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Kitigan Zibi Administration JOB DESCRIPTION

GENERAL INFORMATION

Job Title Category Sector Location Terms Hours Immediate supervisor Date of job description

Community Services Director Professional Administration Community Services Indeterminate Full-Time, Level 11 35 hours Flexible Kitigan Zibi Band Council January 2020

JOB SUMMARY

Under the supervision of the Kitigan Zibi Band Council, the Community Services Director will be responsible for the planning, directing and controlling of community services programs, human resources and administration.

KEY DUTIES The Community Services Director will have:

the responsibility for the supervision of personnel in the community services sector;

the overall management of programs and services;

monitoring and compliance with terms and conditions of funding agreements;

the preparation of quarterly, semi-annual and annual reports as required by funders;

monitors department spending and recommends corrective actions as necessary;

monitoring that programs and services are administered within approved budgets;

handles grievances and complaints in relation to the Community Services Sector;

prepares and receives tender documents and contracts;

plans and coordinates various programs and projects;

may be required to represents the KZA on various boards/committees;

prepares proposals for projects and funding requests;

provides leadership by delegating tasks, responding to staff inquiries and providing overall direction to section employees as assigned

Oversees the management of programs within the sector, but not limited to: Lands, Membership, Estates, Housing Construction, Home Repairs, Human Resources, Employment, Training, Youth Employment, Social Assistance, Economic Development, Water Operations and safety, Sewer Operations and safety, Septic installations and maintenance, Well installation and maintenance, Seniors’ allowances, Capital Facilities, Forestry activities, Environmental activities, Heavy Equipment, Winter snow removal, Road maintenance, Garbage Services, Recycling Services, Heavy Vehicle Maintenance, Light Vehicle Maintenance, Gravel Pit operations, Sugar bush, Emergency Water, Band House Rentals, Band House Maintenance, Rent Collections, Funeral Parlour Services, Civic Addresses, CKWE radio, Wood Sales, Inventory, Fire Protection, Residential Land Planning, Elections, CEDO Loans, Revolving Loans, Seniors Repairs, Radon programs, Insurance

programs, Policy writing, Community Buildings operations and maintenance, Make work projects, Band Employee Benefits programs, Gravel Sales, Network systems and security, Construction equipment maintenance and rentals, Stove wood projects and Goods purchased delivery.

ACCOUNTABILITY

The Community Services Director reports directly to the Band Council and is responsible for assisting in the fiscal management of funding agreements, human resources, technical services and administrative functions. This includes but is not limited to the supervision of all programs and projects within the Sector.

WORKING RELATIONSHIPS

Interpersonal Relationships

maintains proper working relationships with colleagues, clients, KZA Service Directors, and KZA Chief and Council, funders.

Leadership takes a leadership role in managing administrative, technical and the financial budgets.

high level of confidentiality and discretion is required;

participates in planning of operational meetings.

Team work supports and creates team work within Community Services and with KZHSS, KZEC, Finance and KZPD.

External communications

communicate regularly with the employees, clients, contractors and Service Directors;

communicates with the funding agencies, as required;

must have excellent written and oral communications in English;

must be able to communicate orally French, may be required to take additional training;

The ability to communicate orally in the Algonquin language is an asset, may be required to take additional training.

Negotiations will be required to negotiate service agreements and contracts. Training keeps abreast of all Federal and Provincial Regulations;

keeps current of all other legislation and policies that are required for employer compliance.

ENVIRONMENTAL FACTORS

Deadlines meets administrative and multiple reporting deadlines as required.

Mental and physical effort

The incumbent must spend long hours in intense concentration.

Fluctuating stress levels may be in the medium high to high range from the constant demands;

Physical effort is limited to outdoor walking in forestry areas, water & sewer systems operational areas, gravel pits and community buildings.

Working Conditions mainly indoor work but will be required to visit and/or examine work areas under Community Services sector;

hours and/or days may fluctuate to accommodate specialized reporting and analysis requirements.

Cultural competency awareness and knowledge of KZA culture and community.

