Lake Samsonvale Water Sports Association Management ...lswsa.org.au/minutes/LSWSA Mtg Min...
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Lake Samsonvale Water Sports Association Management Committee
MEETING MINUTES DATE: 18.05.15 TIME: 7:30 pm VENUE: Club rooms Attendees:
Philip Jackson (PJ) President Nick Drapes (ND) Vic President & Commodore Tracey Churchill (TC) Secretary
James Flaherty (JF) Treasurer Tui Rutherford (TR) Membership Secretary John Boetje (JB) Ordinary Member
Craig Wilson (CW) Web Master Chris Davey Ordinary Member Tim Hunt (TH) Ordinary Member
Ted Pulfer Caretaker ( = Present)
1. Welcome / Apologies Apologies: Chris Davey, Tracey Churchill, John Boetje
2. Caretakers Update i) Plumbers account - $594 – approve to pay
ii) Refund for Ted and Elaine - $104.10 – agree to pay
iii) Locksmiths account - $165.00 – agree to pay.
iv)
Moved PJ / Seconded TR: Accepted – All
3. Minutes
Minutes read and accepted – Moved PJ – 2nd TR – accepted.
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
4. Finance
A. Banking services
i) No change – inactive account solution delayed until 02/06/15
B. Reporting
i) P & L statement tabled and accepted. Positive.
ii) Balance sheet tabled
iii) Bank Register tabled - accepted \
C. Costs
i) Wild Apricot fee reimbursement to TR - $47.00 – approved
ii) Boat Insurances renewal reimbursement to PJ ~$1100 – approved.
iii) Instructors Course fee reimbursement to TH - $360.00 – approved.
iv) Mailbox fee not paid – expired. Arising from issues associated with processing mail. JF to restore box and CW to collect and redirect mail, weekly, based
on priority.
D. Membership fees
i) Proposed that fees are not raised this year, given current financial position
Moved PJ, Seconded TH - Accepted All.
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
5. Administration
A. Correspondance
In i) Department of Fair Trading Annual Return – to JF to pay and submit. ii)
B. Membership
i) Discussion regarding what is the ultimate preferred capacity. Currently hitting self-imposed limit of 230. Consensus is 250 without major modification
to management structure. Preference is to manage as a live issue given the current cap and monitor for stress points..
ii) What gets carried over to Wild Apricot? Agreement - carry over only what is necessary to sustain database for membership management.
iii) TR to email life members enquiring of their continued interest in the Club.
iv) James Dick paid in Dec but no key. TR / JF to resolve.
v) TH described review of handicap system. Detailed analysis appreciated. Recognised as complex and query whether it could integrate into Wild
Apricot. Decision and agreement to keep going with review but not carry over to Wild Apricot at this stage. Move PJ, 2nd ND - accepted.
vi)
6. Racing
A. On-Water Activities
i) Resails scheduled
• 17th May – Marathon - Great day with reasonable turn out.
• C Heath has agreed on next Graham Heath Memorial Marathon.
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
• Discussion re format for other contenders in GHMM. Agreement that Crewed Cats OTB fall within GHMM and remainder will be covered by
LSWSA Mid Winter Marathon over three classes: other cats, trailer sailers and skiffs. C Heath to reward GHMM and LSWSA to reward
remainder. Suadage Sizzle to follow with presentation.
o TH to ask about getting glass tankards.
o Racing formula t obe the same as last year.
o Safety Boat – CD and Lucille
• Winter racing to consist of 1 morning race – handicap start, 2pm back to back championship race. ND to email format.
• Junior racing options to be explored for start of Summer series.
• TH will participate in Race Control to trial his program alongside existing.
• Request to look at the canteen over the winter with a view to open for Summer series.
• 2x BICs for sale on Gumtree. All approved $5.2k for purchase if possible. CD to manage.
• ND and PJ to investigate loan of BICs that are prebooked and to members.
• Review engagement of Classic Boats – TR to canvas members.
ii) Safety boats
• Insurance resolved
• Radio circuit posing problems – thank you to whoever fixed.
iii) Storage
• Discuss boat storage and security at next meeting. Opportunity to revamp shed storage. ND to find out about trailer for BICs.
• TR requested we examine looking at surface dressing for boat park.
iv) JF raised issue of radio licences for using VHFs. Good point as regulator is getting tough. Need to find out about courses.
