LAKE WASHINGTON SCHOOL DISTRICT NO. 414 BOARD OF …€¦ · Michelle Um – Lake Washington High...

LAKE WASHINGTON SCHOOL DISTRICT NO. 414

BOARD OF DIRECTORS' MEETING

June 4, 2018

Individuals with disabilities who may need a modification to participate in a board meeting should contact the superintendent's office as soon as possible in advance of a meeting so that special arrangements may be made.

LAKE WASHINGTON SCHOOL DISTRICT

Board of Directors’ Meeting

L.E. Scarr Resource Center Board Room

June 4, 2018

5:00 p.m. Study Session Topic: Strategic Planning and Budget Location: Hughes 6:30 p.m. Reception for PTSA Scholarship Recipients, Innovation Program Funding Recipients, and 2018 Washington State ASCD Outstanding Young Educator Location: Lobby

Time Action Policy Tab Page

7:00 p.m. Convene, Roll Call

Approve Agenda

Recognitions

▪ PTSA Scholarships Awards - Scholarship Chair Irene Neumann

Lake Washington Schools Foundation ($10,000) Merit: Tyler Paul Zangaglia, Eastlake High School Perseverance/Turn Around: Scott William Cavanagh, Tesla STEM High School

LWSD Staff/LW PTSA Scholarships - $500 scholarship Eleanor Jones - Thoreau Elementary Steve Okun - Redmond High School

Perseverance Scholarship - $1,000 college scholarship Lucas Jeffrey Wall - Eastlake High School

Turn Around Scholarship - $1,000 college scholarship Kalle Rose Benson - Juanita High School

Student Scholarships - $1,000 college scholarship Isaac John Perrin – Tesla STEM High School Divya Parimi - Eastlake STEM High School Shawdi Mehrvarzan – Juanita High School Jessica Wells – Juanita High School Michelle Um – Lake Washington High School Byrce Charles Klinker – Lake Washington High School Anna Wang - Redmond High School Khushi Manish Chaudhari - Redmond High School

Jane Wierenga Memorial Scholarship - $1,000 college scholarship Jamie Ellen Hudson - Juanita High School

LWEA/Karen Bates Scholarship - $1,000 college scholarship Daniel Liu - Redmond High School

Dr. L.E. Scarr Scholarship - $1,000 college scholarship Nicolas Woolwine – Lake Washington High School

At Large Scholarship - $1,000 college scholarship Bradley Ross Cagle– Redmond High School

AGENDA June 4, 2018 Page 2


Recognitions

▪ Innovation Program Funding Recipients ❖ Sandburg/Discovery Community School - Creating Innovators ❖ Lake Washington Learning Community (Rush, Lakeview and Rose Hill Elementary

Schools) - Computer Science Leadership Program ❖ Lake Washington Learning Community (Franklin, Rose Hill and Lakeview Elementary

Schools) - STEM Symposium ❖ Einstein Elementary -Einstein PAL (Passionate About Learning) Time ❖ Thoreau Elementary - Attacking the Gap ❖ Rush Elementary - Family Engagement to Support Math Education ❖ Lake Washington High School - Urban Gardening ❖ Redmond Elementary/Middle Schools - Comunidad Matematica/Math Community ❖ Rockwell Elementary School - Outdoor Education Classroom

▪ Julian Cortes Villalba, Rockwell Elementary - 2018 Washington State ASCD Outstanding Young Educator

Public Comment GP-3 (Board Job Description)

Consent Agenda GP-8 (Annual Agenda Planning)

▪ Vouchers

▪ Minutes – {May 21 board meeting; May 21 and 23 study sessions} 1 1

▪ Human Resources Report 2 6

▪ Board Policy – GP-2-E4, Quorum 3 9 Second Reading/Approval

▪ Surplus Sale 4 10 Resolution No. 2254

▪ Donations 5 11

Non-Consent Agenda

▪ Approval of Board Policy B/CR (Monitoring CEO Performance)

✓ EL-14, Technology 6 Superintendent Search Update

2018-19 Board Meeting Schedule 7

AGENDA June 4, 2018 Page 3


Program Report

▪ Student Discipline & Restorative Practices

▪ Special Education Report

Superintendent Report EL-3 (Communication & Council

to the Board) ▪ Facilities

Legislative Update GP-3 (Board Job Description)

Board Follow-Up GP-3 (Board Job Description)

Future Agenda Items EL-3 (Communication & Council to the Board)

▪ August Study Session

Debrief GP-2 (Governing Style)

Board Member Comments GP-3 (Board Job Description)

Adjourn

Upcoming Board Meetings:

June 14 8:00 a.m. Special Board Meeting for the purpose of conducting an executive

session to evaluate qualifications of an applicant for public employment

Location: Superintendent Conference Room

June 22 8:00 a.m. Special Board Meeting for the purpose of conducting an executive

session to evaluate qualifications of an applicant for public

employment and taking action to select superintendent finalists

Location: Marriot Hotel, 7401 164th Ave NE, Redmond

June 25 5:00 p.m. Study Session

Topic: Executive Limitations/ Reasonable Interpretation Discussion

Location: Hughes

7:00 p.m. Board Meeting

Location: Board Room

June 29 all day Special Board Meeting for the purpose of interviewing

superintendent candidates, taking action to appoint superintendent,

and conducting executive session to evaluate qualifications of an

applicant for public employment.

Additional details will be disseminated early-June.

CONSENT AGENDA

A consent agenda has been established by the board in order to eliminate the time-consuming task of acting on routine and repetitive business items. These items are now placed in a consent agenda package and will be voted on at one time. If you see an item on the consent agenda that you would like to have publicly discussed, please discuss your concern with a board member prior to action on the consent agenda.

Lake Washington School District Acronyms

AMO: Annual Measurable Objectives AMAO: Annual Measurable Achievement Objective in English Language Proficiency AP: Advanced Placement AVID: Advancement Via Individual Determination B/CR: Board/CEO Relationship CAA: Certificate of Academic Achievement CADR: College Academic Distribution Requirements CBA: Classroom-Based Assessments CDSA: Common District Summative Assessments CEDARS: Comprehensive Education Data and Research System (CEDARS) CIA: Certificate of Individual Achievement CIP: Continuous Improvement Process CLT: Central Leadership Team COE: Collection of Evidence CTE: Career & Technical Education DIBELS: Dynamic Indicators of Basic Early Literacy Skills DLT: District Leadership Team (manager level and above, includes both certified and classified) EL: Executive Limitations (See Policy Governance) ELL: English Language Learners ELPA21: English Language Proficiency Assessment for the 21st Century eMAS: Elementary Mobile Access for Students EOC: End of Course ER: End Results (formerly known as ENDs). Goals set forth by the board, including the mission of the district. ESEA: Elementary and Secondary Education Act ESSA: Every Student Succeeds Act GC/CM: General Contractor/Construction Management GP: Governance Process (Board) HCP: Highly Capable Program HSBP: High School and Beyond Plan KISN: Kindergarten Intensive Safety Net KPI: Key Performance Indicators LC: Learning Community - The district is divided into four learning communities. Each one is made up of a high school and the elementary and middle schools that feed into it. The four learning communities are: Eastlake, Juanita, Lake Washington, and Redmond. LEAP: Learning Enhancement & Academic Planning MTSS: Multi-Tiered Systems of Support

