Lavon Economic Development Corporation Meeting Minutes

June 27, 2016

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I. MEETING CALLED TO ORDER AT 7:01pm BY LAVON

ECONOMIC DEVELOPMENT CORPORATION BOARD PRESIDENT Members Present:

Place One Kay Wright Place Two Chris Kane Place Three Bill Sargent Place Four Jimmie Catravas Place Six Linda Jangula Place Seven David Piekarski Liaison: Vicki Sanson Members Absent: Place Five Leticia Harrison Staff Present: Micki Hollien

Executive Director: Pam Mundo Visitors: Gene Jangula Karen Smith, Aerial Focus

Quorum is present

II. LAVON ECONOMIC DEVELOPMENT CORPORATION BOARD PRESIDENT WRIGHT LED THE ECONOMIC DEVELOPMENT CORPORATION IN THE PLEDGE OF ALLEGIANCE

III. LAVON ECONOMIC DEVELOPMENT CORPORATION BOARD PRESIDENT WRIGHT LED THE LAVON ECONOMIC DEVELOPMENT CORPORATION IN THE INVOCATION

IV. ITEMS OF INTEREST AND COMMUNICATION

• Elections for the City Council are upcoming-sign up if interested for seats 3 & 5

• (4) churches banded together to organize a food pantry, this past month they fed 28 families Pantry is held 3rd Sat of each month

• Business Card exchange very successful

Lavon Economic Development Corporation Meeting Minutes

June 27, 2016

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V. CONSENT AGENDA

Approval of May 9, 2016 Economic Development Board Meeting minutes Approval of Jun 13, 2016 Economic Development Board Meeting minutes

VP Kane made motion to accept the minutes Director Jangula seconded the motion Accepted by Directors Catravas, Kane, Jangula,

Sargent, Piekarski& Wright Vote carried

VI. PUBLIC RECOGNITION - None

VII. PUBLIC COMMENTS - None

VIII. ITEMS FOR DISCUSSION

A. The Economic Development Corporation Board to have a

discussion with Karen Smith of Aerial Focus about the aerial map and brochures. The EDC and City of Lavon will share in the cost of the updated works

• Proposal for 100 aerial prints and 3 mounted

displays and active web page by Aerial Focus is $4,115.

• Aerial photo to be flown this month • Print of Aerial Map will be one-sided-27 x 39 inches • Board may want two active web pages (Council

and EDC) and additional copies • Board will want a cutout of the City Center

enlarged on the aerial and 2 to 3 additional hours of graphics

• Will put $4,900 in next year’s budget (Oct). • Printing on 2nd side would cost $1,500 and exceed

the $5,000 purchasing limit without proposals and receipt of bids.

Lavon Economic Development Corporation Meeting Minutes

June 27, 2016

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IX. PUPLIC HEARING

The EDCB shall conduct a public hearing in accordance with the Texas Local Government Code Chapter 505.159 in regards to the authorization of a $4,000 project to provide recommendations for updating the Lavon Zoning Ordinance and recommendations for associated amendments to the Lavon Comprehensive Plan Hearing opened at: 7:32pm There were no comments at this public hearing. Hearing closed at: 7:33pm

X. ITEMS FOR CONSIDERATION AND ACTION

A. The Economic Development Corporation Board to consider and act on amendments to the 2015-2016 budget revising the beginning balance to $132,526.50, increasing the sales tax revenues to $65,000, adding revenue from the City of Lavon funds for a $2,000 project adding an expenditure of a project the Zoning Ordinance update for $4,000, reducing reserves for additional projects to $28,626 and increasing total expenditures to $199,526 in balance with revenues

VP Kane made motion to approve the amended budget

Director Sargent seconded the motion Accepted by directors Catravas, Kane, Jangula,

Sargent, Piekarski& Wright Vote carried

B. The Economic Development Corporation Board to

consider and act on approval of Amendment No. 1 of the Agreement with Mundo and Associates, Inc. to provide services related to the update to the Lavon Zoning Ordinance and associated Amendments to the Lavon Comprehensive Plan for $4,000

Lavon Economic Development Corporation Meeting Minutes

June 27, 2016

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VP Kane made motion to approve Amendment #1

of the Agreement with Mundo and Associates, Inc. as revised.

Director Catravas seconded the motion. Accepted by Directors Catravas, Kane, Jangula,

Sargent, Piekarski& Wright Vote carried, unanimously.

VP Kane made motion to appoint Pres Wright to

execute Amendment #1 of the Agreement with Mundo and Associates, Inc., as amended.

