Kuber TM Fund Management System Version 1.0 Tutorial Department...
Transcript of Kuber TM Fund Management System Version 1.0 Tutorial Department...
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Kuber TM Fund Management System
Kuber TM Fund Management System Version 1.0
TutorialDepartment of Finance, Government of Jharkhand
Conceptualized by Sri Ram Sewak Sharma, IAS
Chief Secretary (GOJ)
&Under the able guidance of
Principal Secretary, Finance (GOJ) and Principal Secretary IT(GOJ)
Designed and Developed by National Informatics Center, Jharkhand State Unit.
(Treasury/KUBER Group)
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About System
Flow Diagram (Existing System)
Flow Diagram (New System)
How to Login
How to Change Password
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Roles1. Project management Unit2. Sanctioning Authority3. Controlling Officer4. DDO Office
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About Fund Management Module
Present Post Budget Scenario for Release of Budget and
Allotments
As of now after budget preparation, Department of Finance, GOJ
releases funds to various departments. Departments in turn release
the received funds to various Drawing and Disbursing Officers
under different Treasuries with a copy to concerned Treasury.
DDO presents the received allotment letter to their respective
Treasury for feeding the fund allotment which is further being
authenticated by Treasury Officer for its drawl by the concerned
DDO.
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About Fund Management Module…
Implication of the existing System – The allotment letter may
be forged causing wrongful drawl of funds. The existing
system cannot check the excess release of funds by a
department to DDO.
Procedure adopted –
(a) User Management – The System will be role based and the
Hierarchy will be defined as below:
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About Fund Management Module…
A System Admin will be created by NIC which will
maintained by NIC. Using this System Admin of NIC, a Super
User Id for Dept of Finance (PMU) will be created who when
logs on for the first time will be forced to change the default
password given by NIC and update the relevant details.
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About Fund Management Module…
PMU has to add the details of the department (Demand_no)
wise administrator who in turn will create the Controlling
Office for release of allotments and tag the list of Budget
Subheads, who will be disbursing the allotment to individual
DDOs across the State. Once the details of department are
added, a user id for that department with a default password
gets created. A letter mentioning the list of Subheads tagged,
user Id and password has to be generated and sent to
concerned department who had raised the request.
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About Fund Management Module Continued…
The controlling office under a department has to behorizontal which can be identified at Sub-Head(Scheme) level.
User Department when tries to log on using the User Id
provided to them by Dept of Finance, will be forced to change
the default password on first log on and update the details as
added by Department of Finance if required. On successful re-
login by controlling office, the office will be able to view the
list of budget heads as tagged by department admin and update
the total funds unit wise as available against a particular
Budget Head as per sanctioned budget.
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About Fund Management Module Continued…
Once the total budget against a head is updated, its further re-
allocation of funds among the DDOs of State of Jharkhand can
be done treasury wise by the controlling office. While
distributing the funds among the DDOs a unique allotment
access no gets generated. A letter displaying the list of funds
distributed among the DDOs Treasury wise with allotment
access no can be generated in three copies. One copy can be
kept as a office copy and remaining be sent to Treasury Officer
and concerned DDO for reference.
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About Fund Management Module Continued…
(b) Business Logic:
Once the concerned controlling office under a department
receives the letter from Department for using the allocated
funds as per Budget in the current Financial Year, the
department has to log on to the interface using the User Id and
password provided to them, where the said user will be forced
to update the Department details.
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About Fund Management Module Continued…
(b) Business Logic Continued.. :
The Assistant will be able to view the list of authenticated
budget Heads against which the budget amount is to be
updated as per passed budget for distribution among the
Drawing and Disbursing officers Treasury wise through the
State. After each entry an allotment access number will be
generated for each fund entered against a DDO which will be
used at Treasury level for fetching the entered fund.
Department will generate a hard copy of list of distributed
funds DDO Wise Treasury wise. These letters has to be sent to
Treasury electronically as well as by other arrangements.
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About Fund Management Module Continued…
On receipt of allotment letter by DDO, the DDO will approach
Treasury for using the released allotment by department. The
Treasury assistant will fetch the released allotment using the
allotment access number for its further authentication by
Treasury Officer. Once the Treasury Officer verifies it, the
allotment is finally ready for usage. Even it can be further sub-
allotted at Treasury Level but a fresh allotment without
allotment access number cannot be added at Treasury Level.
The distribution of allotments among the DDOs will be done
in such a manner that the sum total of these funds will not
exceed the entered total budget.