MSP: Measurement of Student Progress NSBA - National School Board Association OSPI: Office of Superintendent of Public Instruction PCC: Professional Community & Collaboration PLC: Professional Learning Community PLIE: Planning, Learning, Implementation, and Evaluation Policy Governance: A governance process used by the school board. This sets forth “End Results (ER)” that the superintendent must reach, while abiding by “Executive Limitations (EL).” ER include the district’s mission. EL provide the boundaries for how the superintendent and staff can get to the goals. See the board policy section on web site for more information. Quest: Highly Capable program for students in gr. 2-8 RCW: Revised Codes of Washington RTI: Response to Intervention SALT: Strategic Advisory Leadership Team SIOP: Sheltered Instruction Observation Protocol SBA: Smarter Balanced Assessment SBE: State Board of Education SCAP: School Construction Assistance Program SGP: Student Growth Percentile sMAS: Secondary Mobile Access for Students STEM: Science, Technology, Engineering, and Mathematics WAC: Washington Administrative Codes

WaKids: Washington Kindergarten Inventory of Developing Skills WaNIC: Washington Network for Innovative Careers WCAS: Washington Comprehensive Assessment of Science WCAP: Washington Comprehensive Assessment Program WELPA: Washington English Language Proficiency Assessment WSIF: Washington School Improvement Framework WSSDA: Washington State School Directors Association

May 31, 2018 Siri Bliesner President, Board of Directors Lake Washington School District No. 414 Redmond, WA 98052

Dear Ms. Bliesner

I am transmitting herewith the agenda for the Board of Directors’ regular meeting of June 4, 2018 beginning at 7:00 p.m. in the Board Room of the Resource Center, 16250 NE 74th Street, Redmond, WA.

Order of Business

1. Convene, Roll Call

2. Approve Agenda

3. Recognitions 4. Public Comment

5. Consent Agenda

6. Non-Consent Agenda

7. Superintendent Search Update

8. 2018-19 Board Meeting Schedule

9. Program Report

10. Superintendent Report

11. Legislative Update

12. Board Follow-Up

13. Future Agenda Items

14. Debrief

15. Board Member Comments

16. Adjourn

Sincerely, Traci Pierce Superintendent

OFFICIAL MINUTES LAKE WASHINGTON SCHOOL DISTRICT NO. 414 Board of Directors' Study Session May 21, 2018

The May 21, 2018 study session was called to order by President Siri Bliesner at 6:00 p.m.

UCALL TO ORDER

Members present: Siri Bliesner, Cassandra Sage, Chris Carlson, Mark Stuart, and Eric Laliberte.

UROLL CALLU

The topics discussed were:

• Equity Policies, and

• Facility Planning

TOPICS

The meeting was adjourned at 8:30 p.m. UADJOURNMENT U

U____________________________________ Siri Bliesner, President U____________________________________ Traci Pierce, Superintendent Diane Jenkins

Recording Secretary

OFFICIAL MINUTES LAKE WASHINGTON SCHOOL DISTRICT NO. 414 Board of Directors' Study Session May 23, 2018

The May 23, 2018 study session was called to order by President Siri Bliesner at 5:30 p.m.

UCALL TO ORDER

Members present: Siri Bliesner, Cassandra Sage, Chris Carlson, Mark Stuart, and Eric Laliberte.

UROLL CALLU

The topics discussed were:

Superintendent Search Process

TOPICS

The meeting was adjourned at 8:40 p.m. UADJOURNMENT U

U____________________________________ Siri Bliesner, President U____________________________________ Traci Pierce, Superintendent Diane Jenkins Recording Secretary

Human Resources Board Report

June 4, 2018

NEW PERSONNEL

Name Position Location Salary/Rate Start Date Reason

Chon, Christy P3 Psychologist Special Services C-0 08/27/18 Budgeted

Conroy, Kelly NC Teacher Lake Washington HS A-0 08/27/18 Leave Replacement

Clark, Terry Health Services Specialist I Special Services $37.86 09/18/17 Budgeted

Demura, Jennifer P3 Teacher 18-19 SpEd Pool C-0 08/27/18 Budgeted

Erickson, Taylor NC Counselor Eastlake HS C-0 08/27/18 Leave Replacement

Gordon, Shelly P3 Librarian Rockwell Elem C-0 08/23/18 Budgeted

Green, Casey P3 Teacher Eastlake HS C-0 08/27/18 Budgeted

Hansen, Michael P3 Teacher Tesla STEM C-0 08/27/18 Budgeted

Krueger, Elise P3 Teacher Lake Washington HS A-0 08/27/18 Budgeted

Lang, Erik P3 Speech Language Path Special Services C-0 08/27/18 Budgeted

Lawler, Cheryl Special Ed Para Ed Dickinson Elem $18.82 09/21/17 Repl. S. Rackel

Lunde, Seth P3 Teacher Eastlake HS C-0 08/27/18 Budgeted

McNally, Janine P3 Teacher Lake Washington HS C-0 08/27/18 Budgeted

Nash, Bailey P3 Teacher 18-19 Elem Pool C-0 08/27/18 Budgeted

O'Reilly, Sandra Health Services Specialist I Special Services $37.86 12/01/17 Budgeted

Pham-Allison, Van Instructional Assist Redmond MS $16.37 01/02/18 Repl. K. Oliver

Rodgers-Taylor, Joanna P3 Teacher 18-19 Elem Pool A-0 08/27/18 Budgeted

Romero, Cathryn NC Teacher Rush Elem C-0 08/27/18 Leave Replacement

Sattari, Jessica P1 Teacher 18-19 Elem Pool C-0 08/27/18 Budgeted

Staples, David P3 Teacher 18-19 Elem Pool C-0 08/27/18 Budgeted

Thurston, Jason Athletic Director Juanita HS C-0 08/27/18 Budgeted

Vaitkus, Angela P3 Teacher Accelerated Programs C-4 08/27/18 Budgeted

Wheeler, Lydia Admin Secretary III Support Services $24.45 02/01/18 Budgeted

Young, MaryJane P3 Teacher 18-19 Elem Pool A-0 08/27/18 Budgeted


June 4, 2018

RETIREMENTS/RESIGNATIONS/TERMINATIONS

Name Position Location Start Effective Date Reason

Adams, Jaimi Teacher Lake Washington HS 11/15/04 06/30/18 .4 Resignation

Bellefeuille, James Teacher Rose Hill MS 08/27/12 06/30/18 Resignation

Billheimer, David Teacher Mann Elem 05/01/96 06/30/18 Resignation

Boone, Kirsten Teacher Finn Hill MS 08/28/06 06/30/18 .2 Resignation

Borden, Emily Teacher Eastlake HS 08/27/02 06/30/18 Resignation

Boumenot, Stacy Psychologist Special Services 08/24/15 08/27/18 .1 Resignation

Dunbar, Vivian Instructional Assist Willows/SS 02/11/02 06/30/18 Resignation (rev)

