Kuali Financial System (KFS) UpdateProfessional Development InstituteJanuary, 2009

PresentersTroy Fluharty – Financial Systems

ServicesJohn Hunter – Financial Systems

ServicesKevin McHenry – Information Systems

Goals

Overview of the Kuali Financial System (KFS)

Timeline Key Features Answer your questions

Overview

Implementation Date - July 1, 2009

Replaces Financial Records System (FRS) Replaces Campus Information System

(CIS) (including ABYSS for FY2011) CIS deactivated:

Created Approved AFE’s/REQ’s April 30, 2008May 1, 2008 IMO’s/WOA’s June 30, 2008 June I close (supplier

filled) JE’s June I close June I close

What is Kuali?

Community Source (by Higher Ed for Higher Ed)

Comprehensive Financial System to meet the needs of colleges and universities

Based on Indiana University’s Financial System

KFS Partners

KFS Release Dates-Release 1

All modules in Release 1 will be implemented at CSU

KFS Release Dates-Release 2

Labor DistributionMay be implemented at a later date (July 1, 2010 or later)

Contracts & GrantsWill not be implementedKuali Coeus (research system) implemented at a later date

Purchasing/Accounts PayableImplemented at CSU

KFS Release Dates-Release 3

Budget ConstructionMay be implemented January, 2010 for FY2011

Accounts ReceivableNOT a replacement for ARIES (Banner)May be implemented with Kuali Coeus

Capital Asset Management (Property)Implemented at CSU

KFS Release Dates-Release 3 continued

Effort ReportingMay be implemented at a later date (July 1, 2010 or later)

Purchasing/Accounts Payable (Sciquest integration) Implemented at CSU

Changes

What is the Same? Department numbers – still 4 digits Object code – still 4 digits, but…

What is Changing? Chart Code Account Numbers (7 digits) GL and SL accounts merge to one account Object code numbers (revenue &

expenses) Funds become Sub-Funds (and are named)

Terminology Changes

Financial Records System Kuali Financial SystemFRS KFSNo equivalent FRS code Chart codeSubcode Object CodeDepartment OrganizationFund Sub-FundAudit Code Fund Group Code

General Ledger (GL) account AccountSubsidiary Ledger (SL) account Account

KFS Code Relationships

KFS Features

Web Based eDocs (Transaction &

Maintenance) Workflow (approvals or FYI) Business Rules

KFS Main Menu

eDocuments

eDoc Characteristics

eDoc Characteristics

Common tabs on all eDocs Special Tabs pertinent to that

document Field Lookups Help Import transactions to a document Export lists to Excel (or CSV, XML) Copy and error correction

eDoc Characteristics-Account

Required Fields (noted with asterisk *) Chart Account Object

Optional Fields Sub-Account Sub-Object Project Org Ref ID

Technical Issues Test environment

http://kualidevl.is.colostate.edu:8080/kuali-test/portal.jsp Login with your eName and password

Browser – IE6, IE7, Firefox Mozilla Operating System - Windows XP, Vista, Mac Java 1.5 or above No Jinitiator needed FRS Delphi data warehouse replaced with ODS Off Campus Users - use VPN

Kuali Financial System Implementation Group (K-FIG)

Sub-committees (6-10 people) have been formed on specific subject matter

Current Sub-committees Chair Account Create John Hunter Budget Adjustments (BCR) Angie Nielsen Cost Share Pam Harrington Journal Entry processing John Hunter Sub-Accounts, Sub-Objects Mary Atella/Bev Burton

kuali.colostate.edu

Implementation Issues Tips Data Conversion

Accounts Funds Subcodes

Sciquest Interface

Demo

More information

TrainingCSU Kuali Days – May/June, 2009

Colorado State Universityhttp://kuali.colostate.edu/

Kuali Foundationwww.kuali.org

Glossaryhttps://test.kuali.org/confluence/display/KULDOC/KFS+Glossary%2C+Release+2.2

Questions?