LAKE TRAVIS ELEMENTARY PTA Membership Meeting Minutes Tuesday, May 12, 2015 Lake Travis Elementary...

LAKE TRAVIS ELEMENTARY PTA

Membership MeetingMinutes

Tuesday, May 12, 2015Lake Travis Elementary School

Call to Order - 6:00 p.m.

May 12, 2015 LTE PTA Membership Meeting

MEETING AGENDA

• Welcome – Angela Frankhouser• Call to Order – Laura Guerrero• Confirmation of Quorum – Shelly Penner• Pledge of Allegiance – Angela Frankhouser• Acceptance of Minutes from April 14, 2015 – Oneida Gonzalez• Report of the Treasurer – Laura Guerrero• Report of the Executive Board – Laura Guerrero• Report of the Nominating Committee – Committee Chairperson• Report of the Vice Presidents

– Membership – Laura Guerrero– Fundraising – Linda Briscoe

• Report of Standing Committees - Committee Chairpersons • Installation of Officers – Laura Guerrero• Principal’s Report – Angela Frankhouser• Announcements – Laura Guerrero• Adjournment – Laura Guerrero

LTE PTA Membership Meeting

ACCEPTANCE OF MINUTES- Oneida Gonzalez, Secretary

•Approval of Minutes of LTE PTA Membership Meeting– April 14, 2015 minutes available online @

www.lte.my-pta.org

– Motion

– Motion required to approve the minutes of the Lake Travis Elementary PTA meeting held on April 14, 2015

– Second

– Questions/Discussion

– Vote

May 12, 2015


TREASURER’S REPORT

Financial Update 4-1-2015 thru 4-30-2015

INCOME APRIL $ 20,886.83

Carnival, school store, spirit nights, fuss free, t-shirts

EXPENSES APRIL$ 10,110.71

Carnival attractions & supplies, teacher reimbursements,hospitality supplies, school store, QuickBooks renewal,

ENDING BANK BALANCE 4/30/2015CHECKING $53,863.34

May 12, 2015


TREASURER’S REPORT

• Current board is preparing a recommended budget for the 2015-2016 school year.

• New board will review, approve and present to the membership for approval at the 1st membership meeting of the new school year.

Budget changes in discussion:1. Continue working with BTAS, Marlene Sherwood for preparation of Taxes

and streamlining Treasurer policies and procedures2. Adding line item for First Aid/CPR teacher training3. Redistribution of funds for grade level/sos reimbursements to accommodate

better use for educational programs such as science and social studies nights4. Discussions to add teacher “scholarship” line item for continuing education

support

May 12, 2015


REPORT OF THE EXECUTIVE BOARD- Laura Guerrero, Vice-President

• Executive Board met April 28th - quorum present

• Actions not requiring further action of the general membership:

– Approved Fall Fun Run Fundraiser date: October 24, 2015

– Approved Spring Carnival and Silent Auction date: April 9, 2015

– Approved Financial Reconciliation Committee Volunteers:Julie Fergerson, Dao Tran and Michelle Dent

– Looking for Comm Chair, Health & Welfare, & Carnival Chairfor next year. See any board member if interested.

May 12, 2015



• Actions Taken Requiring Further Action of Membership:

• Our PTA bylaws require three check signers on our PTA bank account (President, Treasure, and one additional board member). Will replace current signers by June 30, 2015.

- Motion to approve Jason Kelley, Laura Beinke, and Joanna Hess as signers on PTA bank account for 2015-2016 school year.

- Second

- Questions/Discussion

- Vote

May 12, 2015



Recommendations for next year to increase PTA participation & Income: Look at ways to increase membership

Continue defining policies & procedures for easier year-to-year transitions

Continue defining treasurer position to transition back to 100% volunteer position (not requiring paid accounting help)

Increase board participation in Texas PTA training

Review and update bylaws

Consider fewer membership mtgs allowing board members more time to address needs

Improve 2-way communications between PTA & membership including better use of electronic media & printed materials

Increase promotion of fuss free fundraising such as Randall’s Good Neighbor Program, Box Tops, Target, etc.’s

Consider applying for grants to increase budget funds

Solicit sponsorships & participation for Fun Run & Carnival at same time in fall for better community participation/support

May 12, 2015


Report of Vice President, Membership- Laura Guerrero

• 2014-2015 Membership Drive Totals-- Total Members: 296

-- ALL Membership cards have been distributed. Contact Laura Guerrero if you did not get one.

Remember, it is never too late to join the PTA!

Contact Laura for membership information.