QUALIFICATIONS REQUIRED

Education and Experience

A University Degree issued by a recognized University in Business or Public Administration with a minimum a two (2) years experience in management;

OR a College Diploma in a Management Field with five (5) years experience in a management position;

OR a combination of experience and education with a minimum of five(5) years experience in a management position in the administration of programs and services

Skills and knowledge

Knowledge of the Indian Act;

Knowledge of various federal and/or provincial standards for programs under the community services sector;

Excellent communication skills in both English and French;

Excellent writing skills in the English language;

Knowledge of the Algonquin language is a definite asset;

standard office computer literacy, instant messaging and use of the Internet;

Ability to multi-task and deal with high stress levels;

Maintain professionalism with diplomacy, tact and discretion.

Conditions of employment

Medical Certificate of good health is required if offered the position;

Enhanced police reference check will be required if considered for the position;

Must not possess any related criminal convictions and ability to maintain throughout employment;

Valid driver's license;

Legally able to work in Canada.

KITIGAN ZIBI ANISHINABEG

P.O. Box 309, Maniwaki, QC J9E 3C9 Tel: (819) 449-5270 Fax: (819) 449-5673

JOB OPPORTUNITY – 2nd posting (January 15, 2020) POSITION: Construction Repairs Assistant LOCATION: Kitigan Zibi Anishinabeg-Band Office WORK SCHEDULE: 35 hours a week. TERM: Seasonal. 26 weeks per year. Annual renewal subject to funding SALARY: Level 3 as per Kitigan Zibi salary scale. Range based on

experience.

Under supervision of the Community Services Director or designate, the Construction and Repairs Officer is responsible for the:

Project Management: the incumbent is responsible for overseeing residential and commercial maintenance and repairs of commercial and residential repair projects;

Budget cost control and for ensuring that budgets and reports are submitted and comply with approved agreements and deadlines;

On Site inspections. The incumbent conducts on-site inspections and responds to home owner’s inquiries;

Reporting and submissions to Residential Rehabilitation Assistance Program (RRAP); Liaison with Algonquin Anishinabeg Nation Tribal Council (AANTC), contractors,

suppliers for the cost estimating for repairs projects;

Adherence and enforcement of KZA Construction policies, CHMC guidelines, Building Codes, KZ Human Resources

If you are interested in applying for the position, please forward your:

a) covering letter and current resume b) copies of diplomas/training c) copies of any designation or certification attained d) any other documentation that will support that you meet the mandatory qualifications. A clear police reference check will be required if considered for the position. e) Contact information for 3 references

to Christina Commonda at the Health Centre. 8 Kikinamage Mikan. Maniwaki, Quebec by January 30, 2020 at 4:00 p.m. (EST) Contact information: Email: [email protected] or [email protected] Phone: 819-449-5593 Fax: 819-449-7411

mailto:[email protected]

Preference will be given to Kitigan Zibi Anishinabeg Band members in accordance with the Kitigan Zibi Anishinabeg’s Preferential Hiring Policy. It is the responsibility of applicant to ensure that all documents are submitted by the deadline. Contact information must be current and accurate. Initial contact is made by email if one is listed on your resume. If applying by email please ensure that you receive confirmation that your email went through. Incomplete applications will not be considered.

KZA Housing Repairs Assistant Job Description January 2020 Page 1

Kitigan Zibi Administration Construction Repairs Assistant

JOB DESCRIPTION

GENERAL INFORMATION

Job Title Category Sector Location Terms Hours Salary Scale Immediate supervisor Date of job description

Construction and Repairs Assistant Professional Administration Community Services Seasonal. 26 weeks per year Regular (35 Hours) Monday-Friday Level 3 as per Kitigan Zibi Salary scale Construction Repairs Officer January 2020

JOB SUMMARY

Under supervision of the Construction Repairs Officer, the Construction and Repairs Assistant is responsible for providing technical and administrative support to all construction KZA repair and extension contracts, including;

Responding to KZA members’ questions and conducts on-site inspections, and; Liaises with Algonquin Anishinabeg Nation Tribal Council (AANTC) and contractors,

suppliers.

RESPONSIBILITIES KEY DUTIES

Assists in the project management for KZA housing repairs

Assists in the management of the housing repair projects undertaken by KZA Community Services Sector;

In conjunction with the Construction Repairs Officer, assists in the preparation of work schedules for construction crews;

Prepares price quotes for ordering and requesting materials for KZA construction and repair projects;

Requests technical lay-out drawings for repair projects; Reviews plans and specifications of building modifications are to

be performed or when problems encountered.