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
B. Junior Program
i) TH now qualified trainer. Will describe junior training process including Discover Sailing by August 2015.
ii) Discussion regarding provision of a boat suitable for sail balance training
C. Race control
i) Volunteer capacity: options with club offspring interst to be pursued. Fee of $50.00 agreed.
7. Communication & Promotion
A. Webcam
i) CW and TH to resolve and source WIFI extender.
ii) Weather station is not talking. Need to find another unit.
i) PJ to talk to Pacific Data.
iii)
B. Newsletter Nil
8. Training & Risk
A. Training
i) Nil
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
9. Asset Management Nil
10. General Business TH asked about the Hobie 16 – offer to Club – to be pursued. PJ – Gift from honorary chaplain Tania Byers of mdeol boat for collecting donations. Made by dedicated senior gentleman. PJ – Require commercial cleaners for carpet. All agreed. PJ – Calendar – CW to review and table.
11. Next Meeting Weds 17th June
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
12. Action Summary - Not updated.
Action Who By Due
Finance
1. Transfer funds form Westpac cheque account to new NAB Community Solutions account JF When feasible
2. Arrange a NAB debit card for caretaker expenses JF When feasible
3. Initiate a circulr motion to resolve best solution for BT investment monies JF When feasible
4. Profit & Loss statement due once NY Regatta costs finalised JF In progress
5. Investigate potential for corporate sponsorship TR In progress
Administration
6. Approach SEQ Water re camping option for visitors for events PJ Delayed - 2015
7. Confirm insurance position for functions on site PJ ASAP
8. Create directories and save related documents onto the LSWSA dropbox PJ Next meeting
9. Clarify whether archive provision exists on the LSWSA email accounts JB & CW Next meeting
10. Undertake trial of WildApricot software TR TH JF CW In progress
11. Establish a Paypal account TR TH JF CW When feasible
12. New keys to be allocated to Remote Planes associate members TR ASAP
Racing & On-water activities
13. Review race & race series definition; allocation to racing divisions SSC In progress
14. Investigate options to attract classic boats to the lake during the winter series PJ TR TH In progress
15. Review option of open invitational series in winter with sponsorship SSC In progress
16. Purchase and install equipment for webcam, power reliability & digitial voice recorder for race control ND CW TH In progress
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
17. Seek informal feedback from members re decreasing participation in races SSC In progress
Action Who By Due 18. Graham Heath marathon – format to be reviewed to increase participation PJ Early 2015
19. Safety boat 2 - half-life service & replace numbers PJ Deferred
20. Safety Boat 1 - resolve issue re propeller guard PJ ASAP
21. Publish document on website regarding protocol for race handicaps JB ND CW When feasible
22. Boat insurance to be resolved PJ JF ASAP
23. Signage required to clarify that snake pit is not available for boat parking TR When feasible
Communication & Promotion
24. Security camera to be purchased and installed CW ND When feasible
Training & Risk 25. Organise training dates for PBH & SBH
PJ In progress
26. Present overview of operating procedures for safety boats PJ Next meeting
27. Review boat park condition wrt risk from stumps and trees PJ & TR ASAP
Asset management
28. Request building permit extension PJ ASAP
29. Windmill maintenance PJ ASAP
30. Playground drainage works PJ When feasible
31. Replace chairs & tables PJ In progress
32. Lease arrangement and use of alcohol to be raised with SEQWater PJ Carried Over
33. Contact SEQ Water to sort issue with locks and access PJ ASAP
34. Clarify status of gas accounts and bottles PJ ASAP
Lake Samsonvale Water Sports Association Management Committee
MEETING MINUTES DATE: 25.06.15 TIME: 7:30 pm VENUE: Club rooms Attendees:
Philip Jackson (PJ) President Nick Drapes (ND) Vic President & Commodore Tracey Churchill (TC) Secretary
James Flaherty (JF) Treasurer Tui Rutherford (TR) Membership Secretary John Boetje (JB) Ordinary Member
Craig Wilson (CW) Web Master Chris Davey Ordinary Member Tim Hunt (TH) Ordinary Member
Ted Pulfer Caretaker ( = Present)
1. Welcome / Apologies Apologies: Chris Davey, Tracey Churchill, John Boetje
2. Caretakers Update i) Swing replacement - $50 – Bunnings - approve to pay
ii) Replace all bearings on the mowing deck plus nuts
iii) Refund of $328.91 – Moved PJ, 2nd TR, accepted.
iv) Need to address urgent issue of hot water and pressure – Moved PJ, 2nd TR , accepted.
