Kutama Kutama Sinthumule Sinthumule Correctional Correctional

CentreCentre

Portfolio CommitteePortfolio Committee

33rdrd June 2008 June 2008

Kutama Sinthumule Correctional Centre Layout

Kensani Corrections The GEO Group

50% 50%

LendersConsortiumof SA Banks

25 year ConcessionContract RSA Govt.

(DCS) 25 years

The Structure

SACM• Security • Operations• Health• Administration

Royal Sechaba Food Services

Kensani (KCM)• Maintenance• Programmes• Procurement

SACSThe Contractor

Structured Day Programme - example

Work 4 hrs day = 20Education 4 hr week = 4Recreation 1 hr day = 5Social skills 1 hr week = 1Total Hrs per week = 30

Minimum Programme Time07h00

07h1507h4508h00

11h4512h0012h1513h0014h0014h15

16h0016h1516h3017h3018h0020h30

Unlock, muster check personal hygiene, medical treatment.BreakfastCell CleaningMovement to activities, Case managementEducation, social, group work – personal development programme, exercise, work skillsTrainingReturn to unitsMuster CheckLunchLock up – security check and shift changeUnlockMovement to activities, exercise, sport, educationPersonal development programmeReturn to unitsMuster CheckEvening mealClean upEvening association and activitiesMuster check – full lock down

8 Hour day programme

The operational challengeis to deliver the

programmes 52 weeks of the year for every

Single offender while maintaining a safe and

secure environment

For a “family” of 3024!

Rehabilitation processADMISSION BLOCK

INDUCTION BLOCK E

CASE MANAGMENT

PREPARATION FOR RELEASE

DEVELOPMENT PROGRAMS

Immediate risk assessment, medical and drug test

Multi disciplinary team address

Induction course, video and guide

Case plan

Offender timetables

Vocational Training

Education Religious and pastoral

Social services

Psychological Social work services

Special Education

ABET 1-4 Grade 10-12 Life Skills

BuildingHorticulture Motor-mechanic

Catering & hospitality

Basic Occupational Skills

Physical Education

Woodwork Metal work Textile

Work

• Offenders attending programmes 91%

• Education hours 776,707 per annum • Abet 1-4 1083 offenders wrote ABET 4• 778 offenders wrote Grade 10• 500 offenders wrote Grade 12 • Vocational training

– Textiles, woodwork, motor, metal work

• Basic occupational skills– Beadwork, candle-making, catering & hospitality, health &

safety, creative arts

• Distance learning 236 offenders• 6 learners completed N6 • Computer skills

• Recreation Hours 831,396 per annum• Sport, Games & Library

• Social Skills• Psychological & Social work programmes

• Work hours - 5,126,837 per annum

Programme Delivery

• Work opportunities– Catering/Kitchen– Tutors– Maintenance – Groundwork– Barber shop

• Religion – 28 denominations served– Religious education, counseling &

Restorative justice

Maintaining a safe and secure facility

• Security system– Electronic surveillance– Muster Count– Searches– Entry/exit systems

• Movement Control– System of passes– Escorts

• Security operations– Extensive use of technology– All offenders vetted and assessed on entry– All sentences verified within 24 hours– Daily searches– Mandatory drug tests– Random drug tests– Access control through finger print

verification– Muster check 3 times daily (full count of

offenders)

• Security envelope– Cell– Block– perimeter

• 9,500 meals per day

• Up to 130 offenders employed in the kitchen on 4

different shifts • Dietician reviews requirements annually• Certification of Suppliers

– Standards/Quality Management• Pest Control• Hygiene• Cleaning chemicals• Production• Storage• Transportation • 3rd Party Audit

– Procurement• Proposals (new and existing suppliers)• Evaluation (Price, Quality BEE, Audit)• Agreements signed off by SCM• Procurement database update

Food Services

• Pricing/cost management– Existing price v new price– Price v other competitors– Weighted basket comparison– Daily news/journals/market intelligence– Monthly indices CPI, CPIx, regions etc– Weekly reports (fish, chicken, maize etc)– Quarterly plate costs by region/sector– Internal v external inflation

