KIDWELLY TOWN COUNCIL 7th FULL COUNCIL council/2014/Full Council... · The Project Officer had...
Transcript of KIDWELLY TOWN COUNCIL 7th FULL COUNCIL council/2014/Full Council... · The Project Officer had...
94
KIDWELLY TOWN COUNCIL
7th
JANUARY 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday,
7th
January 2014
Present:- Town Mayor J.Gilasbey
Deputy Mayor R.Thomas
Councillors: M.Thomas, K.Davies, T.Burns, R.Davies, P.Davies, H.Jones
Town Clerk Geraint Thomas
Town Secretary Anna Padgett
Apologies:- Councillor F.Burke-Lloyd
The Rev. Roger Morley-Jones offered prayers prior to the commencement of business. The Mayor
wished everyone a Happy New Year.
441 MEMBER’S DECLARATIONS OF INTEREST The matter of declaring interests was raised. The Town Clerk stated that it is up to the individual
councillor as to whether an interest is declared. A dispensation can be applied for. The Mayor handed the
chair to the Deputy Mayor as the issue under question was regarding the Sporting Association.
Councillor K.Davies also declared an interest. This issue will be considered further at the next Full
Council meeting.
442 POLICING MATTERS
The police were unable to attend. No report was received.
443 CONFIRMATION OF MINUTES AND POLICIES It was RESOLVED that the following minutes be confirmed:-
Full Council 3rd
December 2013
General Purposes Committee 3rd
December 2013
Estates Committee 10th
December 2013
Finance Committee 10th
December 2013
Establishment Committee 10th
December 2013
444 PROJECT OFFICER’S REPORT
The Project Officer was not in attendance.
Matters arising from Full Council on 3rd
December 2013
445 HERITAGE TOWN
The trust aims to obtain Heritage Lottery Grant Funding to restore and regenerate Kidwelly Town Centre
as defined by the Conservation Area. An extended conservation area has been applied for. A photo
record of all buildings in the area has been completed. The narrative needs to be added. This can be used
as a basis to measure future changes in the area.
Former Town Hall:- Options for usage have been identified. 16-18 groups have registered an interest.
446 CYDWELI 900
Minutes of the meeting held on 7th
November 2013 had been circulated. The council will provide the
initial £500 allocated in this year’s budget, as soon as details of the bank account are received. A further
meeting will be held on 9th
January 2014.
95
447 INFORMATION BOARDS
The Town Forum has suggested that an information board be placed in the Town Square to enable
residents to comment and make suggestions about key issues affecting the town. As the office window in
Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed
to look into the matter. Budget provision needs to be made.
448 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was initiated by the Trade and Tourism Association, supported by
the Horticultural Society. It was previously RESOLVED in principle to support a future Kidwelly in
Bloom project.
449 FEASIBILITY OF RENEWABLE ENERGY CREATION IN THE COMMUNITY
The Project Officer had previously provided a SWOT analysis of Hydro, Solar and Wind power. It had
previously been RESOLVED that the project officer investigate grants for a feasibility study
450 COMPOSITION OF THE COUNCIL The Town Clerk reported that a review of electoral arrangements has been concluded. The changes will
be implemented at the next round of Community/Town Council Elections currently scheduled for May
2017. Castle Ward will remain unchanged with 8 councillors. Mynydd y Garreg Ward will also have 8
councillors. The Town Council will therefore increase from 13 to 16 councillors. It was noted that there
was disparity in the number of electors per councillor, rather than the number of councillors per se. Note
and Close this item.
451 OPTIONS WORKING GROUP / 2 BRIDGE STREET The quantity surveyor is looking at the submitted tenders to standardise the submissions. A meeting will
be arranged with members of the community and organisations who have expressed an interest in using
refurbished space at 2 Bridge Street. The council will work towards setting an agenda for a Public
Meeting so that the issues surrounding the former offices can be discussed and a decision made on the
future of the building.
