KIS Kindergarten Integrated Platform Student eAttendance...

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Copyright © 2016 BroadLearning Education (Asia) Ltd P.1

KIS Kindergarten Integrated Platform

Student eAttendance System Start Up Guide

Before using Smart Card system to take attendance, please follow the below procedures

to set up the system.

Basic setting:

Set Attendance Mode

Smart Card terminal setting

Time setting

Import smartcard ID

Daily operation:

Take attendance

Teachers confirm status in classroom

View and confirm attendance records from school office

View and confirm name lists of late, absent and early leave

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A) Basic Setting

Step 1：Set Module Administration (From eClass Admin)

[With user account]

1. Login eClass system > School Settings.

2. Click Role, click '+' at the bottom right corner, and then fill in group name to

create new role-identity.

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3. Click into the newly added group, and press New to add new user(s) to

Member List.

4. Enter Module Administration, select Student Attendance Admin and then click

Save.

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[Without user account]

1. Login eClass system > Account Management.

2. Staff Account > Management > Account > New.

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3. Enter user information. Items with * are compulsory (Login ID, Password,

Status, Name and Gender). Then press Continue to select related group (s) and

role(s), or press Finish to submit.

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Step 2︰Set Attendance Mode (For eAttendance admin)

1. Enter eAttendance.

2. Enter Admin.

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3. Go to System Settings > Basic Settings.

4. Select Attendance Mode.

5. Time Table Mode: Time Slot/ Time session.

6. Default attendance status: On time/ Absent.

7. Fill in other information if nessaracy, and then click Save to finish.

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Special situations:

*Default PM status not follow AM status: Please leave it blank if PM status follows

AM status.

**Enable student entry/ leave date setting: Students who have already withdrawn

will not appear in the attendance name list and report.

***Students entry/ leave date settings: Once check the option, entry date of the

students must be set first, or else students’ names will not be shown when taking

attendance.

****Class teacher take own class(es) attendance at iSmartCard: In iSmartcard

record, teachers can only take attendance for related classes.

*****Do not record card-tapping time if being late for more than [ ] minutes:

students are considered absent if they arrive school before this time.

Step 3 : Smart Card Terminal Settings

1. System Settings > Smart Card Terminal Settings. Input the IP address of the

computer connected to card reader and enter Ignore Period of the Consecutive

Card Read. Click Save.

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Step 4 : Time Slot Settings

1. Time Slot Settings > Whole School Slot Settings.

2. Input the time (Time slot column cannot be left blank) for Normal Days, then

click Save. You may also click New to add specific settings for weekdays, cycle

day and special days if applicable.

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3. Specific settings for particular class(es) or group(s) in can be arranged in Specific

Slot Settings/ Groups Specific Slot Settings.

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Step 5: Import Smartcard ID

1. Data Import > Import Smart Card ID.

2. Click Import: Download sample. After entering the data, save as CSV format,

upload and then click Submit. [# Attention: Do not change the names of the

columns; you must input all the data in every column.]

Remarks:

The school can import those data directly in sample format. Please be reminded that

all Smart Card ID have to be in ten-digit numbers.

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B) Daily Operation

Step 1 : Take attendance

1. Implement Smart Card attendance client program.

2. Students tap cards to take attendance.

Step 2 : Teachers confirm status in classroom [If necessary]

1. Teachers login to eClass system in classroom.

2. Click eAttendance.

3. Select a class to take attendance.

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4. Confirm the record. If the teacher wants to edit student status, or input reasons

and remarks for absentees, click Edit.

Remark:

In order to keep the record accurate, please inform the school office of the absent

students in other ways if teachers are not able to confirm the student status in class.

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Step 3 : View and confirm attendance record from the school office

1. Enter eAttendance > Admin > Daily Operations > View Individual Class Status.

2. Select a Date and Time Slot and then press View.

3. After viewing the status in each class, click Confirm for all classes.

Remark: you may only need to follow either Step 2 or Step 3.

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Step 4 : View and confirm late and absent student lists

1. Enter eAttendance > Admin > Daily Operation > View Late, Absence and Early

Leave Student List.

2. The school may add reason for absent/ late/ early leave student(s), and press

click Save for final confirmation.

3. Confirmed information will be shown in eAttendance > Admin > Report.

Remark:

Sample wordings of reasons for late, absent and early leave students can be set in

eClass IP Administrative Console > Settings > System Settings > School Settings >

Preset Wordings > Save.

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C) Report

1. Enter eAttendance > Admin > Report.

Subject Content Category

1. Class Monthly Summary Of Attendance Report

Export status of class attendance in specific year/month, similar to the attendance log used in school.

Class

2. Class Daily Attendance Log Export status of class attendance on specific date(s).

Class

3. Search Search class attendance from different aspects: class/attendance category/ time slot/ reasons/ exemption.

Class/ form/ Whole school

4. No Tap Card Report Show no-tap-card record on specific date(s). Class/ Whole school

5. Daily Absent Analysis Report

Show students’ AM/PM status. Class/ Whole school

6. Diligent Student Report Show record without late, absent and early leave.

Whole school

7. Student Attendance Present/ Absent Sex Ratio Report

Show record of everyday present numbers and absent time slots sort by gender.

Class

8. Entry Log Show all tap-card records of all students. Class

For other eClass management user guides, please refer to eClass intranet > > Documentations.

Please email to [email protected] or phone at 39133122 for Customer Support.

http://kis-training.eclass.hk/home/eAdmin/StudentMgmt/attendance/report/daily_absent_analysis.php

http://kis-training.eclass.hk/home/eAdmin/StudentMgmt/attendance/report/daily_absent_analysis.php

http://kis-training.eclass.hk/home/eAdmin/StudentMgmt/attendance/report/no_miss_conduct/index.php

http://kis-training.eclass.hk/home/eAdmin/StudentMgmt/attendance/report/class_sex_ratio_report/index.php



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KIS Kindergarten Integrated Platform Student eAttendance...

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