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DDO receives the intimation of release ofallotment through a letter (by Post or by Faxfrom their Controlling officer)
DDO presents the allotment letterin Treasury for processing of Bill.
Treasury receives the copy ofSanction/Allotment Letter sent bythe Controlling Officer of Budget
Departmental Secretary releasesSanction/allotment to BudgetControlling Officer of Department
Online preparation of Budget
Treasury rejects the request as itwaits for its copy to be received inTreasury
Start Flow Diagram of Existing System
Controlling Officer of Budget releases theallotment to field DDOs and TreasuryOfficer
Treasury Assistant enters the allotment,TO verifies the details based on Treasurycopy before processing of Bill.
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Super user(Sanctioning Authority) adds the details of the Controlling Office andcreates user Id of Controlling officer as desired and tags the list of Budget heads asrequested and issues sanction/Allotment letter against Budgetary provision toControlling Officer.
The Controlling Officer allots the Fund to the Field DDOs against the releasedAmount from sanctioning authority unit wise based on allotment release No.C.O Generates Allotment Letter with Allotment access Codes to be used byTreasury Officer for fetching the allotment details of DDO.
Treasury fetches the fundusing Allotment accessnumber, verifies releases it forbill processing.
Super user of Demand No canoptionally create Major Head wise& Plan wise Supper User Id
PMU creates and Managesseparate Super- user Id forSanctioning authority of eachDemand No (01 to 60)
Major Head wise &Plan wise SupperUser Id
DDO can also Sub-allot thereceived funds to their dependentDDO.
Start Flow Diagram of New System
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Home Page for Log in (All Roles)
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Enter User Id
Enter Password
Security Code Code as shown in hazy Picture
Click on Enter
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After Entering details click on Enter Button
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Home Page for Log in (Role - Sanctioning Authority)
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Menu of Sanctioning Authority
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What to do System Management Reports & Download
Tools
Issue Sanction Letter to AG Office
Issue Allotment Order to Controlling Office
Create Plan Type / Major Code Wise Sanctioning Authority
Create Controlling Office (Attached Offices/Autonomous Societies / Directorate / Sections & Tag Sub Codes)
Create User for Controlling Office (Attached Offices/ Autonomous Societies/ Directorate/Section)
View Budget Entry
Download Excel Utility For Allotment
Download RichaFont (Hindi Font)
Download Kruti Dev (Hindi Font)
Design Allotment Letter
Design Sanction Letter
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Issue Sanction Letter to AG Office
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Create Sanction Order
View Previous Sanction Order
Click Here for Edit Sanction Letter
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Edit Issue Sanction Letter to AG Office
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Here we can Update, Design and Print Sanction Letter
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Issue all Sanction Latter to AG Office
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Click Here we can Design Sanction Latter
Create Sanction Order
View Previous Sanction Order
Edit and Print option
Delete option
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Design Sanction Order Letter
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Here we can Design Sanction Letter
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Choose Particular AG Sanction Number
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Choose a AG Sanction No from Dropdown
Previous Sanction Order
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We can view a Particular Issued AG Sanction Order
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Click on Create Sanction Order
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Creation of AG Sanction Order Plan Wise
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Choose Plan Type
Manage Allotment Order State Plan Type
Manage Allotment Order CSPS Type
Manage Allotment Order CPS Type
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Entry Screen for generation of any Plan Type AG Sanction Order
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After Fill All details click for Proceed for Sanction order
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Issuing Allotment Order to Controlling Office
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Click here for Create Allotment Order View Previous
Allotment
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Create Allotment Letter
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Click Manage Allotment Order Non Plan Type
Manage Allotment Order State Plan Type
Manage Allotment Order CSPS Type
Manage Allotment Order CPS Type
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Non Plan Type Manage Allotment Order
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Enter All Details Correctly
Click Here for Proceed Unit wise
Allotment
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After Feeling All records Click on Proceed Button
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Click On Proceed for unit wise Allotment
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After Click Proceed For Allotment
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Click On Ok
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After Click Ok button a Allotment Number will Shown
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State-Plan type Manage Allotment Order
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Here we will do same thing which are used in Non-Plan Type
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CSPS-Plan type Manage Allotment Order
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Here we will do same thing which are used in State-Plan Type
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CPS-Plan type Manage Allotment Order
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Here we will do same thing which are used in CSPS-Plan Type
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Go to Slide Menu and Again Choose Issue Allotment Order to Controlling Office
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Again Choose Allotment Order to Controlling Office
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View Previous Allotments
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Click on View Previous Allotment
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Here we can view total Allotment Order
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Here we can Edit,Delete,Print, Design Letter & Print Design Letter
We can view Allotment Order through major Code and Allotment No
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Choose Edit Option
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Click On Edit we can change some records
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Choose Delete Option
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Click On Delete we can Remove some records
If we click on Ok
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After click ok button Specified Allotment No will be Deleted
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When We Click on First Print Button
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Click on first Print button
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After Click on First Print Button This PDF File will be shown
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Design Letter Button
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Click on Design Allotment Letter Button
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Design Allotment Letter
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Through Major Code We can see Its details
