Kyd s Excel Shortcut Keys

7/31/2019 Kyd s Excel Shortcut Keys

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Introduction

I intend this to be a complete list of Excel shortcut keys when a worksheet is active.

Most of these key combinations perform the same task in both New Excel (version 2007 and

after) and Classic Excel (earlier versions). Where the tasks differ, "XL-C:" indicates the ClassicExcel result and "XL-N:" indicates the New Excel version.

In addition to the All Shortcuts sheet, this workbook includes a Dialogs sheet. This shows allshortcut keys I've found that launch dialogs in Excel. Notice that in some cases, you can usemore than one key combination to launch the same dialog. For example, both F5 and Ctrl+Glaunch the Go To dialog.

Please email me your additions or corrections. When I make corrections I'll update theworkbook and alert everyone who subscribes to my newsletter.

Note: I don't own a Mac. But if Mac users want to send me additions or corrections for Macs,

I make this info available as well.

Charley Kyd, Excel [email protected]
mailto:[email protected]:[email protected]


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ExcelUser Keyboard Shortcuts, New Excel (XL-N) and Classic Excel (XL-C)

Key Default Shift Ctrl Alt WinKey Shift+WinKey Ctrl+Wi

Function Keys

Display or hide the Start

menu.

Switch to the

that displaye

message in th

notification a

F1 Help Help (Context

Sensitive)

XL-C: Show/Hide

TaskPane

XL-N: Show/Hide

Ribbon

XL-C: Create a chart

sheet of selected data.

XL-N: Insert a chart

object

Display Windows Help.

F2 Toggle Enter and Edit

Modes

Insert or edit a

comment.

XL-N: Print preview Save As dialog

F3 Paste Name dialog Insert Function dialog XL-C: Define Name

dialog

XL-N: Name Manager

F4 In sheet: Re-Do. In

formula bar: Toggle

relative & absolute cell

Find Next (from last

search)

Close active window. Close Excel

F5 Go To dialog Find dialog Restore window

F6 XL-C: Next pane of split

windows

XL-N: Also ribbon,

Previous pane of split

windows

XL-N: Also ribbon,

Next workbook

window

Switch to VBA IDE if

open

F7 Spelling dialog XL-N: Show Research

pane

Move window with

arrow keys. (Esc to

sto .F8 Toggle Extend

selection mode.

Add another range to

selection mode

Resize window Macro dialog

F9 Calculate Now Calculate active sheet Minimize window

F10 XL-C: Toggle menu bar

XL-N: Toggle ribbon

keytips

Activate Right Click

(Context) Menu.

Toggle Maximize &

Restore window

F11 XL-C: Create chart

sheetXL-N: Create chart

Insert new worksheet. Insert XL 4 Macro

sheet

Opens and shows VBA

IDE

F12 Save As dialog Save Open dialog

Number Keys


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D d D Fill (Copy) Down - If a

single cell is selected,

copy the cell

immediately above it.

If a range is selected,

copy the uppermost

cell into the lower

XL-C: Data menu

XL-N: Alt, D key combo

Show the desktop.

E e E XL-C: Edit menu

XL-N: Alt, E key combo

Open My Computer.

F f F Find Dialog XL-C: File menu

XL-N: Alt, F key combo

Search for a file or

folder.

Search for c

G g G Go To Dialog Cycle through gadgets.

H h H Replace Dialog XL-C: Help menu

XL-N: Alt, H key combo

I i o Toggle Italics XL-C: Insert menu

XL-N: Alt I ke comboJ j J

K k K Insert Hyperlink

L l L XL-C: Create List

XL-N: Create Table

Lock your computer if

you are connected to a

network domain, or

switch users if you are

not connected to a

network domain.

M m M Minimize all windows. Restores minimized

windows.

N n N New Workbook OneNote Clipping Tool

O o O File Open dialog XL-C: Format menu

XL-N: Alt, O key combo

P p P Print dialog Choose a presentation

display mode.

Q q QR r R Fill Right Open the Run dialog

box.S s S Save or Save As

T t T XL-N: Insert Table XL-C: Tools menu

XL-N: Alt, T key combo

Cycle through programs

on the taskbar.


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U u U Underline Open Ease of Access

Center.

