MFP Strategies for Decentralized Scanning

Kevin Ells Marketing Manager

Lori LaGuardia Senior Systems Engineer

Globally over 2 million licensed users

First vendor to adopt SharePoint since 2003 SharePoint Imaging since 2003

Fujitsu is a stakeholder in KnowledgeLake & KL software is shipped with every Fujitsu scanner

With the average cost of each wasted page being about six cents, a company with 500 employees could be spending $42,000 per year on wasted prints

Shipping Courier Costs

Fax Paper / Phone Costs

Copied Documents

Consumables

Handling of Paper

Offsite Storage

File Cabinets Processes

Audits and Litigation

Compliance

Disaster Recovery

Lost or Misfiled Documents

Customer Service

Employee Knowledge

Scan, Index, Store, Search, Retrive

Branch

Branch

Branch

Headquarters

High Cost of Shipping

Shipping Costs

Equipment Costs

Rather than shipping documents to company headquarters, Scanning is ideal for initiating business processes as soon as

documents are received.

0 20 40 60 80100

Centralized

Decentralized

Hours to Receipt of Document

Hours

Branch

Branch

Branch

Headquarters

Multi-Functional Peripherals (MFP’s) will play a large roll in Distributed Capture

21 Million in US

14% increase

11 Manufacturers

Scanning volume is low

Batches are small

Automatic data extraction not required

Documents received at remote locations • Shipping documents • New account forms • Invoices • HR documents • Contracts

Personal documents scanned • Expense Reports • Notes • Client correspondence • Scanning to personal

electronic folder ie: SharePoint Mysite

Network Access

Security is Essential • Login(s) • Save to Individual Locations

Flatbed Scanner is Useful

Duplex Document Feeder

Resolution & Color Selection

Not batch oriented

No index automation

No separator sheets

Expensive add on

Most models don’t offer solution

Challenges

Numerous brands throughout enterprise

Software variables: • .NET • Java • .asp • HTML • C#

Indexing at the panel • holds up device from

others use • Indexing on panel slow

Scan document batches

Go to your desk & view documents

Choose Document Type(s)

Enter metadata • Read barcodes • LOB Integration • Drop Down • Database Lookup

Export to SharePoint

http://www.scottrade.com/careers/index.html

Ship

Receive

Scan

Store

Retrieve

Multi-Function Device

Fax Server Web-Based Capture

Web-Based Indexing

Full Text PDF Creation

KnowledgeLake Capture Server

Web-Based Monitor

Remote & External Users

Users

KnowledgeLake Capture

KnowledgeLake Connect

Scan

index

Search

View

Export

Monitor

KnowledgeLake Imaging for SharePoint

KnowledgeLake Capture Server • Zero footprint implementation • Browser based indexing • Batch oriented, separators sheets, indexing enhancement

KnowledgeLake Capture • Fat client • Enhanced indexing options: templates, OCR, scanner support • Indexing enhancement from server

KnowledgeLake Connect • Transactional Capture and Ad-hoc capture • Manual key from entry and indexing support from server • Capture eDocs and MS/Office integrations

Simple to deploy – central administration

Use existing hardware

Capture at point of origin by Knowledge Worker

Distribute indexing to appropriate Knowledge Worker

Index automation – barcode, separator sheets, database lookup

Batch or Ad-hoc solutions

Lower Total Cost of Ownership

• Ease of Use • Consistent Look & Feel • Increased User Adoption • Industry Compliances

• Leveraging SharePoint as a Repository • Works with SharePoint 2007 or 2010 • Integrated into SharePoint • Business Process Workflow & Automation

• Lower Cost Per User • No Volume or Click Charges • Modular Deployment

• Leveraging Existing Technology Investment • Fast User Adoption (low training costs) • Quick Return on Investment

Justifying a KnowledgeLake/SharePoint Solution

Business Process and Forms

Enterprise Content Management

Portal

Search

Business Intelligence

Collaboration

Communities

Search

Sites

Composites

Content Insights

Brokerage Firm Westbrook Conversion 40 million images

Manufacturing Documentum Conversion

Human Resources FileNet Imaging and COLD Conversion

Health Insurance FileNet Imaging Conversion

University Stellent Conversion

Distributor Optika Conversion

Oil & Gas FileNet Conversion

“The document capture solution from KnowledgeLake and Microsoft SharePoint has allowed Build-A-Bear associates to scan business critical documents from stores around the country and share them in SharePoint.” Dave Finnegan, Chief Information Bear Build-A-Bear Workshop, Inc.

“Going with a Microsoft-based solution, we were able to take advantage of technologies that we already use, making it easier for our staff to adopt this new solution.” Rick Boggs, CIO Kentucky Housing Corporation

”We are getting familiar with the KL software and had a question that I couldn’t seem to find in the manual. I decided to open a very low priority ticket. I got a response in less than 1 hour! That is so refreshing coming from the legacy ECM world. I feel that I have received top quality support. Just wanted to take the time to send a note and tell you how pleased we are!” Travis Garrett Productivity Management Group Tyson Foods, Inc

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