Latest Information Day Presentation
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Transcript of Latest Information Day Presentation
Marsha PurdieTanya Peake
Heather Gopsill
Agenda
Welcome to our Networking & Information Day
Companies House
The Limited Company
Online filing
30 minute comfort break
Our information services
Key conclusions
Intellectual Property – what is this?
Information & Demo Points – ask us!
Who we are
What we do
How we do it
Why we do it
‘the heart of company information in the UK, recording the life events of companies for ALL to see’
A world class information exchange
Accessible, easy to use
Creating excellent customer experiences
Providing trusted information
All company types
Private Limited Companies
Public Limited Companies (PLC)
Dormant Companies
Limited Liability Partnerships
Community Interest Companies
Micro-Entities
Secretary & director responsibilities
Secretary duties
Every Public Limited Company needs one
Private companies – it is optional
Usual duties include:
Notifying changes
Maintaining statutory registers
Notifying members and auditor of meetings
Providing copies of resolutions and agreements
Supplying copies of company accounts
Directors’ responsibilities
Accounts and Annual Returns are delivered
Registered office and SAIL address is correct and operational
Directors’ and secretaries’ details are kept up to date
No under 16s appointed (except for LLP)
No upper age limit
At least 1 “natural person” appointed (except for LLP)
WebFiling
Keep your code safe
Make sure your code isn’t easily guessable
Mix letters with numbers in your code
Only share your code with trusted company personnel
Change your code if company personnel changes
Change your code if you think the code has been discovered
Tell your agent before you change your code
Use a different code for each company
Don’t leave your code lying around
Single Alternative Inspection Location
Or known as “SAIL” applies if:-
Your company records & registers are not kept for inspection at the registered office address
Only one SAIL address allowed
Address notification required
Records & registers at the address required
Also notified on annual return
Trading disclosures
Company name to be displayed at:
All places of business Registered office address
But does not apply to:
Primarily residential addresses Dormant companies
Trading disclosures
All items of business stationery & communications including emails and company website must show:
Company name
Place of registration
Registered number
Registered office address
Director information
If being wound up, that fact
Directors service addresses
Based on privacy
Any address (not P.O.) for the public register
Usual residential address for protected register
Change notice can be completed online
Historic addresses can be “expunged” for at risk officers
Annual Return
Not the financial return
All companies have to file one each year
Based on your Legal Return Date
Snapshot of the company details at this date
Must be filed within 28 days of this date
£13 filing fee online (£40 for paper filing)
Over 98% are now filed online
Accounts
Some Account types can be filed online
Companies have to file accounts each year
Whether trading or not
Strict filing times laid down by Parliament
Based on your accounting reference date
Automatic penalties for being late
No filing fee
Accounts – joint filing with HMRC
HMRC – Companies House statement joined up approach to using iXBRL and a joint template
What is iXBRL? Download PDF template via Companies House WebFiling
and HMRC Submit using accounts software packages Prepare once – file twice
Joint filing
Accounts Filing Periods
Private Co - 9 months from the accounting reference date
Public Co - 6 months from the accounting reference date
New Companies 1st Accounting Period
Private Company - 21 months from date of incorporation
Public Company - 18 months from date of incorporation
Late Filing Penalties
Civil Penalty against the company Introduced 1 July 1992 and amended 1 February 2009 Accounts only Accounts must be received by Registrar by due date Penalties are doubled for filing late 2 years running Appeals procedure Registrar has very limited discretion not to collect a penalty
Late Filing Penalties
Don’t forget…
Penalties are doubled for filing late 2 years running
Length of Period
Public Company
Private Company
Not more than 1 month
£750
£150
More than 1 month but not more than 3 months
£1,500 £375
More than 3 months but not more than 6 months
£3,000
£750
More than 6 months £7,500
£1,500
Surprising Statistic
Don’t hide behind your advisors
Compliance
Prosecution
Dissolution and voluntary strike-off
Straightforward procedure
Company not traded or changed name in last 3 months
Form DS01must be completed
Majority of directors must authorise application
£10 fee to pay
Can take 6 months and is subject to third party objections
DS02/LLDS02 withdrawal of application to strike off
Reversible process via restoration process
Companies House
30 minute comfort break
WebFiling and PROOF scheme
PROtected Online Filing - PROOF
Stops the filing of certain paper forms i.e. :- Company officers appointments / terminations / changes
Change of the registered officeAnnual Return
NOTE: Accounts are not included in the scheme
Paper forms are rejected and sent to the registered office address
50-100 Corporate identity fraud cases per month
Join eReminders for:
A timely email reminder of when your accounts and annual returns are due at Companies House.
