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ContentsIntroduction and Guiding Principles Academic EnrichmentAccreditations and MembershipsAfter School CareAir ConditioningAirportsAssemblies: PrimaryAssemblies: SecondaryAssessmentATMAttendence and AbsenceBehaviour and SanctionsBicyclyes and SkateboardsBoardingBreakfast ClubBring Your Own DeviceBus ServiceCafe DiemCalendarCareers GuidanceCharitable WorkCoffee MorningsCommuications, Concerns & ComplaintsCounsellingCurriculum OverviewDaily RoutineDeparture Card & Permission SlipsDrop-Off & Pick-Up TimesDrugs Electronic DevicesEnglish as an Additional LanguageEntry Points & Exit PointsE-PurseExaminationsExeatsExtra-Curricular Activities (ECAs)FeesFinancial AidGoogle ClassroomGovernorsHairHealth & SafetyHealth CentreHoliday HomeworkHome LanguageHomeworkHouse Bank House NightHouse SystemICTImage of StudentsInduction of New StudentsInsuranceInternational Early Years Curriculum (IEYC)International Primary Curriculum (IPC)Jewellery and AcessoriesLaundryLeadership OpportunitiesLearner CharacteristicsLearning SupportLegal Guidelines

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LibraryLost PropertyMake Up MealsMedicationMobile PhonesMufti DayMusic TuitionNational CurriculumNotice PeriodOnline SafetyParent PortalParent Teacher CommitteeParent Teacher MeetingsParent WebinarsPassports & VisasPersonal Data ProtectionPersonal Goals Personal PossessionsPersonal, Social and Health EducationPrepReadingReligious WorshipReportsRewardsSafeguarding & ProtectionSaturday Evening EntertainmentScholarshipsSchool CalendarSchool ClosureSchool RulesSecuritySeesawSenior Leadership TeamSmoking SnacksSocial MediaSportStrategic PlanStudent CardsStudent PortalStudy LeaveSun ProtectionSustainabilityTattoosTerms & ConditionsTerm DatesToilets TripsTrusteesTuck ShopUniformUniversity ApplicationsUseful ContactsVapingVehiclesVisiting the CampusWeekend LeaveWifiWork Experience Zoom

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IntroductionKolej Tuanku Ja’afar was founded in 1991, making us one of the most well-established international schools in Malaysia. Our Founding Trustees are three members of the Negeri Sembilan Royal Family, YAM Tunku Naquiyuddin, YAM Tunku Dara and YAM Tunku Imran. They were inspired by their own British boarding education and wanted to establish a school with similar values and the same high quality British education in Malaysia. The School is named in honour of their late father, who was King of Malaysia and a great supporter of the School in its early days.

Over the years the School has grown and developed, but our state-of-the-art facilities still sit on a lush and green, 80-acre campus surrounded by the beautiful countryside. As a charity, we have no owners and any profits made by the School are reinvested in the quality of education which we provide to your children. KTJ is a warm and caring community and it is driven by a strong set of values and principles.

We hope your connection with KTJ will be a long and fruitful one. Whether your family is new to KTJ or you have been with us for some time, this handbook will prove a useful source of information for you.

Academic Enrichment

Guiding PrinciplesAt the heart of KTJ and its approach are our Guiding Principles.

Vision:

To be the school of choice in South East Asia, empowering students to become responsible leaders of a sustainable, global community.

Mission:

To nurture and inspire our diverse learning community, providing a holistic, British-style day and boarding school education in a Malaysian setting.

Values:

Integrity, empathy and mutual respect.

Provision of a holistic education is fundamental to KTJ’s ethos. We believe that students should have access to a wealth of resources and opportunities to develop their interests, broaden their horizons and deepen their world perspective. Academic interests should not be compartmentalised and we encourage students to take an interdisciplinary approach to their learning. For the most competitive global universities, sticking only to the confines of the examination syllabuses is not enough. Students are expected to engage in a broad range of independent research and reading to support their academic interests.

To facilitate this, the School offers a wide range of academic enrichment, including:

• The Extended Project Qualification (EPQ): A research-based A Level, which emulates theacademic skills required at university and culminates in a 5000-word academic essay.

• Subject-specialist ECAs which nurture academic engagement in a subject (e.g. RoboticsClub, Tech Club, Economics Society) or support students in their preparations for universityadmissions tests, such as the BMAT, LNAT and TSA.

• A program of events organised with the support of the Oxford and Cambridge SocietyMalaysia and to which students from other schools are invited. Currently, we offer a debateforum, an engineering workshop and a moot (for aspiring lawyers) annually.

• The opportunity to attend other events organised by the Oxford and Cambridge SocietyMalaysia.

• Opportunities every week to attend enrichment talks and presentations delivered by membersof staff or invited guests who are experts in a particular field.

• Opportunities to enter national and international competitions in fields such as economics andfinance, engineering and mathematics.

• Wider learning days, where the school timetable is suspended to enable interdisciplinarylearning.

• Access to the school subscription to JSTOR, an academic database used by universities.

In addition, students have access to the KTJ Academic Enrichment Portal, which contains a wide range of learning and research opportunities, including Massive Open Online Courses (MOOCS) delivered by leading global universities and suggested reading lists for subject specialisms. In addition to the school library, the Sixth Form Centre has a growing library of books focused on academic enrichment and preparation for highly-competitive university courses.

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Accreditations and MembershipsThe School is accredited by the Council of International Schools (CIS). As part of its accreditation to CIS, KTJ subscribes to the CIS Code of Ethics:• To fulfil the promises stated in our guiding statements, policies, contracts and promotional

materials;• To strive for excellence;• To nurture a culture of care in which the education, safety and well-being of students and

others are paramount;• To comply with applicable laws and regulations;• To respect the dignity and equality of all individuals, groups and cultures;• To promote global citizenship.

We are one of only two schools in Malaysia to be admitted into the prestigious UK-based Headmasters’ and Headmistresses’ Conference (HMC), which also includes amongst its members well known and esteemed British boarding schools such as Eton College, Winchester College, Harrow School and Wycombe Abbey School.

In addition, KTJ is a member of several other organisations, including AIMS (the Association of International Malaysian Schools), COBIS (the Council of Overseas British International Schools), FOBISIA (the Federation of British International Schools in Asia), BSA (the Boarding Schools’ Association) and ISBA (Independent Schools’ Bursars Association).

Through AIMS, COBIS and FOBISIA, our students have access to a wide range of events and competitions with other schools, including in the fields of sport, creative writing, art and film-making.

After School CareAfter school care is available for Primary School students between the end of ECAs and 5.00pm. There is an additional charge for this service. Please contact ktjprimary@ktj.edu.my. Children must be collected by 5.00pm.

Air ConditioningIn order to create a comfortable and conducive environment for learning, teaching and living, air conditioning is installed in most areas of the School. In the boarding houses it is operational when required in several shared areas, and from 7.00pm to 7.00am in the student bedrooms. KTJ is an eco-friendly school which champions sustainability, and so the use of air conditioning is regulated.

AirportsKuala Lumpur International Airport is the main airport of Malaysia. It has two terminals, KLIA and KLIA2. It is located 45 minutes away from KTJ. KLIA 2 normally receives passengers travelling with low cost airlines, such as Air Asia and Jetstar; whilst KLIA 1 handles other operators, including national carriers. The School can organise for students to be taken to the airport, and to be supervised checking in if necessary (fees may apply).

Getting to KTJAt KLIA or KLIA2 there are airport taxis, limousines and minivans available for hire. Look for the taxi and limousine counters, just after customs, prior to exiting the arrivals gates. Fixed fares according to destination zones are to be paid at the counters. Please be aware of touts approaching unwary visitors offering their services as you exit the arrival lounges. They operate illegal taxis and often over-charge; safety levels for such touts are also a concern. On arrival at the airport, it is recommended that students take an official metered taxi to the School - ‘Kolej Tuanku Ja’afar, Mantin’ is the address to give at one of the official taxi booths.

Getting to KLIA or KLIA2 from KTJThe School has a pool of regular licensed taxi drivers who have had security checks and who service all of our transport requirements. Trips to the airport (and elsewhere) by taxi can be arranged through the houseparent. The cost can either be paid directly to the driver or charged to parents via the school bill.

AssembliesPrimary SchoolWeekly assemblies are held at 8.50am every Friday for Years 1-6. These gatherings are a chance for us to learn about common interests, to celebrate success, to reward achievement and to share and showcase talents. The assemblies are run by the Head of Primary, Deputy Head of Primary or a class and their teacher.

Sharing assemblies are held each year, where parents will get the opportunity to come into school and watch classes present on an aspect of their recent learning. Each class or year group will also lead an assembly about one of our school values or IPC personal goals. Dates for these assemblies are published on the school newsletter, WhatsApp communications and through your child’s class teacher on Seesaw and Google Classroom. For sharing assemblies, parents are encouraged to join us for refreshments from 8.25am in the Canteen.

Each Key Stage (Years 1-2 and Years 3-6) will also hold a fortnightly ‘celebration assembly’ to award certificates relating to school and other achievements of children. This will be led by Key Stage Leaders, the Deputy Head of Primary or Head of Primary.

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Secondary SchoolSecondary School assemblies take place every Wednesday at 10.40am in the Auditorium. There is often a theme or themes for each assembly or series of assemblies. Assemblies are used to explore the School’s values and ethos, current affairs and world issues, issues relevant to young people (e.g. mental health awareness) and global perspectives.

Many elements of assemblies are led by students, either in leadership roles or as members of clubs and societies. Assemblies are also used to recognise the achievement of students.

Parents are not normally invited to assembly. Permission is required in advance from the Principal to attend.

AssessmentThe School has an Assessment Policy which is available on the Parent Portal. In the Primary School this is supplemented by a Primary School Marking Policy, which is also available on the portal.

Most of the assessment that takes place during the academic year is ‘formative assessment’, which can happen in many ways. Teachers use this type of assessment to consistently check on what their students know, understand, and can do, and then plan future lessons accordingly. More formal assessments in the form of ‘tests’ will also take place throughout the year, at different times, depending on the requirements of each subject. Tests are carried out during lessons.

In the Primary School students in Year 6 sit the CAT4 test. This is a cognitive ability test which assesses verbal, non-verbal, quantitative and spatial ability skills. Results of this test are not shared with parents. The test is used to help Secondary School teachers ensure that they can provide fully for the students’ needs as they move into Form 1.

Students in Forms 1-4 sit internal examinations annually; while students in Forms 5 and 6 sit trial examinations in preparation for external examinations. See the section below on ‘Examinations’.

Students in Form 3 sit the Cambridge Checkpoint in Mathematics.

ATMThere is an ATM on campus, run by the Arab-Malaysian Bank (Ambank). All local and foreign cards are accepted. The ATM is located at the Arc.

Attendance and AbsenceAttendance Term dates are published on our website in order to give parents and students as much notice as possible of when school is in session. Attendance is compulsory when the School is in session.

LatenessIt is important that day students arrive at school on time so that registers can be taken.