3. Minutes
Minutes read and accepted –– accepted.
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
4. Finance
A. Banking services
i) Some movement with account transfer to NAB underway.
ii) Westpac have finally returned all funds.
B. Reporting
i) P & L statement tabled and accepted. Positive at $29,000
ii) Balance sheet tabled
iii) Bank Register tabled - accepted
iv) Cashflow - net positive at $16,000
C. Costs
i) Reimbursement for lock to ND - $35 approved.
ii) Mailbox issue closed.
D. Membership fees
Reviewed fee structure and agreed that:
Full membership increase to $190.00. all other fees remain unchanged.
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
5. Administration
A. Correspondence
In i) NA ii) Cleanheat taken over by Elgas. iii) Request by Steve Redback to do follow up inspection - declined. iv) Calender rviewed with CW. To be posted for confirmation.
B. Membership
i) Five potential members in waiting. Circulate details for pending approval. TR
ii) Continue to progress Wild Apricot.
6. Racing
A. On-Water Activities
i) Safety boats
• Re-registration required for SB3.
ii) Racing
• June racing was different and exciting for all involved.
• Revised starting system courtesy of ND trialled and has general success. Need to extend Race Briefing to 45 minutes ahead of start.
• TH trialled revised software for starting. Minor hiccups but easily resolved for next race in July.
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
• Alex Fraser assisted in race control. Went well but too early to tell if a goer.Agreed he do two sessions then we pay him $50.00 per race day.
• Power issue at Race Control is ongoing and needs to be resolved.
• Race camera to sourced. Requires good optics and 1080 resolution.
B. Junior Program
i) CD submitted email via ND for possible purchase of three more BICs at reduced prices ex Sydney. Agreed to purchase four good quality boats at $2925.00 – total value $11700. Moved ND, 2nd PJ – accepted.
ii) This purchase will help club reach target of 10 BICs for junior sailing fleet. Other options, e.g. grants to be actively explored.
iii)
C. Classics
i) TR reported several different classes interested. Springbank, Heron, Wright 14 and possibly a Cat. TR to continue to manage.
7. Communication & Promotion
A. Webcam
i) Weather station is not talking. Need to find another unit.
i) PJ to talk to Pacific Data. - NFA
ii) Replace web cam – CW chasing.
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
B. Newsletter Nil
8. Training & Risk
A. Training
i) Boat master and Safety Boat training needs to be revisited.
9. Asset Management Nil
10. General Business i) P Leonard submitted email suggesting Club secure a Club Patron. Various options discussed with all agreeing idea had merit as political clout is
valuable. Concern that recognition of David ? (MRBC) long term guidance cold be compromised and we don’t wont that. Nicki Boyd member for Pine Rivers suggested.
ii) Planning session for risk assessment and strategy to be held 25/07. Includes walkaround to assess assets and boat parks. Start 0830. iii) Request for burgees approved. To be followed up. PJ iv) TR would like th e wall plaques updated. Previously done by T Ward. Approach shop (Alpha Trophies?) in Kalangur – PJ v) TR – looking at smart locks for front gate. Very promising. vi) JF – drains crossing t obe ceaned up. Get costs. – who? vii) CW – to examine cyber security issues for uploading material to the cloud as part of LSWSA file access protocols. viii)
11. Next Meeting Weds 15th July
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
Action Summary - Not updated.