Earley, David Teacher Kirkland MS 08/26/13 06/30/18 Resignation

Ebert, Susan Teacher Sandburg Elem 09/01/77 06/30/18 Retirement

Ewing, Jeanine Teacher Redmond HS 08/29/85 06/30/18 Retirement

Franchuk, Margaret Instructional Assist Rose Hill MS 09/06/16 06/30/18 Retirement

Francis, Mary Instructional Assist Wilder Elem 10/29/90 08/31/18 (rev) Retirement

Garsi, Maria Athletic Trainer Eastlake HS 08/25/08 08/27/18 .4 Resignation

Gwinn, Kevin Teacher Juanita HS 08/25/14 06/30/18 Resignation

Hanson, Peter Teacher Audubon 08/27/09 06/30/18 Resignation

Heid, Casey Teacher Rose Hill Elem 08/29/16 06/30/18 Resignation

Holmquist, Carina Health Services Specialist I Special Services 08/22/14 05/22/18 Termination

Illingworth, Marian Counselor Alcott Elem 09/03/96 06/30/18 Retirement

Katori, Tadahiro Athletic Trainer Juanita HS 01/09/12 06/30/18 Resignation

Kilroy, Tena Teacher Blackwell Elem 01/02/02 06/30/18 Retirement

Miller, Janet Teacher Rose Hill MS 09/01/99 06/30/18 Retirement

Oates, Gretchen Library Media Specialist Kamiakin MS 08/27/12 06/30/18 Resignation

Poage, Habtamu Custodian Blackwell Elem 10/03/11 05/11/18 Termination

Randolph, Paula Teacher Redmond Elem 01/03/95 06/30/18 Retirement

Ranniger, Lisa Teacher Rockwell Elem 09/03/13 06/30/18 Resignation

Rogers, Robert Custodian Facilities/Maintenance 02/01/12 06/01/18 Retirement

Shannon, Brian Campus Security/Instr Assist Evergreen MS 08/31/16 06/30/18 Resignation

Simmons, Greg Library Media Specialist Wilder Elem 08/29/85 06/30/18 Retirement


June 4, 2018

RETIREMENTS/RESIGNATIONS/TERMINATIONS - Con't

Name Position Location Start Effective Date Reason

Southwell, Denise Special Ed Para Ed LOA 11/17/93 06/30/18 Retirement

Stone, Tatiana Instructional Assist Extended Day 08/24/15 06/30/18 Resignation Rescinded

Swanson, Debbie Teacher Rose Hill Elem 08/27/01 06/30/18 Retirement

Turner, Linda Tech Support Specialist Computer Center 09/07/94 07/31/18 Retirement

Wilson, Monica Psychologist Special Services 11/07/16 06/30/18 Resignation

CHANGE OF CONTRACTUAL STATUS

Name Location Change Effective Date

Carter, Heather Wilder Elem 1.0 NC to 1.0 P3 08/27/18

Eagleston, Allison Dickinson Elem 1.0 NC to 1.0 P1 08/27/18

Gallagher, Valerie Mead Elem 1.0 NC to 1.0 P1 08/27/18

Gay, Michele Juanita Elem 1.0 NC to 1.0 P1 08/27/18

Rorty, Emily Audubon Elem 1.0 NC to 1.0 P3 08/27/18

Rudolph, Lisa Evergreen MS 1.0 NC to 1.0 P3 08/27/18

Sibley, Jill Juanita Elem 1.0 NC to 1.0 P1 08/27/18

Wilson, Carly Barton Elem 1.0 NC to 1.0 P3 08/27/18

CHANGE OF POSITION

Name Old Position New Position Effective Date Reason New Salary

Buerstatte, Aubrey Teacher Instructional Specialist 08/27/18 Budgeted $60,512.00

Holliday, Amy Teacher Instructional Specialist 08/27/18 Budgeted $73,253.00

- 23 -

BOARD POLICY – GP-2-E4, QUORUM FIRST READING

May 21, 2018

SITUATION GP-2-E4, Quorum, is being submitted for first reading. This policy is being updated to allow a board member to attend and vote at a board meeting via any communication platform. This revision will be presented for second reading/adoption at the June 4 board meeting. RECOMMENDATION The Board of Directors discusses the proposed revisions to Board Policy to GP2E4, Quorum, and approves first reading of the proposed policy changes.

GP-2-E4 Policy Type: Governance Process

Quorum A majority of the members of the board present at a meeting shall constitute a quorum for the transaction of the business of a regular meeting. “Present” or “in attendance” is defined as either physically present or present via a telecommunication platform as described below. When a quorum of three are present at any meeting, it shall be the practice to defer to another meeting any action which lacks unanimous concurrence. Should there be less than three members of the board present at a regular meeting, a time for the adjourned meeting shall be set by the members present, and such adjourned meetings shall be deemed a regular meeting. Adequate notice of the adjourned meeting shall be given to the absentee members.

Board members are not required to be physically present to attend a board meeting. Any or all board members may attend a board meeting and vote via any communication platform—including videoconference or teleconference-- that provides, at a minimum, simultaneous aural communication between those present.

Adopted: 07.07.03 Revised: 06.04.18 Lake Washington School District Board of Directors

-10-

SURPLUS OF EQUIPMENT AND BOOKS RESOLUTION NO. 2254

June 4, 2018

SITUATION In the normal course of district operations, materials and equipment become dated, damaged and in many cases, unusable or unsupportable. Our last surplus authorization for equipment was in January 2018. Since that time, we have been accumulating items that are no longer of any use to the schools or departments. In order to dispose of this equipment and materials, they must be declared surplus to the needs of the district. Resolution No. 2254 has been prepared to do this. Once this property is declared surplus by the board and appropriate public notifications are made, we will offer it for sale/redistribution consistent with the requirements of RCW 28A.335.180. This could include providing technology equipment to economically-disadvantaged students, sales to other private and public schools, sale to the general public, and/or disposal. As appropriate, we will use the state surplus warehouse for disposal. RECOMMENDATION The Board of Directors adopts Resolution No. 2254 declaring the equipment listed on the attached page as surplus to the needs of the district and authorizing the superintendent to proceed with the distribution, transfer, sale, or disposal of the items listed.

SURPLUS OF EQUIPMENT AND BOOKS

RESOLUTION NO. 2254 WHEREAS, in the course of normal operations, equipment and materials are purchased for use by the various schools and support functions of the district; WHEREAS, this equipment and these materials have been used and have fulfilled their useful life or have been replaced by other equipment, materials or vehicles which fulfill to a greater degree the needs for which the original equipment, material or vehicles were purchased; WHEREAS, it is no longer practical or economical to retain these items for possible future use due to cost of storage, handling, and maintenance. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Lake Washington School District, No. 414, declares that the personal property on the attached list is surplus to the needs of the district and that the administration is hereby authorized to dispose of this property in accordance with the regulations of the State of Washington.