Illness Parents are asked not to send their child to school if they are unwell. In the case of illness or other unforeseen absence, parents of day students should inform the School as early as possible of their child’s absence, and preferably by 8.00am. They can do this by emailing the Primary School (ktjprimary@ktj.edu.my) or the Secondary School (attendance@ktj.edu.my).

Unexplained AbsenceWhere a student is registered absent without explanation, the School will contact parents to ascertain whether their child should be in school.

Unfit for PE/Games/ECAsIt is the School’s general policy to ensure the fullest participation in physical education and swimming lessons, and even if a student is unable to take part he/she should attend the lesson. Students who are medically exempt may either take on a leadership role, for example officiating or coaching their peers, or carry out alternative exercise to help with their rehabilitation and to optimise their well-being. Students unfit for physical ECAs should either speak to or email the teacher in charge with a copy of their medical slip prior to the session. Attendance at the session is not required.

Requests for Absence Requests for absence for matters such as dentist or doctor appointments can be directed to the class teacher in the Primary School or the houseparent in the Secondary School. f you need to pick up your child during the course of the school day for an appointment, you should meet him/her at the Main Reception Foyer in Secondary or the Primary School Foyer.

In the Primary School, where an absence request is for more than one day, permission is required from the Head of Primary School. In the Secondary School, houseparents will deal with absence requests of up to two days. Requests for absence of a longer period should be directed to the Principal.

We would ask that parents make such requests before making any bookings, purchasing tickets, etc. Please note that it is unlikely that the School will authorise requests for absence due to family holidays during term time. The School will not usually authorise absence to attend concerts, plays or sporting events as a spectator. We will usually authorise absence to take part in competitions, to compete in sport at a high level, or to participate in other pursuits, such as music at a high level. Such authorisation is, however, subject to a student’s academic commitments and progress and we would expect the frequency of requests to be kept to a minimum.

Poor AttendanceThe School monitors and reviews attendance records of students. Where a student has a poor attendance record, the School will invite parents to a meeting to discuss the matter.

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Behaviour and SanctionsThe School expects high levels of behaviour from its students. In line with these expectations and to ensure that everyone in the community is treated fairly and with respect, there are school rules and sanctions in place.

Primary SchoolEvery classroom has a poster displaying the Golden Rules (developed by Jenny Mosley, a leading author and educational consultant in the area of behaviour management). The teachers and children review the rules at regular intervals and these form the basis of our expectations of how we treat each other and the choices we make.

Golden Rules

We are gentle (we don’t

hurt others) We are kind and helpful

(we don’t hurt other people’s

feelings)

We listen(we don’t interrupt)We are honest

(we don’t cover up the truth)

We work hard(we don’t

waste our own or other’s time)

We look after property

(we don’t waste or damage property)

Secondary SchoolSchool Rules and sanctions for the Secondary School are outlined in KTJ Rules and Sanctions and Secondary School Rewards and Discipline Policy, which are both available on the Parent Portal.

The School’s Exclusions Policy is also available on the Parent Portal.

Bicycles and SkateboardsBoarders are permitted to bring bicycles and skateboards to school and safety helmets need to be worn at all times when either of these are being used. Cyclists are permitted to use school roads (including the red track) but must obey the road rules around the campus. Those skateboarding are only permitted to do so in the Waterfront area and also the Waterfront car park (after school hours). Students will not be permitted to cycle or skate outside of the KTJ campus.

BoardingKTJ was initially established as a boarding school and boarding remains central to our culture. Around three-quarters of our Secondary students board and the School believes that a boarding environment has a number of advantages in its pursuit of its Mission of ‘providing a holistic, British-style day and boarding school education’. Both boarding students and day students (called ‘day boarders’ in the Secondary School) benefit from this.

We accept boarders from the final year of Primary School (Year 6) and throughout all years of the Secondary School. Our youngest boarders have a separate boarding house, Naquiah House, which caters for their needs. It is compulsory for all Sixth Form students to board.

Most of our boarding students board seven days a week, but weekly and flexi options are available. Depending on space, we can offer short-term boarding for day students whose parents need to be away from home.

Enquiries about boarding places should be directed to our Admissions Team on registrar@ktj.edu.my. More general enquiries about boarding can be directed to your child’s houseparent or to Mr. Gary Slade, the Acting Director of Boarding (garyslade@ktj.edu.my).

Breakfast ClubThe Primary School offers families the opportunity to drop their child off at Breakfast Club from 6.45 / 7.00 am before school begins each day (at an additional cost). Breakfast Club includes a balanced morning food option as well as structured opportunities for play and activities before school begins. This option is particularly useful for working parents who need to drop their child off at school earlier before travelling to work in Kuala Lumpur, Selangor or other destinations that require lengthy periods of travel.

For more information about the Primary School Breakfast Club, please contact the Primary School Office (ktjprimary@ktj.edu.my).

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Bring Your Own Device The Secondary School operates a Bring Your Own Device (BYOD) Policy. This means all students are expected to bring a laptop or tablet to their lessons and to use it in their schoolwork.

We do not specify a particular type of laptop or tablet and we are happy for students to use Windows-based, Android-based or iOS systems. We want to ensure students choose a laptop or tablet with which they are happy. The minimum specifications for devices can be found on the Parent Portal.

There are secure charging stations in the library in the Secondary School, where students may charge their devices during the school day.

Students have a responsibility for taking care of their devices and keeping them secure. Responsibility for insuring the item rests with the parents.

Bus ServiceThe School operates several bus routes. All buses are KTJ vehicles and driven by members of the School’s Fleet Team. Most buses also have a bus monitor on board.

The School’s website lists the routes on which the buses operate, timings and costs. A booking form can be requested from the Primary School (ktjprimary@ktj.edu.my) or the Secondary School (harvinderkaur@ktj.edu.my).

Please note that only some routes offer a second return service after Secondary ECAs finish on Mondays, Tuesday, Thursdays and Fridays; and not all routes operate on a Saturday.

It is expected that parents will ensure that they wait at the KTJ bus stop in the morning until their child is collected by the bus. Please note that the bus cannot wait for latecomers. It is also expected that parents will ensure that they are at the KTJ bus stop in the evening when their child is dropped off.

In the case of an emergency, parents can make contact with their child’s bus by telephoning: 019 418 3362.

Café DiemThe School has its own cafe, known as Cafe Diem, which serves snacks, hot and cold drinks and ice creams. It is open from 10.00am to 6.00pm, Monday to Saturday and 1.00pm to 6.00pm on Sundays. Hours will vary on exeats and public holidays. Secondary students may visit the cafe during break, lunch and after school; Sixth Form students can also visit the cafe during study periods. No food is sold during lunch time until 1.30pm.

Students can pay either with cash or with a student card, provided there is money in the student’s account.

The cafe is only open to parents and visitors when accompanied by a member of staff or attending a school event at the cafe.

CalendarA calendar of school events can be found on the Parent Portal under ‘School Life’, ‘School Calendar’.

Careers GuidanceThe School understands that effective career guidance encourages students to reflect on who they are and what they want to become, and to think critically about the relationships between their educational choices and future lives. Careers guidance can challenge students to understand what it means to be personally effective and to grasp what employers are looking for.

At KTJ we have a comprehensive program designed to help every student to make informed decisions about his/her future. Career-related learning forms part of the PSHE program. It is an essential part of self-reflection and target setting in students’ work on the Purposeful Learning Plan and is part of the individualised guidance we give to students at key stages in their school life.

An overview of key elements of the program in Forms 3-5 is outlined on the next page. For Sixth Form, please see the section on University Applications.

The School has employed a full time Higher Education & Careers Guidance Counsellor, who is available for both parents and students for advice and support at any time. He can be contacted on dartaniantaylor@ktj.edu.my.

In addition to the support offered by staff, students have access to the KTJ Careers portal, which gives a wealth of information on different careers and pathways.

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Form 3Term 1: Careers testing • Morrisby pre-aptitude test (interests)

• Individual meetings with Mentor to discuss the results of the Morrisby Test

• Opportunity to speak with the Higher Education and Careers Counsellor

• Students complete goals and plans in Purposeful Learning Plan

Term 2: IGCSE options support • Individual meetings with Mentor• Information and guidance on options and pathways for parents

and students through webinars, presentations and assemblies• Taster Day for students to sample IGCSE subjects and speak

to subject specialists

Term 3: Career learning in the curriculum

• Wider learning day

Form 4Term 1: Careers testing • Full interest and aptitude Morrisby Test

• Individual meetings with Mentor to discuss the results of the Morrisby Test and academic progress in relation to career ideas

• Opportunity to speak with the Higher Education and Careers Counsellor

• Students complete goals and plans in Purposeful Learning Plan

Term 2: Work experience and career learning in the curriculum

• Work experience• Wider learning day

Term 3: Throughout the year (exploring university and career options)

• KTJ Careers Fair and presentations by KTJ alumni• KTJ Medics Fair• University presentations and engagement events• Oxbridge Outreach

Form 5Term 1: Careers testing • Full interest and aptitude Morrisby Test, if not completed in

Form 4• Individual meetings with Mentor to discuss academic progress

in relation to career ideas and post-Form 5 options• Students complete goals and plans in Purposeful Learning

Plan

Term 2: Post Form 5 pathways • Scheduled meeting with the Higher Education and Careers Counsellor and completion of ‘Considering my options after Form 5’

• Individual meeting with Mentor following IGCSE trial results and forecast grades

• Follow-up meetings with other school staff, as necessary• Year group assembly on pathways available after Form 5• Webinars and presentations for parents and students• Taster Day for students to sample A Level subjects and speak

to subject specialists Term 3: Throughout the year (exploring university and career options)

• KTJ Careers Fair and presentations by KTJ alumni• KTJ Medics Fair• University presentations and engagement events• Oxbridge Outreach

Charitable Work & CommunityServiceThe School works with a number of charities. In particular, we have strong ties with the En Xin Charity, based on the nearby town of Mantin. The En Xin Charity supports people in need in the local community in a number of ways, including running a daily ‘soup kitchen’. It also works with Myanmar refugees housed in Seremban. Many KTJ students volunteer to help with En Xin’s education program, as well as leading donation drives on behalf of the charity.

The Leo Club and Interact Club in the Secondary School are linked to the international Lions Club and Rotary Club respectively. They work on a variety of charitable projects each year with the support of Lions and Rotary.

Any queries or enquiries about our charitable work can be directed to our Outreach & Sustainability Officers:

Primary School: TBCSecondary School: Mr. Lance Gerow (lancegerow@ktj.edu.my).

Coffee MorningsThe Primary School holds regular coffee mornings for parents. These involve a presentation or workshop on an aspect of the School or education, followed by refreshments. Details are sent to parents via the Primary School Newsletter.

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Communication, Concerns & ComplaintsThe first port-of-call for parents in communicating with the School about their child will usually be the class teacher in the Primary School or the houseparent in the Secondary School. However, there are separate arrangements in place for reporting absence - see the entry on ‘Attendance and Absence’ above.

The best way to communicate with staff is by telephoning the School or sending an email to the member of staff. Urgent matters should always be addressed via telephone. Staff endeavour to reply to all emails within one working day.

The School primarily uses email to communicate messages to the parent body. It is therefore important that we have an up-to-date email address for all parents. In addition, some messages are sent to Primary School parents via a WhatsApp broadcast group.

