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PUNJAI} BOAITD OI.' I'ECI INICAL EDTJCA'I'ION

2t-A, KASilMIIt BL.OCK, AI-LAMA IQIIAL TOWN, t-AIloltljPHONE: 04?.-99260277

( t, I{ O C ti R E lll E N'l' & l\l A I N'l' tt N A N c E S E C T | () N )

TNVI'TA'I'ION'I'O IIII)

PBI-E invites sealed bids from the well reputed bidders having valid and active GST and NTN

Number for Procurement of below mentioned packages for PBI-E, 21-A Kashmir Block, Allama lqbal

Town. Lahore.

---e'd Security (5%t-- - uio ope,ring

estimated value Date & TinteBid licfererrce No Package Name estimated

varue

l.+.

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PBTE /P&M 10312019-20 Sports Uniform 6,80,000/- 34,000t 21.1',t.201911:00 A.M

'fender documents can be obtained from Estate Section of PBTE Lahore after depositing of Rs:

500/.(Non-refundable) in UBL, Allama lqbal Town branch up to 20.11.2019 on submissiott of written

request on bidder letter head. Sealed bids along with bid security in the form of Pay Order / CDR /

Demand Draft / Banker's Cheque favoring "Secretary Punjab Board of Technical Educaiion" should

reach the office of Secretary PBTE on or before 21.11.2019 till 10:30 A.M which will be opened on

lhe same day as per schedule given above in the presence of the bidders / representatives. Purchase

process will be governed under PPRA Rules 2014. Single stage one envelope bidding will be

follcwed. l-his invitation of bid along with bidding docu is also available on PPRA website and

PBTE website

PUNJAB BOARD OF I\L EDUCATION

l__21-A l(ashrnir Block, Allama lqbalTourn Lahore, Pakistan

l'el: 042-99260277

JIt

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o Govt. of the Punjab

Punjab Board of Technical Education

(PBrE)

BIoDING DOCUMENTS

FOR

PnocuREMENT OF SPORTS UNIFONV FON PBTE TO BE

MADE UNDER SINGLE STAGE ONE ENVELOPE PRCCEDURE

2019-20Bid Reference No:

-GnPBTE / P&M/ 03 /2}rs-20

Pacl<age Name:

Method clf Procurement

ast date of issuance of biddinnocumen[s:

Last Date & Time of Receiot of Bids

Opening Date & Time

e one envelopeative Cost basis Least Cost

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Table of Contents

Sr. No.

01.

Description Page No.

Instructions to Bidders 1

o2 Form of Bid 3

03.

ii4 --_

Form For Award ofContract (Contract Agreement) 6

Terms & Conditions of the Contract

t. Scooe of Work2. l)rocurement Procedure ad Method of Procurement

3. Validity of bids

4. Currency5. Govt. Taxes and lransportation Charges

6. Preparation of Bids / ProPosals

7. Availability of Spare Parts

8. llates on the Bid Form

9. Alternative Bids

10. Verification11. Change in Quantity and Place of Delivery

12. l)rovision of Sample

9

13. Acceptance of Arithmetical Errors

l-4. Submission of t3ids

1"5. Manual / Literature16. Opening of Bids

l-7. Evaluation

10

18. Method of Selection of Lowest Evaluated Bidder

L9. Award of Contract and Procurement Order

./u. Kcocat uroer21 . Iiejection of Bids

22. t)acking and Condition of Machinery & t:quipment

11

23. Inspection of Machinery and Equipmc rt24. Comprehensive Warranty / Maintenance25. Payment Mode26. Taxes

27. Penalty

28. lraininq of Staff

12

06. DeliveryFormat of All Securities

1. llid Security2. l)erformanceGuarantee3. llelease of Bid Securitv

13

06. ArbitrationBlack Listing ProcedureCommunication

1,4

0/. Certificate 15

08 ch".kfisi7 euiO"rines tor, ei t IO

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I NSTRUCTIONS TO BI DDERS

1.. Single stage one envelope procedure will be adopted.

Z. Erasing, cutting/ overwriting should be avoided. However in case of erasing, cutting /

overwriting, the same shall properly be signed'

3. Envelopes should be properly sealed so that contents of the bid are fully enclosed and

cannot be known until dulY oPened.