452 REQUEST FOR A PUBLIC MEETING
A Public Meeting will be held on 25th
January 2014 in the Gwenllian Centre. Thirty days notice of such
a meeting has been given. The agenda has been set by the Town Clerk. An opening statement will be
given by the Town Clerk. This will be circulated to councillors prior to the meeting. The Town Clerk
emphasised that he will be stating the corporate view of the Town Council. An independent chair will be
appointed. After debate a vote will be taken so that the council will have a mandate on which to base its
future decisions. Strict voting rules will apply.
453 CORRESPONDENCE – NOVEMBER 2013
1 PGC
Trustees
A full risk assessment is being carried out. Evacuation procedures for the Upper
Conference Room are not adequate at present. For full compliance, expensive works
would need to be carried out. Changing council meetings to Thursday and using the
Lower Conference Room as a venue was not convenient. The matter is ongoing.
454 COMMUNITY HALLS
No reports were available.
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455 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER
REPRESENTATIVES
The newsletter from Ysgol y Castell will be circulated. It was reported that Ysgol Gwenllian is
experiencing severe accommodation problems which are affecting many issues of school organisation. It
was RESOLVED that the council make representation to the county council to consider the capacity
issue and the resulting problems.
456 MAYOR’S DIARY / FORTHCOMING MEETINGS
MAYOR’S DIARY
DATE APPOINTMENT
6th
January 2014 Barnardos & NSPCC 7.00pm
7th
January 2014 Welfare coffee morning 10.30am
7th
January 2014 Full Council & General Purposes Committee 6.30pm
7th
January 2014 Twinning Association 7.30pm
9th
January 2014 Cydwelli 900 7.00pm
9th
January 2014 Eisteddfod 2014 7.00pm
13th
January 2014 Ysgol y Castell 3.30pm
13th
January 2014 Kidwelly Welfare meeting 6.00pm
13th
January 2014 Mynydd y Garreg Welfare meeting 7.00pm
14th
January 2014 Tea Dance 2.00pm
14th
January 2014 Estates & Finance & Establishment Committees 6.30pm
15th
January 2014 PACT 6.00pm
16th
January 2014 Kidwelly Partnership 10.30am
16th
January 2014 Sports Association 6.00pm
18th
January 2014 Burns Night 7.00pm
20th
January 2014 Town Forum 6.00pm
24th
January 2014 Gwyl Santes Dwynwen 7.30pm
25th
January 2014 Public meeting 10.30am
28th
January 2014 Budget Setting 6.30pm
30th
January 2014 Industrial Museum meeting 10.30am
30th
January 2014 PGC Trustees meeting 6.00pm
FORTHCOMING MEETINGS
DATE APPOINTMENT
January 2014
7th
January 2014 Full Council & General Purposes Committee 6.30pm
14th
January 2014 Estates & Finance & Establishment Committees 6.30pm
15th
January 2014 PACT 6.00pm
16th
January 2014 Kidwelly Partnership 10.30pm
16th
January 2014 Sports Association 6.00pm
25th
January 2014 Public meeting 10.30am
28th
January 2014 Budget Setting 6.30pm
February 2014
4th
February 2014 Full Council & General Purposes Committee 6.30pm
6th
February 2014 Election Day
11th
February 2014 Estates & Finance Committees 6.30pm
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457 APPOINTMENT OF DEPUTY CHAIR OF ESTATES
The post was not filled.
458 REVIEW OF STANDING ORDERS
The Town Clerk noted that, after review, he had received no requests for amendments of the Standing
Orders. It was RESOLVED that after review, the Standing Orders will remain unchanged. Note and
Close this item.
459 DRAFT AUDIT REPORT 2012 - 2013
The Town Clerk indicated that the draft report does not reflect the true position of the town council. He
has pointed out the inaccuracies to the external auditors. Both the Audit Commission and the Welsh
Government have declined to comment on the issue under debate. The Internal Auditor and the council’s
accountants are in full agreement with the Town Clerk. It was noted that the accounts are in order. The
chair commended the Town Clerk on the work he has done on bringing the accounts up to date.
It was RESOLVED to [a] review the records, the advice received and the correspondence from both the
internal and external auditors. [b] support the Town Clerk in his efforts to resolve the issues.
460 URGENT MATTERS ARISING DURING CHRISTMAS RECESS
1. ALARMS – at Bridge Street have been sounding internally. The key pad is broken. The Town
Clerk will seek to resolve the matter.