The School would prefer that parents raise any concerns or worries with us as soon as possible. In most cases we can address these quickly and put your mind at ease. Again, the first port-of-call will usually be the class teacher in the Primary School or the houseparent in the Secondary School. There is also the option to contact the relevant member of the Senior Leadership Team - see the ‘Senior Leadership Team’ entry below for areas of responsibility and contact details.

Where a concern is more serious, the School has a Complaints Policy which is available in the Policies and Handbooks section of our website.

Corporal PunishmentKTJ does not allow any form of corporal punishment. This prohibition includes the administration of corporal punishment to a student during any activity, whether or not within the school premises, and applies to all members of staff, including volunteers and contract staff.

We do not believe that corporal punishment has a place in today’s society and we encourage families not to use it at home. Where we believe such punishment at home is having an impact on a child, the School will engage with parents.

Physical RestraintWe hope that the use of any physical force will not become necessary. However, should this ever be required then the School’s Physical Restraint and Safe Touching Policy will be followed. This policy is available on the Parent Portal.

CounsellingThe School has two well-qualified counsellors who offer counselling services to students on both a voluntary and a referral basis. Counselling helps students understand themselves and their situations better, providing them with new ways to cope with problems or issues that cause them concern, thereby ameliorating their self-esteem and wellbeing. Confidentiality is essential to the formal counselling process. Children who are considered ‘Gillick-competent’ can have access to counselling without their parents’ permission and against their parents’ wishes. An individual’s wishes about confidentiality may be overridden by a paramount duty to protect a child’s welfare.

The School’s Counselling Policy is available on the Parent Portal.

Curriculum OverviewPrimary SchoolIn our Early Years phase, we follow the International Early Years Curriculum (IEYC) which incorporates all of the learning goals outlined within the Early Years Foundation Stage (EYFS) Framework and ‘Development Matters’ guidance for early years providers in the United Kingdom.

In Key Stages 1 and 2, we follow the English National Curriculum for English, mathematics and science. The National Curriculum is designed to give teachers, students, parents, and the community a clear understanding of the skills and knowledge that young people will gain at school. This is a rigorous and challenging curriculum which prepares the children well for secondary school and which integrates fully with the International Primary Curriculum (IPC), which we use for the other primary subjects.

The IEYC and IPC are used throughout the Primary School allowing for a smooth transition between Early Years and Key Stage 1 (Years 1-2). The IEYC and IPC are used by schools in over 90 different countries and are comprehensive, enquiry-based, creative curricula with clear processes of learning and specific learning goals for every subject.

At KTJ, we believe that learning is more successful when students are actively involved in gathering and processing information, interacting and co-operating with others. The IEYC and IPC programs have been designed for innovation, and to engage and inspire children of all abilities through stimulating, child-centered, cross-curricular units of work.

The curriculum is a thematic one, teaching science, history, art, geography, society and international concepts through a wide range of themes such as ‘The Earth and Beyond’, ‘The Circus’ and ‘Earth-Movers!’.

Secondary SchoolIn Forms 1-3 students study a broad range of subjects: English, mathematics, science, art, design technology, drama, geography, history, music and information & communication technology. In addition, they choose two languages from Malay, Chinese and French. All Malaysians are required to choose Malay as one of their languages. Students for whom English

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is not their first language may have EAL substituted for one of their language options. In addition, all students have lessons in swimming, physical education and PSHE.

In Forms 4-5 students all students are required to pursue courses in IGCSE English (first or second language) and mathematics. In addition, they select seven other IGCSE subjects, including at least one modern language and one science. All students are required to tak non-examined courses in PE and PSHE. Optional subjects are:• Accounting• Additional mathematics (by invitation)• Art and design• Biology• Business studies• Chemistry• Chinese (first, second or foreign language)• Computer science• Design technology (resistant materials)• Drama• Economics• English literature• Food and nutrition• French• Geography• History• Malay (first or foreign language)• Music• Physical education• Physics.Some students are asked to substitute EAL or a course in transferable skills for an IGCSE option.

In the Sixth Form, students select three or four subjects to study at A Level from the following list:• Accounting• Art and design• Biology• Chemistry• Computer science• Design technology• Drama and theatre• Economics• English literature• Geography• History• Physics.In addition, students can choose to take the Extended Project Qualification (EPQ), as well as courses to prepare them for IELTS and SATs.

Further details of the Secondary School curriculum can be found in the curriculum overview booklets on our website.

Daily RoutinePrimary8:25 Registration

8.30 - 8.50 Lesson 1 (guided reading)

8.50 - 9.40 Lesson 2

9.40 - 10.30 Lesson 3

10.30 - 10.50 Break time and snack

10.50 - 11.40 Lesson 4

11.40 - 12.15 Lesson 5 (KS1)

11.40 - 12.30 Lesson 5 (KS2)

12.15 - 1.15 Lunch (KS1)

12.30 - 1.30 Lunch (KS2)

1.15 - 2.15 Lesson 6 (KS1)

1.30 - 2.30 Lesson 6 (KS2)

2.15 - 2.30 Story time (KS1)

2.40 - 3.40 ECAs

Departure Cards & Permission SlipsWhen leaving the School, boarding students are given an official departure card (for overnight) or an official permission slip (for the day), signed by a member of house staff. The student has to hand the card or slip in at the guardhouse to be allowed to leave.

The daily routines for Secondary students can be found on our website.

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Drop Off & Pick Up TimesStudents can be dropped off and picked up at the points and within the times below. Except where special arrangements have been made, you should not drop off your child earlier than the stated times or pick up your child later than the stated times, as the School cannot guarantee your child will be supervised.

If you are late for a pick up due to unforeseen circumstances, please notify either the staff in your child’s house (Secondary) or the Primary School Office.

Drop off and pick up locationsPrimary Drop off and pick up In front of the hardcourt

Secondary Drop off At the Main Entrance

Secondary Pick up Auditorium car park

Primary drop off and pick up timesMon, Wed and Fri Drop off 7.45 - 8.25am

Tues and Thurs Drop off 8.00 - 8.25am

No ECA Pick up 2.30pm

ECA Pick up 3.40pm

After school care Pick up By 5.00pm

Secondary drop off and pick up timesMon, Wed and Fri Drop off 7.30 - 7.55am

Tues, Thurs and Sat Drop off 7.45 - 8.25am

Mon - Fri Pick up 3.30 - 6.15pm

Sat Pick up 1.00 - 1.30pm

DrugsThe School has a zero-tolerance policy on the use of legal and illegal drugs for recreational purposes by staff and students. Our Abuse of Drugs and Illegal Substances Policy can be found on our Parent Portal.

Students who are caught taking drugs at school or who supply drugs to others can expect to be permanently excluded (expelled) from the School. The School will also take action where images are posted online of a KTJ student taking drugs outside of school.

Electronic DevicesPrimary School students are able to use the School’s wide range of ICT resources, including laptops and iPads, to support their learning. Students are not permitted to bring their own personal mobile devices to school, unless under exceptional circumstances and where prior permission has been given to their parents by the Head of Primary. In these circumstances, the mobile device should be given to the child’s class teacher upon arrival at school at the beginning of the day. The class teacher will register and record this device and return it to the child at the end of the day.

Any students who bring a mobile device to school without prior permission will have this confiscated. The device will be returned and sent home at the end of the day. The class teacher will also record this on the School’s management information system and notify parents to remind them of the School’s policy and guidelines.

Day students should only bring to school electronic devices which they will require in their learning or which will allow them to contact their parents for pick-up arrangements.

Secondary school students are expected to have a laptop or tablet which they can use in their lessons. Please see the ‘Bring Your Own Device’ section above. The Primary School holds class sets of tablets and laptops.

Boarding students are permitted to bring devices that will be used for entertainment and social purposes. They are expected to comply with School Rules and with laws within Malaysia in all of their online activities on their devices. Where students use their devices in contravention of the School Rules, they can expect them to be confiscated for a period of time.

The School reserves the right to confiscate device chargers and batteries which are dangerous or do not comply with statutory requirements.

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English as an Additional LanguageThe School offers specialist English as an Additional Language (EAL) support to students whose first language is not English. We have dedicated EAL teachers based in both the Primary and Secondary Schools.

Further information can be found in our EAL Policy, available on the Parent Portal. Where a student requires intensive EAL support, the School may make an additional charge, but this will be agreed with parents in advance and usually forms part of an admissions offer.

Entry & Exit PointsAll units of IEYC and IPC in the Primary School have a strong international theme and incorporate modern technology throughout. Each theme starts with a ‘WOW’ day (Entry Point) in order to introduce the theme to children and to create a sense of enquiry and excitement before starting their studies. At the end of the unit we celebrate student progress with an Exit Point that showcases the different areas of learning within each topic. Parents are encouraged to join us for both the Entry and Exit Points to share in their children’s learning. Dates for these are published on the school newsletter, WhatsApp communications and through your child’s class teacher on Seesaw and Google Classroom.

E-PurseParents of students in the Secondary School can pre-load their student cards with money, which students can then spend in the Tuck Shop, Cafe Diem or the School Shop. This is a great way to help your child to manage his/her spending. Details of how to put money on your child’s card can be found on the Parent Portal.

ExaminationsThere are no examinations set in the Primary School.

Secondary School students sit internal, end-of-year examinations in Forms 1-4 as part of their preparation for IGCSE and A Level examinations. These examinations take place in June and results are reported to parents.

Students in Forms 5 and 6 have trial examinations administered by the School in Term 2 of the academic year. Results are reported to parents.

The School offers IGCSE, AS and A Level examinations to its students. Most of these examinations are through the CAIE (Cambridge Assessment International Examinations), however, a few subjects opt for the Pearson Edexcel board. The main sitting is in May and June each year, however, students on the 18-month A Level program will sit examinations in November and January of their Upper Sixth year, and these slots are also available to other students who wish to retake AS examinations in individual subjects.

Any student wishing to retake an AS examination is required to seek approval from the relevant Head of Department and the Head of Sixth Form.

Entry costs for external examinations are added to parents’ bills.

IGCSE, AS and A Level results are published to students via the Student Portal. These are available through the Parent Portal as well, but this is reliant on your child setting their preferences to allow you to see the results.

Any queries about examinations, including entries, results and remarks, should be directed to our Exams Office: exams@ktj.edu.my.

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ExeatsAn ‘exeat’ is a short holiday, usually of two or three days, which helps to give staff and students a break during term time. Exeats are particularly important in the boarding environment. Not all exeats are holidays for the Primary School - please see the Term Dates on our website for arrangements.

Boarding students are welcome to remain in school during exeats. They will be well supervised by staff and entertainment will be arranged for them - this often includes a visit to a KL mall. There is no additional charge for boarders remaining in school during exeat.

Please ensure you observe the start and finish times of exeats. These are published on the Term Dates page of our website.

Extra-Curricular Activities (ECAs)Extra-curricular activities (ECAs) are a central part of life at KTJ. KTJ’s mission is to provide a ‘holistic education’, meaning that we expect our students to extend their learning beyond the classroom. There are a wide range of ECAs on offer, and students are encouraged to get fully involved in them. Participation in ECAs helps students to make friends, develop new skills, improve their time management, to become part of a team, to learn the importance of helping other people and to develop leadership skills, amongst many other things.