May 12, 2015


REPORT OF VICE PRESIDENT, FUNDRAISING

- Linda Briscoe

•SPIRIT NIGHT – May 20th All Star Burger- Spirit Night Chair, Amy Offield

3⃰ Remember to put your receipt in the collections box. We receive 10% of all collected receipt sales.

•BOX TOPS –

– Mayra Agis, Chair – Thank you for your service this year!

– Collected $1130 this school year!

– Keep collecting for next year!

May 12, 2015


REPORT OF STANDING COMMITTEES

CARNIVAL

Chair, Brittan Chepak

Silent Auction Chair, Alysia Transou

Thanks to all our generous sponsors, LTE families, and volunteers we raised approximately $30,000

and after expenses expect to return approximately

$19,000 to Lake Travis Elementary School!

May 12, 2015



• VOLUNTEERS – Constance Heitkoetter

On Behalf of LTE Students, Staff and Parents: Thank you!

– Total volunteer hours through April: 677– Total volunteer hours year to date 4/30/15: 8504

Send Nominations to:

[email protected]

May 12, 2015




MAY– Volunteer of the Month – Patricia Moon– Staff of the Month – Gaylonn Clemmons

• Send Nominations to [email protected]

May 12, 2015




Best Club Members – as of April 30th(volunteers who have given 100+ hours of their time to LTISD)

May 12, 2015

RECORDING VOLUNTEER HOURS


• Please log your hours!

• Sign in as a volunteer – system tracks your hours

• Log any off-site hours via1. v-volunteer.com or2. email [email protected] or3. write in volunteer binder in the front office.



May 12, 2015



Hospitality – Joanna Hess

• very successful teacher appreciation week• thank you for all your support for our wonderful teachers!• end of year luncheon for teachers – May

Programs – Carrie Suh• Discussing possibility of fewer membership meetings next school year.

Health and Welfare – Rebecca Gunn

• Need chair for next year. See any board member if interested.

May 12, 2015



• Squire Booster Club – Carry Goldsmith

School Store – Karla Gaily

The School Store has been extremely successful this year!

Thank you to volunteers & parents for helping make approx $4000 profit for the PTA this year, so far!

Final School Store Date: May 15th

May 12, 2015


INSTALLATION OF 2015-2016 OFFICERS

• President - Jason Kelley

• VP Membership - Jennifer Forke

• VP Fundraising - Tiffany Kerr/Tina Berrum

• Secretary - Joanna Hess

• Treasurer - Laura Beinke

May 12, 2015


2015-2016 LTE PTA BOARD

President - Jason Kelley VP Membership - Jennifer Forke VP Fundraising - Tiffany Kerr/Tina Berrum Secretary - Joanna Hess Treasurer – Laura Beinke Parliamentarian – Oneida Gonzalez Hospitality – Adrienne Booth Volunteer – Constance Heitkoetter Booster – Karla Gailey Programs – Carrie Suh Health & Welfare – open Carnival Chair – open Communications – open Principal – Angela Frankhouser Teacher Liaison – Matt Bowers

May 12, 2015


REPORT OF THE PRINCIPAL- Angela Frankhouser

May 12, 2015


Upcoming Dates to Remember:

– May 14th Math Stars Field Trip

– May 15th last school store of the year!

– May 15th 4th grade Popsicle Party awardfor highest # PTA members

– May 16th Music Memory Contest

– May 18th-22nd SkateTime

– May 19th 4th grade famous Texans wax museum

– May 20th All Star Burger Spirit Night

– May 22nd 5th Grade Field Trip HBMS

– May 25th student holiday

– May 25th – 29th SkateTime

– May 27th Student Council Swim Party

– May 29th 5th Grade Field Trip

– June 1st – 5th SkateTime

– June 1st-4th Awards Ceremonies

– June 4th End of the Year Celebrations/Class Parties

– June 5th last day of school, Early Release

– June 13th PK/Kinder Playdate

May 12, 2015


ADJOURNMENT

IMPORTANT LOCATIONS FOR INFORMATION

•www. lte.my-pta.org - LTE PTA website! PLEASE sign up to request access to website! Then login for important information including sign ups, forms, calendar, etc.

•www.ltisdschools.org/lte - LTE website

•www.ltisdschools.org - LTISD website

•www.laketraviseducationfoundation.org - Lake Travis Education Foundation

•www.txpta.org - Texas State PTA website

•www.v-volunteer.com- Website to log all of your volunteer hours

May 12, 2015

LAKE TRAVIS ELEMENTARY PTA Membership Meeting Minutes Tuesday, May 12, 2015 Lake Travis Elementary...

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