Director Piekarski seconded the motion Accepted by directors Catravas, Kane, Jangula,

Sargent, Piekarski& Wright Vote carried, unanimously

XI. SETTING FUTURE MEETINGS AND AGENDAS

Economic Development Corporation Board members and staff may request items to be placed on a future agenda or request a special meeting be called. Each request that passes by a majority vote will be placed on the schedule by the Board Secretary. BOARD PRESIDENT TO ADJOURN ECONOMIC DEVELOPMENT CORPORATION BOARD MEETING AT 7:51pm

Duly passed and approved on this ___ day of ___________, 2016 Attest: ______________________

Kay Wright, Board President ___________________________ Jimmie Catravas, Secretary

Oct 2015 Actual

Nov 2015 Actuals

Dec 2015 Actuals

Jan 2016 Actuals

Feb 2016 Actuals

March 2016 Actual Apr 2016 Actual

May 2016 Actual

June 2016 Outlook

July 2016 Outlook

Aug 2016 Outlook

Ordinary Income/Expense

Income

Prior Year CarryoverStarting Balance (Carryover) 132,526.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Total Carryover 132,526.50 132,259.64 134,332.92 128,262.27 116,534.60 118,179.55 118,882.99 0.00 0.00 0.00 0.00Revenue

2-5 Donations/credits/city grant 0.00 0.00 100.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.002-2 Sales & Use Tax 5,301.11 6,900.39 5,035.34 4,782.41 6,647.13 5,290.53 5,054.64 6,965.74 7,211.95 5,000.00 5,000.002-6 EDC Agreement Receipts

Total Revenue 5,301.11 6,900.39 5,135.34 4,782.41 6,647.13 5,290.53 5,054.64 6,965.74 7,211.95 5,000.00 5,000.00Total Revenue +Carryover

Expense

Operations

General Operations

3-1b Misc - Dues, Ads, Cell Svc 71.50 71.47 196.47 86.47 71.68 71.68 73.68 71.66 333.33 333.33 333.333-1c Auditor 0.00 0.00 2,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.003-1d Meeting Expenses 115.00 0.00 0.00 0.00 0.00 15.00 250.00 125.00 83.33 83.33 83.332-1e Training 0.00 0.00 0.00 0.00 700.00 0.00 0.00 0.00 0.00 0.00 0.003-1f Admin Support 1,736.27 1,736.27 1,736.27 1,736.27 1,736.27 1,736.27 1,736.27 1,736.27 1,791.67 1,791.67 1,791.67

Total General Operations 1,922.77 1,807.74 3,932.74 1,822.74 2,507.95 1,822.95 2,059.95 1,932.93 2,208.33 2,208.33 2,208.33

Consulting

4-1 Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 83.33 83.33 83.33

4-2Non-Capital Tech Equip & Svc, Website 215.95 645.22 2,880.00 0.00 0.00 264.14 0.00 0.00 0.00 0.00 0.00

4-3 City Attorney 528.00 0.00 0.00 101.50 411.00 0.00 0.00 0.00 833.33 833.33 833.334-4 Economic Dev Consulting 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 2,000.00 3,000.00 3,000.00 3,000.00

Total Consulting 2,743.95 2,645.22 4,880.00 2,101.50 2,411.00 2,264.14 2,000.00 2,000.00 3,000.00 3,000.00 3,000.00

5-1 Computers 0.00 0.00 1,809.00 0.00 0.00 0.00 0.00 649.00 0.00 208.34 208.345-2 Office Supplies 75.25 0.00 0.00 344.43 83.23 0.00 54.09 0.00 125.00 125.00 125.00

Total Equipment 75.25 0.00 1,809.00 344.43 83.23 0.00 54.09 649.00 125.00 333.34 333.34

Promotional

6-1General Promotion & Trade Shows 0.00 374.15 450.00 0.00 0.00 450.00 0.00 970.00 500.00 500.00 500.00

6-2 Promo Carryover 2012 -14 826.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 595.92 595.92 595.926-3 Aerial Map & Brochures 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.006-4 Advertising 0.00 0.00 134.25 25.50 0.00 50.00 0.00 0.00 41.67 41.67 41.67

Total Promotional 826.00 374.15 584.25 25.50 0.00 500.00 0.00 970.00 1,137.59 1,137.59 1,137.59

Total Operations 5,567.97 4,827.11 11,205.99 4,294.17 5,002.18 4,587.09 4,114.04 5,551.93 6,470.92 6,679.26 6,679.26