APPROVED by the Board of Directors of Lake Washington School District No. 414 in a regular meeting held on the 4th day of June 2018.

BOARD OF DIRECTORS LAKE WASHINGTON SCHOOL DISTRICT NO. 414

Attest:

Secretary, Board of Directors

Quantity Unit Description

1 lot Activboard, Promethean, Assorted

1 lot Activotes

3 each Amplifiers

1 each Arbor Press, Dake

30 each Baseball Bats

2 each Baseball Catcher's gear

15 each Baseball Helmets

8 each Bookcase, double sided

1 lot Books, Curriculum

6 each Cabinet, Tool, Assorted

4 each Carrel, Study, Assorted10 each Cart, (AV, TV)

1 lot Carts, CresCor, food transport

1 each Cell Phone

1 lot Chairs, Assorted

11 each Chalk Spreaders

1 lot Clocks

1 lot Computer Parts (keyboards, components, mice)

1 lot Computers, Desktop , Assorted models

1 lot Computers, Laptops, Assorted

1 lot Computers, Netbooks, Lenovo x131e

1 each Computers, Tablet, Assorted

1 each Cooking Kettle, large

1 lot Desks, Assorted

5 each Digital Camcorder, Assorted

1 lot Digital Camera, Assorted

1 lot Document Cameras, Assorted

1 lot Drink Dispensers and misc. parts

1 each Drink Machine, Slushy

1 each Drum set

1 each Editing Controller, Casablanca

1 lot Electrical Supplies (bulbs, ballasts, switches, fixtures, misc. parts)

14 each File Cabinets

1 each Flat top Grill unit, large

1 each Ice Cream Machine, Soft serve, Single head

1 each Kiln, NDI JFF2000

2 each Kitchen Playset

1 each Laminator, Tahhsin TCC27001 lot Library books

1 each Locker, Berger Republic, steel, 6 unit

2 each Mats, High Jump

4 each Microwaves, Assorted

Surplus of Equipment and Books

Resolution No. 2254

June 4, 2018

2 each Mixer, Hobart, Commercial Food

1 lot Monitors, Assorted

10 each Musical Instrument Cases

2 each Musical Instrument, Keyboard

1 lot Network Computer switches, HP

1 each Oven, Market Force, Double stack, Electric Convection

1 each Oven, Pizza, Conveyer, Gas

1 each Oven, Southbend, Single deck, Electric Convection

1 each Oven, Vulcan, Double stack, Gas Convection

2 each Panini machines

1 each Paper Cutter

4 each Piano

1 each Planer, Delta ShopMaster

5 each Podium, Tabletop

3 each Pretzel Warmers

1 lot Printers, Assorted

1 lot Projectors, Assorted

2 each Radios

1 each Refrigerator

1 each Rope, 30 feet length

1 each Salad Bar, Refrigerated, Large, Green

1 each Slicer, Commercial, Food

1 each Soup Wells, Double, Campbells

1 lot Speakers

1 each Spring Tester, Rimac

3 each Stool, Metal

1 each Storage Shelf, Wood, 3 shelf unit

1 lot Tables, Assorted

16 each Trash Cans, small round

16 each Universal Gym Weight Machines

1 lot VCR, Assorted

7 each Vending Machines, Assorted

1 each Welder, TIG 330A/BP

1 each Welding Station

1 each Whiteboard, 96"x 3 1/2" x 48"

9 each Workbench, Assorted

5 each Work Table, Brodhead Garrett, with locker base

-11-

DONATIONS June 4, 2018

SITUATION Individuals and/or groups periodically desire to make monetary donations to the school district. Monetary donations which exceed $1,000 are submitted for board approval. Following is a list of those requests for the time period including the individual or group making the request, the amount of donation and the purpose for which the funds are to be used.

From Amount Purpose Louisa May Alcott Elementary PTSA to Alcott Elementary

$4,389.62

To purchase gym equipment ($1,200.00), emergency supplies ($2,189.62), and art supplies ($1,000.00).

Juanita Elementary PTA to Juanita Elementary School

$1,307.50

To support field trips.

Usborne Books and More to Mann Elementary School

$2,383.00

To support the library.

Rosa Parks PTSA to Rosa Parks Elementary School

$2,892.50

To support field trips.

Carl Sandburg PTSA to Sandburg Elementary School

$1,527.61

To purchase art supplies.

Laura Ingalls Wilder Elementary PTSA to Wilder Elementary School

$9,144.00

To provide stipends for math clubs, science club, and motor skills enrichment club.

Evergreen Middle School PTSA to Evergreen Middle School

$19,005.90

To provide stipends for multicultural, science, environmental, math, humanities, and family clubs; robotics; AVID; Web Master; Where Everybody Belongs; Building Instructional Leadership Team; and AV/Media Support ($12,315.90); and support professional development ($6,690.00).

Redmond Middle School PTSA to Redmond Middle School

$4,797.91

To purchase table tennis tables.

Donations June 4, 2018 Page 2

-12-

From Amount Purpose Eastlake High School Band Boosters to Eastlake High School

$1,052.40

To support band bus transportation.

Eastlake Wolfpack Association/Eastlake Robotics Booster Club to Eastlake High School

$2,641.30

To support robotics.

International Community School PTSA to ICS

$23,431.88

To provide stipends for ASB, Tech Crew, FBLA, Mock Trial, STAMP, Model UN, Honor Society, Safe Schools Ambassadors, HOSA, Summit, outdoor education, yearbook, and National Science Honor Society ($18,000.00); and support FBLA ($1,600.00), curriculum review ($2,695.00), and professional development ($1,136.88).

TOTAL $68,184.00

RECOMMENDATION

The Board of Directors accepts the donations as identified at the June 4, 2018 board meeting.

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APPROVAL OF MONITORING REPORT EL-14, TECHNOLOGY

June 4, 2018

The Board’s Governance Policies call for the monitoring of each policy based on the annual calendar in GP-6. All areas of EL-14, Technology, are in compliance, and it is now being presented for approval. RECOMMENDATION The Board of Directors approves the monitoring report for EL-14, Technology, to the Board, as presented.

Executive Limitation 14 June 2018 Page 1 of 13

Lake Washington School District

Executive Limitation Monitoring Report

EL-14 Technology

June 4, 2018

Executive Limitation: The CEO shall establish and maintain technology systems and applications

consistent with accomplishment of the Board’s End Results.

Accordingly, the CEO shall:

1. Provide a comprehensive technology plan that directs the priorities and

outcomes for the expenditure of technology resources.

In

Compliance

Evidence

Overview

A comprehensive technology plan is developed and implemented in alignment with the district’s capital

technology levy planning cycle and in service to the district mission, vision and goals. The technology plan

operationalizes the district’s commitment to: keep pace with technology innovation that supports student

learning and staff effectiveness; develop and scale support systems and infrastructure to meet the needs of

our staff, students, and parent users; and, to ensure consistent, safe and secure network reliability.