Action Who By Due
Finance
1. Transfer funds form Westpac cheque account to new NAB Community Solutions account JF When feasible
2. Arrange a NAB debit card for caretaker expenses JF When feasible
3. Initiate a circulr motion to resolve best solution for BT investment monies JF When feasible
4. Profit & Loss statement due once NY Regatta costs finalised JF In progress
5. Investigate potential for corporate sponsorship TR In progress
Administration
6. Approach SEQ Water re camping option for visitors for events PJ Delayed - 2015
7. Confirm insurance position for functions on site PJ ASAP
8. Create directories and save related documents onto the LSWSA dropbox PJ Next meeting
9. Clarify whether archive provision exists on the LSWSA email accounts JB & CW Next meeting
10. Undertake trial of WildApricot software TR TH JF CW In progress
11. Establish a Paypal account TR TH JF CW When feasible
12. New keys to be allocated to Remote Planes associate members TR ASAP
Racing & On-water activities
13. Review race & race series definition; allocation to racing divisions SSC In progress
14. Investigate options to attract classic boats to the lake during the winter series PJ TR TH In progress
15. Review option of open invitational series in winter with sponsorship SSC In progress
16. Purchase and install equipment for webcam, power reliability & digitial voice recorder for race control ND CW TH In progress
Lake Samsonvale Water Sports Association Management Committee
LSWSA Meeting Minutes – April 2015
17. Seek informal feedback from members re decreasing participation in races SSC In progress
Action Who By Due 18. Graham Heath marathon – format to be reviewed to increase participation PJ Early 2015
19. Safety boat 2 - half-life service & replace numbers PJ Deferred
20. Safety Boat 1 - resolve issue re propeller guard PJ ASAP
21. Publish document on website regarding protocol for race handicaps JB ND CW When feasible
22. Boat insurance to be resolved PJ JF ASAP
23. Signage required to clarify that snake pit is not available for boat parking TR When feasible
Communication & Promotion
24. Security camera to be purchased and installed CW ND When feasible
Training & Risk 25. Organise training dates for PBH & SBH
PJ In progress
26. Present overview of operating procedures for safety boats PJ Next meeting
27. Review boat park condition wrt risk from stumps and trees PJ & TR ASAP
Asset management
28. Request building permit extension PJ ASAP
29. Windmill maintenance PJ ASAP
30. Playground drainage works PJ When feasible
31. Replace chairs & tables PJ In progress
32. Lease arrangement and use of alcohol to be raised with SEQWater PJ Carried Over
33. Contact SEQ Water to sort issue with locks and access PJ ASAP
34. Clarify status of gas accounts and bottles PJ ASAP
Lake Samsonvale Water Sports Association
Management Committee
LSWSA Mtg Min 08 2015.doc Page 1 of 6
MINUTES
Meeting: August 2013 Date: Time: 1930 hrs Venue: Club Rooms
Attendees ( - present):
Philip Jackson (PJ) President
Nick Drapes (ND) Vic President & Commodore
Susana Jackson (SJ) Secretary
James Flaherty (JF) Treasurer
Tui Rutherford (TR) Membership Secretary
John Boetje (JB) Ordinary Member
Craig Wilson Web Master
Chris Davey Ordinary Member
Tim Hunt (TH) Ordinary Member
Ted Pulfer Caretaker
APOLOGIES James Flaherty, Craig Wilson, Chris Davey
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
1. Caretakers Update:
More water brought in, one load lasting approx. 18days.
Incorrect refund balance added to Teds bank account (should have gone
to ND)
Refund of $328.58 – Moved PJ, Seconded ND
Motion to leave the excess refund with Ted (Approx $16) – Moved PJ,
Seconded ND
2. Minutes of our last meeting
PJ to do the July
SJ to do August and planning day
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Management Committee
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Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
3. Finance Management
Mix up with refunds as discussed in Caretaker update
CC application received to PJ home, PJ to follow up.
TR has approx. $60000 in outstanding inovices due to no PayPal
PJ to speak to James and communicate resolution to Tui ASAP
Contact numbers for James 3352 7669,
0401 244 608 PJ to contact
JB
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Management Committee
LSWSA Mtg Min 08 2015.doc Page 3 of 6
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
4. Administration
1) Correspondence In: James absent - nil
2) Correspondence Out:
3) Membership
Number of ‘members’ that no one recognises (potentially paddlers) –
email to be set under PJ signature to check if still ‘active’ members
Confirmation for progress to full version of Wild Apricot
4-5 membership cance3llations from renewal notes
2 abandoned boat parks
Tristian Gamick(?) YQ membership has been rectified - invoice for cost to
be sent
Russ Macdonald – has apparently paid for last year in full and thus needs a
key.
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Management Committee
LSWSA Mtg Min 08 2015.doc Page 4 of 6
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
5. On Water Activities – Sailing & Paddling (JB)
Last winter series race this weekend
New race times appear to be working well and well liked
Move to continue new start times through summer series – moved ND,
seconded TH – Accepted
Alex Fraser is still doing race control with the assistance of Sue Fraser.
Train him up and test him for competency when it all goes wrong.
Yard stick issues need to be confirmed and corrected as necessary for the
summer series – handed to sailing subcommittee for resolution
29th
Nov to be a fun day – invite the CFA and proceeds to go to them. – PJ
to send email.