The option of a maximum of 4 email addresses per company.
An alternative to paper reminder letters sent to your registered office address
WebFiling and eReminders
Searching
Mobile App
Mobile App
Mobile app is FREE and available for Apple and Android
Available to download from Apple App Store or Google Play
Only free information is available on this service – no hidden costs
Allows you to check company information ‘on the go’
Stats and our latest Tweets can be viewed on the App
Feedback is welcome
Mobile App
Save most frequently viewed companies in
your ‘Favourites’ for Amber / Red Alerts
when AR and AA are due / overdue
Variety of sort options in favourites –
including company name, number or when
accounts or returns are next due for filing
WebCHeck & Companies House Direct
WebCHeck
No subscriptionPay as you go Company name availability searchDetailed filing historyFree current appointments reportDisqualified director searchDocument download areaMonitor service
Companies House Direct
Monthly subscriptionMonthly invoiceCompany searchOfficer enquiryDisqualified directors searchDocument packagesInsolvency historyFull filing historyCertified document ordering Document download areaMonitor service
Monitor
FREE Service available via CHD and WebCHeck Part of the 3-point-plan to prevent corporate identity
fraud Email alert service for documents filed by ANY company
Other products
Uniform Resource Identifiers (URI)
Free Company Data Product
Free Accounts Data Product
Bespoke Products
The Companies House Service
Transforms our electronic services, with modern technology and a new web service
Better and simpler for customers, making it easier to view and update company information
Companies House Service
Key conclusions
Think “e” – and enjoy the benefits now
Filing online saves you time
Meeting filing deadlines saves you penalties
Up-to-date records create confidence in your company
Our Information online can help you
Companies House is here to help you
Web: www.gov.uk/companieshouse
Online user panel
Help us understand how you use our online services
Your Feedback and Your experiences
Details on GOV.UK
Contact us
Telephone: 0303 1234 500
email: [email protected]
Follow us: Facebook: facebook.com/CompaniesHouse
Twitter: @CompaniesHouse
Companies House You Tube Channel
Question Time
providing companyinformation thatcustomers value
“”
An Introduction to Intellectual Property
Gary Townley
Business Outreach & Education
Intellectual Property Office
Executive Agency within Department of Business, Innovation and Skills (BIS)
1000+ staff based in Newport in South Wales, 20 based in Victoria, London
Our task is to help stimulate innovation and raise the international competitiveness of British industry through
Intellectual Property Rights (IPR)
Business investment has changed- in UK as elsewhere
IP
Fixed Capital
£ billion
Source EU COINVEST and Haskel et al
IP Baseline Survey
70% of delegates who we spoke to acted upon the information they received
98% of our trade mark filings and 87% of our patent filings are made online
Our Twitter followers rose from 21,000 in April 2013 to 35,000 by March 2014
19% rise in demand for domestic trade marks in 2013/14
A Registered Trade Mark is...
Any sign which is capable of being represented graphically
Any sign which is capable of distinguishing the goods or services
of one undertaking from another
“A Badge of Origin”
What can be registered?
Smell
Colour theme Shape theme
Domain name Slogan
Name Logo
Non-traditional Music
Why infringement searches?