4. Bid No. and Package Name should clearly be written on top left corner of the envelope.

5. Address and contact No. of the bidder on the envelope should be written.

6. Bicjs will publically be opened on the exact date and time given in the advertisement in

tne presence of the bidders / authorized representatives who may choose to be present'

7. The bid should be properly page numbered along with index. Separators should be used

for differentiation of various documents.

g. Bidders are also required to state, in their bid, the name, title, contact number (landline,

Mobile) fax number and e-mail address of the authorized representative through whom

allcommunications shallbe made untilthe process has been completed.

9. All bids must be received in the office of Secretary, Punjab Board of Technical Education,

2-1-A, Kashmir Block, Allama lqbal Town, Lahore, within due date and time as mentioned

in the invitation to bid / advertisement'

10. The procuring agency will not be responsible for any costs or expenses incurred by

bidders in connection with the preparatlon or delivery of bids'

1.1.. Bidding documents should properly be signed and stamped.

j,2. ltem wrse total price and grand total price, in words and figures should be quoted at the

respective columns of the Form of Bid'

13. Bidders must submit bids on the basis of complete scope of work. Any bidder offering

partial scope of work / supply shall be rejected as non-compliance in terms of PPR-2014.

14. No bid will be accepted after closing date and time.

15. The total quoted price must be inclusive of all applicable taxes and duties as per

prevailing Govt. rules, transportation / delivery charges etc. in Pak Rupees.

Name and Signature of Biddelwith official stampDated:

I r if Page2 ofl4

1,6. Evaluation of bid shall be made on accumulative cost basis of complete package,

conforming to the required specification as given in Form of Bid.

t7. Bidders should accept all the terms &conditions of bidding documents and conditional

bid should not be submitted.

18. The Bidder must be active tax payer.

Name and Signature of Bidderwith official stampDated:

Page 3 of 15

Bid FormTo:

Secreta ry

Punjab Board of Technical Education, Lahore.,

21-A, Kashrnir Block, Allama lqbal Town, Lahore.

Tel. No. 042-99260277

Dear Sir

flaving examined the bidding documents the receipt of which is hereby duly acknowledged, for the above Contract,

we, the undersigned, offer to Sports uniform in all respect, in conformity with the specifications in the bidding

documents as per the following price.

(Amount of Grand total in Words

We understand that the purchaser intends to award the contract for all/ any category to the lowest bidder. We will

not clairn any additional cost in respect of aforr:said Sports Uniform due to any variations during the warranty

period. We undertake, if our Bid is accepted to conrplete the Work in accordance within the given time period.

We understand that the process of procuremcnt is governed by PPRA Rules 2014. l-lowever, any additional

condltions specified in the bidding document shall remain applicable.

Dated this ___ day of 2019

Name and Signature of Bidderwith official stampDated:+

F

5r.ll Item name Specification Size

xlLSize

L

Size

MQtv Quoted

brand

Unit rate

inclusive all

taxes

Total

amount withall taxes

1 2 3 4 5 6 8 9 19= (7x9)

1. l'rack suits i-. Trinda best quality2. Kit color: Board Logo

Color green

3. Board logo in whitecircle border

4. Board name withlogo and numberingon back side in whitecolor

50 75 75 200

2. T- Shirts 1. Half sleeve withco lla r

2. Board name withlogo and numberingon back side.

3. Color Same as above

50 75 75 200

3. N ickers 1. Double pockets Standard slze 150

Grand total

t t)agc 4 ol- 14

to_B[FoL AWARD oF coNrRAq (co qAGBEEMENI)

This agreement

2019 at

IS made in the oresence of the witnesses named below on this ,1-,, ^fuqy wr

between PBTE l..ahore (hereinafter called "the Purchaser")

a rrd (hereinafter called "the Supplier")

Whereas the Purchaser invited bids for supply of sports uniform, in all respect, at21-A, Kashmir

Block Allama lqbal Town, Lahore and has accepted a bid by the Supplier for the supply, sports

uniform in the sum of Rs. --------------------(hereinafter called "the Contract Price").

Now this agreement witnesses as follow:

In this agreement words and expressions shall have the same meanings as are

respectively assigned to them in the bid document referred to.