ECAs cover a wide range of areas, including sports, music, art, drama, public speaking, academic enrichment, hobbies and charitable and community service.

Many ECAs are led by teachers and other members of staff, often tapping into particular passions or areas of expertise. Others are led by external, visiting teachers and coaches who provide expertise in specialist areas.

Most ECAs are included within the fees, though there is an additional charge for some. Where this is the case, parents will be alerted to the fact and asked to agree before their child commits to the ECA.

Primary SchoolECAs run from 2.40pm to 3.40pm, Monday to Friday for students in Key Stage 1 and 2. Students are strongly encouraged to participate, with different options each day. Parents are sent a list of ECAs at the start of each term and are asked to sign their child up.

Children in our Reception class are able to join ECAs on Mondays Wednesdays and Fridays and parents are able to select their choice of activity from the list provided at the beginning of each term.

Secondary SchoolThe ECA program has two slots on Mondays, Tuesdays, Thursdays and Fridays: 4.00pm-4.55pm and 5.00pm-5.55pm. Students sign up for ECAs at the start of each term using an online system. A magazine giving details about all the activities on offer is published online prior to the sign up and students also attend an ‘ECA Fair’, during which they can ask questions to find out about what each activity involves.

All Form 1 to 2 students are expected to join at least two sports and one other ECA per week and they are welcome to take part in more, as long as they are able to balance their work and other commitments. Other Secondary students are expected to take part in at least two ECAs per week.

FeesThe School sends out invoices for fees to parents ahead of the start of each term and fees are due by the first day of term. If you fail to pay fees on time, you risk your child being unable to return to school.

We prefer parents to pay fees by direct bank transfer. Details of how to do this are on the invoice. Please ensure you quote your child’s code (printed on the top right of the invoice) in the reference.

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You can pay by credit card through our website.

Cheque payments are possible and should either be sent to the Accounts Department at the school address or handed in at Reception marked as for the attention of the Accounts Department. Please ensure you write your child’s code (printed on the top right of the invoice) on the back of the cheque.

Cash payments will not be accepted for payments of more than RM5,000. Cash payments must be made directly to the Accounts Department in person.

Please do not ask your child to pass on a cheque or cash to the School to pay fees.

Please do not pay a cheque or cash directly into our bank account. It is difficult for the School to trace the origin of such payments.

School fees are payable in advance. Each term there are likely to be some additional charges - these are paid in arrears. The School will ask for your agreement on any charge over RM100, except where the charge is for intentional or reckless damage caused by your child.

The School will send a receipt to acknowledge your payment, but please note that this can take two to three weeks to arrive.

Parents can benefit from a 5% discount on fees by paying the full year in advance. Otherwise, it is expected that fees will be paid termly. It is worth noting that though the length of the terms varies, tuition and boarding fees for each of the three terms within the academic year are the same, in order to allow parents to plan financially. No discounts are offered on either tuition or boarding fees for periods when students are on study leave. For study leave arrangements, please see the section on ‘Study Leave’ below.

If you have any queries about your school bill, you can contact our Accounts Department at accounts@ktj.edu.my.

If you are having trouble paying your bill, please contact the Director of Finance & School Services, Mr Tim James, at timothyjames@ktj.edu.my.

Financial AidWhere parents have enrolled their child in the School in good faith and later find themselves in financial difficulty, the School will consider whether it can help. In asking for help, parents need to be prepared to explain their situation honestly and provide documentary proof.

Enquiries about financial aid should be directed to the Director of Finance & School Services, Mr. Tim James, at timothyjames@ktj.edu.my.

Google ClassroomGoogle Classroom is an online learning platform that we use to connect with our students. Students login using their KTJ username and are added to one ‘Classroom’ for each of their classes. Within the Classroom, students receive announcements about upcoming events in the ‘stream’ and can access course materials or assignments in the ‘classwork’ area. Teachers can also mark work and provide grades and feedback to students through Google Classroom.

When teachers set assignments in Google Classroom, if there is a specific date for the work to be completed by, this deadline automatically is synched with the student’s Google Calendar. This helps our students keep up to date with deadlines. To further help with organisation, students receive an email every time the teacher posts an announcement or an assignment or returns a marked piece of work with feedback. It is possible to turn these notifications off, however, we recommend that all students leave them turned on.

GovernorsThe Board of Governors is an advisory body, which includes all Trustees and several other members appointed by the Founding Trustees. The role of the Governors to provide expert advice and opinion. Governors meet annually and their meeting is chaired by the Chairman of Trustees, who is also the Chairman of Governors.

A list of current Governors can be found on our website.

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HairStudents’ hairstyles must not be of an attention-seeking variety, nor are excessively fashionable styles allowed. Hair must be neat, short and conservative in style. Girls with long hair must have it tied back.

All boys must be clean-shaven. Sideburns must be no longer than mid-ear.

Variations to these rules will be allowed on religious or cultural grounds, but the permission of the Head of Secondary (Pastoral) or the Head of Primary must be sought.

Health & SafetyThe School takes health and safety very seriously. We have our own Health & Safety Officer who oversees matters in school. He is supported by the OSHA Committee, which meets termly and contains representatives from all areas of the School.

There are procedures in place for fire, lockdown, lightning and bomb threats. These procedures are available on request from principal@ktj.edu.my.

All risky activities inside and outside of school, and all trips, are risk assessed. In addition, where needed, staff are given specialist safety training.

The School’s Health and Safety Policy is available on request. Please email principal@ktj.edu.my.

Health CentreThe School has its own well-equipped Health Centre, run by a qualified doctor and qualified nurses. The centre is open 24 hours a day during term time.

Parents can contact the Health Centre at healthcentre@ktj.edu.my or 019 272 3362.

The School has a panel of hospitals and clinics to which students can be taken if necessary. Any charges that are accrued in such visits will be passed onto the parents.

Further details of the health and medical procedures for students can be found in Section 8 of the KTJ Parent Contract, which is available on our website.

Holiday HomeworkPrimary SchoolAll students are encouraged to spend time reading, pursuing hobbies and researching topics of interest during the holidays. However, students will not usually be set formal homework (prep) activities to complete over the holidays.

Secondary SchoolAll students are encouraged to spend time reading, pursuing hobbies and researching topics of interest during the holidays.

Holiday work is not usually set for students in Forms 1-3, although sometimes teachers will encourage students to carry out research or project-based tasks.

Students in Forms 4 and above are expected to spend some time over each holiday consolidating their understanding of their IGCSE or A level courses. This is particularly important for these year groups in the holidays prior to trial and public examinations. They may be set work to complete by their teachers.

Home LanguageDeveloping a strong mother tongue has been proven to enhance cognitive and emotional development in children. At KTJ, we celebrate and foster the growth of all our students’ languages, whilst improving English proficiency.

We highly encourage parents to help support the development of their child’s cognitive and language skills by communicating and reading with their children at home both in English and their mother tongue.

We are always ready to meet with parents to discuss ways to help their child’s language development. At KTJ, we strive to expand our mother tongue resources and are happy to receive donations of resources or suggestions.

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HomeworkPrimary SchoolThe main aims of setting homework are to reinforce learning, establish positive study habits, promote independent learning and give parents a greater insight into their child’s academic progress. The nature of homework-based tasks is left to the discretion of the teacher but may consist of a passage of reading, spelling, mathematics, some personal research or a short extension or reinforcement of learning previously undertaken. Time spent on homework will vary according to the age of the child. Please ensure that homework tasks are undertaken in an appropriate environment away from distractions.

Information regarding how and when homework is set will be given by each child’s class teacher at the beginning of the year.

Secondary SchoolHomework is referred to as ‘prep’ in the Secondary School and has the function of preparing students for future lessons, as well as giving students the opportunity to carry out learning activities independently. Sometimes, prep learning is ‘flipped’, which means that the student will acquire new knowledge and understanding through their prep work. At other times, prep tasks are set which give students a chance to practise demonstrating their knowledge, understanding and skills and for teachers to be able to assess and provide feedback on the student’s performance.

To help students in Forms 1-5 to structure their prep assignments, prep is set according to a published timetable. These timetables are available on the Parent Portal, under ‘School Information & Policies’, ‘Documents & Policies’.

Form 1, 2 and 3 students are set prep for two different subjects each evening. Each piece of prep should take approximately 30 minutes to complete.

Form 4 and 5 students are set prep for three different subjects each evening. For Form 4, each piece of prep should take approximately 30 minutes to complete. This time increases to approximately 45 minutes per subject in Form 5.

Sixth Form students are expected to manage their time so that they are able to meet the prep deadlines set by their teachers. Sixth Form students should expect to complete 3-4 hours of prep work for each subject they study per week.

Supervised prep time is standardised across the week in the boarding houses. First prep (for all boarding students) runs from 7.45pm to 8.45pm, Monday to Friday and from 8.00pm to 8.45pm on Sundays. Second prep (for Form 5 and Sixth Form boarding students) runs from 9.15pm to 10.00pm on the same days. Day students are encouraged to maintain a similar routine to help them organise their independent studies.

House BankThe House Bank, run by the houseparent of each boarding house, is a facility for boarding students to deposit and withdraw money. It provides a safe and easy way for students to ensure that they do not run out of money throughout the term. Parents may give houseparents a certain amount of money to be added into their child’s House Bank, or transfer an amount to the school’s account which can then be transferred into the House Bank. The opening times of House Bank are determined and published by the respective houseparents.

All houses have a house safe where money, passports and other valuable items can be stored safely.

House NightEach house in the Secondary School will designate the first Saturday or first Sunday of term as ‘House Night’. This is an opportunity for all students and staff in the house to enjoy a bonding experience, usually involving some fun activities and food. Despite the name, this event might take place during the day.

The houseparent will make parents aware of arrangements in advance and of any costs. All boarding students are expected to attend and day students are strongly encouraged to participate.

House Night takes place on a closed weekend, which means boarders are not permitted to return home for the weekend unless there are exceptional circumstances.

House SystemPrimary SchoolThe Primary School operates a student house system. Each student and member of staff is allocated membership to one of four houses: Frangipani, Hibiscus, Orchid or Rafflesia.

The houses have their own name and colour and house points will be given out during the week by staff. These house points will be added together to make a cumulative total for each house. Each week in assembly the winning house will be announced and awarded 1-4 points, depending on their position that week. At the end of each term, the House Point Trophy and prize will be given to the house that has been allocated the most points throughout the term.

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The school calendar incorporates several inter-house sporting events, such as the swimming gala and sports days, at which houses may accumulate further points. For inter-house events, children are expected to wear a house T-shirt; these can be purchased at the Primary School Office. Whenever possible, siblings are allocated membership of the same house. Each house has two Year 6 representatives who act as House Captains in their houses. They also act as the house representative on special occasions, such as whole school assemblies and the announcements of house point scores.

