Caerthe, Outlands, 32nd day of AS 46

Greetings unto Baroness Aibhilin kennari fra Skye, Society Minister of Arts and Sciences,

It has been a long held dream of a group of Outlands cooks and bards to hold a Known World

Cooks and Bardic event in our Kingdom. Please consider our bid for the Known World Bardic

Congress and Cooks Collegium AS LXVI, April 20-23, 2012.

KNOWN WORLD BARDIC CONGRESS AND COOKS COLLEGIUM

Date: April 20-23, 2012

Site: Colorado Lions Camp

Woodlands Park, Colorado

(http://www.coloradolionscamp.org/index.htm)

Opens: Friday, April 20, 2012 at 3PM

Closes: Monday, April 23, 2012 at 11AM

Site Contact Information:

This site is located in the Barony of Dragonsspine, Kingdom of the Outlands, about 25 minutes

from I-25 (the major connecting highway for our Kingdom) and about 1 ½ hours from Caerthe.

It is easily accessible by road, and there are two major airports in the area, Denver International

Airport and the Colorado Springs Airport. A shuttle service from the airports would be arranged

as necessary.

April in Colorado is a beautiful time of year. While there is always a possibility of snow, the

weather is more likely to be 50 degrees Fahrenheit and sunny. There are numerous local

attractions located near Colorado Springs, such as Garden of the Gods, Pikes Peak, The Manitou

Cliff Dwellings, and Cave of the Winds..

The site features a large meeting hall, with fireplace and an industrial kitchen, and a recreation

hall in the 1st floor, with bathroom and shower. The site offers many amenities, including a very

large fire pit with wooden pavilion, which will allow a cooking track for fire-pit cooking, as well

as evening bardics, and can provide hay rides through the beautiful countryside.

There are buildings that have kitchenettes and living rooms. These can be used as additional

classrooms. There are several patios, which would be used if the weather is nice. We estimate 6

classrooms/kitchens available including the fire pit for outdoor cooking classes. We can

additionally sub-divide the larger rooms to give us a possible total of 10 teaching areas excluding

any outdoor grill or stove that might be brought on site.

Fires will depend on fire regulations in force at the time of the event though we should be able to

make use of the indoor fireplace regardless (unless extra special restrictions are in place). April

is not normally a high-risk month, so we expect outdoor fires will be allowed. All the buildings

are separately heated by gas forced air.

There are a number of heated cabins, offering a range of lodging at various prices. Attendees

could choose which option works best for them. The Lions Camp has approximately 74 bunk

style beds available in these cabins for $7.50/night. There are also cabins that have hotel style

rooms and will cost $60 for the first night and $45 for each subsequent night. We will arrange

crash space in Dragonsspine. There is also camping available and of course, hotels are close by

in Woodland Park and Colorado Springs.

PLANNED ACTIVITIES:

Event Activities would be based on the traditional format of the previous Cooks and Bards

events. We plan full tracks of classes for both Bardic and Cooking arts on Saturday and Sunday.

The traditional events, such as a informal welcome party on Friday evening, the Boreal Masters

Symposium and Bardic circles at night, would be held - outside at the fire pit weather and fire

restrictions permitting. There would be a meal plan, incorporating some of the food provided by

cooking classes, for the event, and a feast Saturday night. Additionally, space will be provided

for merchants.

We will advertise throughout the Known World, for merchants and teachers, as well as

attendees.

SITE CONTACT:

James H. Pierie, Executive Director

Colorado Lions Camp

P.O. Box 9043

Woodland Park, Colorado 80866

SUPPORT:

The event staff has discussed this with, and have the support of the necessary Kingdom Officers

and that of the Barony of Caerthe. Attached are letters of support from:

the current King and Queen, Bela and Anna

the most recent King and Queen, Duke Boleslav and Duchess Astridr

the Baron of Caerthe, Sir Robert Magnus

the Baroness of Caerthe, Lady Magge Magnus

the Baron of Dragonsspine, Sir Lothar vom Bergenwald

the Baroness of Dragonsspine, Mistress Lydia of the Pines

the Kingdom Chancellor of the Exchequer, Sir Avram the Jew

the Seneschal of Dragonsspine, Sir Alaric Dimitrievich Razvedchikov

the Kingdom Seneschal, Master James David

the Kingdom Minister of Arts & Sciences, Baroness Bianca della Vittoria

the Seneschal of Caerthe, THL Jethro Stille

BUDGET:

The initial budget will be used as a basis for expenses. Subsequent expenses will be approved by

the Financial Steward and at least two other members of the Financial Committee. Emergency

expenses would be approved as above.