2. QUAY – storm damage has resulted in some paths being swept away. Debris has been deposited
along the track next to the canal.
3. INDUSTRIAL MUSEUM – water ingress due to a slipped slate has damaged a picture exhibit.
The insurance company has been informed.
Further reports on these issues will be given at the Estates Committee meeting on 14th
January 2014.
Note and Close this item.
461 CORRESPONDENCE – JANUARY 2014
1 Carmarthenshire
County Council
Review of community seats. This matter was considered under Minute 450.
Note and Close this item.
2 Carmarthenshire
County Council
Review of polling districts and polling places. No changes will be made. Note
and Close this item.
107
KIDWELLY TOWN COUNCIL
4th
FEBRUARY 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday,
4th
February 2014
Present:- Town Mayor J.Gilasbey
Deputy Mayor R.Thomas
Councillors: M.Thomas, K.Davies, T.Burns, R.Davies, P.Davies, H.Jones,
S.John
Town Clerk Geraint Thomas
Town Secretary Anna Padgett
Apologies:- Councillor F.Burke-Lloyd
The Rev. Roger Morley-Jones offered prayers prior to the commencement of business.
The Town Clerk informed members that Councillor F.Burke-Lloyd would be undergoing an operation on
12th
February 2014. Best wishes for a speedy recovery were expressed.
Councillor S.John was welcomed to his first Full Council.
506 MEMBER’S DECLARATIONS OF INTEREST Minute 524 – Councillors K.Davies, J.Gilasbey and S.John
507 POLICING MATTERS
PCSO Ben Holding attended and read out a report for December 2013 and January 2014. The next
PACT meeting will be held on 19th
February 2014.
508 CONFIRMATION OF MINUTES AND POLICIES It was RESOLVED that the following minutes be confirmed:-
Full Council 7th
January 2014 – with amendments
General Purposes Committee 7th
January 2014
Estates Committee 21st January 2014
Finance Committee 21st January 2014 – with amendments
Budget Setting 28th
January 2014
509 PROJECT OFFICER’S REPORT
The Project Officer gave the following report:-
1. CADW Project – the Town Forum is working with CADW on a project aimed at encouraging
castle visitors to also visit the town. £2k grant has been received. Leaflets are being prepared.
2. Yarn Bombing – all are invited to join in the knitting project. Details are on the website.
3. Gwenllian Centre – bids for improved access works and a loop system have been successful.
4. Luncheon Club – efforts are being made to re-establish the luncheon club.
5. Industrial Museum – the Morlais pithead is being conserved and re-interpreted. Thanks were
expressed to the Project Officer for her work on the Museum Accreditation.
6. Quay Phase 3 – Work is starting on 10th
February 2014. The yellow path and the path around the
pond will be repaired. Tree cutting on the lane to the car park is being carried out. Work on the
car park itself is subject to planning consent. It was noted that water levels in the pond are low –
this will be addressed.
7. Commissioner’s Bridge fields – It was RESOLVED to accept the offer of RSPB to cut the reed
beds at no cost to the council.
108
Matters arising from Full Council on 7th
January 2014
510 HERITAGE TOWN
The trust aims to obtain Heritage Lottery Grant Funding to restore and regenerate Kidwelly Town Centre
as defined by the Conservation Area. An extended conservation area has been applied for. A photo
record of all buildings in the area has been completed. The narrative needs to be added. This can be used
as a basis to measure future changes in the area.
Former Town Hall:- Options for usage have been identified. 16-18 groups have registered an interest.
511 CYDWELI 900
Minutes of previous meetings had been circulated. The council has provided the initial £500 allocated in
this year’s budget. A further meeting will be held on 6th
February 2014.
512 INFORMATION BOARDS
The Town Forum has suggested that an information board be placed in the Town Square to enable
residents to comment and make suggestions about key issues affecting the town. As the office window in
Bridge Street will not be available as an information site, an alternative needs to be sought. It was agreed
to look into the matter. Budget provision needs to be made.
513 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was initiated by the Trade and Tourism Association, supported by
the Horticultural Society. It was previously RESOLVED in principle to support a future Kidwelly in
Bloom project.