Secondary SchoolThere are ten houses in the secondary school. There are three houses for junior students all named Naquiah, but split up into boys’, girls’ and day students. There are four senior boys’ houses and three senior girls’ houses. Each house has its own colour and mascot, and students wear their house shirts with pride. Each House has a Houseparent and a team of tutors to look after the students. The boarding Houses also have a resident matron. They help oversee the students academic and pastoral progress and encourage the students in their houses to grasp opportunities to develop holistically as a KTJ student. There are a number of house competitions throughout the year including House Singing, House Drama, House Swimming, House Cross-Country, House Quizzes. These are keenly contested and strongly supported by the students and staff in each house.

All students will be provided with a school network account. This includes a school email address with the domain ktj.edu.my. Staff will never contact a student through a personal email address.

In the Primary School, the teaching of ICT skills are integrated into all curriculum subjects with students given regular opportunities to learn and practise these within lessons. Children are taught the importance of online safety which is also reinforced through PSHE activities, assemblies, awareness days and parent education workshops and events.

In the Secondary school, students recieve ICT and Computing lessons from Form 1 through to Form 3. Computer Science is an optional subject at IGCSE and A Level.

In Secondary, students are taught about e-safety in their ICT lessons and this is backed up through topics covered in PSHE lessons with Mentors.

The School uses the Google Suite, which includes Google Classroom, where teachers will post work, notes and notices for students. It also includes Google Chat, which is used in the Secondary School for quick communication between teachers and students. In the Primary School, teachers and students use Gmail and Google Classroom to communicate online. In the event of school closures or online learning, students are able to access their learning through various platforms such as Google Classroom, Seesaw (Primary) and Zoom.

The School has an Acceptable Use Policy which governs the use of software, hardware and the school network, including students’ use of their personal devices at school.

ICT

Images of StudentsBy signing the KTJ Parent Contract (see Section 10.5), parents are agreeing to the School using their child’s image or photograph in marketing and advertising materials, including but not limited to printed advertisements, social media and video. If you do not wish us to use your child’s image or photograph in our marketing and advertising materials, please contact the Registrar on registrar@ktj.edu.my.

The School’s policy is to limit biographical data in any publication. For example, we will usually only publish images of students with their first name and year group. It is our policy to only publish full names with images of students with the express permission of a parent. If the student is 18 years of age or older, the responsibility to give permission rests with the student.

Parents may take photographs or videos at school events, but we ask you to be mindful of what you post on social media. It is likely that an image will include other students whose parents may have different views on the posting of such images on social media. Images of students in swimming costumes should not be posted on social media under any circumstances.

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Induction of New StudentsPrimary SchoolThe induction program for Primary School students begins during the admissions process where children spend time in their new classes working alongside teachers, learning assistants and peers. Regular communication is given to both parents and children to help them prepare for their first day of school.

When children arrive for the first day, they and their families are met and welcomed by a member of the Registrar’s team, a member of the Primary Leadership Team and a class ‘buddy’. Students then receive an age-appropriate induction process that is led by their class teacher and supported by learning assistants, Key Stage leaders and the Primary Leadership Team. At the beginning of the academic year, parents are invited to a welcome meeting with the Head and Deputy Head of Primary to help give additional information about the School. Parents will also receive a copy of their child’s timetable as well as information about the planned learning and other activities in each term.

Secondary SchoolThe Secondary School runs an induction program for all new students joining at the start of Term 1 and Term 2 each year. For students joining at other times, individual arrangements are made.

In addition, KTJ Year 6 students undergo an induction program in Term 3 as part of their transition from primary to secondary school. Year 6 students from other schools who are joining KTJ are invited to take part in the induction activities where possible. Parents are also invited to an induction afternoon prior to their children’s entry into the Secondary School.

Mr Suresh Naidu, Head of Secondary (Pastoral), is in charge of induction. He can be contacted at sureshnaidu@ktj.edu.my.

InsuranceThe School has a group hospitalisation insurance policy for students, which is offered to the parents. There is an additional charge for this.

Each student is included in a group personal accident policy against death or permanent disablement subject to the general exclusion stated in the policy. The School’s policy is available on request from hr@ktj.edu.my.

Parents must make their own insurance arrangements if they require any additional coverage for their child’s person or property while at school, or in order to protect their fees liability.

International Early Years CurriculumThe International Early Years Curriculum (IEYC) is used in the Primary School which covers all of the learning areas of the UK’s Early Years Foundation Stage Statutory Framework. For further details see the section on ‘Curriculum’ above.

At the start and end of each topic, parents are invited into school for an Entry or Exit point. See the section above on ‘Entry and Exit Points’.

More detailed information on the IEYC can be found on their website.

International Primary CurriculumThe International Primary Curriculum (IPC) is a core subject and is used in the Primary School for a wide range of areas including science, geography, history, design technology, society and international (global citizenship). For further details see the section on ‘Curriculum’ above.

At the start and end of each topic, parents are invited into school for an IPC Entry and Exit point. See the section above on ‘Entry and Exit Points’.

More detailed information on the IPC can be found on their website.

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Jewellery & AccessoriesDuring lessons• Girls can wear a pair of small earrings (one in each ear lobe). They are not allowed to wear

jewellery items anywhere other than on the ears.• Boys are not allowed to wear rings or earrings. Belt buckles must be small and nondescript.• Finger rings, ankle chains, friendship bands or sleepers are not allowed.• Neck chains can be worn provided they are not visible.

At other times• Girls may wear multiple rings or studs on their ears. The wearing of visible piercings anywhere

other than on the ears will require written permission from parents.• Provided there is written permission from parents, boys may wear rings or studs after 7.45pm.

This allowance is only applicable during students’ private time. They may not do so during school sanctioned activities, e.g. the Saturday Evening program or school trips.

• Sleepers can be used to keep holes open but they must not be noticeable. Points to note• Items of particular religious significance can be worn by boys or girls at all times, provided

permission is first obtained from either the Head of Primary School or the Head of Secondary (Pastoral), as appropriate.

• These rules apply to students going on school trips, whether or not they are wearing school uniform.

• Students are not allowed to get any form of piercing during school trips/outings.• In the interest of safety, items of jewellery should not be worn during games or sporting

activities.

LaundryThere is a laundry service available for boarding students every morning except on Sundays, public holidays and exeats. The usual pick-up time for laundry is approximately 7.30am. Fresh laundry is returned by break time, normally 48 hours later, in the laundry room in each house. Laundry books and specific house-coloured laundry bags are provided by the house matron.

All clothing should be clearly labelled, and students should complete the laundry form accurately and should report any missing or damaged items immediately. Students will not be asked to pay for laundry, but items that are dry cleaned or hand washed and items such as towels, comforters and bedsheets/mattress protectors, which are over and above the weekly allowance set by the School, will be chargeable to parents.

Although the charge of the laundry service for clothing is included in the boarding fees, older boarders in senior houses have the alternative option of using the washing machines available in each house to wash their own clothes.

Leadership OpportunitiesThere are numerous leadership opportunities for students in both Primary and Secondary Schools.

Primary SchoolStudents in Years 1-6 are able to join the Student Council. Representatives are elected through a class voting system at the beginning of each school year and work alongside the Head of Primary on behalf of their classmates. Meetings are held weekly with Student Council members providing feedback to their peers each week on the matters discussed.

Students in Year 6 can also apply to be School Prefects or to be House Captains. Our Primary Prefect Team consists of two Head Prefects, two Deputy Prefects and a team of School Prefects who work together on a range of outreach, school improvement and student-led projects. House Captains are elected by students in each House at the beginning of each year. House Captains work closely alongside the Head of Primary PE to support sporting events and house competitions throughout the year.

Other leadership opportunities in the Primary School include Library Monitors and Eco-Warriors as well as a wide range of internal class-based leadership positions across the school.

Secondary SchoolStudents in all years are eligible to put their names forward for membership of the Student Council. Elections take place at the beginning of the school year. The council has a board of five, who are chosen by vote, from amongst Form 4 students in Term 3 each year.

All Sixth Form students who would like a leadership role can put forward their preferences during the Lower Sixth year. Voting and selection take place in March and April. The roles available include School Prefect, House Captain and leadership roles within clubs and ECAs. All Lower Sixth who express an interest will be allocated a responsibility.

Form 2 and 3 students are eligible for House Captain roles with Naquiah House, and Form 4 students are eligible for the Junior House Captain role within senior houses.

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Learner CharacteristicsTo best prepare our learners to become successful and responsible leaders of a sustainable, global community, we actively work on developing a range of their skills, qualities and dispositions which we call the KTJ Learner Characteristics.

The graphic below shows our Primary Learner Characteristics as the middle petals of a flower. These are based on the Personal Learning Goals that are central to the International Primary Curriculum. The outer petals are our Secondary Learner Characteristics. These develop the themes of the Primary Learner Characteristics. Underpinning all the KTJ Learner Characteristics are our values.

Students, and staff, consciously work on their own ability to express the School values and Learner Characteristics through the learning that takes place in the classroom as well as through the learning that takes place through all other sports, ECAs, trips and activities on offer.

Learning SupportThe School offers specialist Learning Support to students who have a learning difficulty or need extra help with their academic studies. We have dedicated Learning Support teachers based in both the Primary and Secondary Schools.

Further information can be found in our Learning Support Policy, available on the Parent Portal. Where a student requires intensive Learning Support, the School may make an additional charge, but this will be agreed with parents in advance and usually forms part of an admissions offer.

Legal GuidelinesIt is important for all our students to be aware of the laws of Malaysia. This is especially so when they are out of school. We particularly advise all our international students to familiarise themselves with the following guidelines.

Age of criminal responsibility 18 years. If you are above 18 and found guilty in a court of law, then you will be charged as an adult. If you are below 18 years, you can be fined, placed in a reform school and expelled from the country, among other punishments. However, in some cases you can still be sentenced like an adult.

Age of legal smoking 18 years. Smokers under the age of 18 can be fined RM1,000.

Age to legally enter nightclubs 21 years. If you are under 21 years of age, your parents, guardians or houseparent will be called. You will not be released until one of them comes to take you home. If you are a Muslim, certain Syariah laws may also apply.

Age to stay in a hotel Depends on the hotel’s management. You are advised to check with the hotel directly before making a reservation.

Illegal drugs Illegal for all ages. If you are caught taking or in the possession of illegal drugs, you can be fined, placed in a reform school and ex-pelled from the country, among other punishments. However, in some cases you can can still be sentenced like an adult.

Alcohol 21 years. If you are under 21 years of age, your parents, guardians or houseparent will be called. You will not be released until one of them comes to take you home. If you are a Muslim, certain Syariah laws may also apply.

The above are general guidelines only. KTJ will not be liable for any problem caused directly or indirectly from the use of any of the above guidelines.

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LibraryThe School has two libraries, one in the Primary School and one based in the Arc in the Secondary School. Both libraries offer spaces for students to work and to relax during break and lunchtimes. They also offer a variety of books for students to borrow.

Students who wish to borrow a book should take it to the Librarian’s desk where it will be signed out to them through the School’s library system. Books are normally on loan for two weeks, however, students may negotiate to borrow books for longer periods of time. Students should return books by the due date. Failure to return a book by the end of a term will result in the student being charged for the cost of a replacement book.

