Landscape Maintenance Proposal file · Web viewOur proposal describes Exquisite Lawn Care’s plan...

Landscape Maintenance Proposal

Exquisite Lawn Care

Patty Nelson

[Landscape Maintenance Proposal] 2

Exquisite Lawn Care

123 Main Street, Raider, Oregon 45678

Phone: (800) 555-555 Fax:

(800) 555-9999

April 5, 2012

Mr. James Doe, MayorTown of Augusta100 Tech DriveAugusta, Oregon 45678

Dear Mayor James Doe,

Exquisite Lawn Care

appreciates the opportunity to respond to Augusta’s Request for Proposal dated February 1, 2012 in the The Daily News. We would like to thank: Jane Johnson, manager of Parks and Recreation; Mike Miller, manager of Augusta Memorial Golf Course; and David Dotson, manager of highway management, for their extremely valuable contributions to the study of your operations in each department before preparing our proposal. Exquisite Lawn Care’s valued relationship with each management team has given us a clear understanding of Augusta’s needs and values.

Our proposal describes Exquisite Lawn Care’s plan to weekly mow Route 24, Willoughby Park, and Augusta Memorial Golf Course from May 30 to September 30, 2013, in a manner that will meet the town of Augusta’s needs. Our services will provide all of the required, top quality equipment, dedicated and highly trained staff necessary for the landscaping maintenance. Exquisite Lawn Care’s customer service is highly prioritized and will always pursue to ensure the satisfaction of the customer to the best of its ability. The proposal provides you with a detailed schedule of when we will mow each designated area, the estimated labor hours the contract will require, and the complete breakdown of the grand total estimate, which is $ 16,160. Also included in this proposal are our qualifications, safety procedures and precautions, and our past experiences with similar areas like Augusta.

We genuinely appreciate the opportunity to present you with this proposal. We will provide outstanding quality services and to ensure satisfaction to you and your people of Augusta.


Sincerely yours,

Patty Nelson, Vice President

Exquisite Lawn Care

[email protected]

EXECUTIVE SUMMARY

Exquisite Lawn Care’s plan will guarantee that Augusta’s properties listed in the contract are safely, satisfactorily, and concisely mowed on a weekly basis. The properties enlisted are Route 24, Willoughby Park, and Augusta Memorial Golf Course. Services will be provide May 30 through September 30. Our mowing services will provide cost efficient quality service for Augusta.

Exquisite Lawn Care offers many benefits to its customers. Our number one concern is always safety. Our concern extends from the safety of our customers, to the people of Augusta and of course to our working staff. Every employee has attended a mandatory safety seminar upon hire. All employees are mandated to attend a monthly seminar thereafter in order to continue working. Resident’s safety comes first which means that our jobs will be executed during the most convenient times for the people of Augusta. Highway jobs will be done during the slowest traffic hours of day, jobs done on the golf course will not conflict with operation hours, and visitors of Willoughby Park will be minimally affected.

We will use top of the line equipment to ensure proper lawn care and maintenance. Kevin Karter, our equipment specialist manager, makes certain that we use the best and safest equipment on the market. We will use the John Deere Z900 R because they have the ability of cutting various levels of grass consistently and do not compromise cost with their high fuel efficiency.

Exquisite Lawn Care’s rates are highly competitive with other landscaping companies in the area. We are a smaller and local company, however, our quality and service is incomparable. Our service quality is consistently exceptional due to our extensive research to ensure that we select the most qualified employees, have and maintain the safest and first-rate equipment, as well as, run an aware and tightly managed team.

Each property will be designated mowing on different days of the week. Augusta Memorial Golf Course will be scheduled to be mowed Tuesdays from 8:00 a.m.- 3 p.m. Route 24 will be mowed Wednesdays 12:00 p.m.- 5:00 p.m. and Willoughby Park will be scheduled Thursdays 8:00 a.m.-1:00 p.m. We have anticipated conflicts such as bad weather conditions or special events that could prevent our mowing services to mow as schedule. In the case of such an event, we promise to contact the designated responsible individual of the area in order to reschedule a convenient day and time to mow. We have noted that there are


two instances where the park will not be available for mowing due to scheduled events. On these two weeks, the property will be mowed Fridays 7:00-12:00.

The entire project’s estimated cost is $16,160.

Exquisite Lawn Care looks forward to working for the town of Augusta and providing our extraordinary lawn services at an unrivaled price. We anticipate saving you time and effort by providing timely and pleasing lawn care services at practical times each week.