Assists in monitoring repair budgets, plans and coordinates all repair projects

Assists in the monitoring of repair budget estimates and expenses and within authorized budgets;

Verifies estimates submitted by contractors for constructions;

Provides estimates for materials and labour costs;

Contacts off-reserve contractors and provide terms of reference for specialty work.

Responsible for assisting in providing inspection services on all KZA construction projects

Inspects construction and repair projects to ensure that the work by KZA carpenters meets National Building Code and CMHC regulations specifications and standards;

Assists the Construction Repairs Officer with construction remediation in a timely manner;


Meets with homeowner to explain work plan and approved budget plan.

Responsible for assisting in the administration of the Residential Rehabilitation Assistance Program (RRAP) and other construction duties

Assists in the preparation of budgets and reports as requested by Canadian Mortgage and Housing Corporation (CMHC) for eligible funding recipients;

Prepares construction estimates;

Prepares ‘change orders’ as required for repairs;

In the absence of the Construction Officer supervises Carpenters and Construction labourers;

Provides information to community members concerning the Repair (RRAP) program and repair projects;

Assists in the accountability process for RRAP program expenditures through relevant documentation;

Records timesheets of KZA construction employees.

ACCOUNTABILITY

Accountable to the Construction and Repairs Officer and Community Services Director for upholding the professional code of conduct and employee code of ethics;

Accountable to follow and enforce all KZA Human resource policies, workplace legislation for the construction department, Health and Safety guidelines and Privacy laws;

Accountable to ensure workmanship is performed in accordance to acceptable construction standards and building codes;

Accountable for completing all required inspections in an appropriate timeframe;

Accountable for answering all questions KZA community members have about their construction and repair projects.


Interpersonal relationships

Establishes and maintains positive working relationships with co-workers, clients, community members and external partners.

Leadership When required, supervises teams of carpenters and labourers;

Ability to maintain and respect client privacy.

Team Work Works in collaboration with various teams. External communications

Communicates effectively with outside contractors and government officials.

Negotiations Some negotiation skills may be required in dealing with suppliers and contractors.

Training Ability to update carpentry knowledge and skills as required to remain relevant.

Ability to maintain computer skills necessary to navigate the tools used by the work place.



Deadlines Ability to meet short-term and long-term deadlines

Mental and physical effort

Ability to provide reports and forecasts in person and as requested in a timely manner;

Ability to deal with concurrent demands

Working conditions

Fast-paced work schedules and timelines during the summer months;

Extensive local travel in this position;

Work environment is medium to high stress levels;

Prolonged periods of driving from site to site;

Must be physically fit to work on a daily basis and able to climb, lift construction material more than 50lbs if required;

Legally able to work in Canada.

Cultural competency

Awareness of the Kitigan Zibi Anishinabeg culture, language and community.

QUALIFICATIONS REQUIRED

Education and experience

High School Diploma (DEV) in vocational studies specializing in in Carpentry and Construction;

Experience in working with a crew of employees. Skills and knowledge

Knowledge of National Building Codes;

Knowledge of CMHC Code and Safety Regulations;

Waste Hazards Information Management System Training or ability to undergo training within first season;

Knowledge and experience in reading and understanding computer-generated software construction plans;

Budget knowledge and experience;

Oral and written communication skills in English and French are required for this position;

Standard office computer literacy, instant messaging and use of the Internet are required for this position.

Conditions of employment

Medical Certificate of Good Health will be required if considered for the position;

Police reference check is required if considered for the position;

Must not possess any criminal convictions related to this position;

Valid Driver’s Licence is required for this position;

JOB OPPORTUNITY * ONDAMITAWIN * JOB OPPORTUNITY The Algonquin Anishinabeg Nation Tribal Council is a non-profit organization that provides bilingual professional and technical services to its six nation members from the Outaouais and Abitibi-Temiscaming regions. The AANTC is currently accepting applications for the following position:

HUMAN RESOURCES ADVISOR (BILINGUAL)

Open to: Persons residing and/or employed in Abitibiwinni, Kitigan Zibi, Kitcisakik, Lac Simon, Kebaowek, Long Point or Wahgoshig.