Sailing Sub Committee
No report
Junior Sailing
Potential for two groups of juniors, one to sail in the morning one in the
afternoon.
Classes to be held weekly for faster progress –leave to leaders
Afternoon juniors to sail with the main race- added to A division- left to
sailing subcommittee for approval
Suggestion of Junior Club Championship Regatta
Suggestion of Invitation Regatta for the Bics
Both Regattas sound like good plans, to be held close together and close
to the New Year Regatta – but one day only
Holden Grant for two Bics - approved
Classics
wooden boat association sailing day – ND to email in affirmative – 29th
or
22nd
of Nov
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Management Committee
LSWSA Mtg Min 08 2015.doc Page 5 of 6
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
6. Communication & Promotion
N/A
7. Training & Risk
Introduction of internal rescue boat training program – tailored to the lake
– PJ to produce
Junior parents (with boat liscences) need to be trained if junior training
will be every week.
8. Asset Management
N/A
9. General Business
Gate – change lock only- not our gate.
PJ moved to purchase Bluetooth lock for trial by management committee -
2nd
TR.
PJ to send email to SEQ re trial of new lock
Roll with the old keys for the duration of the trial
TR – potential for outdoor rack for lasers/smaller boats – further research
TH – NS14, sails are not a problem, wooden mast with boat has no fittings,
look at JBs fittings and or use the spare mast in the boat shed provided it
needs no modification.
PJ – Awards - AGM awards from the cheaper QLD company, Regatta ones
to stay the same – TH to order
PJ – Capability statement for Bendigo Bank & Bics
JB – SB@ with makers getting birthday’d – trailer has been fixed, needs to
be road worthied and re-registered. Moved JB, 2nd
PJ
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Management Committee
LSWSA Mtg Min 08 2015.doc Page 6 of 6
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
10. Next Meeting
16 September 2015
Lake Samsonvale Water Sports Association
Management Committee
LSWSA Mtg Min 09 2015.doc Page 1 of 5
MINUTES
Meeting: September 2015 Date: 16/09/15 Time: 1930 hrs Venue: Club Rooms
Attendees ( - present):
Philip Jackson (PJ) President
Nick Drapes (ND) Vic President & Commodore
Susana Jackson (SJ) Secretary
James Flaherty (JF) Treasurer
Tui Rutherford (TR) Membership Secretary
John Boetje (JB) Ordinary Member
Craig Wilson Web Master
Chris Davey Ordinary Member
Tim Hunt (TH) Ordinary Member
Ted Pulfer Caretaker
APOLOGIES Chris Davey, Tui Rutherford
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
1. Caretakers Update:
Generator serviced 16/09/15, mower to be serviced 17/09/15
Changed to main water tank – water is running low again –water from the
shift nearly gone
Water clearly still an issue, might need a new hose/pipe to the house, buy
more water.
Ted and JB to isolate each tank one at a time for 24hrs to try and discover
issue
PJ to email water flow plan
Expenses $179.87
$700 wrong payment to Ted, just draw down instead of transfer back.
2. Minutes of our last meeting
PJ moved to Accept, JB seconded - Accepted
Lake Samsonvale Water Sports Association
Management Committee
LSWSA Mtg Min 09 2015.doc Page 2 of 5
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
3. Finance Management
Membership – faster than normal inflow of money
PayPal –not resolved
PJ & JF approved on bank account, ND+TH+JB have form for approval- just
need to take back to bank.
Approval security on accounts based on emailed invoice to approves and
approval email from NAB/txt.
Cash Flow FY16 $31000
Surplus FY15 est $2445.96
Bank register-Approved
3 accounts - Community Solutions (Should close), Cheque, Savings
Maximiser
Move to provide instruction to complete transfer Westpac to NAB and
close Westpac – Moved PJ, seconded JF.
Wild Apricot ended up costing $880AUD – almost double what was
approved as value was in USD. Do they have Australian Agent? Need to
make sure all quotes are in AUD.