EQUIPMENT DESCRIPTION

The equipment that we use is new, up to date and the top of its line. John Deere Z710A, 48-inch Deck riding lawn mower (Figure1) will be used to cut the grass on all three of the properties. The 7500 E-cut Hybrid Mower (Figure 2) will be used for the golf course to maintain consistent fairways. Both of our tractors are brilliantly designed to provide top quality service in the safest manner. The V627SP Lawn and Litter Vacuum (Figure 3) will be used at Willoughby Park and Augusta Memorial Golf course to ensure neat and clean property. Route 24 and Willoughby Park will need the Greenworks (18”) 10-Amp Electric string trimmer to keep all edges properly trimmed (Figure 4).

(Figure 1) John Deere Z710A, 48-inch Deck riding lawn mower

“With several heavy-duty, commercial grade features, the Z700 will give you the ability to tackle any kind of mowing job you may

encounter.” –John Deere website

(Figure 2) John Deere 7500 E-cut Hybrid Mower

“…Eliminates the possibility of a hydraulic leak in the reel circuit out on your fairway…Plus throttling the engine down has the added benefit of significantly reducing noise. The

reel speed always stays rock steady for a consistently ideal frequency of clip. So your fairways always look pleasing to the eye and play evenly as well.” –John Deere website

(Figure 3) John Deere V627SP Lawn and Litter Vacuum


“Clean up the ground with the most powerful lawn and debris vacuum on the market. This vacuum will eat up leaves and still have room for cans, bottles or anything else you may pick up.” –John Deere website

(Figure 4) Greenworks (18”) 10-Amp Electric string trimmer

Cost Analysis/Labor Hours

This section of the proposal provides detailed cost information. Exquisite Lawn Care does not hide or deceive its costumers. The breakdown will be the amount calculated here would be how Augusta would be billed for all services. Due to the fact that gas prices frequently change, we give caution that there could be a slight variance in pricing.

All employees work on hourly pay by contract. Each employee receives $9.00 per hour worked. Table 1 shows the estimated labor hours per week taken to mow each property.

The total cost for the project of 16 weeks is estimated to be $15,000. As mentioned above, variance in price due to gasoline fluctuations could change pricing. The following table is the breakdown of cost for each property, which accounts for the 17-hours/week labor hours required.

Route 24 Willoughby Park Augusta Memorial Golf Course

2 Deck Riding Mowers @ $15/hour-3 hours/week each ($90)

1 Deck Riding Mowers@ $10/acre- 10 acres each/week ($100)

2 Fairway Mower @ $8/acre-10 acres each/week ($160)

1 Lawn and Litter Vacuum @ $10/hour-1 hour/week ($10)

1 Lawn and Litter Vacuum @ $10/hour-1 hour/week ($10)

1 Weed eater @ $5/hour-1 hours/week ($5)



3 employees$8.00/hour-5 hour Labor

3 employees$9.00/hour Labor ($120)

3 employees$9.00/hour Labor ($120)

Property Estimated Labor HoursRoute 24 (5 miles, median and sidings) 5 hoursWilloughby Park (10 Acres) 5 hoursAugusta Memorial Golf Course (23 acres) 7 hours

Total 17 hours/week


($120)Gasoline $15/hour-5 hours/week ($75)

Gasoline $15/hour-5 hours/week ($75)

Gasoline $15/hour-7 hours/week ($105)

16 weeks 16 weeks 16 weeks 12 p.m.- 5 p.m. 8 a.m.-1 p.m. 8 a.m.-3 p.m.Wednesday Thursday TuesdayTotal/week: $300 Total/week: $315 Total/week: $395Total: $4,800 Total: $5,040 Total: $6,320

Overall Total: $16,160

Schedules

Each property will be mowed on a different day of the week. Route 24 will be mowed Wednesdays 12 p.m.-5 p.m. Willoughby Park will be mowed Thursdays 8 a.m.-1 p.m. Augusta Memorial Golf Course will be scheduled for Tuesdays 8 a.m.-3 p.m. We have anticipated conflicts such as bad weather conditions or special events that could prevent our mowing services to mow as schedule. In the case of such an event, we promise to contact the designated responsible individual of the area in order to reschedule a convenient day and time to mow. We have noted that there are two instances where the park will not be available for mowing due to scheduled events. On these two weeks, the property will be mowed Fridays 7:00-12:00. The following tables are the anticipated scheduled mowing sessions.

June 2013:

Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 2 Golf

Course8 a.m.-3 p.m.

