

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