2. The following documents shall be deemed to form and be read and construed as part of

this agreement, viz., the:

(a) Invitation to bid as publicized / advertised by the Purchaser

(b) Bidding document as bought from the Purchaser

(c) Specifications of items(d) Form of Bid

(e) Undertaking submitted by the bidder along with the bid papers

(f) Supply order for supplying the selec"cd items etc.

(e) General and special conditions regarding procurement as given in the bldding

00cuments.

This contract agreement as executed between the Purchaser and the Supplier.

The Bid Securitv and the Performance Guarantee.

In consideration of the pavments to be made by the Purchaser to the Supplier as

hercrnafter mentioned, the Supplier herebv covenants with the Purchaser to provide the goods

and services and to replace the defective items in conformity and in all respects wlth the

provisions of the award of contract.

4. The purchaser hereby covenants to pay the supplier in consideration of the provision of

rhe poods and services and renlace the defcctivp items therein the contract nrice or such otherL"\- 6vr/u.,

Name and Signature of Bidderwith official stampDated:

(h)

(i)

tl)ase 5 of 14

sum as may become payable under the provisions of the contract at the times and in the

manner prescribed by the contract.

5. All disputes or differences between the parties in connections with or arising out of this

agreement shall be settled through arbitration it: accordance with the provisions of Punjab

procurement Rules 2014.The arbitration should be made through mutually agreed single

arbitrator on the request of contractor.

In witness whereof, the parties have hereinto set their respective hands and seals the day and

the vear hereinto before set forth.

Supplier / Contractor

WITNESS:

2,

1.

Name and Si8nature of Bidderwith official stampDated:

Signatu re

Name:

Signature:

Designation:

,

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TERMS & CONDITIONS

1.. Sqqp-e- -o-f--)ryq r!

pror.urerire,:nt will be baseo on accumulative cost basis following least cost method.

Brdders must submit brds of all items of a package. Lowest evaluated successful bidder-

wi{i be responsible for delivery of all items at consignee's end in safe and sound

con d ition.

2. Pfogqemglt Procedure and Method of Procurement

Single stage one envelope bidding procedure will be adopted following least cost

method on accumulative cost basis.

3. Validitv of Bids

The bids shall remain valid for a period of 9O days from the date of

opening of bids. Further extension if required be obtained as per

Punjab Procurement Rules 2014.

_ctu:e_lc-v

Firm and final rates should be quoted in PAK Rupees.

Govt. Taxes and TransportatiA! ghar-99!

The total quoted prtce must be inclusive of all applicable taxes as

per prevailing Govt. rules, duties, transportation, charges etc. in Pak

Ru pees.

4+.

q

Preparation of bids/ Proposals

Proposal I bid must bc PrePared as

documents. The bid / proposal should

a long with ind ex. Se pa rators shou ld be

various documents

per instructions of bidding

be properly page numbered

used for differentiation of

Name and Signature of Bid_der

with official stampDate4

I'age 8 of'15

7. Beles__qdhel9g0_qtgid

Rates should be quoted on the attached prescribed Form of Bid.

Bidder shall fill the columns No 8,9 & L0 of the Form of Bid. In case

bidder desires to quote higher specifications, the same should be

provided in the respective columns of the Form of Bid against the

specific item. Country of origin, Brand & Model of each & every

items must be quoted.

8. Alternative Bids

More than one bid I off er / tender of a package will not be

considered frorn the same bidder. Further, alternative bid / bids of

an item / items, shall not be considered.

e. Verfrealie!

Procuring agency can verify any or all documents / information

submitted by the bidder. In case of bogus docurnenls and wrong

information the same would not be considered and the bid shall be

liable to be rejected.

L0. Chglge in Quantil)r and plqqe of Deljvely

Procuring agency can increase / decrease the quantity and delete

any item after recording reason in writing and change place of

delivery at any time during the procurement proceeding.

11. Provj5iol o l$_a[p]g

The procuring agency can demand sample related to sports uniformfor checl<ing the performance of the sports uniform. On satisfactoryperformance of the sample, the bidder will be responsible fordelivery of the same. In case performance of the sample is notsatisfactory the procuring agency can reject the same and reject theoro.

