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Laws and Legislations on Archives: a closer look to RA 9470

Contents• Introduction• History• National Archives of the Philippines Law• RA 9470 Issues and Challenges• IRR• Organizational Chart• NAP Collection and Holdings• Related Archives Laws• Related Senate Bills• NCCA Subcommittee on Archives

• “One of the noble missions of an archival institution is to provide access and information on the cultural and historical collections under its administration and control.” – Ms. Marietta Chou, Acting Director of National Archives of the Philippines

Introduction

History

• RMAO – Records Management and Archives Office

• Created from Executive Order 290 dated March 14, 1958 as amended by EO 285 series of 1987 and 80 series of 1999.

• EO 80 – Transferring the CCP, Commission on Filipino Language, NM, NHI, NL, and RMAO to the NCCA for policy coordination.

National Archives of the Philippines

• RA 9470 – An Act to Strengthen the System of Management and Administration of Archival Records, Establishing for the Purpose the National Archives of the Philippines and for other Purposes

• Author: Sergio R. Osmena III (SB 281) • Passed in HOR on December 20, 2006 and in

Senate on February 19, 2007• Approved on May 21, 2007 by PGMA• 7 Articles and 50 Sections

Sec. 6 Establishment, Mandate and Functions

• NAP – public archives shall be stored, preserved, conserved and made available to the public. Attached to the NCCA for budgetary purposes.

• Location: Kalaw, Manila• Member: ICA – SARBICA

NCCA - NCA

Did you know?

October 21 – under Proclamation no. 668, s. 1995 declared as National Archives Day (September 1995).

Issues and Challenges• Who shall head NAP? The Executive Director

and Deputy Directors shall be a holder of Master’s Degree in History, Political Science, Public Administration/ Government Management, Library Science, Information Management or similar fields of study (Rule 11, Art 16 of IRR)

• Support for all Government Archives in LGUsand other agencies including regional archives, records centers and agency records center? Employing and Deploying Records Managers and Archivists?

IRR

• Approved last January 24, 2008.• IRR shall cover all public records with archival

value, held by either government offices or private collections with archival value, and shall also cover archival and records management programs and activities in all branches of government, whether national or local, constitutional offices, GOCCs, GFIs, S/LUCs, Philippine Embassies, consulates and other Philippine offices abroad.

Organizational Chart

Office of the Director

Office of the Assistant Director

Administrative Division

Current RecordsDivision

RecordsCenter Division

Archives Division

Training &Information

Division

Region VII Region XI

NAP Collection and Holdings

• More than 13, 000, 000 documents• Spanish Colonial Records• Spanish rare manuscripts• Civil registers, notarial registers,

citizenship papers, royal decrees, letters, etc.

• Language: Spanish, English and Filipino• Finding aids: list of holdings, catalog,

indices

NAP Services

Related Archives Law: PD 373, RA 8792 and RA 9372

• PD 373 – “Exempting from Taxation all Donations to the National Museum, the National Library and the Archives and the National Historical Institute. Signed by Pres. Marcos on Jan. 9, 1974.

• RA 8792 – Electronic Commerce Act of 2000• RA 9372 - An Act to Secure the STATE and

Protect our PEOPLE from TERRORISM or otherwise known as Human Security Act of 2007

Related Senate Bills

• SBN 229 by Sen. Lapid – Electronic Medical Records Act of 2006

• SBN 2659 by Sen. Santiago – Protecting Consumer Phone Records Act of 2007

• SBN 2302 by Sen. Villar – Hospital Records Act

• SBN 2203 by Sen. Santiago – Phone Records Protection Act

NCCA Subcommittee on Archives

• July 1, 2007 to June 30, 20101. Fr. Harold Rentoria, OSA Head (SEAP) - Head2. Ms. Emma Rey (Legislative Archives) – Vice-Head3. Ms. Rosemarie Calaranan (GROAP) – Secretary4. Mr. Arnulo Junio (SOFIA) – Asst. Secretary5. Ms. Mesalina Nomil (National Archives) – Member6. Ms. Yolanda Granda (SFA) – Member7. Ms. Ellenita Gatbunton (PRMA) – Member8. Ms. Florbella Bongalos (Academic Archives) – Member9. Mr. Manrique Orellana, Jr. (Sound Archives) – Member10. Ms. Nancy Almodovar (Central Visayas Rep.) – Member11. Msgr. Rey Monsanto (Mindanao Rep.) - Member

References

• Barinaga, Roseller. Compendium of Philippine Laws and Jurisprudence on Arts and Culture Book 3.

• IRR of RA 9470• NCA Brochure• NCCA. Philippine Archives Directory. 2nd

ed. • RA 8792• RA 9470

Thank you for your attention