Term : Indeterminate Full-time with the possibility of extension. Place of Work: Kitigan Zibi (Maniwaki, Quebec) Start Date: February 3rd,2020 Salary level: Class 5 ($38, 168 – $52, 809)

Level to be determined according to experience

Summary: Under the supervision of the Director General or his delegate, the Human Resources Advisor will provide advisory services in the area of human resources. This includes but is not limited to; providing advice in the interpretation of labour law (federal & provincial), carrying out all aspects of a job interview, producing job postings and job descriptions, conducting salary surveys, as well as organise, plan and support the delivery of training sessions, as well as other related duties as requested by the Director General. Mandatory Educational Requirements (in order of preference):

1. Bachelor’s Degree in Human Resource Management; 2. College Certificate in Management, Business Administration or a Business related field with two years’

experience dealing with Human Resources in the workplace; 3. High School Diploma with two consecutive years’ experience dealing with administrative support in the

workplace and the ability to successfully complete training in the field of human resources.

Preferred Skills: Ability to read, write and communicate effectively in English AND French. Ability to read, write or communicate in Anishinabe will be considered a strong asset. Excellent knowledge of use of the internet, e-mail and the following software: Word, Word Perfect, Excel,

Publisher, Outlook; Excellent reading and writing skills in both English and French; Must have a valid driver’s license and access to a legally registered and insured vehicle; Ability to travel as necessary and on short notice; Ability to work independently and efficiently; Ability to maintain strict confidentiality.

Deadline: All interested individuals must submit a cover letter, resume, names of two recent references and supporting documents no later than Thursday January 30th, 2020 at 3:00 p.m. via email.

Algonquin Anishinabeg Nation Tribal Council

81, Kichi Mikan Maniwaki (Québec) J9E 3C3

Tel: (819) 449-1225 Fax: (819) 449-8064

E-mail: [email protected]

Preference will be given to Aboriginal applicants as the AANTC has a preferential hiring policy in place. Please submit all required documentation since incomplete applications will not be considered.


OFFRE D’EMPLOI * ONDAMITAWIN * OFFRE D’EMPLOI Le Conseil tribal de la nation algonquine anishinabeg (CTNAA) est un organisme qui fournit des services professionnels et techniques à six communautés algonquines des régions de l’Outaouais et de l’Abitibi-Témiscamingue. Le CTNAA est à la recherche de candidat-e-s pour occuper le poste suivant :

Conseiller(ère) en ressources humaines (bilingue)

Candidats admissibles: Les personnes qui habitent et/ou travaillent dans les communautés d’Abitibiwinni, Kitigan Zibi, Kitcisakik, Lac Simon, Kebaowek, Long Point ou Wahgoshig. Durée de l’emploi: Contrat indéterminé, 35 heures par semaine Début d’emploi: Février 2020 Lieu de travail : Kitigan Zibi (Maniwaki, Québec) Échelle de salaire : Classe 5 (38, 168$ – 52, 809$) Niveau à determiner selon éxperience

Sommaire : Sous l’autorité du directeur général ou de son représentant, le Conseiller(ère) en ressources humaines sera responsable de fournira des services d’aide dans le secteur des ressources humaines. Ceci inclut mais n’est pas limité à; l’interprétation des normes de travail (fédéral et provinciale), exécutant tous aspects d’une entrevue, produisant des offres d’emploi et des descriptions de fonctions, dirigeant les enquêtes de salaire, et organiser, planifier et soutenir la livraison des sessions de formation, ainsi que toute autre tâche demandée par le directeur général.

Exigences obligatoires (en ordre de préférence):

1. Baccalauréat en gestion des ressources humaines; 2. Certificat d'études collégiales en gestion, en administration des affaires ou dans un domaine lié aux affaires

avec deux ans expérience en gestion des ressources humaines en milieu de travail; 3. Diplôme d'études secondaires avec deux années consécutives d'expérience en soutien administratif dans le

lieu de travail et la capacité de réussir une formation dans le domaine des ressources humaines.

Compétences privilégiées: Excellente maîtrise du français et de l’anglais, l’oral et l’écrit; La capacité de lire, d'écrire ou de communiquer en Anishinabe sera considérée comme un atout ; Posséder un permis de conduire valide et avoir accès à un véhicule pour déplacement; Accepter de voyager selon les besoins et court delai; Capacité de travailler de façon autonome et efficace; S’engager préserver la stricte confidentialité.