Name and Signature of llidderwith official stampDatecl:

t)age 8 ol- 14

12. Acceplance of Arilhm-etical Errors

In case of discrepancy between the unit

that is obtained by multiplying the unitprice shall prevail, and the total price

bidder does not accept the correction of

rejected and its bid security will be forfeited.

price and the total Priceprice and quantity, the unit

shall be corrected. lf the

the errors, its bid will be

13. Submission of Bids

The interested bidders should submit bids of the complete package

on the basis of "single stage one envelope procedure". All bids must

be received in the office of Secretary, PBTE 2L-A, Kashmir Block

Allama lqbal Town, Lahore, within due date and time as mentioned

in the Invitation to Bid / Advertisement.

14. Manual/ Literature

Ihe bidder is required to submit relevant literature / manuals (in

Urdu or English), along with the bid. (Where are necessary

/applicable). The manual / literature should meet the required

specrfication of the sports uniform.

15. Ope_ning of BidS

Bids will publically be opened by the Procurement Comrnittee ot

pBTE, Lahore in the presence of bidders or their representatives

who may choose to be present, as per date, time and venue

mentioned in the advertisement / invitation to bid'

16. Ev4_luatlon

Evaluation of bids shall be nrad€ on accumulative cost basis of

complete package following least cost method, conforming to the

required specif ication as glven in [:orm of Bid and other conditions

mentioned in the bidding documents. In case bidder quoted items

are of higher or better specification, his / her bid will be treated

responsive, and finally the evaluation will be made on accumulative

cost basis.

Name and Signature of Bidderwith official stampDated:

Page 9 of 14

17. Method of Selection of Lowest Evaluated Bidder

Lowest evaluated bidder will be selected on accumulative cost basis

following least cost method of the complete package. The bidder

which meets the required minimum specification, other conditions

mentioned in the bidding documents and having lowest price will be

selected as lowest evaluated bidder.

18. Award of Contract and Procurement Order

Contract will be awarded to the lowest evaluated bidder. The

contractor must submit performance guarantee within 10 days of

the award of contract. After receipt of performance guarantee,

Procurement Order will be issued.

19. Repqa! Orulef

The contractor must provide sports

of the original procurement order)

Procurement Rules,2014, if asked for.

20. Reiection of the Bid

Bids will be rejected in case of the following:

t.

ii.

iii.

uniform on repeat order (15%

under the provision of Punjab

vii.

Received after due date and time.

Bldding documents are unsigned / unstamped.

The bid rs conditional.

The bid is from a bidder who is black listed, by any Government

/ Semi-Government Department / Autonomous Bodies in any

part of Pakistan

The bid is received by telephonel telexlfax/ telegram/E-mail.

Offering partial scope of work / incomplete bids

Bid Security is not attached with the bid OR lesser in amount

than reouired OR not in favor / name of Secretary PBTE.

lf the bidder is none active tax payer.

Name and Signature of Bidderwith official stampDated:

vlll

21. Packing & Condition of Sports Uniform.

All sports uniform supplied must be in original form / packing.

sports uniform must be genuine, brand new, non-refurbished,

altcred in any way, as pcr required specification, and imported (if

through proper channel.

All

un'any)

t rl ['age 10 of 14

22. !nspection of SPon

i. The inspection or tests shall be conducted at the premises of the

finaldestination.

ii. The procuring agency may reject the delivered items which fail toconform to the technical specification, in any tests or inspection

and the contractor shall re.place the rejected supply / items

within fifteen working days, free of cost.

iii. The PBTE's post-delivery right to inspect, test and, where

necessary, reject the goods shall in no way be limited or waived

by reason of pre-delivery inspection, testing or passing of the

gooos.

23. Comprehensive Warrantv / Maintenance.

Bidders must provide one year free comprehensive onsite

warranty, which must include labor / maintenance / replacement

and any other related service. Warranty period will be started from

issuance of completion certificate on successful delivery and final

inspection to keep the supnlied items functional during the

warrantv period.

Payment MoQe

Pavment will be made through cross cheque after complete delivery

at consigning premises, of the Sports uniform and successful final

inspection. The contractor shall provide all necessary supporting

documents along with invoice for payment.