V v V Paste XL-C: View menu

XL-N: Alt, V key combo

W w W Close Workbook

Window

XL-C: Window menu

XL-N: Alt, W key combo

X x X Cut

Y y Y Redo last action

Z z Z Undo last action

Keys Near the 10-Key Pad

- Minus Toggles the Add mode Delete dialog Toggle Excel's Window

control+ Plus Insert dialog

* Multiply Go To Current Region

/ Divide Go To Current Array

Punctuation Keys

` ~ ` (Left Quote) ~ (Tilde) Alternate between

displaying cell values

and displaying

formulas in the

- _ - (En Dash, minus) _ (Em Dash) Delete dialog Toggle Excel's Windowcontrol

= + = (Equal Sign) Start a

formula

+ (Plus Sign) Calculate all sheets in

all open workbooks

Autosum a range of

cells.

[ { [ (Left Bracket) { (Left Brace) Select only cells that

are directly referred to

by formulas in the

selection. (Go To

Special dialog,

Precedents.)

] } ] (Right Bracket) } (Right Brace) Select only cells with

formulas that refer

directly to the active

cell. (Go To Special

dialog, Dependents.)


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\ | \ (Backslash) | (Pipe) In a selected row,

select the cells that

don't match the

formula or static value

in the active cell.

; : ; (Semicolon) : (Colon) Enter the current date. Select only visible cells

in selection " ' (Single Quote) " (Double Quote) Copy the formula from

the cell above the

active cell into the

Format Style dialog

, < , (Comma) < (Less-Than Symbol)

. > . (Period or Decimal) > (Greater-Than

Symbol)

Move clockwise to the

next corner of the

selection

? / ? (Question Mark) / (Forward Slash) Select current multi-

cell arra .

Other Keys

Arrow

Up

Move up one cell . Extend selection up

one cell.

Move up to the last

cell in the area.

Close the AutoFilter list

for the current column

Maximize active

window.

Stretch active window

to the top and bottom

of the screen.

Arrow

Down

Move down one cell. Extend selection down

one cell.

Move down to the last

cell in the area.

Display AutoComplete

list

Restore active window Minimize active

window.

Arrow

Left

Move left one cell. Extend selection left

one cell.

Move left to the last

cell in the area.

Maximize the window

to the left side of the

screen.

Move a window from

one monitor to

another.

Arrow

Right

Move right one cell. Extend selection right

one cell.

Move right to the last

cell in the area.

Maximize the window

to the right side of the

screen.

Move a window from

one monitor to

another.

Back-

space

Delete one character

to the left in the

formula bar

Collapse selection to

the active cell.

Scroll to display the

active cell

Undo

Delete Clear selection andactivate the formula

bar. Clear one

character to the right

in the formula bar.

Cut selection Clear to the end of theline


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End Toggle End mode.

(Scroll Lock on: Move

to lower-right corner

Extend selection to the

last cell in the row.

Select bottom right cell

of the used range.

Enter

Return

Complete cell entry. Enter value and move

up in selected range.

Fill selected range with

the entry in the active

cell.

Redo. In formula bar:

Start a new line in the

same cell.Esc Cancel most dialogs

and modes

Cancel most dialogs

and modes

Display the Windows

Start Menu

Home Move to the first cell in

a row. (Scroll Lock on:Move to upper-left

corner of window.)

Extend selection to the

first cell in the row.

Select the first cell in a

window or pane.

Insert Toggle Overwrite

mode while editin .

Paste Copy

Page

Down

Move down one page Extend selection down

one page.

Move to the next

sheet in a workbook.

Page Right

Page

Up

Moves one screen up

in a worksheet.

Extend selection up

one page.

Move to the previous

sheet in a workbook.

Page Left

Space-

bar

In a dialog box,

perform the action for

the selected button, or

selects or clears a

check box.

Select entire selected

row(s) in a worksheet.

Select entire selected

column(s) in a

worksheet.

Display the Control

menu for the Excel

window.

Preview the desktop.

Tab Move: Right one cell in

a worksheet. Between

unlocked cells in a

protected worksheet.

To the next option in a

dialog box.


cell in a row or a

dialog.

Move to the next

workbook or window.

Switch to the next tab

in a dialog box.

Switch to the next

program

Pause/Break

Display the SystemProperties dialog box.


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Send additions or corrections.

Ctrl+Shift Alt+Shift Ctrl+Alt Ctrl+Shift+Alt

New Sheet Insert a new XL4

Macro sheet.