During 2017-18, year four of the technology operations four-year levy plan was executed, including the

following:

• Continued year three of implementing multi-year, district-wide infrastructure projects funded by the

capital levy. These projects will greatly increase speed, resilience, and access for users across the

district, including:

▪ Physical Network Upgrade

▪ Voice System Unified Communications (Skype for Business)

Completion targeted for August 2018:

• Enhanced data network security to protect against evolving complex threats from outside and within the

network. Systems were added to detect and classify unknown devices, identify phishing or spam, and

identify and thwart intrusion.

• Transitioned network management to a national data and telecom firm. This transition occurred

throughout the school year as schools became commissioned onto the new physical network. The nine

schools remaining will be transitioned to the new physical network by the end of August 2018. The

managed services provide 24x7 coverage for monitoring, reporting, and threat mitigation.

• Implemented reconfiguration of classroom furniture and technology to support mobile teaching.

• Completed the selection process and began implementation of new interactive SMART panels to replace

aging elementary classroom presentation equipment.

• Completed the market review, RFI, and selection process of large format displays to replace aging

secondary classroom presentation equipment.

• Completed RFI process to update student laptops (for grades 6 and 9) that are more powerful, lighter in

weight by 1.1 pounds, and provide digital inking.

• Completed the first full cycle of the district wide Software and Web Application Request Process. The

process provides a consistent and supportable method for new digital content and instructional tools.

The process was updated to address required compliance with student privacy and safety regulations.

EL-14 Technology





1. Provide a comprehensive technology plan that directs the priorities and

outcomes for the expenditure of technology resources.

In

Compliance

Evidence {continued}

• Completed the requirements definition and selection for the following large systems in varying stages of

implementation: o Applicant tracking System o Professional Learning Management System o Volunteer Management System o Versatrans GIS Tracking System for Bus Drivers

• Completed migration of the student portal to the new website platform.

• Planned migration of parent portal to the new website platform. Migration will be completed after the

installation and implementation of the new Volunteer Management System.

• Started phase two of the website refresh where the current internal staff portal is transferred to the new

website platform.

2. Provide a comprehensive and functional technology infrastructure that

addresses needs of staff, students, and community.

In

Compliance

Evidence

The goal is to ensure that the Lake Washington technology infrastructure is robust, functional, and

comprehensive. Achievement of this goal requires ongoing commitment to stringent technology standards;

provision of adequate technical support; and, adherence to a realistic, consistent, and appropriate schedule

for upgrading technology equipment through voter approved technology levies.

Network Infrastructure

The district’s Wide Area Network (WAN) is segmented between physical and wireless connectivity for

endpoints that connect to a fiber-optic network that carries traffic from schools and buildings to the data

center and out to the cloud or internet.

Internet Bandwidth

The district’s available internet bandwidth was tripled in 2015 to 4 Gigabits (4096 Megabits) per second.

Work to make the available bandwidth capacity expandable was completed in September 2015 (expandable

up to 20 Gigabits).

• Average daily used bandwidth in the districtwide, as of March of 2018, was 1.1 Gigabits ongoing,

with spikes as high as 2 Gigabits.

• Average used bandwidth increased nearly 30% in the last twelve months and continues to grow as

shifts from paper to digital content and business processes continue to increase.

• A multi-year physical network upgrade is underway. It is needed to access the increased available

bandwidth capacity work completed in September 2015.

EL-14 Technology







In

Compliance


Physical Network (aka Wired Network)

The physical network that connects all current sites run on fiber optic cable owned by the district. There are

10 (gigabit per second) connections from the Resource Center to Lakeview, Twain, Rush, Bell, Blackwell,

McAuliffe, Frost, Thoreau, and Dickinson Elementary Schools, Evergreen, Rose Hill and Redmond Middle

Schools, and Tesla, Eastlake, Redmond, Juanita, and Lake Washington High Schools. One gigabit per

second (Gbps) connectivity is available between all remaining sites and the district’s data center.

• Work is underway to increase the connectivity between all sites to 10Gbps by August 2018.

The district maintains a Wide Area Network that contains 1,260 network switches and routers.

• A capital levy project to update network devices that provide physical connectivity to endpoints and

wireless access points begins this summer and is scheduled to be completed by August 2018.

Wireless Network

The wireless network currently includes 1,950 wireless access points (WAP) that provide coverage at all

locations in the school district. Each classroom/area is outfitted with an access point rated to support 25

devices. Each access point can overlap zones to balance connections.

• A project began in January 2016 to upgrade all existing wireless access points to a modern cloud-

based system. This project was scheduled to be complete by August 2016, but was delayed. The

completion is dependent on wiring and other improvements needed to support the newer wireless

network in some schools. Eleven schools are scheduled to be completed by August 2018.

Data Center Infrastructure

The data center is located at the Resource Center. The data center supports physical and cloud servers as

well as other shared technical systems. The district is working to reduce reliance on physical servers and

many district servers have been moved to cloud services. The migration of physical servers to cloud services

started in 2016. The data center infrastructure includes:

Servers

The district currently maintains 193 servers plus a dozen other network appliances. The goal is for 80% of

our servers to be virtualized and/or moved into the cloud to reduce total cost of ownership and improve

disaster recovery and survivability.

• Work is continuing toward the goal of 80% virtualization as well as upgrading any at-risk hardware.

Currently, 69% of the servers have been virtualized using Microsoft Hyper-V technology. This

number fell slightly in 2017-18 due to the physical server needs of Skype for Business voice and

e911 systems (aka unified communications), security cameras and video management/storage,

electronic door systems, and Direct Access for student internet traffic.

• Twelve servers are now hosted on Microsoft Azure hosted cloud space.

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Storage

The district has six storage systems deployed in the data center including:

1. A StorSimple device with 10 Terabytes (TB) of on premise tiered storage. Tiered storage provides

solid-state fast storage for high-access data, slower storage for intermittently accessed data, and

300TB of cloud storage for archival data.

2. A Hewlett Packard Enterprise Virtual Array (EVA) holds 37 Terabytes (TB) of data and is used

primarily for high-access databases and virtual server storage.

3. A Dell network-attached storage with 16 TB of data with planned decommission in 2018-19.

4. An older Hewlett Packard modular smart array with 8 TB with planned decommission tied to the

completion of the project to refresh Staff, Student, and Parent portals.

5. A StorSimple 8100 with 18 TB of local storage has built-in deduplication and compression and now

connects with to 300TB in the cloud for archives and backups. It automatically replicates to the

Microsoft Azure cloud for offsite disaster recovery needs. District, student, and staff personal files

were moved to Office 365 cloud storage in 2014.

6. A sixth HP 3Par storage device that holds 100 TB was added to consolidate server and database

storage of older storage devices in February 2016.

A consolidation project continues which will reduce reliance on on-premise servers. Completion was

planned for Fall 2017, but was delayed as the District develops its Azure cloud strategy and completed its

migration to Office 365 of shared department folders and portal modernization.