Reinburse JF for Phonebill $200 – bank issues while overseas – Moved PJ,
seconded ND
Pumping out septic tank $700
Contact numbers for James 3352 7669,
0401 244 608 PJ to contact
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Management Committee
LSWSA Mtg Min 09 2015.doc Page 3 of 5
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
4. Administration
1) Correspondence In:
Associations Incorporation form
Don Courtney no longer with SEQ water, no Justin - Head ranger? PJ
suggested introduction meeting – no response
May need to find new way into SEQ water – Barry PFRMA
Insurance – work Cover –PJ to check
JW Bell on water activities invoice
2) Correspondence Out:
3) Membership
TR Absent
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Management Committee
LSWSA Mtg Min 09 2015.doc Page 4 of 5
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
5. On Water Activities – Sailing & Paddling (JB)
ND- Documents updated – will upload to website before the weekend
(CW)
Calendar – add plan of day
Dinghy instructor course – approved for 3 – Friday evening, Saturday and
Sunday
Alex getting control of race control – sue still helping
SB2 birthday looks good – rate chewed through oar holders, LR sails –
Panel for lettering/gary saxby
Sailing Sub Committee
No report
Junior Sailing
No report
Classics
No report
6. Web
Web cam working until last night – had been running for 3 weeks – maybe
something wrong with the batteries – ND will check panels & batteries
Repository – Financial statements, minutes etc, archive – pics, docs, pdf
Look at weekly/biweekly back up to hard drive
7. Training & Risk
Emailed risk assessment to everyone - 2 more weeks to assess
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Management Committee
LSWSA Mtg Min 09 2015.doc Page 5 of 5
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
8. Asset Management
N/A
9. General Business
Locks on boat shed – JB has
Rowers shed door was left open
Bluetooth lock is with TR
YQ fee paid – JF – Affiliation + capitation – JF to get explanation of fee
structure
ND – John with green mirror – all good to give back
TH – Bic insurance - PJ will follow up tomorrow
TH – NS14&Hobie 16 insurance – PJ will follow up tomorrow
JB – Indemnity form - raise at race brief, maybe put it on Wild Apricot?
Book form?
New member – send forms
Trophys – perpetuals need to come in - engraving updated
PJ request list of awardees
PJ - proxy forms – need two new - Membership secretary &secretary
ND – Lights in club house – look at replacing with LED.
10. Next Meeting
21 October 2015
Lake Samsonvale Water Sports Association
Management Committee
LSWSA Mtg Min 10 2015 Page 1 of 6
MINUTES
Meeting: August 2013 Date: Time: 1930 hrs Venue: Club Rooms
Attendees ( - present):
Philip Jackson (PJ) President
Nick Drapes (ND) Vic President & Commodore
Susana Jackson (SJ) Secretary
James Flaherty (JF) Treasurer
Tui Rutherford (TR) Membership Secretary
John Boetje (JB) Ordinary Member
Craig Wilson (CW) Web Master
Chris Davey (CD) Ordinary Member
Tim Hunt (TH) Ordinary Member
Ted Pulfer Caretaker
APOLOGIES
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
1. Caretakers Update:
Expenses $404.24 – PJ moved to accept, JB second – Accepted
$315.89 now left in float (as per previous minutes)
Suggestion of ‘snakes on premises’ sign for front gate.
Windmill – will get someone out for a quote, and the check haven’t run
dry- JB will join for meeting.
Windows (clubhouse and race control) have been fixed - slightly more
expensive than expected ($200 total)
Septic tank pump that was discussed previously, was reasonable
price($700), other quotes start at $1000.
Mower was serviced yesterday
Get quote for repair
Ted &JB
2. Minutes of our last meeting
PJ moved to accept September minutes, TH second - Accepted
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Management Committee
LSWSA Mtg Min 10 2015 Page 2 of 6
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
3. Finance Management
Passed the Audit
Membership up- more people have paid earlier than last year
Net surplus – slightly higher than expected - $2676
Approximately $20 000 can be spent yearly without going backwards
Cash position continues to improve
Accumulated surplus – has all been allocated
Gray family- paid $1900, error or attempting to get permanent
membership – to be checked
BT account to be transferred to Term deposit achieveing 2.4%. Moved CD,
PJ second – accepted
Insurance due in the next 2 months
Have applied for visa debit cards – PJ and JF have recived, Ted and TH to
recive
Insurance – currently $350/Bic, Nautilis has offered $70/Bic for
comprehensive cover. Move to accept Nautilis quote – Moved PJ, TR
second – accepted.
Need to add Hobie to quote
JW Bell - insurance – potentially expired – need to continue if possible
YA membership – invoices need to be issued to those who upgraded
PayPal is finally active.
Contact numbers for James 3352 7669,
0401 244 608 PJ to contact
Check what the $1900 payment was for.
