KOM Riga 27th-29th November 2013

With the support of the Erasmus Mundus programme of the European Union

Welcome MEDEA

Kick-off meetingRiga, 27th -29th November

2013

ACADEMIC ASPECTS

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

PROGRAMME

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

Mobility schemeCohortsTarget GroupApplication processSelection processHome validationHost evaluationSelection committeeInformation to applicantsBefore arrivalUpon arrivalAcademic follow up

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

MOBILITY SCHEME

Mobility scheme

LEVEL Length European to TC TC to EuropeTarget Group TOTAL

TG1 TG2 TG3

Under6 8 28 32 4 36

10 28 25 3 28

Master

6 7 11 13 5 18

10 12 8 3 1 12

22 10 8 2 0 10

Doctorate

6 5 11 13 2 1 16

18 3 12 13 2 0 15

36 5 5

Post-Doc 10 10 17 23 3 1 27

Staff 41 20 21 34 7 41

TOTAL 208

COHORTS

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

Type of Mobility Cohort 1 Cohort 2 Cohort 3 Total

Undergraduates 20 30 14 64

Masters 10 20 10 40

Doctorates 10 21 5 36

Post-doctorates 10 12 5 27

Staff 10 21 10 41

Total 60 104 44 208

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

TARGET GROUPSTarget groups

Target beneficiariesTypes of mobility

Countries

TARGET GROUP 1

Nationals of the third-countries concerned by the geographical lot who are registered in one of the third-country HEIs that is a member of the partnership.

Nations of European countries who are registered in one of the European HEIs that is member of partnership.

Master, doctorate, staff

Third-countries of the lot concerned

and European countries

TARGET GROUP 2

Nationals of the third-countries concerned by the geographical lot, who: - are registered/work in a higher education institution of these countries that is not included in the partnership- have obtained a university degree or equivalent by an institution of these countries (students only).

Nationals of European countries who :- are either registered /work in a HEI (not included in the partnership) of any European country- Have obtained a university degree or equivalent by a HEI of any European Country (students only)

Master, doctorate, staff

Third-countries of the lot concerned

and European countries

TARGET GROUP 3

Nationals of the third-countries concerned by the geographical lot who are in particulary in vulnerable situation, for social and political reasons:-Refugee status-Object of unjistifed expulsion from university on racial, ethnic, religious, political, gender or sexual inclination-Indigenous population

Undergraduate,Master,

doctorate,Post-doctorate

Only Third-countries

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

APPLICATION PROCESSThe calls for application will be made public through the project website and the partners’ communication campaigns.  All the applications are submitted online via the project website www.ema2-medea.com

Application in 4 steps :

1.Personal data2.Mobility choices : 2 choices by students3.Documents to upload (Cv, motivation letter, level certificate, etc.)4.EACEA requirement and submission : acknowledgement of receipt

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

- Clear procedures with common selection and admission criteria

- Transparency and equitable treatment

- Online validation by home & coordinator and evaluation by host

- Minimum Requirements for Selection document:

To be signed by the coordinator on behalf of the partnership

- Minutes of the Selection Committee & Board (signed by all partners)

To be sent with the 1st Progress Report (by 1/09/2014)

SELECTION PROCESS

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

HOME VALIDATIONWho ?

TG1 : Home InstitutionTG2 : Coordinating teamTG3 : Coordinating team

What ?

First screened on a technical basis Eligibility check of the applicants (degree, nationality, etc.)Indicative score can be given by the Home

How ?

Online the project website / 3 steps :1.Eligibility criteria of the EACEA 2.Evaluation criteria : Academic merit; Motivation; Language skills

- indicative score out of 1003. Results + comments

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

HOST EVALUATIONWho ?Host institution

When ?Once the Home completes the validation. If student not validate online by the Home no evaluation by the host. Email sent by the academic coordinator to the different departments.

What ?Evaluation and grading of each application on a standardized scale.1st choice mandatory – 2nd one optional ?

How ?Online the project website / 3 steps :1.Reminder of the validation of the Home2.Evaluation criteria : Academic merit; Motivation; Language skills

- indicative score out of 100- Comments

3. Results

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

SELECTION COMMITTEEWho ?One member by partner

When ?Once a year – the number of the cohort will depend on the number of applications

What ?Grant holder final selection regarding the Host evaluation and the mobility scheme. The mobility scheme defines our budget we have to respect it.

How ?Transparency of the selection process & equitable treatment of application.

In case of equal scores, priority will go to:1. Gender balance2. Disadvantaged groups in TG1 and 2 (disabled or economically disadvantaged)3. Distribution over partners

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

INFORMATION TO APPLICANTSWho ?Coordinating institution – Online

When ?1 week after the selection committee.Student have 1 week to confirm their participation

Which documents ?Acceptance letter : coordinatorFinancial certificate : coordinatorInsurance certificate : coordinatorWelcoming letter : HOST

Once student accepted the grant, each Host university has to give the practical information for their venue.

AT THE SAME TIME SELECTED CANDIDATE HAVE TO START AS EARLIER AS POSSIBLE VISA PROCESS.

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

BEFORE ARRIVALServices and facilities for grantees

Travel ticketManagement by the European universities

Welcoming and hosting:• housing facilities• coaching and counselling• social integration

Language courses

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

UPON ARRIVAL

Student/staff learning agreement - BEFORE ARRIVAL : - Signed and approved by : the student the Home and the Host HEI- necessary for academic recognition

Student/staff agreement: - Signed by the host institution and the student/staff - Rights and obligations- Scholarship amount and modality of payment- Reference to the learning agreement and ToR

Arrival notice- Signed by the student

TEMPLATES WILL BE AVAILABLE ONLINE

With the support of the Erasmus Mundus programme of the European Union

KOM Riga 27th-29th November 2013

ACADEMIC FOLLOW UP

• Academic tutoring of students

•Studies/ carrer guidance

•Recognition of the study period

THANK YOU FOR YOUR ATTENTION!