Date limite de dépôt des candidatures: Les demandes incomplètes ne seront pas considérées. Seuls les candidat(e)s retenu(e)s en présélection seront invité(e)s pour une entrevue. Veuillez faire parvenir votre curriculum vitae et autres documents pertinents ainsi que deux (2) références récentes par courriel à:

Conseil Tribal de la Nation Algonquine Anishinabeg 81, Kichi Mikan

Maniwaki (Québec) J9E 3C3 Tél. : (819) 449-1225

Télécopieur : (819) 449-8064 Courriel : [email protected]

La préférence sera donnée aux candidats autochtones conformément à la politique de recrutement préférentiel en place au CTNAA. Assurez-vous de soumettre tous les documents requis, car les demandes incomplètes ne seront pas prises en considération.


Job Title Human Resources Advisor (Bilingual) Salary Class 5 ($38,168 - $52,809) Level to be determined according to

experience

Terms Indeterminate Full-Time, 35 hours per week

Reports to Director General

JOB SUMMARY

Under the direction of the Director, the Human Resources Advisor (HRA) conducts research in the fields of occupational classifications, current salary settlements, legislation and regulation applicable to human resource administration and management, human resource planning, job opportunities, human resource management information systems, and current trends in HR training and development. Will provide information and assistance on request to member communities and to the AANTC management and staff. The HRA will sit on selection committees, develop job descriptions, job postings and interview questionnaires as requested by member communities while exercising confidentiality, tact and diplomacy.

RESPONSIBILITIES

KEY DUTIES

Provides human resources advice and support to AANTC management & member communities

Advises Directors on implementation of HR policies/amendments.

Reviews, writes, recommends and implements HR policies and associated procedures.

Conducts research and analysis of best practices on labour related policy and provides recommendations.

Provides advice and support to directors, managers and supervisors on managing employee performance.

Provides support to management to implement remedial action for employee performance.

Ensures labour standards compliance and verification.

Actively participates in Selection Committees.

Performs all other duties assigned to them, from time to time, by the Director.

Staffing and Recruitment

Coordinates recruitment by assisting Directors in reviewing and preparing job descriptions, developing statements of qualifications, determining salary levels, developing interview questionnaires, coordinating interviews and may sit on interviews boards.

Advertises job vacancies using internal and external methods and to general inquiries for information regarding job postings.

• Prepares documentation and correspondence such as employee contracts and letters of offer related to staffing positions.

Algonquin Anishinabeg Nation Tribal Council JOB DESCRIPTION

• Registers new employees for payroll and benefits prior to starting work.

• Advises Directors on accommodation requests as per “duty to accommodate”, e.g. persons with disabilities OR special needs.

Maintains HR records and information systems, manages statistical data and reports

Monitors and updates centralized confidential personnel records including staff qualifications, certifications, medical attestations and driver’s licences, annually and as required.

Gathers data, including input from sectors, and provides ongoing and regular reports to Directors and Council on HR issues, including statistical data on employee matters.

ACCOUNTABILITY

Accountable to ensure a high level of confidentiality of employee’s personnel records. Accountable for providing HR advice and support member communities. Accountable for developing and implementing human resource strategies and systems. Accountable for the centralization of human resource functions. Accountable for maintaining client confidentiality and upholding privacy laws.



Establishes and maintains positive working relationships with co-workers, employees, community members and agencies.

Front-line employee support for accessing benefits. Leadership

Contributes to the development and maintenance of a cooperative and stimulating work environment.

Leadership role in managing employer/employee issues.

Leadership and creativity in solving complex issues.

Team Work

Maintains good relations and contact with human resources coordinators of other First Nations Communities and encourages cooperation.


Maintains good communication with First Nations organizations and federal/provincial labour representatives and other agencies.

Negotiations Not applicable.

Training

Identifies training requirements based on job descriptions and input from Directors/Managers and legislative or policy requirements.

Provides new employee orientation sessions. Provides and/or coordinates management and supervisory

training regarding employer obligations and performance management.

Coordinates required training and information sessions on the Canada Labour Code Part II and III, employee benefits; human

resources policy and other labour related issues.


Deadlines

Strong organizational skills required to deal with multiple sector and concurrent demands on a daily basis.