In addition to books, the library in the secondary school is resourced with desktop computers, daily newspapers as well as periodicals and cultural and educational magazines. Students may use these resources within the library.

On the upper floor of the secondary library there are three ‘thinking rooms’, which are small rooms that students may book for collaborative work. In addition, the Liang library (a self-contained area on the upper floor) is available for quiet study.

Students may drink water from their water bottles in the library. No other food or drink should be brought or consumed in the library.

The libraries are run by our three, full-time librarians.

Lost PropertyIn the Primary School, lost property items are stored at the Primary reception area. Students and parents should contact Ms Sheila in the office or via email (ktjprimary@ktj.edu.my) for all enquiries.

Makeup No student is permitted to wear makeup when in school uniform.

MealsThe School aims to provide a variety of high quality and healthy food to students. All meals served in the Primary and Secondary Schools are included within fees.

Primary SchoolAll students are provided with a morning snack and lunch. Students who attend after-school care also receive a snack and drink at 4:00 pm.

Secondary School Day StudentsDay students are provided with lunch and afternoon tea. Students can purchase items from Cafe Diem throughout the school day and from the Tuck Shop at break time, after school and after evening prep. Day students can attend breakfast or dinner by prior arrangement. A charge will usually be applied for this.

Secondary School Boarding StudentsBoarding students are provided with breakfast, lunch, afternoon tea and dinner. Students can purchase items from Cafe Diem throughout the school day and from the Tuck Shop at break time, after school and after evening prep.

Further details are provided in the Dining Hall and Canteen Policy available on the Parent Portal.

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MedicationIn most cases, students are not permitted to carry medication in school or keep it in their dormitory.

If a day student requires medication to be administered during the school day, this should be handed into the Health Centre, House Matron or the Primary School Reception with clear instructions on use.

Medication of boarding students should be handed into the boarding house matron on arrival. Again, clear instructions on use need to be provided.

The Health Centre will contact parents if they have any questions or concerns about medication.

In exceptional circumstances, students may be permitted to carry medication in school or keep it in their dormitory. Permission of the School Doctor is required and an assessment of the student’s ability to act safely. This provision is usually reserved only for those aged 16 and above. All medication that is stored by students in their dormitory must be stored under lock and key.

Mobile PhonesStudents in the Primary School are not permitted to carry mobile phones.

Students in the Secondary School are permitted to carry mobile phones. There are clear rules on how and where these can be used. Signs are posted around the School indicating where use is allowed and of what sort.

The School’s Mobile Devices Policy is available on the Parent Portal.

Mufti DayThe School occasionally holds mufti days. These are used to raise money for charities. On such days, students are permitted to wear their own clothes. There will be a donation to be made, usually RM5.00, for doing so.

There are rules as to what is appropriate mufti day dress, as follows:

Skirts Knee level or below.

Shorts Similar length to PE shorts or longer.

Tops Sleeved, high necklines and covers the whole body.

Symbols, logos and words Non-offensive.

Footwear Slippers are allowed unless students have a Design Technology or Science lesson, where closed shoes must be worn for health and safety reasons.

Caps, sunglasses and sarongs Not permitted.

Jewellery and hair Usual school rules apply.

PE lessons Students can wear their own appropriate sports attire.

Music TuitionStudents have the opportunity to sign up for individual music tuition for a range of different instruments, including singing. There is an additional charge for this and details are circulated to parents at the beginning of each term.

National CurriculumIn Years 1-6 the School follows the English National Curriculum in English, Mathematics and Science. In Forms 1-3 the School follows the English National Curriculum in all subjects.

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Notice PeriodParents are required to give one full term’s notice of their intention to withdraw their child from the School. Failure to provide sufficient notice will result in parents forfeiting their deposit. Notice should be given to the Principal in writing by letter or email.

Where a family is unsure of future plans, the option of provisional notice is offered. This can remain in place for up to one year. Please see Section 3.2 of the KTJ Parent Contract for details.

Online SafetyThe School takes online safety very seriously. Students are taught about the risks online and given guidance on how to protect themselves.

The School has filters in place to prevent access to inappropriate websites.

The School’s Online Safety Policy is available on the Parent Portal.

Parent PortalAt KTJ we recognise the importance of communicating our students’ progress with their parents to help students learn effectively and gain the most from their education. The iSAMS Parent Portal is an efficient online tool that we use and it allows parents to keep up to date with their child’s school progress.

A username and password will be provided by the School via email and the Parent Portal can be accessed from the school website or at https://ktj.parents.isams.cloud.

The Parent Portal features include:• Access to new and historical student school reports.• The ability to view student timetables and attendance.• The ability to view events and post notices to teachers.• The opportunity to view school fee information and to print past and present invoices.• The option to make changes to your contact information, to update information on our iSAMS

database.

Any queries about the portal or difficulties with logging in should be directed to:isamsdata@ktj.edu.my.

Parent Teacher CommiteeThe Primary School has a Parent Teacher Committee (PTC). The committee allows parent and teacher representatives to work together to introduce new initiatives, offer suggestions and take a role in planning and organising school and community events. Representatives from the PTC meet with the Primary Leadership Team on a regular basis to share ideas and plan upcoming events and celebrations.

Each year group has a parent representative on the committee and these parents help to liaise with the wider parent community about PTC-led events. In order to help with succession planning, the PTC aims to have two coordinators who will lead the team each year. Ideally, each coordinator will serve for two years with the more experienced coordinator helping prepare the less-experienced coordinator for the following academic year.

Elections for PTC coordinators and other positions are held at the beginning of each academic year. If you would like more information about the PTC, take a look at the PTC noticeboard by the Primary School Reception or send an email to ktjptc@gmail.com.

Parent Teacher MeetingsBookings for parent teacher meetings are made via a system called School Cloud, which is accessed through the Parent Portal. The School will alert parents as to when bookings are open. This facility also allows for meetings to be conducted via video conferencing when necessary.

Primary SchoolParent teacher meetings take place twice per year, in Term 1 and Term 2. Parents can book a time in advance to see their child’s class teacher and specialist teachers to discuss their progress, attainment and other aspects of their development. There is also an opportunity to meet with a child’s EAL or Learning Support teacher, if applicable.

Secondary SchoolParent teacher meetings take place twice per year, in October and February. All Secondary teachers are available for these meetings, which is held in the MPH on a Saturday.

Parent WebinarsFrom time to time, the School runs Webinars for Parents offering advice, support and guidance for parents and their children. All webinars are recorded and made available via our YouTube channel for parents who cannot join live.

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Passports & VisasOverseas boarders are expected to hand their passports to their Houseparents for safekeeping upon arrival. During outings, students are advised to carry a copy of their passport for identification purposes by authorities.

Student visa applications or renewals are arranged by the Registrar’s Office. The procedure normally takes approximately four to six weeks to complete by the Malaysian Immigration Department. Any renewed/new passports need to have visas transferred to them from the old passport. The passport must be valid for at least 12 months in order to apply for a new visa or for a visa renewal.

For student visa enquiries, please contact zulfadhil@ktj.edu.my.

Personal Data ProtectionThe School aspires to high standards in terms of personal data protection. Our Personal Data Protection and Retention Policy is available on our website; as is our Personal Data Protection Notice for Parents.

Personal Goalsor Primary Learner CharacteristicsIn the Primary School we place great importance on our Personal Goals (also called the Primary Learner Charactersitcs) in everything we do. These are represented in our KTJ flower mascot (see on next page), which depicts the need to nourish these attributes to grow through the watering can and flower concept. Students discuss these goals in the learning across all year levels and we celebrate students demonstrating these during our weekly assemblies.

These Personal Goals go on to form the basis of our Secondary School Learner Characteristics, which expand on these ideas. This ensures a smooth transition from the Primary School to the Secondary School for students. Please see the ‘KTJ Learner Characteristics’ heading for more information.

Personal PossessionsThe School cannot be held responsible for any possessions, including money or valuables, which are mislaid, lost or stolen. Lending and borrowing money, buying or selling or exchanging personal possessions are not allowed. Money should be kept on the person of the student or lodged with the class teacher or houseparent.

Boarders are advised to ‘bank’ pocket money with their Houseparent. See section on ‘House Bank’ above.

Money or valuables must not be left unattended and when not on the person of the student should be kept under ‘lock and key’ in lockers or other suitable storage. In the Secondary School all students are provided with a locker in their house. Boarding students also have a lockable drawer in their dormitory.

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Personal, Social and Health Education (PSHE)Personal, Social and Health Education (PSHE) aims to provide students with information, knowledge and skills to function effectively in the wider world by making informed choices and opinions. The program runs in both the Primary and Secondary Schools. In the Primary it forms the basis of Circle Time while in the Secondary it is delivered in Mentoring sessions. In some years of the Secondary School, PSHE will include a unit of Sex and Relationships Education. The Head of Secondary (Pastoral) will write to parents ahead of this unit, explaining what is covered in the unit and giving parents the option to withdraw their child from these lessons. The School’s PSHE Policy is available on the Parent Portal.

PrepSee the entry for ‘Homework’ above.

ReadingPrimary SchoolAt KTJ, we aim to instill a love of books and reading for pleasure as soon as children join the school in Nursery. Children have access to a wide range of books, stories and other reading material and it is important that students practise reading both at school and at home regularly. Studies have proven that reading helps to develop cognitive skills and language ability in both English and a child’s mother tongue.

Children are given a guided reading book each week and will use this during their daily guided reading lessons that take place at the beginning of each day. Students also have the opportunity to take home a school library book of their choice to read and this can be changed either during their weekly timetabled lesson or at other times when the library is open.

It is crucial that the importance of reading is reinforced at home and so parent participation is strongly encouraged. This may include:• Listening to your child read;• Taking turns reading;• Asking questions about the story, such as ‘What was your favourite part and why?’;• Looking at characteristics or distinguishing features of the main characters;• Explaining an event in one of the illustrations;• Asking your child to summarise the story;• Relating the story to real-life experiences, if applicable.

Reading should be done on a daily basis. Whilst there is no set amount of time that children should read with their parents, we would encourage that parents set daily reading routines that enable children to access a wide range of reading activities. Regular reading will have a positive impact on children’s learning and is essential for all areas of the curriculum.

Accelerated Reader ProgramKey Stage 2 students in the Primary School follow the Accelerated Reader Program (AR). In the Primary School, teachers use this to track progress and attainment each term through a series of ongoing quizzes and assessments. AR uses assessment data to identify books which appropriately challenge each student and teachers support this through their regular guided reading lessons. Children are still encouraged to read a wide selection of books that naturally interest them and are able to loan these from the class or school library.

Form 1 and 2 students in the Secondary School also follow the Accelerated Reader Program. This is designed to help students develop their reading proficiency in English. They take a STAR Reading Test each term which measures their reading level and tracks their progress in reading over the two years. This helps their English teacher direct them towards appropriate reading material. Naturally, their teachers will encourage the students to read a wide range of books in different genres as well as those they enjoy through the AR Program itself. There are regular reading lessons in the library devoted to this end.

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Religious WorshipThe school community respects all of its members’ rights to practise their religion. We also strive to develop our community’s understanding of different faiths through a wide range of activities, societies and ECAs. We have an active Islamic Society and Christian Fellowship; these groups, and others, organise a number of school-wide events and activities annually.