25. Taxes

PBTE shall deduct all applicable taxes at the prevailing rate

prescribed by the Govt., from all payments submitted by the

contractor. Change in the rate of tax announced by the Govt. from

time to time will be applicable.

26. PenaltvIn case of late delivery, beyond the period specified in the bidding

documents, a delay penalty @ 2000/- per day shall be imposed on

the supplier up to a maximum of 25 % of the contract amount.

27. Training of the Staff

In case of specified items, supplier will provide necessary training tothe pBTE Staff / faculty. The terms and conditions for such training,

may however, be mutually decided between the PBTE and the

successful bidder, and if so required.

Name and Signature of Bidderwith official stampDated:

24.

2.

Pagcllof14

lXUVEBY

I-he lowest evaluated successful biddcr wili be responsiblc f'or dclivcry,

in all respcct ?r1. places as mcntioned in the Form of tlid in safe and

sound at its own risk & cost within:J0 days of issuancc: of procurcment

order.

l)elivery pcriod can be extended on the written request of the

contractor, giving compelllng reasons for delay in delivery by the

.Amr\otonl er rl hnrifrr\.v, I rverr,,r vurr rv' rrI'

FORMAT OF ALL SECURITIES REQUIRED

1. !!l-!e!s!!v

All bids accompany the bid security as demanded in the advertisernent

/ invitation to bid in the form of CDR / DD I PO / Banl<er's cheque in

favour of Secretary PBTE. ln case of withdrawal of bid after opening ofbids, the bid security will be forfeited.

2. Performance Guara[qq

The successful bidder must furnish to the procuring agency theperformance guarantee @ IO% of the contract amount within 10 days

of award of contract. The performance guarantee can be submitted in

the shape of Bank Guarantee, CDR, DD, and Banl<er Cheque only,

issued by the schedule banl< valid for one year. Perforrnance

Guarantee will be returned after warranty period. ln caso of non-

satisfactory services and non-compliance of procurement order Iprocurement contract in terms of supply of any item I good andquality, the performance guarantee will be forfeited.

3. Release of Bid Securitv

Bid Security of unsuccessful bidders will be released after receipt ofacceptance frorn the successful bidder. Bid Secr,rrity of successful

bidder will be relcased on receipt ol'performance guarantee.

Name and Signature of lli_dderwith off icial s tamp_Delectl

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ARBITRATION

In case of any dispute between the procuring

contractor after the procu rement contract, theresolved through Arbitration.

agency , and thedispute should be

BIACK LISTING

The procuring agency ffiay, for a specified period, debar a bidder or

contractor from participating in any public procurement process of

the procuring agency, if the bidder or contractor has:

(a) Acted in a manner detrimental tu the public interest or good practices.

(b) Consistently failed to perform his obligation under the contract'

(c) Not performed the contract up to the mark; or

(d) Indulged in any corrupt practice.

Black listing mechanism will be followed as per Punjab Procurement Rules 2014.

COMMUNICATION

In case of any problem regarding preparation and submission ofbids, Assistant Secretary (Procurement & Maintenance) PBTE may

be contacted on the below mentioned address:

Assista nt Secreta ry ( Procu rement & Ma i ntena nce)

PBTE 21-A, Kashmir Block, Allama lqbalTown, Lahore.

Tel: 042-99260277

Name and Signature of Bidderwith official stampDated:

Pap.e l3 of 14

CERTIFICATE

A. We undertake that our Firm M/s

any Government / Semi-Government Department

Autonomous Bodies in any part of Pakistan.

is not black listed by

/ Agency /

B. We undertake that in case our bid is accepted, the goods to be

supplied under the contract agreement will be genuine, brand new,

non-refurbished, un-altered in any way, as per required specification,

imported (if any) through proper channel.

We have read all terms & conditions and undertake to abide by all

Terms & Conditions mentioned in this Tender Document.

We also hereby categorically confirm that the proposal I bid offered by

us com plies to pa rticu la rs a nd specif ication as given in the Bidd ing

Documents.

E. lt is certified that quoted rates against each item are as per market

rate and we will refund the excess amount, in case we offered the

same items at lowest rate anvwhere in Pakistan.

Name and Signature of Bidderwith official stampDated:

J--fi, - Na4e_andgrgrylsrsf Uictdsr----l ) _-*ltn

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