Daily, weekly and monthly deadlines. Mental and Physical Effort

Dealing with angry clients.

Dealing with issues and concerns raised by member communities.

Office environment which requires extended periods of viewing computer screen, sitting at a desk with long periods of concentration.

Working Conditions

Overtime

Must not possess any criminal convictions in an area related to the job

Service-oriented, available to travel on short notice, valid driver’s licence with access to an insured vehicle.

QUALIFICATIONS

Educational Requirements and experience (in order of preference):

Educational Requirements (in order of preference): 1. Bachelor’s Degree in Human Resources or Management 2. College Certificate in Management, Business Administration or a

Business related field with two years experience dealing with Human Resources in the workplace

3. High School Diploma with two consecutive years experience dealing with administrative support in the workplace and the ability to successful complete training in the field of human resources

Skills and Knowledge

High degree of confidentiality and discretion.

Ability to work with Windows, Outlook, Microsoft Word, Excel, Power Point and any other related software.

Ability to provide services in an objective manner that is non-judgemental and non-biased.

Knowledge and understanding of the Algonquin and First Nations issues, concerns, needs and priorities.

Knowledge of the AANTC member communities’ culture and community.

Ability to communicate in the Algonquin language would be an asset.

Ability to communicate fluently orally and in writing in both French and English.

JOB OPPORTUNITY * JOB OPPORTUNITY * JOB OPPORTUNITY The Algonquin Anishinabeg Nation Tribal Council (AANTC) is a non-profit organization that provides bilingual professional and technical services to its six nation members from the Outaouais and Abitibi-Temiscaming regions. The AANTC is currently accepting applications for the following position:

RECEPTIONIST/SECRETARY (BILINGUAL)

Open to: Persons residing and/or employed in Abitibiwinni, Kitigan Zibi, Kitcisakik, Lac Simon, Kebaowek, Long Point or Wahgoshig.

Duration: Term contract up until March 29, 2021 with the possibility of extension. Place of work: Kitigan Zibi (Maniwaki, Québec) Start date: February 3rd, 2020 Salary: $15.98/hr. Summary: Under the supervision of the Director General or his delegate, the Receptionist/Secretary will be responsible for all aspects of the reception area performing duties such as answering phone calls, providing secretarial support for the technical, financial and advisory sectors and other related responsibilities. Mandatory Requirements:

High school diploma or equivalency

Ability to communicate clearly and effectively in both French and English

Good computer skills - specifically in the Windows environment

Must be reliable and punctual: chronic lateness or absences will not be tolerated

Ability to work independently and within a team

Professional tact and diplomacy are essential

Accuracy and attention to detail are essential

Knowledge of the Algonquin language (written and spoken) will be considered an asset

Training or previous experience in Secretarial or related field considered an asset Deadline: All interested individuals must submit a cover letter, resume, names of two recent references and

supporting documents no later than Thursday January 30th, 2020 at 3:00 p.m. via email.

Algonquin Anishinabeg Nation Tribal Council Attention: Human Resources

81, Kichi Mikan Maniwaki (Québec) J9E 3C3

Tel: 819-449-1225 Fax: 819-449-8064

E-mail: [email protected]

Preference will be given to Aboriginal applicants as the AANTC has a preferential hiring policy in place. Please

submit all required documentation since incomplete applications will not be considered.

OFFRE D’EMPLOI * OFFRE D’EMPLOI * OFFRE D’EMPLOI

Le Conseil tribal de la nation algonquine anishinabeg (CTNAA) est un organisme qui fournit des services professionnels et techniques à six communautés algonquines des régions de l’Outaouais et de l’Abitibi-Témiscamingue. Le CTNAA est à la recherche de candidat-e-s pour occuper le poste suivant :

SECRÉTAIRE/RÉCEPTIONNISTE (BILINGUE)

Candidats admissibles: Les personnes qui habitent et/ou travaillent dans les communautés d’Abitibiwinni, Kitigan Zibi, Kitcisakik, Lac Simon, Kebaowek, Long Point ou Wahgoshig.