On Fridays, we have an extended lunch break, and our Ustaz leads prayers, in our Surau, for our Muslim students. On Sundays, there are a number of options for students to visit local churches. The school celebrates all major religious holidays and on special occasions helps to facilitate transportation to places of worship so that students can celebrate their faith.

ReportsReports are published on the Parent Portal. Parents are strongly encouraged to read their child’s report with them and to discuss the comments as well as the grades. These discussions are a great time to celebrate progress and discuss the next steps.

Primary SchoolWritten reports detailing students’ learning are published twice a year, in December and June. Parents receive a written comment for English, mathematics, PE and swimming, modern foreign languages and music. In addition, class teachers also provide a general comment which discusses children’s learning over the course of the term or year.

In addition to a written comment, teachers will also assess children over key learning objectives within each subject. Students are given a beginning, developing or mastering (B, D, M) grade for each objective to provide an indication of their ongoing attainment in each subject.

Secondary SchoolTeachers write reports for all students at the end of Terms 1 and 2 and, for Forms 1 to 4 and the Lower Sixth at the end of Term 3. Reports contain information about the progress made in each subject, along with details of what the student needs to work on in order to make further progress. Reports also contain a summary from the houseparent about their achievements and contributions to the house, sports, drama, music, clubs, societies and all of the many other activities that take place. In addition, students write a self reflection that is included with their report.

Reports will include grades that indicate the academic level of achievement in each subject. Grade descriptors are published alongside reports, to give an explanation of what the achievement of a certain grade means a student is able to do.

RewardsPrimary SchoolIn the Primary School, students are able to earn individual and collective house points for themselves and the benefit of their respective house. In addition to the clear focus on the School’s values, an emphasis is also placed on the development of the Personal Learning Goals with students able to earn house certificates or Star of the Week awards for consistently demonstrating these characteristics.

Secondary SchoolIn the Secondary School, we offer a tiered rewards system encompassing daily praise, a team approach through houses, and a focus on the School’s values by using our fortunate status to assist and help those less fortunate than us through a charitable and giving outlook.

The Rewards and Discipline Policy is available on the Parent Portal.

Safeguarding & Child ProtectionThe terms ‘safeguarding’ and ‘child protection’ are often used interchangeably in international schools. At KTJ, we define ‘safeguarding’ as actions we take and procedures we put in place to provide a safe environment for our students. We define ‘child protection’ as actions we take when children have been subjected to harm and to protect those children from further harm.

KTJ believes safeguarding and child protection are everyone’s responsibility and we are committed to safeguarding and promoting the welfare of all children and young people in our care. In order to ensure we do all we can to protect our students, we have low thresholds for reporting and work on the premise that ‘it could happen here’.

Our Safeguarding Policy is available on our website. Should you need to contact the Safeguarding Team at KTJ, you can do so by emailing safeguarding@ktj.edu.my.

Saturday Evening EntertainmentThe Secondary School organises various activities on Saturday evenings for boarding students. The events are published in advance. The events usually start at 8.00pm (9.00pm during Ramadan) and generally last about an hour. Parents are invited to some of the events and these are indicated in the school calendar.

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ScholarshipsThe School offers Sixth Form Academic Scholarships; Music Scholarships for students entering Forms 3-6; and Squash and Golf Scholarships for students of any age. Details of the criteria, how to apply and deadlines for applications can be found on our website.

For further information please contact registrar@ktj.edu.my.

School CalendarThe school calendar is available to view on the Parent Portal.

School ClosuresOccasionally the School may need to close at short notice, because of an unforeseen circumstance, such as poor air quality caused by haze. In such circumstances, the School will endeavour to convey information to parents by 6.00pm on the evening before closure via email, text message or WhatsApp message and a notice on our website.

During such closures, boarding students can remain in school, but day students are expected to stay at home.

During a closure, teaching and learning does not stop and is delivered via Zoom, Google Classrooms and Seesaw.

School RulesPrimary SchoolIn the Primary School, every classroom has a poster displaying the Golden Rules (developed by Jenny Mosley, a leading author and educational consultant in the area of behaviour management). The teachers and children review the rules at regular intervals. Alongside our school values, these form the basis of our expectations of how students treat each other and the choices they make.

SecurityThe safety of the students is a top priority for KTJ. The School has a guard house situated at the entrances, where the school-employed guards will monitor the movements of everyone passing through. The guards also patrol the campus on a regular basis day and night.

See also the section on ‘Visiting the Campus’ below.

SeesawPrimary School students have their own Seesaw accounts which are updated frequently either by themselves or by their teachers. Parents receive log-in details for their child’s individual account and will be able to see examples of work as well as photographs, videos and voice notes. Parents are also encouraged to comment on this work, as this is a very powerful and motivating feature in which students like to engage.

Golden Rules

We are gentle (we don’t

hurt others) We are kind and helpful

(we don’t hurt other people’s

feelings)

We listen(we don’t interrupt)We are honest

(we don’t cover up the truth)

We work hard(we don’t

waste our own or other’s time)

We look after property

(we don’t waste or damage property)

Secondary SchoolThe Secondary School rules are underpinned by the school values and reflect our desire to ensure all students are responsible members of the KTJ community. Teenagers are likely to push boundaries from time and time and so there is a clear set of rules and sanctions, which is shared with students regularly. The aim is always to make any disciplinary situation into a learning experience for the student. The Rewards and Discipline Policy is available on the Parent Portal.

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Senior Leadership TeamThe Senior Leadership Team at KTJ comprises nine members of staff.

Role Name Contact DetailsPrincipal: The School’s CEO, with overall responsibility for the running of the School.

Dr. Glenn Moodie principal@ktj.edu.my

Director of Finance & School Services: The School’s CFO and COO, with responsibility for areas including finance and estates.

Mr. Tim James timothyjames@ktj.edu.my

Head of Primary School: Responsible for the Primary School as a whole and one of the School’s two safeguarding leads.

Mr. Kris Davis kristopherdavis@ktj.edu.my

Head of Secondary (Academic): Responsible for all academic matters in the Secondary School.

Mrs. Anna Fournier annafournier@ktj.edu.my

Head of Secondary (Pastoral): Responsible for all pastoral matters in the Secondary School and for student discipline, as well as one of the School’s two safeguarding leads.

Mr. Suresh Naidu sureshnaidu@ktj.edu.my

Head of Secondary (Operations): Responsible for the day-to-day operations of the Secondary School and in some cases the School as a whole, including calendar, exams, IT and statutory compliance.

Pn. Noorsham bt Abd Rashid

noorshamabdrashid@ktj.edu.my

Acting Director of Boarding: Responsible for the boarding provision in the Secondary School, as well as extra-curricular activities and trips.

Mr. Gary Slade garyslade@ktj.edu.my

Director of Human Resources: Responsible for the School’s HR functions, as well as the Health Centre.

Mr. Ragvinger Singh ragvindersingh@ktj.edu.my

Deputy Head of Primary: Responsible for curriculum development and assessment in the Primary School and supporting the Head of Primary.

Ms. Michelle Fletcher

michellefletcher@ktj.edu.my

SmokingSmoking and vaping are prohibited on the school campus. The School has a graduated range of sanctions in place for students caught smoking or vaping.

SnacksPrimary School students are provided with a snack at break time each morning.

Secondary School students are provided with afternoon tea at 3.30pm each weekday in the Dining Hall. They can also purchase snacks from Cafe Diem, the Tuck Shop and vending machines.

Social MediaThe School publishes news and celebrates the successes of its students on social media. A live feed from each platform can be viewed on the website’s media wall.

KTJ’s social media platforms include:• Facebook: @ktjschool• Instagram: @ktjschool• LinkedIn: @Kolej Tuanku Ja’afar (KTJ)• Soundcloud: @ktjschool• Twitter: @ktjschool• YouTube: @kolejtuankujaafar

Parents of children in the Primary School can also join the KTJ PTC Parent Group on Facebook.

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SportSport plays an integral part in the life of the School. All students from Early Years through to Form 5 have weekly PE and swimming lessons. Students in Forms 1-5 are also required to take at least one ECA sport weekly.

The School offers the following sports:• Athletics• Badminton (Secondary only)• Basketball• Benchball (Primary only) • Cricket • Cross Country• Dance (Secondary only)• Disc Golf (Secondary only)• Fencing• Football• Golf• Hockey (Secondary only)• Inline skating (Primary only)• Karate• Netball (Secondary girls only)• Rugby (Secondary boys only)• Squash• Swimming • Table tennis• Taekwondo• Tee-ball (Primary only)• Tennis• Touch rugby• Ultimate frisbee (Secondary only)• Volleyball (Secondary only)• Wall climbing• Yoga

The School enters AIMS and FOBISIA sports competitions, as well as taking part in district and state competitions with government schools. In addition, there are one-off fixtures arranged with local international schools.

Student CardsAll Secondary School students are issued with a student card when they join the school. The cards are used for: • Printing and photocopying;• Entry into boarding houses;• Access to the gym (for Sixth Form students who have carried out a gym induction);• Payment at the cafe, shop and tuck shop (see entry on ‘E-purse’ above).

Strategic PlanThe School’s current strategic plan, known as Vision 2030, is available on our website.

Student PortalStudents have access to their own portal similar to the Parent Portal, where they can access their timetable, examination results and the school calendar, amongst other items.

If a student has any issues logging onto the portal, they should contact isamsdata@ktj.edu.my for help.

Study LeaveWhen students sit formal examinations they do not also attend lessons.

For school examinations, such as end of year examinations for Forms 1 to 4 and trial examinations for Form 5 and the Sixth Form, the timetable is planned so that the examinations are taken over the space of just a few days. Students who have periods of time when they do not have an examination are expected to study independently in their house, the library or a classroom independently for their next examination(s).

For public examinations (IGCSEs, AS and A levels), the timetable is dictated by the examination board and study leave will last for a number of weeks. In May/June and October/November, study leave begins at least the day before the first examination and continues until the bulk of the examinations are over.

For students taking just one subject or module in an examination series, the day before an examination is given as study leave.,Students are expected back into lessons the afternoon after a morning examination or the morning after an afternoon examination.

Exact dates for study leave vary year on year and are published to students in good time.

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Sun ProtectionWherever possible, lessons that involve students spending time outdoors will be scheduled for times of the day when the sun is not at its strongest.

In the Primary School, children should bring their KTJ sun hat to school each day and must wear this when taking part in uncovered, outdoor activities. If a student is scheduled to be learning outdoors that day, for example outdoor PE, it is advisable for parents to apply a high factor, water resistant sunscreen (SPF 50+) before their child arrives at school. If parents would like their children to reapply sunscreen later in the day then this should be done by the student themselves, or with the help of a teacher or learning assistant.

In the Secondary School, students are reminded of the need to stay ‘sun safe’ regularly. They are encouraged to apply sunscreen, cover up and drink plenty of water when outside. Sunscreen is available for sale in the School’s Tuck Shop.

Signs at key spots around the campus remind students of how to stay safe in the sun.

