Working with Tables and Data

Objectives:

Recognize a table and its fields Create, design, format, edit, modify, open, save &

close a table. Learn to enter, select, edit, view, delete, navigate,

between records in a table. Know how to enter a record into a datasheet or

form.Understand how to format, freeze, sort, attach files

and view objects. Identify field types. Learn how to change column width and height.

What is Database Table?

All database objects rely on the existence of a database. A table contains grids of rows and columns that contain your data about a specific topic, such as name of products or name of persons.

Tables organize data into columns (fields) and rows (called records).

Designing a Table

NAME DESCRIPTION

Field Name You can place here the person’s name, address, phone and birthday.

Data Type Data type tells Access what kind of information can be stored in the field. You can click the drop-down arrow to choose the data type such as Text, Memo, Number, Date/Time, Currency, AutoNumber, Yes/No, OLE Object, Hyperlink, Lookup Wizard.

Description The description explain the data in the field. It will only appear in the status bar but not in the table

Creating a Table from the Application parts

Setting the Fields in a Table

Saving the Table

Closing the Table

Creating the Table from the Layout View

Field Types

Creating a Table from the Design View

Entering a Record into a Datasheet

Entering a Record into a Form

Saving Data

Navigating Between Records

Selecting Records and Fields

Editing Records

Attaching Files to Records

Deleting a Record

Changing Column width and Row Height

Freezing Panes

Changing Field Properties

Sorting Records

Sorting Records by Multiple Fields

Displaying a Summary