Durée de l’emploi : Contrat à terme jusqu'au 29 mars 2021 avec la possibilité de prolongation. Lieu de travail : Kitigan Zibi (Maniwaki, Québec)

Début de l’emploi : 3 février 2020 Salaire: $15.98/hr. Résumé des fonctions: Sous la supervision du directeur général ou de son représentant, le/la secrétaire/réceptionniste sera responsable de tous les aspects de la réception d'effectuer des tâches telles que répondre aux appels téléphoniques, fournir des services de secrétariat pour les secteurs techniques, financiers et consultatifs et d'autres responsabilités connexes. Exigences du poste :

Diplôme d’études secondaires ou équivalent

Capacité à communiquer oralement en français et en anglais

Bonne connaissance des systèmes informatiques – spécifiquement avec Windows

Doit être ponctuel: Les retards ou absences chroniques ne seront pas tolérés

Capacité à travailler de manières autonome, être fiable et responsable

Être poli(e) et respectueux(se) avec les clients et le personnel

La précision dans les détails est essentielle

La maîtrise de la langue algonquine orale et écrite constitue un atout

Formation ou expérience dans le domaine de secrétariat ou connexe constitue un atout

Date limite de dépôt des candidatures : Toutes les personnes intéressées doivent soumettre une lettre de candidature, un CV, et les noms de deux références récentes et les pièces justificatives au plus tard jeudi le 30 janvier 2020 à 15h00h par courriel électronique.

Conseil tribal de la nation algonquine anishinabeg

Attn : Ressources Humaines

81, Kichi Mikan

Maniwaki (Québec) J9E 3C3

Tél. : (819) 449-1225

Télécopieur : (819) 449-8064

E-mail: [email protected] La préférence sera donnée aux candidats autochtones conformément à la politique de recrutement préférentiel en place au CTNAA. Assurez-vous de soumettre tous les documents requis, car les demandes incomplètes ne seront pas prises en considération

Algonquin Anishinabe Nation Tribal Council (AANTC)

Page 1

RECEPTIONIST-SECRETARY

GENERAL INFORMATION

Job Title Receptionist-Secretary

Salary $15.98/hr

Sector AANTC Administration

Terms Full-time indeterminate with possibility of extension

Reports to Director General

JOB SUMMARY

Under the direction of the Director General, and in accordance with the policies orientations and priorities adopted by the Algonquin Anishinabe Nation Tribal Council (AANTC), the Secretary/Receptionist greets visitors, answers and forwards telephone calls and performs various secretarial and clerical tasks for the AANTC.

RESPONSIBILITIES

KEY DUTIES

Performs various secretarial and clerical tasks

Greets visitors who come to the office, inquires on the purpose of their visit, gives general information and directs them to the appropriate person.

Answers all incoming telephone calls, takes messages and forwards them to the appropriate person.

Keeps track of the presence and absence of employees, and their location when they are out of the office.

Keeps an inventory of office supplies and places orders when required.

Performs all other duties assigned to them, from time to time, by the Director General.

Document management Receives, registers and distributes incoming mail and records all outgoing mail.

Receives and transmits fax documents, operates the photocopying machine.

Maintains the office’s filing system.

ACCOUNTABILITY

Accountable for providing support and assistance for the efficient management and administration of the AANTC Office.

Must maintain an excellent attendance record including punctuality.


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Acts as a liaison between Director General and other parties where required.

Leadership

Promotes an organizational culture that reflects the organization's values.

Contributes to the development and maintenance of cooperative and stimulating work environment.

Team Work

Encourages teamwork and facilitates communications amongst employees and between the different sectors of activity.


Must demonstrate excellent social skills to maintain rapport with staff, other organizations and the general public.

Negotiations

Not applicable.

Training

Aids in developing and disseminating clear and precise information to community stakeholders where required.


Deadlines

Stress related to meeting clients.

Mental and Physical Effort

Being courteous and exercising diplomacy at all times with member communities, the general public and elected officials.

Working Conditions

Must not possess any criminal convictions in an area related to the job and must undergo a screening process (Criminal records check).

Accountable to staff for tasks when given assignments.

Must work under normal supervision from the immediate supervisor.

This job requires the ability to multi-task and prioritize work to be completed.

Initiative is required to take on additional tasks when assignments are completed.


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QUALIFICATIONS

Education and Experience

High School Diploma or equivalent and Secretarial training and/or 2 years’ experience in a related field.

Skills and Knowledge

Ability to work with Windows, Microsoft Word, Excel, Power Point and any other related software.