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Now we can View a particular Allotment Order Through a particular Major Code
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System Management
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Click on Create plan/Major Code Wise Sanctioning Authority
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Create Plan Type/Major Code Wise Sanction Authority
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Add Plan & Major Code wise Sanction Authority
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Plan & Major Code Wise Sanction Authority
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Choose 4 Digits Major Code
Click on Save Button
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Create Controlling Office(Attached Offices/Autonomous/Societies/Directorate
& Section & Tag Sub Codes)
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From Sliding Menu click on System Management then Create Controlling Office
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Controlling Office & Sub Codes Tagging
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Add Controlling Office & Sub Code tagging
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Controlling Office & Sub Code Tagging
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These are System Generated Code
Click on Save Button
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Create User for Controlling Office (Attached Offices/ Autonomous Societies/
Directorate Sections)
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From Sliding Menu click on System Management then Create User For Controlling Office
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User For Controlling Office
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Add User For Controlling Office
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Add User For Controlling Office
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After Feeling All correct Information Data Saved Successfully
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Reports & Download
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From Sliding Menu click on Reports & Download then Click on View Budgets
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View Budget Entry by Department
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Click here for Current Balance after deduction allotment to DDO(See Balance on the left side)
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Download Excel Utility For Sanction
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We Can Save it and keep it
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Save It on Desktop Folder Name is DDO_Sanction
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Click On Save Button
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After Download click on Open Folder
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Click on Open Folder
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It will Download on Desktop as a Zip File
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Write Click on this Zip File and click on Extract Here
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It will show two file one is Excel and other is word file
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Click on this word file
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After Save These Two File will show
One Word File & second Excel Sheet
1. Login
2. Go to the link which is shown below
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Click Here and Download
3. You don’t change pre-define columns name, which is denoted by red colour.
Don’t Change
4. After uploading the file you click Import button. When it will successfully uploaded, then it will be appeared in grid view.5. Now you click the Save All button, It will be saved permanently
Select Excel FileYou Can see Error when you Upload the Excel File
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After click on Excel File this page will show
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We can Download Richa Hindi Font
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Click on Save Button and keep it
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Download Richa Hindi Font And Install
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Install Richa Hindi Font
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How To Install Richa / Kruti Dev Hindi Font
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Click on Control Panel
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Control Panel All Items
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Open Fonts Folder
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After Open Font Folder Paste Richa Hindi Font Here
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Here we can see Installed RichaHindi Font
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We can Download Kruti Dev Hindi Font
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Click on Kruti Dev Hindi Fon For Download
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Save Kruti Dev Hindi Font
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Save It Here
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Download Kruti Dev Hindi Font And Install
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Click Here For Install It
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On Tools Menu
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Click On Design Allotment Letter
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Design Allotment Letter
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Design Sanction Letter
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End of Sanction Authority
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LOGIN PROJECT MANAGEMENT UNIT
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Enter User Name
Enter Password
Security Code Code as shown in hazy PictureClick on Enter
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Fill All Login Details Correctly
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After Entering details click on Enter Button
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Menu Of Project Management Unit
SystemManagement
Reports Downloads Tools
Sanction Authority User
View Sanction Order
Download Excel Utility For Allotment
Download Richa Font (Hindi Font)
Download Kruti Dev (Hindi Font)
Change Password
Logout
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System management Menu
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Click System Management Menu Then Sanction Authority User
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Sanction Authority User
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Add Sanction Authority User
Here we can Edit and Delete UserWe can choose
Particular User Id
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Choose Particular User Id
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Choose a Id
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Choose Particular User Id
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Add Sanction Authority User
Edit and Delete User
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Add Sanction Authority User
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Chose Demand No from Dropdown List
Here we can set Account Setting
Click on Save Button
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If we Fill all correct information and strong password
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Click Ok
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Your Data has been Saved
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Click Ok
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And we can view our information through this Sanction Authority User
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Here we can see New Added User Sanction Authority
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Reports
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Click on View Sanction Order Menu
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View Sanction Order
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No any List of Sanction Orders
Click Ok Button.