Avoid expensive mistakes
Awareness of competing marks
Early resolution of potential problems
UK Applications
Fees:
Application fees: £170 – Includes one ClassAdditional Classes £50 each (up to 45 Classes)
Timeline:
Examination within 2 months of filingRegistration (unopposed) in 5 months
Trade Mark Registration Overseas
Paris Convention - six months priority
OHIM – Community Trade Mark
e-filing fee €900
Madrid Protocol
Registered Designs
Protects shape or configuration (3-D)and/or pattern or ornamentation (2-D)
No protection for function, materialsor technology of manufacture
No protection when form is dictatedby function (ie: no design freedom)
Design Registration No 3001664
Registered Designs
Design Registration No 3001664
Registered Designs
Multiple Applications
£60 for first design (£40 application + £20 publication)
£40 for subsequent designs (£20 application + £20 publication
Renewal fees every 5 yearsMaximum term 25 years
Registration Overseas
Paris Convention – 6 Months
OHIM - Community Design
Hague Agreement (1/1/2008)
Criteria for ‘patentability’
Patents are for “technological innovation”, though the Patents Act 1977 fails to define the word “invention”
Inventions must be new - not known anywhere in the world prior to the filing date
Inventions must have an ‘inventive step’ - not obvious, a simple adaptation or combination
Inventions must be industrially applicable and have a ‘technical effect’
What is a Patent ?
State Inventor
A Bargain
FeesTechnical Description
Exclusive Rights20 years
1 A vehicle transmission assembly including a change speed transmission having a casing, an input for connection to an engine or motor, a first epicyclic gear train
which is connected to the input and in use selectively provides a reduction ratio or a direct ratio to a second epicyclic gear train which in use selectively provides a
reduction ratio or a direct ratio to a third epicyclic gear train which in use selectively provides a reduction ratio or a direct ratio to a forward transmission output, each epicyclic gear train comprising a sun gear, an annulus gear and a set of planet
gears mounted on a respective carrier and intermeshing with the respective sun and annulus gears, and first, second and third coupling means associated with the first second and third epicyclic gear trains respectively to selectively couple one of the sun gear and the annulus gear of the respective gear train to the casing or to
the carrier, each coupling means comprising a synchromesh selector slidable on a member fast with the said one of the sun gear or annulus gear and engageable with the casing when slid in one axial direction and with the carrier when slid in the other
axial direction.
Claim 1
Obtaining Patent Protection Abroad
Separate national filings
Patent Co-operation Treaty(PCT)
European Patent Convention(EPC)
Working with others
Prior use or disclosure will invalidate a patent application - use ‘Confidentiality Agreements’
Agree in writing who will own any I.P. arising from the collaboration before commercialisation
What Copyright protects
Books, technical reports, manuals, databases
Engineering, technical or architectural plans
Paintings, sculptures, photographs
Music, songs, plays, dramatic works
Promotional literature, advertising
Films, videos, cable or radio broadcasts
Computer software
How long does Copyright last?
Literary, musical, artistic & dramatic works:author’s lifetime plus 70 years
Sound recordings, TV & radio broadcasts &cable programmes: 70 years from first broadcast
Publishers’ right (typographical layout etc.):25 years
Films: 70 years after the death of the last of:director, composer of the score, the author of
the screenplay and the scriptwriter
Who owns Copyright?
Usually the first creator or author...
…or their employer if produced in theordinary course of their employment
However, a contractor will retain ownershipunless their contract is explicit to the contrary
Even if the creator sells their rights, they have‘moral rights’ over how their work is used
Registered Design
Copyright: labels & artwork
® Registered Trade Mark
‘TM’ unregistered
Patents: several dozen!
Bringing it all together
Gov.uk/ipo - 0300 300 [email protected]
•A free, interactive e-learning tool, 4 short Modules•Helping advisors increase their knowledge in identifying IP assets•IPO certification on completion
•A basic overview of IP at your fingertips at anytime•Portable pocket solution to help top up your IP knowledge•Download from the Apple store iTunes & the Android app store
•Free and confidential online diagnosis tool•Help your business grow through Licensing, Exploiting & Franchising•Identifying and adding value to your IP assets
•A series of free business guides to understanding IP •Explaining the different types of IP rights & how to protect them•A great starting point for those beginning their IP journey
•Accredited interactive course with in depth training on IP•Available in person and online (coming soon)•Study Guides and downloads