SustainabilityThe School aims to be as sustainable as possible in its approach and to teach students about the importance of sustainability. As part of this, we have a recycling system and generate some of our own electricity through more than 3,000 solar panels.

Parents are welcome to place their recyclable items in the School’s recycling bins when visiting the School.

The School’s Sustainability Policy is available on the Parent Portal.

TattoosStudents should not display any tattoos or body art at any time during school or social hours.

Terms & ConditionsThe terms and conditions under which the School agrees to educate your child are set out in the KTJ Parent Contract, which all parents sign when their child first joins the School. This outlines the obligations of parents and of the School.

A copy of the contract can be found in the Policies and Handbooks section of our website.

Term DatesTerm dates are published on the School’s website. We try to publish these as far in advance as possible so that families can plan holidays and other commitments without the need for their children to miss any school.

ToiletsAdults visiting the campus should only use toilets that are designated for adults and must not enter or use those assigned for children. Adult toilets are clearly signposted.

TripsThe School runs residential trips for students in Years 3-6, Forms 1-4 and Lower Sixth. The cost of most trips is included within the fees and students are expected to attend if at all possible. These trips help to build spirit within the year group, as well as challenging students to build character by stepping outside of their comfort zones.

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Year Group Destination* Length TimingYear 3 KTJ sleepover 1 night Term 3

Year 4 Melaka 2 nights Term 1

Year 5 Bukit Tinggi 3 nights Term 2

Year 6 Tioman Island 4 nights Term 3

Form 1 Port Dickson 3 nights Term 1

Form 2 Janda Baik 3 nights Term 1

Form 3 Gopeng 3 nights Term 1

Form 4 Mersing 3 nights Term 1

Lower 6(not included in School fees)

Outward Bound School Malaysia, Lumut

6 nights First week of the summer holidays

* Destinations are subject to change.

In addition, the School runs a wide variety of day and residential trips, both within Malaysia and overseas. In some cases, these trips form part of the academic curriculum; while other trips are part of ECAs, house activities, sporting fixtures, charitable activities, and the like.

All trips are required to go through a rigorous approval process, including an assessment of the risks.

For any trip costing more than RM100, the School will always ask parents for permission in advance.

TrusteesThe Board of Trustees is made up of six members, one of whom is the Chairman of the Board. Three of these Trustees, including the Chairman, are the Founding Trustees. In addition, the Founding Trustees nominate one Trustee, and two are nominated by debenture holders, one by Sime Darby and one by Shell Malaysia Ltd.

A list of current Trustees can be found on our website.

The Board is able to appoint associate members. Currently, there are no associate members.

The Board is legally responsible for the School and for appointing the Principal. Their focus is on the strategic direction of the School. They provide guidance and a critical friend to the Senior Leadership Team, and especially to the Principal and the Director of Finance & School Services.

Tuck ShopThe Secondary School has a tuck shop, where students can buy snacks, drinks and essential items such as toothpaste and soap. The Tuck Shop is open at breaktime, Monday to Saturday, and 3.20pm-5.30pm and 8.45pm-9.15pm, every day. In the evening, students are able to buy freshly-cooked food, including nasi lemak, burgers and potato wedges.

UniformPrimary School

Uniform Boys GirlsCardigan KTJ School design

Shirts KTJ School design

Shorts KTJ School design

Skirts KTJ School design - knee or ankle length

Trousers KTJ grey uniform material, shoe length

Socks White socks

Shoes Black, polishable, ankle-height, formal shoes (not trainer style)

Headscarf (Tudung) Plain white

Makeup Must not be worn in school

House shirts Official school house t-shirts must be worn for all house events if participating

Primary PE / Swimming / ECAs

The uniform listed should be worn for all timetabled PE and swimming lessons or for ECAs that require a change of clothing. For children who have PE or swimming before break time, they may wear their PE kit to school to maximise lesson time. For swimming, children are able to wear their school uniform over the top of their swimming kit if they have swimming before break time. Children should change back into their full school uniform - including appropriate footwear - after their lessons.

For ECAs which require a change of clothing, KTJ PE kit should be worn and students can change into this after lunchtime at their teacher’s discretion.

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Uniform Boys GirlsKTJ PE shirt KTJ Primary PE shirt (No house shirts are to be worn for PE lessons)

Short / Skorts KTJ branded shorts only KTJ branded skorts only

Sports leggings May be worn in lessons for valid reasons

Socks Black or white sports socks

Shoes Appropriate footwear is required for the activity that is being taught, ie: running, football or basketball shoes

Swimming costume Suitable swimming attire to be worn (no board shorts)Slippers / appropriate footwear required for poolside use

Goggles Advisable

Swimming cap Compulsory

Swimming towel Compulsory

Uniform Boys GirlsBelt A black belt is optional but it must

be understated without any obvious branding.

Blazers KTJ uniform material, grey for F6, maroon for F1-F5 - to be worn for first and last assembly of term, formal events and Speech Day.

Ties KTJ official ties - maroon for F6, grey for F1-F5. To be worn for assemblies and official school functions.

Trousers KTJ grey uniform material, shoe length

Skirts KTJ School design - knee or ankle length

Shirts KTJ uniform material. Tucked in at all times

Blouses KTJ uniform material - not to be tucked in

Socks Black or grey socks, above the ankle

White socks (ankle socks allowed but must be visible)

Shoes Black, polishable, ankle-height, formal shoes (not trainer style)

Headscarf (Tudung) Plain white

Religious dress *Baju Melayu (grey)*Samping (maroon)

*Baju Kurung (grey baju and maroon sarong)

Hair Natural colour and acceptable length, and no facial hair.

Natural colour, tied back and neat

Makeup Must not be worn in school

House shirts Official school house t-shirts must be worn for all house events if participating

Secondary School

*May be used by Muslims on Friday and when external religious activities take place. Girls who wish to wear a veil all the time may do so but the veil should be white in colour and plain when worn with the uniform or Baju Kurung.

Secondary PE uniform (also allowed for Drama lessons)This is to be worn for all timetabled PE, Drama and swimming lessons. For sporting ECAs, suitable sporting attire for the activity taking place will be acceptable.

Uniform Boys GirlsKTJ PE shirt No house shirts are to be worn for PE lessons. KTJ maroon and white sports tour

shirts can also be worn.Short / Skorts KTJ branded shorts only KTJ branded skorts only

Sports leggings May be worn in lessons for valid reasons

Socks Black or white sports socks

Shoes Appropriate footwear is required for the activity that is being taught, ie: running, football or basketball shoes

Swimming costume Suitable swimming attire to be worn (no board shorts)

Goggles Advisable

Swimming cap Compulsory

Swimming towel Compulsory

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University ApplicationsThe School’s Sixth Form Team leads our university applications provision. The School provides comprehensive guidance for Upper Sixth students, including help with selecting courses and universities, support with applications, practice for interviews, preparation lessons for admissions tests and enrichment opportunities. The School offers preparation lessons for SATs, IELTS and all of the common UK universities admissions tests. There are also sessions for those applying for Oxford and Camrbidge and those applying for medical courses.

The School offers the same level of support to students who apply for university the year after completing their A Levels with KTJ.

The Sixth Form Team is led by Ms. Emma Davidson, Head of Sixth Form.

Useful ContactsFor contact details of members of the Senior Leadership Team, please see the section above entitled ‘Senior Leadership Team’.

Role Name Contact DetailsPrincipal’s Chief of Staff Ms. Anne Soosay annesoosay@ktj.edu.my

Principal’s PA Ms. Harvinder Kaur harvinderkaur@ktj.edu.my

Finance Manager TBC 06 758 2824

Primary Office Manager Ms. Sheila Dass ktjprimary@ktj.edu.my06 758 5105

Head of Sixth Form Ms. Emma Davidson emmadavidson@ktj.edu.my

Director of Music TBC

Head of PE and Sport (Second-ary)

Mr. Peter Moss petermoss@ktj.edu.my

Head of PE and Sport(Primary)

Mr. Daniel Romeril danielromeril@ktj.edu.my

Director of Athletics and Events (Secondary)

Mr. Les Frost lesfrost@ktj.edu.my

Head of Student Support(Learning Support and English as an Additional Language)

Mr. Deryk Fournier derykfournier@ktj.edu.my

Health Centre Dr. Devan healthcentre@ktj.edu.my019 272 3362

VapingSmoking and vaping are prohibited on the school campus. The School has a graduated range of sanctions in place for students caught smoking or vaping.

VehiclesThe speed limit on all roads on the campus is 20km/h. Anyone driving on campus is expected to obey this limit and to follow the other road rules in place. Cars and motorcycles must only be parked in designated areas. Drivers should be mindful of the possibility of children on the road.

No student is permitted to drive a car or motorcycle to school or to be a passenger in a car or on a motorcycle driven by another KTJ student without the express approval of the Principal. Parents who would like their child to drive to school should contact him at principal@ktj.edu.my.

No student is permitted to drive a car or a motorcycle within the campus of KTJ or to drive a car or motorcycle at school for anything other than journeys to and from school.

Visiting the CampusExcept during drop off or pick times, it is important that any visit you make to the School is registered in advance. If you make an appointment to see a member of staff, he/she will notify our security guards to expect you. If you wish to meet your child at their boarding house or drop items off to them at the house, you should contact the houseparent to make arrangements.

When you arrive at the guard house, security guards will confirm your details and issue with a visitor’s badge, which you must wear at all times during your visit. If you were not expected, you should expect a delay while security guards contact relevant staff.

Parents should never wander around the campus without staff supervision.

When parents of boarding students wish to come to the School to visit their child or deliver items to their child, the respective houseparent must first be informed of their arrival, preferably 24 hours in advance, so that they can inform the guard house. In the interests of safety, parents who arrive without prior notification can expect to be held at the guard house while the guards check whether they may be permitted entry.

See also the entries on ‘Drop Off and Pick Up Times’ above.

66 KTJ Parent Handbook 2021-22

Weekend LeaveBoarding students may go home at weekends, with parental permission, as long as they have completed all of their school commitments. Parents need to seek permission from Houseparents in advance. Sixth Form students also have the privilege of Day Outings (again with parental and Houseparent permission) on weekends and public holidays. Students who go out overnight should return by 7.30pm on Sunday. In special circumstances parents can request that students who go home for the weekend can return prior to the start of the school day (8.00am) on Monday

WifiMost areas of the School, including classrooms and boarding houses have wifi coverage. Students are expected to use this wifi rather than to rely on 4G connections. Wifi in the boarding houses is turned off between 11.30pm and 6.30am.

Work ExperienceAs part of the careers related learning in the Secondary School, all students in Form 4 will be given the opportunity to participate in work experience in an area of their choice. This will occur in the third term, after their end of year examinations. Lower Sixth students are also encouraged to participate in work experience during the longer December and July breaks. Students who are considering applying medicine, dentistry or veterinary science will need to ensure that they are engaging in regular community projects, work experience and job shadowing, as is an important part of the application process.

ZoomDuring periods when face-to-face lessons are unable to take place, the School ensures teaching and learning can continue online. Amongst the most used platforms by the School is the video-conference system, Zoom. Students are kept safe while engaging in online learning through Zoom by strict adherence to safeguarding practices, which are aligned with international standards.

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