Proposed Income would be $775.00 and would be divided between the sponsoring Barony,

Caerthe, the hosting Barony, Dragonsspine, the Kingdom, and the Corporation. Losses would be

assumed entirely by the Barony of Caerthe. Entities other than Caerthe would receive 15% of

the profits.

The site fee is planned to cover expenses other than food and lodging. Costs for lodging on site

and the weekend food plan and Saturday evening Feast will be separate. Cost to attendees

providing their own food and lodging would be only the appropriate site fee. Site Lodging costs

vary according to style of lodging selected. Approximately 101 beds are available, of which 10

will be reserved for staff, and which does not include camping. The meal plan and feast will be

budgeted on a break-even basis.

(A) (B) (C) (D) (AxC) + (BxD)

# Reserved # at the

Door Fee-

Reserved Fee-at Door Total

Site-Adult 80 20 $20.00 $30.00 $2,200.00

Site-Adult-Day N/A 25 $15.00 $15.00 $375.00

Site-Child N/A 10 $10.00 $10.00 $100.00

Feast-Adult 100 0 $15.00 N/A $1,500.00

Meal-Plan 70 0 $30.00 N/A $2,100.00

$6275.00 Gross Income

Food and Lodging costs are separate. Pre-Registration/payment will be required for the Food

Plan, Feast, and strongly encouraged for Lodging. Pre-registration/payment of site fee will be

encouraged by pre-registration discount.

The meal plan includes breakfast and lunch on Saturday and Sunday and dinner on Sunday.

Saturday evening feast is separate.

Friday evening welcome snacks and Monday brunch are included with the site fee.

Lodging Expenses

Lodging Costs: 2 Nights 3 Nights

Guest Lodge (22 beds) $50/night)

11 rooms, double occupancy

2 twin beds, bath towels, sheets, chocolates

provided

N/A

$150 charge per room

of 2 people

(inc discount of $15

for 2nd & 3rd nights)

Cabins w/bunk bed $7.50/night

(dorm-style) (approx 63 beds)

Each cabin has bathroom, Guests provide own

15.00 22.50 -each

towels, bedding

Other Options: Crash space in Dragonsspine; Hotels - Woodland Park, Colorado Springs.

Note that the Heath Lodge will be used by event staff at night for sleeping arrangements (to be

paid by them) though the kitchenette and living room area will be used for classes during the

day.

PROJECTED EXPENSE BUDGET:

Lions Camp Site Charges:

3-Day

Charge

Main Hall $800.00

($100.00 must be paid at time

of reservation-non-refundable)

Kitchen Use Fee $225.00

SITE TOTAL $1,025.00

Other Projected Expenses:

Petty Cash/Gas Reimbursement

(i.e. shuttle svc) $200.00

Postage/Long Dist Phone

Calls/Comm. $30.00

Printing/Photocopies $30.00

Site Tokens $100.00

Gate Books $125.00

Gate Supplies $25.00

Maintenance/Supplies $50.00

Hospitality (Friday Night

snacks/drinks) $125.00

Acceps $15.00

Firewood $50.00

Misc Expenses $250.00

Other Expenses Total $1000.00

Food Expenses

Saturday Night Feast $1500.00

Meal Plan $2000.00

Food Expenses Total $3500.00

Projected Income (See Above) $6275.00

Total Expenses $5525.00

Projected Net Profit $750.00

EVENT STAFF

Head Steward/Autocrat

THL Jethro Stille

mka Russell Weisfield

7340 W. 74th Place

Arvada, CO 80003

303-650-2265

jethrostille@yahoo.com

Member #: 106709

Co-Autocrat

Mistress Catrin von Berlin called Gwen Cat

mka Martina Grasse

6569 S Lincoln St

Centennial CO 80121

303-703-3693

tgrcat2001@yahoo.com

Member #: 65240

Financial Steward:

Mistress Ursula d'Arcy (former Society

Exchequer)

mka Kathy Park

9033 Edgewood

Highlands Ranch. 80130

303 346-4820(home)