Health ServiceFacilities• 50 bed hospital, dentistry, X-ray facilities,

emergency room and 3 PHC’s

Medical activities• 28% of offenders on medication• Nursing encounters 35,000 per month• Medical officer encounters 760 per month• Average patients in hospital 12• Staff: 3 Doctors, 24 Nurses, Dentist, Pharmacist• Voluntary counseling and testing• HIV, ARV, MDR & XDR-TB

“The department wants to congratulate you on the high standard of nursing and health care” Senior General Manager Health ServicesLimpopo Province Dept. of Health and Welfare

• 85% of maintenance time on pre-planned activities– 10,400 planned inspections/services w/o’s per annum– 1,600 unplanned w/o’s per annum

• Computerised Maintenance Management System to plan and track all maintenance activities

• Key focus on security due to access to tools• Infrastructure maintained includes:

• 19 IT Related Control Rooms• 72 Industrial Geysers (Hot water)• 72 Washing Machines• 25 Tumble Dryers• Over 600 CCTV Cameras• 2.2 Km Taut wire Electric Fence• 8.3 Km of sewer and water pipes • 6.0 Km double security fencing•1.8m pedestrian control fence

• Total area 19 hect. • Area under roof 6 hect. • 1000 Toilets 4000 Lights• 1400 Pneumatic Doors• 2 Standby Generators• 9 Mini Sub Stations• 7m Bricks• 19 Control Rooms

Facility Maintenance

• Construction period 316 working days

• Contract period 25 years– Currently in 7th year of operations

• Three Operating Subcontractors– South African Custodial Management - 460 employees

– Kensani Corrections Management – 70 employees

– Royal Sechaba – 20 employees

– Total staff members 550

Contract History

Achievements – Construction Phase

• On time

• On Budget (Fixed Price)

• 3 Safety Awards

• Met all BBBEE requirements

• Independent Engineers declaration issued on time

• Zero cost variations to Government

Achievements – Operational Phase

• Zero cost variations to Government

• Start up completed in 220 days (full capacity 3024 offenders

• ISO 9001 certification by SABS and successful renewal

• Accredited training provider (NFQ)

• Largest adult education center in Province

• Install emergency water booster system

• Vehicle and driver monitoring system

• Accreditation for the administration on ARV’s

• Reduction in death in custody by 66% (from 29/27 per annum to 11)

Deaths in CustodyKutama Sinthumule

0

5

10

15

20

25

30

2003 2004 2005 2006 2007

Achievements – Operational Phase(Contractual Compliance - 2007)

• Security compliance

• Health Care compliance

• Food Services compliance

• Programmes compliance

• Maintenance compliance

• Staff levels compliance

• BBBEE compliance

Ownership50/50 Joint venture between GEO and Kensani

Procurement Obligation ActualFirst Year R 3.7m R26.4mSecond Year R11.9m R41.4mThird year R20.5m R38.4mFourth year R28.3 R39.6mFifth Year R40.6m R45.5mApp 65% of actual spend was with local companies

Employment and staff development All staff are South Africans or permanent residents

Training First Year - 160 hrs pre-service trainingSubsequent Years over 25,000 training hrs per annum

Bursaries Granted over R90,000 for tertiary education

International skills transfer 4 Full time International advisors (over 6 months)10 Temporary international advisors (+/-1 month)I full time advisor permanently on site3 international audits/reviews per annum

Empowerment

• 10 family days per annum – more than 10,000 participants

• 49 community involvement/outreach interventions in 2007

• Donations– 75 computers to deprived schools– Vegetables and green produce to old age homes and schools– Annual charity Golf day over R150,000 donated to various institutions– Toys and gift cards to hospital patients– Bursaries for scholars

Community Outreach

• Maintain contractual compliance record

• CPI/CPIx volatility

• Outcome of OSD and public service salary adjustments (expectations)

• Union demands and industrial relations

• Sustainability of utilities (water and electricity)

• Management treatment of MDR and XDR TB

• HIV/Aids population

Challenges

THANK YOU

Contact detailsContractors RepresentativeMr. SCP JordaanTel 011 802 4440Cell 083 260 6344Email pjordaan@sacms.com