Capital Projects

7-1 Zoning Ordinance Update

7-2Lavon Business Pk inspection pymt & loan pymts 0.00 0.00 0.00 12,215.91 0.00 0.00 0.00 0.00 0.00 0.00 1,032.69

7-3 Incentives 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,250.00 1,250.00 1,250.00

7-4Additional Infrastructure Projects 0.00 0.00 0.00 0.00 0.00 0.00 9,999.00 0.00 3,333.34 3,333.34 3,333.34

7-6Recreational Sports Complex Master Plan 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Equipment

Oct 2015 Actual

Nov 2015 Actuals

Dec 2015 Actuals

Jan 2016 Actuals

Feb 2016 Actuals

March 2016 Actual Apr 2016 Actual

May 2016 Actual

June 2016 Outlook

July 2016 Outlook

Aug 2016 Outlook

7-5Lavon Business Pk sewer line construction 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

7-7Small Business Loan Guarantee 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 833.34 833.34

T Total Capital Projects 0.00 0.00 0.00 12,215.91 0.00 0.00 9,999.00 0.00 4,583.34 5,416.68 6,449.37

Reserve for Additional Projects 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,500.00 2,500.00 2,500.00

Total Expenses 5,567.97 4,827.11 11,205.99 16,510.08 5,002.18 4,587.09 14,113.04 5,551.93 11,054.26 12,095.94 13,128.63

Estimated Bank Balance 132,259.64 134,332.92 128,262.27 116,534.60 118,179.55 118,882.99 109,824.59 111,238.40

Cost of Sign + engineering

Sept 2016 Outlook

FY 2015-2016Actual TO DATE

OUTLOOK + ACTUAL FY 2015-2016

Official Budget % of Budget

Budget Ammendment

Budget Proposals

2015-2016 to date 2015-2016 2016-2017

0.00 132,526.50 132,526.500.00 132,526.50 132,526.50 136,900 132,526.50 110,000

0.00 100.00 100.00 2,000 2,4505,000.00 53,189.24 68,189.24 60,000 89% 65,000 70,000

5,000.00 53,289.24 68,289.24 60,000 89% 67,000.00199,526.50 182,450

333.33 714.61 2,047.93 4,000 18% 4,0000.00 2,000.00 2,000.00 3,500 57% 4,000

83.33 505.00 838.32 1,000 51% 1,0000.00 700.00 700.00 1,500 47% 1,500

1,791.67 13,890.16 21,056.84 21,500 65% 22,500 4% wage increase2,208.33 17,809.77 26,643.09 31,500 57% 33,000

83.33 0.00 333.32 1,000 0% 1,000

375.00 4,005.31 4,380.31 4,500 89% 9,000 Move to GeneralOperations

833.33 1,040.50 4,373.82 10,000 10% 10,0003,000.00 16,000.00 28,000.00 24,000 67% 24,0003,000.00 21,045.81 37,087.45 39,500 94% 44,000

208.34 2,458.00 3,083.02 2,500 98% 2,500125.00 557.00 1,065.00 1,500 37% 1,750333.34 3,015.00 4,148.02 4,000 75% 4,250

500.00 2,694.15 4,694.15 6,000 45% 7,000595.92 826.00 3,209.68 7151 0% 4,000

0.00 0.00 0.00 0 0% 4,90041.67 259.75 426.43 500 52% 700

1,137.59 3,779.90 8,330.26 13,651 28% 16,600

6,679.26 45,650.48 76,208.82 88,651 51% 97,850

4,000 2,000

12,215.91 13,248.60 13,249 92% 01,250.00 0.00 5,008.00 15,000 0% 40,000

3,333.34 9,999.00 23,332.36 40,000 25% 20,000

0.00 0.00 0.00 0 0% 0

Sept 2016 Outlook

FY 2015-2016Actual TO DATE

OUTLOOK + ACTUAL FY 2015-2016

Official Budget % of Budget

Budget Ammendment

Budget Proposals

0.00 0.00 0.00 0 0% 0

833.34 0.00 2,500.02 10,000 0% 05,416.68 22,214.91 44,088.98 78,249 28% 4,000 62,000

2,500.00 0.00 10,000.00 30,000 28,626 22,600

14,595.94 67,865.39 130,297.80 196,900 34% 199,526.50$ 182,450

16,300

Computer and IT cost estimates for 2016-17 Budget suggestionWeb site Hosting - Inmotion 540Web site adjustment for cell phone use 2,500Email accounts through Liftoff $690Computer maintenance& software 2,880Dropbox software 750Total technology 7360 9,000

3 new laptops 1,900Prep for laptops 300Total Hardware 2,200 2,500