3 Route 24 12 p.m. -5p.m

4 Willoughby Park8 a.m.-1 p.m.

5 6

7 8 9 Golf Course8 a.m.-3 p.m.

10 Route 24 12 p.m. -5p.m


12 13


17 Route 24 12 p.m. -5p.m


19 20


24 Route 24 12 p.m. -5p.m

25 26 Willoughby Park7 a.m.-12 p.m.

27



Sunday Monday Tuesday Wednesday Thursday Friday Saturday1Route 24 12 p.m. -5p.m


3 4


8 Route 24 12 p.m. -5p.m


10 11

12 13 14Golf Course8 a.m.-3 p.m.

15Route 24 12 p.m. -5p.m


17 18


22Route 24 12 p.m. -5p.m


24 25


29Route 24 12 p.m. -5p.m


31

July 2013:

August 2013:

Sunday Monday Tuesday Wednesday Thursday Friday Saturday1


5Route 24 12 p.m. -5p.m


7 8

9 10 11Golf Course8 a.m.-3 p.m.

12Route 24 12 p.m. -5p.m

13 14 Willoughby Park

15


7 a.m.-12 p.m.


19 Route 24 12 p.m. -5p.m


21 22


2 Route 24 12 p.m. -5p.m


28 29

30 31

September 2013

Sunday Monday Tuesday Wednesday Thursday Friday Saturday1 Golf Course8 a.m.-3 p.m.

2 Route 24 12 p.m. -5p.m


4 5


9Route 24 12 p.m. -5p.m


10 11


15Route 24 12 p.m. -5p.m


17 18


22Route 24 12 p.m. -5p.m


24 25


29Route 24 12 p.m. -5p.m



Safety Procedures

Exquisite Lawn Care offers more than just outstanding service. We have an excellent staff as well as the top of the line equipment. Because safety is our number one priority, we use the highest safety procedures. Employees are extensively trained and are aware and considerate of the people who we affect.

All of our employees are carefully selected and are required to attend monthly safety courses in order to ensure safety. Using Exquisite Lawn Care is beneficial because we have done the research to ensure safe mowing practices. We have spoken with park and recreation, Augusta Memorial Golf course and highway management teams to create a schedule that benefits all of the people of Augusta.

[Landscape Maintenance Proposal]10

Our Employees

Our company strives to find and employ the most qualified individuals. Every employee is carefully chosen. All employees have undergone background checks and a safety seminar upon hire. Once hired, each employee is required to attend a monthly safety course to ensure that they practice the safest mowing techniques. Exquisite Lawn Care requires a minimum of a High School diploma or GED, certification for use of all equipment, and successful completion of the initial safety course.

Our employees are known for their safety, responsibility, and trustworthiness. Our employees exhibit excellent work ethic and provide outstanding costumer service. We keep a professional look by our strict dress codes and guidelines (Figure 5).

[Imagine a picture of 3 employees dressed in matching professional apparel.


Experience and Qualifications

Our company has been in business for 10 successful years. We have done many jobs similar to the ones like Willoughby Park, Route 24, and Augusta Memorial Golf Course. We always carefully examine a contract before committing, in order to ensure that we are capable of fulfilling all of our promises. Once we sign a contract, we complete it with excellent work ethic and in the most cost efficient way.

In the past two years, we have done completed three similar contracts to that of Augusta. You may know our past clients: Town of Apple, Oregon, Oregon University, University Apartment Complex and Apple Tree Golf Course. We had great success and satisfied customers. Scheduling for these properties was similar to the proposed one. Each property was mowed on a weekly basis.

We are licensed and are permitted by the State of Oregon to run our mowing business. We make sure and keep our license and permits up to date. We have routine monthly equipment inspections to ensure all of our equipment is at its best working condition.


Conclusion

Exquisite Lawn Care would like to thank you again for the opportunity of submitting our proposal. We are confident that we can provide you outstanding services in a cost efficient way. We will keep your properties looking great during the summer months.

Our employees exhibit extremely superior customer service work ethic. If you chose us, you will be assured that all safety procedures are always followed and executed, all work will be completely and promptly as scheduled, and the estimated cost will not change (unless gas prices extremely deviate). All of our past clients are happy and satisfied with the work we have done for them.

If you need any additional information regarding the proposal, please contact Patty Nelson by e-mail ([email protected]) or phone (800)555-1234. We truly appreciate this opportunity and look forward to hearing from you soon.

mailto:[email protected]

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