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End of Project Management Unit
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Login Controlling Officer
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Enter User Name
Enter Password
Security Code Code as shown in hazy PictureClick on Enter
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Fill All Login Details Correctly
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After entering details click on Enter Button
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Menu of Controlling Officer
What Do You Want System Management
Reports & Downloads Tools
Issue Allotment Order to DDO Office
Edit Allotment
Print Allotment Letter(Draft)
Update Letter Details(Freeze)
Print Allotment Letter(Final)
Legacy Data Entry
Controlling Officer Details
DDO Tagging
View Budget Entry
Download Excel Utility For Allotment
Download Richa Font (Hindi Font)
Download Kruti Dev (Hindi Font)
Design Allotment Letter(Final)
Design Allotment Letter
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Issue Allotment Order To DDO Office
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View Allotment Receive from Sanction Authority
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Click All Allotment from Sanction Authority
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View All Allotment Receive from Sanction Authority
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View Allotment Received from Sanction Authority , All and Plan Type
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Issue Allotment Order to DDO Office According to Allotment No & Plan Type
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Choose Allotment No & Plan Type
Click on Release Allotment
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After Click on Release Allotment
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Previous Balance before allotment
Click here for View Allotment details
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View Fund Allotment to DDO
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Print DDO wise Allotment Details
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Allotment Order
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Edit Allotment
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Edit Allotment Option
View Allotment Sanction Wise
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Edit DDO Allotment Details
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Click Here for Edit or Delete DDO Allotment Details
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Edit Fund Allotment By Department
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Print Allotment Letter(Draft)
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Print Allotment Letter(Draft)
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Print Allotment Letter (Draft Copy)
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Give File Release No
Give Release Date
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Cover Letter
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Allotment Letter (Draft Copy)
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Allotment List(Draft Copy)
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Update Letter Details(Freeze)
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Click On Update Letter Details
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Update Letter Details (Freeze)
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File Reference Number
Reference Date
Letter Number
Lette Date
Click here for Update Letter Details After Update Freeze the
Letter Details
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Print Allotment Letter(Final)
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Letter No
Letter Date
Proceed
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System Management
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Click on Legacy Data Entry
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Legacy Data Entry
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Choose All Allotment Entry Details
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After Fill All Legacy Data Entry
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Click on Search Button
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After Click on Search Button
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Click on Add Button
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After Add we get this form
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Select any Treasury from Treasury Dropdown
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Choose any Treasury
After chose Treasury Search it
Search by different option
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Controlling Office Details
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Click On System Management Menu-> Controlling Officer Details
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Controlling Office Details Continue..
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Confirm Office Name
Designation
Letter Abbreviation
Click On Save
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DDO Tagging Menu
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Select Your Treasury
Select DDO Code
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If you select any Treasury then DDO Tagging List will shown
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Here we can view Bokaro Treasury DDO Tagging
Click Print All List
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Print All DDO List
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Reports & Download
View Budget Entry By Department
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Here we can see All Budget Entry
Here we can see All Budget Entry
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Major Head Wise View Budget Entry By Department
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Click On Balance
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Tools MenuDesign Allotment Letter (Final)
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Click on Tools then Click on Design Letter(Final)
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Design Allotment Letter(Final)
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Design Allotment Letter
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Click On Data Maintenance ->Design Allotment Letter
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End Of Controlling Officer
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Change Password Menu
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Click On Change Password Menu For Change Your given Password By Concerned Office
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Fill Correct Password Format
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Give Your Old Password
Give Your New Password which you wish
Confirm Password which will you New Password
After Click on Save Button Your New Password will be generated
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Logout Menu
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Logout from Logout menu
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DDO Office Login
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Fill All Login Details
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Choose Treasury From Dropdown
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Choose Your Treasury
After fill All Login Details Click on Enter
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Menu Will Look Like This
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Download Hindi Richa Font
Download Hindi Kurti DFont
Allotment Receive From Controlling Office
Design Allotment Letter
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Menu Of DDO Office
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Allotment Order System Management Reports & Download
Tools
Allotment Received From Controlling Office
Coming soonDownload RichaFont (Hindi Font)
Download Kruti Dev (Hindi Font)
Design Allotment LetterLogout
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