571 236-4438 (cell)

ursuladarcy@aol.com

Member #: 16798

Cooking Coordinator:

Mistress Katherine Linnet Holford

mka: Marie Heuser

1840 S. Parfet Ct.

Lakewood, CO 80232

720-272-0473

mdheuser@yahoo.com

Member #: 5284

Bardic Coordinator: Mistress Guernen Cimarguid

G R Grove

2250 S Lafayette St

Denver, CO 80210

303 715-3497

gwernin@aol.com

Member #: 99917

Head Cook:

Furukusu Tatsujirou Masahide-dono

John Newton

10902 Bannock St, Northglenn, CO 80234

720-292-0907

masahide@summerscauldron.com

Member #: 72480

Financial Committee:

Mistress Katherine

Mistress Ursula

Mistress Catrin

THL Jethro

Lord Tahir al-Razi - Member #: 153602

APPROXIMATE DISTANCES FROM SITE TO:

Pikes Peak Regional Hospital 5 miles/8 km 7 minutes

Bust, CO 9 miles/14.4 km 15 minutes

Colorado Springs, CO 20 miles/33 km 30 minutes

Colorado Springs Airport 30 miles/48 km 40 minutes

Devine, CO 70 miles/112 km 80 minutes

Denver, CO 90 miles/144 km 110 minutes

Event Steward's Home 100 miles/160 km 115 minutes

Denver International Airport 105 miles/168km 120 minutes

Rocky Mountain Nat'l Park 151 miles/242km 195 minutes

Truth or Consequences, NM 544 miles/870km 540 minutes

Paradise, UT 630 miles/1008 660 minutes

Milpitas, CA 1242 miles/1987km 1260 minutes (by car)

LETTERS OF SUPPORT

Date: Thursday, April 28, 2011, 2:10 PM

Greetings,

I definitely approve of this plan, but I want to be named as one of the designated tasters before I

actually sign anything:) Seriously, good luck with this endeavor and let me know if I can

facilitate anything from my office.

YIS,

James David

Outlands Kingdom Seneschal

----------------------------------------

Sent: Thu, April 28, 2011 9:47:35 PM

Sounds good to me too! and yummy!

[Bianca della Vittoria

Outlands A&S Minister]

------------------------------------------

Sent: Mon, May 2, 2011 8:14:27 PM

greetings,

. . . We are not in objection to your proceeding with this idea.

Boleslav Astrid

Kyng Cwene

Outlands

---------------------------------------------

9:45pm May 4th

Yes, we are happy to support the bid for Cooks & Bards. We felt it was important to allow Their

Majesties to reply first, but know that we are also in support! Just let us know how we can help.

[Anna

Princess

Outlands at the time of writing, currently the Queen]

---------------------------------------

At the May 2, 2011 regular populace meeting of the Barony of Caerthe, the motion to sponsor

the event passed with 23 gentles in support and one gentle opposed. The one gentle in

opposition regularly votes in opposition to proposals to ensure that at least one dissenting voice

is present in case more vociferous dissenters are unable to attend. There were no other reasons

for the dissent. As seneschal, I fully support the vote of the populace.

THL Jethro Stille

Seneschal of the Barony of Caerthe

-----------------------------------------

Sent: Tue, April 26, 2011 9:59:00 PM

Unto THL Jethro greetings,

I am uncertain of what lands of renewal you speak of for as I write this missive the white flakes

do tumble.

After much conference with the Baron ("What do you think?" "I have no problem with it.")we

Lothar and Lydia do grant our fine neighbors to our north the use of the camp of the lions. We

look forward to such a gathering and partaking again at sometime the fine beverages we once

enjoyed.

Yours,

Lothar and Lydia, Baron and Baroness of Dragonsspine

-------------------------------------------

Sent: Thu, May 12, 2011 9:54:57 PM

Good greetings, and pardon my tardiness,

I at this time see no reason not to investigate the bid.

Health,

Avram.

[Outlands Kingdom Exchequer]

------------------------------------

Unto my brother in service THL Jethro,

As do Their Excellencies, I look forward to having our neighbors enjoy the mountains of

Dragonsspine. We have discussed this event and site in the past and I offer my assistance in

helping Caerthe hold this event.

Sir Alaric

Dragonsspine Seneschal

------------------------------------------------

Greetings,

We will offer our full support for this event.

Maj [and Robert, Baron and Baroness of Caerthe]