Active Directory

Microsoft Active Directory (AD) is the user account authentication authority used in the district computer

network. Active Directory accounts provide authorized users access to district technology systems such as

email, portals, applications, and web-based resources. Six Windows Server Domain Controllers are

deployed to manage the enterprise level technology environment. Following best practice, one of these

servers is physical and the others are virtualized. Accounts for every staff member and student in the district

are currently supported. In addition, a limited number of accounts for authorized contractors and vendors are

managed. Currently 38,654 accounts reside on the lwsd.org domain. Parent accounts are maintained in a

separate domain. There are currently 21,000 active parent accounts. Student and parent account provisioning

is automated, but staff provisioning remains partially manual due to complexities of individual functions

and needs.

• Development work continues to move to Microsoft’s Azure Active Directory cloud solution.

E-Mail

The District utilizes Microsoft Office 365 for e-mail. Users can access their e-mail using Outlook online or

as a local client on their District computer device. Last year District Exchange Online servers processed

close to 32 million e-mail transactions.

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Software Provisioning

Increased demand for software titles and the move to mobile devices for students has required changes in

how software is provisioned. Previously, much of the software provisioning was done manually or over the

wired network and in lab environments. These changes require that most software is either web-based or can

be installed over the network. Reconfiguration of Microsoft’s System Center Configuration Manager

(SCCM) was completed to provision software for endpoint devices.

This system is capable of network-delivered imaging and software deployment. SCCM also assists with

license tracking and compliance as well as provides access to software by user role and need. Software can

be pushed to devices or provisioned in a manner that enables users to “pull down” available software and

install it to their own device through our “Software Center.”

In 2016-17, a Software and Web Application Request Process was created and implemented. Through this

effort, Technology Operations project management logs requests, documents approvals and licenses,

develops the computer image(s), and conducts user-testing for software needs. This process and the use of

SCCM for provisioning users is particularly important for programs requiring specialized software such as

Career and Technical Education (CTE), STEM Courses, Graphic Arts, and State Assessment Secure Exam

Browsers.

Data Backup & Recovery

School and financial records in the Skyward system are secured by the Washington State Information

Processing Cooperative (WSIPC). Local servers and databases, including web pages and the portal, are

secured through HP Data Protector and stored on the tape library or local storage. The most critical data is

currently being backed up using Microsoft Data Protector which creates backups to disk and then archives

them to the cloud. Less critical data is backed up using manual snapshots to disk storage within the data

center which could be lost in the event of a disaster.

Core business systems have been migrated to the cloud to provide back-up for critical business systems,

such as WSIPC student and fiscal information systems, e-mail and document storage.

Technical Security Infrastructure

Certain technologies are deployed to safeguard the district’s network and technology resources from

unauthorized access, nefarious activity, and inappropriate content.

Access Security

Microsoft Active Directory is the authentication authority for the district’s computer network. All staff and

students in grades K-12 are issued accounts.

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Evidence

• Password policy changes were implemented in 2017. These changes are planned as part of the move

to Microsoft’s Azure Active Directory cloud solution and will include a password self-service portal

to be rolled out completely in late May 2018. Federal and State guidelines continue to evolve around

access security best practices.

• Implemented Microsoft AppLocker to further secure student MAS devices from intrusion and non-

educational use.

Network Intrusion Security/Firewall

The network architecture is designed to protect the district’s computing network through the use of standard

hardware and software. Two Palo Alto Network (PAN) firewalls are used to prevent unauthorized network

access from the Internet.

Web Filtering

Two Palo Alto Network appliances are used to filter all network traffic leaving for the internet. These

devices support district compliance with Children’s Internet Protection Act (CIPA) regulations. Six Direct

Access servers support staff laptops and secondary Mobile Access for Students (sMAS) 1:1 devices to re-

direct web traffic back through the LWSD network so that web content is filtered when student devices are

not connected to the district network, making the student experience very similar to being at school.

Malicious Traffic Detection

The Palo Alto Network (PAN) devices also provide deep packet analyzing to detect and filter network

packets that are not authorized to pass between our network and the internet. This device blocks malware

activities as well as nefarious software, such as illegal file sharing software and security bypass software.

• Microsoft advanced threat protection was deployed in December 2016 to provide protection against

known malware and viruses, malicious URLs, and to provide click tracing to help identify sources of

attempted nefarious activity. This is the same protection Microsoft Corporation uses internally.

Microsoft is the second most attacked entity in the world, next to the federal government.

• PhishHunter was added in 2017 for additional threat protection. It is a set of tools and reports in the

Microsoft ecosystem to combat phishing attempts. Forsyte (a Microsoft partner) recently

implemented this tool in LWSD’s Office365, Azure environment. This assists LWSD technical staff

in identifying high priority phishing scams as well as breaches.

Anti-Virus

The district deploys Microsoft Endpoint Protection to all its servers and endpoint devices. This anti-virus

protection solution is managed centrally by Microsoft’s System Center Configuration Manager (SCCM).

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Network Access

District staff and students are provided network access through district-owned and configured equipment.

Guest users are informed by our web gateway of the Terms and Conditions of use for our guest wireless

network and must click to accept the terms before being granted access.

Staff and Student Technology Equipment

A significant amount of technology equipment has been deployed in classrooms to facilitate learning and

support district operations. Our staff and student technology consists of the following:

Classroom Projection: A multi-media capable computer connected to a projector that displays lesson

material upon a viewing surface/screen. Conversion from this old model to the new classroom model of

docking stations connected to teacher laptops and other teaching equipment was completed this year.

Interactive Whiteboards: A wall-mounted device that allows teachers and students to create and display

interactive learning content. This device is connected to the docking station and controlled by the

teacher laptop, either wired or wirelessly. Interactive student response systems that work in conjunction

with the interactive whiteboard are available to teachers. A multi-year replacement of older interactive

panels is under way with targeted completion in all classrooms during the 2018 capital technology levy.

Document Cameras: A digital display device that allows teachers to model processes/procedures and

display artifacts, and documents through the interactive whiteboard.

Voice Amplification: A sound amplification system that uses infrared technology to transmit the

speaker’s voice and amplify it through ceiling or wall speakers.

Elementary Student Computer Devices: Carts of wireless laptops are deployed at either a 3:1 (grades

K through 2) or 2:1 (grades 3 through 5) student-to-computer ratio. These shared carts are mobile and

can be rolled into classrooms for use by individual students or for work in groups with multiple students

accessing a single computer device.

Secondary Student Computer Devices: Individually-issued wireless laptops are deployed at a

1:1 student-to-computer ratio. These devices provide students access to electronic resources at home and

school.

Library and Special Programs Computers: Standard computer allocations for library and special

programs (ELL, Safety Net, and Special Education) are:

• 15 student-use computers per elementary libraries

• 2 student-use computers per 7 students for Special Ed (elementary only)

• 1 student-use computer per 10 students for Safety Net (elementary only)

• 4 student-use computers per ELL teacher (elementary only)

Special Use Computers: Some programs such as CTE, Graphic Arts, Photography, and STEM use

software applications that require more computing power than student issued laptops can provide. These

programs budgets fund more powerful cart-based laptops and desktop computer labs.