Accept insurance and get new quote with Hobie
added
Confirm Insurance is current
JF/TR
PJ
PJ/JF
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Management Committee
LSWSA Mtg Min 10 2015 Page 3 of 6
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
4. Administration
1) Correspondence In:
Formal request from Michelle? Admin Manager of Corporate Affairs
at SEQ Water – requests using the club for corporate breakfast on the
30/10/15 – Moved to accept PJ, Second JB – accepted
Notice of BBQ at Lawnton – feedback on the microbial study of the
Lake/Dam – TH to attend
ND to and fro with the Wooden Boat Association – would like to
attend sailing day – accepted – more communication needed re
handicap.
ND to and fro with Brisbane Bush Walking Club – 21/11 – Saturday -
would like to kayak day - approved pending insurance etc check.
Renewal for rego TF546Q
Cheques for membership
PFRMA thankyou letter & donation
Invoices
Returned keys from non-renewing members
ND – QLD laser association would like to hold their traveller series on
the lake again (in March) – Moved to accept ND, Second CD –
Accepted
TR- two receipts for stamps/padlock – Pay $219.92 (as of 27/8/25) –
moved PJ second JF – accepted.
2) Correspondence Out:
Letter and email sent to BT re people authorised on account
3) Membership
No report.
PJ to send response
PJ
Lake Samsonvale Water Sports Association
Management Committee
LSWSA Mtg Min 10 2015 Page 4 of 6
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
5. On Water Activities – Sailing & Paddling
One solar panel on race control is dead - move to replace ND, second PJ –
accepted
Fishermen spotted on lake – east of C mark
Collision on water - Paul Bennet and &Clifford Heath – possibly
deliberate, Paul retired from race brusied after Cliff hit him but no protest
was raised and Paul doesn’t want to take it further
Sailing Sub Committee
Committee to revisit rules re sailing a 2 up boat as 2 up not one up – in
response to collision discussed above
Junior Sailing
More new people – lots of younder kids, for lots of reasons
Look at introducing minimum age – 5?
Get started/get going program – new member
New boats are doing well – approximately 10 boats on the water
Send thankyou letter to Brisbane Catamaran Centre re Bic
Junior regatta suggested – 2 day event - invite Oxley Club and Paradise
Point Club on a not sailing weekend in March/April 2016 – Moved CD,
Second PJ – accepted
Grant for 3 more Bics - should hear soon
Should have a few of the juniors racing by next season
TH to be allowed to purchase $200 of accessories for junior sailing -
moved PJ, second JF – accepted
Move to purchase two 6x3 shade covers - moved PJ, second TR - accepted
get new solar panel
Contact head ranger
Talk to Cliff, talk to Paul
Further discussion
Thank you letter sent
ND
PJ
PJ/ND
PJ&CD
PJ
6. Communication & Promotion
N/A
Lake Samsonvale Water Sports Association
Management Committee
LSWSA Mtg Min 10 2015 Page 5 of 6
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
7. Training & Risk
Dinghy instructor course- positive feedback
Suggestion to run in-house boat course
Risk assessment approved
Further discussion required
PJ/ND
8. Asset Management
Locks
o Some issues - potential for unwated pin sharing/changing
o Looking at new supplier but software not due until Feb 2016
o Keep current key/lock for this year
o Postpone Bluetooth lock until next year
o Current lock would be good for one off events like the regatta
Boat shed rollers and locks sticking – Ted to spend some money to fix
Windmill as discussed in caretakers report section
Webcam going well - look at getting new, better quality camera and
possibly two.
Look at new camera and software for possibility of
running two cameras
CW
Lake Samsonvale Water Sports Association
Management Committee
LSWSA Mtg Min 10 2015 Page 6 of 6
Item. Detail (summary of discussion) Action (by agreement) Resp. Due Date
9. General Business
NS14 – in state of flux
YQ fee explained – what is paid this year is based on last years numbers –
goes up every year. Adults $79, Youth $39. Affilliation fee calculated per
block of 50 ($380). We only pay for one,
Indemnity for – has to be done yearly
2 tables donated by TH
Gate placement raised regarded access by those with disability (muscular
dystrophy).
AGM – movement to table the numbers and structure of the committee at
the AGM
o Suggested format
President, Vice president, Sectrearty, Membership
Secretary, Treasurer, Editor, plus one general committee
member to act as training coordinator.
JB to send to ND
Raise with SEQ Water
JB/ND
PJ
10. Next Meeting
18 November 2015