High degree of confidentiality and discretion.

Knowledge and understanding of the Algonquin and First Nations issues, concerns, needs and priorities.

Ability to communicate in the Algonquin language would be an asset.

Ability to communicate orally in both English and French.

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Wanaki Center Telephone: (819) 449-7000 P.O. Box 37 Toll free: 1-800-745-4205 Maniwaki (Quebec) Fax: (819) 449-7832 J9E 3B3 email: [email protected]

Wanaki Center – Five years Strategic Planning – Request for bids

The Wanaki Center offers a residential wellness program to support those with substance abuse

disorder, it was established in 1991. Our services are offered to adult First Nation People from

across Canada. The Center is owned and governed by the Algonquin First Nations of Quebec.

We are a 12 bed residential treatment facility that provides holistic substance abuse treatment

services in both English and French.

The governing body of the Wanaki Center consists of nine Board members. The Board of

Directors are seeking an individual or entity to guide the Wanaki Center through a comprehensive

five year strategic planning process.

Project description:

The Wanaki Center is seeking bids to carry out the development of a five year strategic plan

2021-2026. The work to be completed includes a review of the Wanaki’s mission and vision

statements, SWOT analysis, gap analysis, environmental analysis, initiatives and organisational

structure. Other tasks include;

- Meeting with Wanaki’s key players to discuss the community members treatment

needs.

- Collect information from staff and board of directors, Algonquin community

members and the NNADAP network to develop a five year strategic plan.

- Identify and evaluate external factors that may impact the Wanaki Center;

- Evaluate the five week program and its impacts according to activity reports,

program evaluations and surveys.

In addition to creating final document (Strategic Plan 2021-2026) for approval deliverable June

1st, 2020, the chosen individual will be expected to present a June 17th, 2020 at the Wanaki

Center’s Annual General Assembly.

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Wanaki Center Telephone: (819) 449-7000 P.O. Box 37 Toll free: 1-800-745-4205 Maniwaki (Quebec) Fax: (819) 449-7832 J9E 3B3 email: [email protected]

Request For Proposal Mandatory Requirement The deadline for submitting a project bid proposal is the close of business on January 17th, 2020.

Work on the project is expected to begin January 27th, 2020 with completion not later than June

1, 2020. Individuals or entities interested in pursuing this project are to send a detailed proposal,

including but not limited to:

- Name and contact information

- Demonstrate experience within Aboriginal communities and alcohol and substance abuse and recovery.

- Experience and qualifications and their roles and responsibilities in the project. - Price quote (fee schedule for the work) including travel - Proposals shall include a list of three references including names, position, telephone

numbers and E-mail addresses for which the Bidder has performed similar work. These references might be contacted during the proposal evaluation phase to determine their satisfaction with the work carried out.

- Preference will be given to Algonquin owned business / individuals who can demonstrate that they have met all the mandatory requirements and have the professional experience to carry out the work.

- The candidate should have a thorough knowledge of financial accounting and business management practices to be able to provide the financial projections. Any bid that does not include all the information listed above will not be considered

Functional Requirements The candidate should demonstrate within the bid proposal that they have met all of the Mandatory Requirements or their proposal will be screened out of the evaluation process.

Questions regarding this project may be directed to Angela Miljour, Wanaki Executive Director at

819-449-7000, [email protected] Bids may be sent electronically, by mail or by

Fax to:

Angela Miljour Executive Director P.O. Box 37 Maniwaki, Quebec J9E 3B3 FAX: 819-449-7832

The deadline for submitting a project bid proposal is the close of business

January 17th, 2020.


PRIZES TO BE WON

FAMILY FUN

BINGO NIGHTBINGO NIGHTAnishinàbemowin

Brought to you by the Ka Ganawenindamodjig

Language Committee

ONDÀS PÌJÀG

BEGINS JANUARY 17, 2020

FRIDAY NIGHTS

CULTURAL CENTRE

6PM TO 8PM

Free

Places All!

Would you like to learn how to Square Dance?

Join us every Tuesday Night from

6:00-8:00 at Cultural Center

January 21-February 25th

(You can come alone or bring a partner)

For more information, please contact Alison Commando 819-449-1275

KITIGAN ZIBI ANISHINABEG - Welcome to the Kitigan Zibi...

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