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Substitute Loaner Laptops: Laptops and charging carts were deployed to each school for substitute

teachers to use docking stations and wireless/mobile teaching in the classroom. An evaluation of average

and highest staff absences from the previous school year assisted in setting the allocations for each

school as follows: Elementary Schools - 10; Middle Schools - 15 and High Schools - 20

Staff Computer Devices: All staff are provided access to a high end, laptop/tablet convertible device

with a long battery life (upwards of 12 hours), digital inking and wireless projection capabilities;

installed with Microsoft Windows 10 and Microsoft Office 365 Pro Plus 2016. Printers, email, and

internet access are provided for conducting the business of the district. Staff computers are refreshed on

a four-year basis.

Technical Support

Providing technical support is an important component of an effective technology infrastructure.

Technical support includes Technical Support Specialists (TSS), who staff the central-office Help Desk

phones and manage the ticketing system and provide on-site support in schools. Current staffing levels

provide 20 TSS who work at Helpdesk and in the schools; with secondary schools receiving 4 hours of

onsite support each day and elementary schools received 2 hours per day of onsite support. Three

Regional Technical Support Coordinators supervise TSS staff, and four Technical Support Analysts

handle tier 2 support and escalation tickets in addition to hardware repair processes and one Technology

Messenger handles technology moves throughout the district.

• Helpdesk hours are 6:30 a.m. – 5:00 p.m. weekdays during the school year. Hours are adjusted

during summer months and school breaks to allow technicians to work together in the schools while

staff and students are not in the buildings.

Other technology operations staff maintain and manage the technology infrastructure and networks, data

center, applications and provisioning, voice systems, MAS program, onboarding new systems and software,

and new technology procurement processes and deployment. Managed services are employed to assist in

supporting computer image development and delivery of automated application needs and network

management.

Staff/Student and Parent Support

Help Central, an internal staff portal established in 2013-14, provides staff notifications and an alerts ticker

for known issues or outages to improve staff user support and promote customer self-service. The increase

in alerts for this school year were generally related to vendor supported curricular, classroom management,

or third-party events rather than infrastructure issues. Alerts issued for the past several years are as follows:

➢ 2013-14 - 78 alerts posted




➢ 2017-18 – 31 alerts posted

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• 2017-18 alerts are comprised of 10 Power School Learning issues; 8 other vendor issues; 5 internet

slowness issues; 2 weather related infrastructure issues; 2 security alerts; 2 staff and parent portal

outages; 1 phone issue, and 1 skyward issue.

Parent support is provided through email requests to [email protected]. The most active time of

the day for parents requesting help is between 5 p.m. and 7 p.m. on most weekdays. The service is provided

by a third party for tier one and integrated into the district help ticket system and support model. Monthly

volumes range by month. Data for the past three years shows high and low volumes as follows:

➢ 2014-15 High: 738 September Low: 98 June

➢ 2015-16 High: 824 September Low: 70 April

➢ 2016-17 High: 496 September Low: 55 January

➢ 2017-18 High: 809 September Low: 62 December

This increase in service requests from parents was due to the implementation of new stronger password

guidelines to Skyward Services. For security purposes, passwords for Parent and Student Access are no

longer linked to single sign-on and password guidelines changed from 8 characters to 10.

The number of help tickets opened by our internal customer base was lower this year and closure rates

dipped. These numbers reflect on site support efforts as technicians worked directly with teachers installing

docking stations to replace aging presentation computers in the classrooms. Technical support focused on

the new mobile teaching equipment and continued supporting and understanding the customers’ end-to-end

experience for curricular and business applications systems to ensure the software is provisioned and

functioning correctly.

Help ticket volume and closure rate stats for the past four years are shown in the following table:

mailto:[email protected]

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3. Provide easily accessible, relevant, and current data to appropriate

users to direct school and instructional improvement planning.

In

Compliance

Evidence

Data for district and school continuous improvement planning is provided through the district-developed

Data Dashboard and Skyward Student Information System. Additionally, a new interactive data visualization

tool using Power BI was introduced this year to provide district and school level views of disaggregated data

for analysis. The Dashboard is a “component” of INFORM and is hosted by Edmin.com. INFORM is also

used for custom data reporting and for staff to sign-up for professional development courses. INFORM is

accessible for teachers and school leadership teams for use and analysis on the web (secured). Data can be

reported by a broad range of variables including demographics, program, or standard. INFORM will be

decommissioned in June 2018. The Power BI data strategy and service, and a professional learning

management system, Cornerstone, will also begin implementation in Spring 2018.

Skyward, a student information system, is accessible to district personnel who interact with student

demographic information, student and family contact information, attendance, discipline information,

official transcripts, and graduation tracking. All teachers use Skyward’s grade book to record student grades

and issue report cards. All teachers, office support staff, school administrators, and district administrators

have access to the grade book system. The system is open to families, allowing for more timely

communication and feedback between teachers and parents.

As part of the Microsoft Office 365 suite of applications, Power BI is used to analyze data and share

insights. It allows the district to have one data visualization that principals can access through OneDrive. It

also allows for quicker response to specific research questions by updating visualizations that may have

already been created. District and School Administrators have access to data on CIP, Graduation Rates,

Earned Credits, Dual Credit Enrollment, ESSA Accountability Preview, 7th Period Data Analysis, Student

Growth Percentiles and more.

OSPI’s Education Data System (EDS) is a secure web-based suite of applications accessible to district and

building staff who manage assessments to ensure all students meet state requirements. It provides data to

building and district staff on graduation data and assessment results for scheduling students and teacher

information. Final assessment data in EDS is also imported into the district data warehouse.

Since its inception in 2009, the number of state reports dependent on CEDARS has more than doubled.

Reports and processes through CEDARS reporting managed by technology data services staff include:

1. Adjusted Cohort Graduation and Dropout Annual Reporting (P210)

2. Annual Behavior and Weapons reporting

3. Annual CTE Student Enrollment Review (P210VOC)

4. Annual Measurable Objectives and Adequate Yearly Progress

5. Annual Unexcused Student Absence reporting

6. Assessment Test Pre–ID (MSP, HSPE, EOC, WELPA, DAPE, PORT, WAKids and SBA)

7. Certificate of Academic Achievement/Certificate of Individual Achievement Status Listing

8. Direct Certification Free Lunch

9. Discipline Summary reporting

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3. Provide easily accessible, relevant, and current data to appropriate

users to direct school and instructional improvement planning.