Save Open dialog Print Dialog

Create Names dialog XL-N: New Name

dialog

ind Previous (from

ast search)

Close Excel Close Excel Close Excel

XL-N: Refresh All

PivotTablesrevious workbook

window

Calculate all Rebuild the

dependency tree, then

calculate all.smart-tag menu

Open Script Editor

rint dialog
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Apply number format:

,##0.00

Apply the time format:

:mm AM/PM

Apply the date format:

-mmm-yy

Apply the currency

ormat:

#,##0.00_);[Red]($#,#

Apply the percentage

ormat: 0%

Apply the exponential

ormat: 0.00E+00

Apply the outside

order to the selected

ells.elect the current

egion.Unhide any hidden

ows within the

election.Unhide any hidden

olumns within the

election.

nsert the argument

ames and

arentheses for a

unction, after you

ype a valid function

ame in a formula


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ont Drop Down List

L-N: Toggle AutoFilter

elect all cells with

omments.

L-C: Point size drop

own list

L-N: Font tab of

L-N: Toggle Total row

n Table


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L-N: Toggles

xpanding and

ollapsing the formula

Paste Special

~) Apply the General

umber format.

emove all bordersrom the selected cells. Toggle Excel's Windowcontrol

+) Display the Insert

ialog box to insert

lank cells.{ ) Select all cells that

re directly or

ndirectly referred to

y formulas in the

election. Highlight

ndirect Cell

} ) Select all cells with

ormulas that refer

irectly or indirectly to

he active cell.

Highlight Indirect Cell

Dependents.


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n a selected column,

elect the cells that

on't match the

ormula or static value

n the active cell.

nter the current time.

opy the value from

he cell above the

ctive cell into the

opy the formula in

he cell above the

ctive cell to the active

opy the formula in

he cell to the left of

he active cell to the

ctive cell.

Move up to the first

ell in the area and

xtend the selection.

Move down to the last

ell in the area and


Move left to the first

ell in the area and


Ungroup rows or

columns. Ungroup

selected PivotTable

Move to the left

between nonadjacent

selections

Move right to the last

ell in the area and


Group rows or

columns. Group

selected PivotTable

Move to the right

between nonadjacent

selections


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xtend the selection to

he bottom-right cell

f the used range.

Array-enter the

ormula(s)

Display the Windows

ask Manager

xtend the selection to

he first cell in a

window or pane.

xtend selection to the

ext sheet in a

workbook.

Extend Selection Page

Right

xtend selection to the

revious sheet in a

workbook.

Extend Selection Page

Left

elect the entire

worksheet. If

worksheet contains

ata, select current

egion; press keys a

econd time to select

ntire worksheet.

When an object is

elected, selects all

bjects on a

worksheet.


workbook or window.

witch to the previous

ab in a dialog box.

Switch to the

previous program

Indent text


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Shortcuts to Excel 2003 and 2007 Dialogs Send additions or corrections.

Ctrl+O

Ctrl+F12

File, Open Open Open a worksheet

Ctrl+P

Ctrl+Shift+F12

File, Print Print Print a document

F12 File, Save As Save As Save a workbook as new file

Ctrl+S File, Save or File, Save As Save or Save As Save or Save As

Ctrl+- (hyphen)

Ctrl+- (minus)

Edit, Delete Delete Deletes selected files

Ctrl+F

Shift+F5

Edit, Find Find Find

Ctrl+H Edit, Replace Replace Replace

F5

Ctrl+G

Edit, Go to Go To Go to cell or range name

Ctrl+Shift+= (equal)

Ctrl++ (plus)

Insert, Cells Insert Inserts cells in worksheet

Shift+F3 Insert, Function Insert Function Quick access to worksheet functions

Ctrl+K Insert, Hyperlink Insert Hyperlink Insert HyperlinkCtrl+Shift+F3 Insert, Name, Create Create Names Create names from row and column

labelsCtrl+F3 Insert, Name, Define Define Name (XL 11)

Name Manager (XL12)

Define a range name

Manage range namesCtrl+Alt+F3 New Name Define a range name

F3 Insert, Name, Paste Paste Name Pastes a defined name into a formula.

Ctrl+1 Format dialog Format Displays the format dialog for selected

object: cell, chart, drawing object, etc.

Ctrl+Shift+F

Ctrl+Shift+P

Format, Cells, Font Format Cells In XL12, opens the Format Cells dialog

with the Font tab selected

Alt+' (apostrophe) Format, Style Style Format Style dialog box

Alt+F8 Tools, Macro Macro Opens the Macro dialog.

Alt+F11 Tools, Macro, Visual

Basic Editor

VBE (window) Opens VBA's Visual Basic Editor (VBE)

F7 Tools, Spelling Spelling Spelling dialog.

Ctrl+L

Ctrl+T XL 12

Data, List, Create List Create List Create List (XL 11)

Create Table XL 12

Ctrl+A

--with insertion point to

the right of a function in

Function Arguments Provides help using the function
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Kyd s Excel Shortcut Keys

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