In

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Evidence (continued)

10. Dual Credit annual reporting

11. EDEN Reporting (Federal)

12. EdFacts Reporting (Federal)

13. Eligibility for State–funded Full Day Kindergarten programs

14. English Language Learners (ELL) Legislative Report

15. Enrollment information used in the allocation of applicable Federal programs

16. Gifted/Highly Capable Program End of Year reporting

17. High Poverty School determination for National Board Certification salary bonus

18. Educator Equity Data report (Formerly Highly Qualified Teacher report)

19. Homeless Children and Youth reports, including McKinney–Vento

20. Homeless End of Year reporting

21. K-3 High Poverty

22. K-4 Literacy

23. Key Performance Indicator Analytics

24. LAP Funding Data

25. LAP Program Student Growth and End of Year reporting

26. Medicaid Eligibility Rate

27. November Special Education Federal Child Count Report

28. November Special Education Federal Least Restrictive Environment (LRE) Report

29. October Public School Enrollment Count

30. Online Provider Accountability Data and Reports

31. Principal and Teacher Evaluations

32. Safety Net Application

33. Special Education Federal Allocations based on October Public School Enrollment Count

34. State Board Accountability Index

35. Title I Program End of Year reporting

36. Title III Immigrant student eligibility for federal funding

37. Transitional Bilingual reports

38. Updating the MSIS database managed by MSDR for Migrant Reporting

39. Washington State Report Card

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4. Provide for a safe and secure computing environment for students and

staff that:

a. Prohibits the use of technology resources for commercial,

political, illegal, or indecent purposes or that disrupts the learning

environment of students;

b. Prohibits access to personal information about students or staff

that does not have an educational purpose or that is not

appropriately authorized;

c. Prohibits collection of electronic information for which there is no

legitimate need; and

d. Uses methods of collecting, reviewing, transmitting, or storing

information that protect against improper access to the information

being elicited.

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Compliance

Evidence

Safety of our students and staff is a high priority. Technologies that provide security are carefully selected to

ensure that students and staff are not vulnerable to inappropriate material, fraudulent behavior, and/or

malicious activities that inhibit the appropriate use of district resources. These technologies are also selected

and updated based on compliance with student privacy law and regulations.

An Acceptable Use Policy (AUP) includes guidelines for internet safety and for the appropriate use of

district computer networks. The AUP is included as a component of each school’s student handbook. The

AUP is reviewed annually with all staff and students. Students must acknowledge responsibility for

understanding the AUP every time they log on to a district computer. Students who violate the AUP are

subject to the consequences, specified in the AUP and discipline policies.

In 2016-17, the Technology Department further enhanced security and performance by upgrading and

adding a second “next generation firewall” that analyzes computer traffic blocking Peer to Peer Applications

(BitTorrent) and Internet Anonymizers (proxy avoidance). This upgrade was required to meet the traffic

demands of the growing digital footprint and allow enough bandwidth to accommodate several hundred

simultaneous state testing sessions without disruption. In 2017-18 additional layers of safety and security

were added as follows:

• Cisco Identify Services Engine (ISE) is being deployed in coordination with the network upgrade.

When fully deployed, it will provide network access control that helps protect the district network

from unauthorized device access. This system detects devices attached to the network and

automatically assigns them to the proper virtual network.

• Microsoft AppLocker to further secure student devices from intrusion and non-educational use.

• PhishHunter, a set of tools and reports, to the Microsoft O365/Azure ecosystem to combat phishing

attempts.

• Legal reviews of critical processes and software/web application for compliance with student

privacy and guidance for staff to screen software requests and web apps for student safety.

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4. Provide for a safe and secure computing environment for students and

staff.

In

Compliance


The district collects personal information as part of student and human resource applications in Skyward.

Personal information about staff or students is only provided to those users that have a legitimate

educational need and have appropriate permissions. Employment or current contractual status is verified

through the Human Resources Department. Appropriate administrator approval processes are followed prior

to granting access to student and/or staff information. Transmission of student information required by the

state is done through the Comprehensive Education Data and Research System (CEDARS), which provides

for weekly submission of electronic student information through a secure process managed by the

Washington School Information Processing Cooperative (WSIPC). Transmission of staff data to the state is

also managed by WSIPC.

The district must comply with the Family Educational Rights and Privacy Act (FERPA). The Student

Information System contains privacy fields for tracking parent permissions pertaining to the release of

student information. District policy is published on the district’s website and staff members are trained to

use these privacy fields for appropriate data requests and release of student information.

Any external requests for research data, surveys, or other measures that may impact students or teachers

must be approved by the Superintendent or designee as described in Policy LC, Relations with Education

Research Agencies.

Requests for information under Policy KBA, Public’s Right to Know, as well as public disclosure laws are

made through the communications department. Staff works with legal counsel when requests include

personal information of staff or students.

Security protocols also help protect personal information. Policies are in place to assure that users are given

appropriate and necessary access levels to district systems. Employees that resign or are terminated have

their access to the LWSD network revoked when their employment ends. All K-12 grade students are

provided with individual student log-on identifiers to protect their files from other students. All Internet

traffic requires authentication following security protocols (e.g. SSL – Secure Socket Layer) to ensure that

information is secure.

I certify the above to be correct as of June 4, 2018.

Traci Pierce, Superintendent

* - Study session to begin immediately upon adjournment of board meeting.

Lake Washington School District 2018-19 Board Meeting Dates

May 15, 2018 September 17 - Study Session – 5:00 p.m., Hughes Board Meeting - 7:00 p.m., Board Room

October 1 - Study Session– 5:00 p.m., Hughes Board Meeting - 7:00 p.m., Board Room

October 15 * - Board Meeting – 5:30 p.m., Board Room Study Session – 5:30 p.m., Board Room

November 5 - Study Session – 5:00 p.m., Hughes Board Meeting - 7:00 p.m., Board Room

November 19 *- Board Meeting – 5:30 p.m., Board Room Study Session – 5:30 p.m., Board Room December 3 - Study Session – 5:00 p.m., Hughes Board Meeting - 7:00 p.m., Board Room January 14 - Study Session – 5:00 p.m., Hughes Board Meeting - 7:00 p.m., Board Room

February 2- Study Session – 8:30 a.m., Hughes {Note: Saturday} February 11 - Study Session – 5:00 p.m., Hughes Board Meeting - 7:00 p.m., Board Room March 4 - Study Session– 5:00 p.m., Hughes Board Meeting - 7:00 p.m., Board Room March 15-17 Study Session, Sleeping Lady, Leavenworth March 25 * - Board Meeting – 5:30 p.m., Board Room Study Session – 5:30 p.m., Board Room

2018-19 Board Meeting Schedule 2

Lake Washington Board of Directors

* - Study session to begin immediately upon adjournment of board meeting.

April 22 - Study Session – 5:00 p.m., Hughes Board Meeting - 7:00 p.m., Board Room May 6 Study Session – 5:00 p.m., Hughes Board Meeting - 7:00 p.m., Board Room May 20 * - Board Meeting – 5:30 p.m., Board Room Study Session – 5:30 p.m., Board Room June 10 - Study Session – 5:00 p.m., Hughes Board Meeting - 7:00 p.m., Board Room June 24 - Study Session – 5:00 p.m., Hughes Board Meeting – 7:00 p.m., Board Room August 12 - Study Session – 5:00 p.m., Hughes Board Meeting - 7:00 p.m., Board Room

LAKE WASHINGTON SCHOOL DISTRICT NO. 414 BOARD OF …€¦ · Michelle Um – Lake Washington High...

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Transcript of LAKE WASHINGTON SCHOOL DISTRICT NO. 414 BOARD OF …€¦ · Michelle Um – Lake Washington High...