514 FEASIBILITY OF RENEWABLE ENERGY CREATION IN THE COMMUNITY
The Project Officer had previously provided a SWOT analysis of Hydro, Solar and Wind power. It had
previously been RESOLVED that the project officer investigate grants for a feasibility study
515 OPTIONS WORKING GROUP / 2 BRIDGE STREET The Town Clerk noted that [a] the Options Group Report had not been discussed and [b] the tenders
received for work on the ground floor of 2 Bridge Street are in abeyance.
A proposal to put the property on the market was tabled. Discussion ensued, opinions were given:-
It was felt that putting the building on the market was pre-empting the discussions on the OWG Report.
It was pointed out that preparing tenders for work to enable a temporary move back to the property was
also pre-empting the report. Putting the building up for sale could create uncertainty and unrest in the
community. The Communities Facilities Programme may be a source of funding for restoration.
Discussions with interested parties such as Pastor Ivan Parker and the Heritage Trust should be pursued.
One councillor stated that it was not in the remit of the council, to rescue old buildings, which are too
expensive to run and would not give value for money, when rented accommodation would be more
suitable and cost effective. A recorded vote was taken on the motion:-
“The property at 2 Bridge Street will be put on the market. The council will continue to consider the
alternative options presented in the OWG Report.”
FOR AGAINST ABSTAIN
R.Davies P.Davies M.Thomas R.Thomas J. Gilasbey
T.Burns S.John H.Jones K.Davies
The Mayor had the casting vote and voted for the motion, which was therefore carried.
The Mayor wished it to be noted that she found it exceedingly difficult to make a decision.
Councillors M.Thomas and H.Jones left the meeting. The meeting was adjourned for a short while.
The Town Clerk will contact the District Valuer to confirm whether or not a new valuation is needed.
109
516 REQUEST FOR A PUBLIC MEETING
A Public Meeting was held on 25th
January 2014 in the Gwenllian Centre. Issues that arose included:-
the production of a newsletter, maintenance of the estate, transparency of council activities, the lack of a
long term strategic plan and the use of Section 106 monies. These matters were noted and will be
addressed by the appropriate committee. Note and Close this item.
517 RISK ASSESSMENT AT GWENLLIAN CENTRE
A full risk assessment is being carried out. Evacuation procedures for the Upper Conference Room are
not adequate at present. For full compliance, expensive works would need to be carried out. Changing
council meetings to Thursday and using the Lower Conference Room as a venue was not convenient.
518 APPOINTMENT OF DEPUTY CHAIR OF ESTATES
The post has not been filled.
519 DRAFT AUDIT REPORT 2012 - 2013
The Town Clerk reported that the Accountants and the External Auditor are in discussions as to the best
way forward to resolve the issues arising from the draft audit report. The Town Clerk had provided
further details as requested.
520 COMMUNITY HALLS
A report from Mynydd y Garreg Hall had been circulated. It was noted that both halls were in need of
help and volunteers would be welcomed.
521 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER
REPRESENTATIVES
The newsletter from Ysgol y Castell had been circulated.
522 MAYOR’S DIARY / FORTHCOMING MEETINGS
MAYOR’S DIARY
DATE APPOINTMENT
3rd
February 2014 Mynydd y Garreg Welfare meeting 7.00pm
4th
February 2014 Welfare coffee morning 10.30am
4th
February 2014 Meeting Chief Inspector of police 3.00pm
4th
February 2014 Full Council & General Purposes Committee 6.30pm
5th
February 2014 Ty Golau 10.15am
5th
February 2014 Kidwelly Senior Citizens 2.00pm
5th
February 2014 Mynydd y Garreg Senior Citizens 2.30pm
6th
February 2014 Cydweli 900 7.00pm
6th
February 2014 Election results 10.00pm
11th
February 2014 Estates & Finance & Establishment Committees 6.30pm
13th
February 2014 Civic Society 7.00pm
13th
February 2014 Twinning Association 7.30pm
17th
February 2014 Ysgol y Castell 3.30pm
17th
February 2014 Town Forum 6.00pm
19th
February 2014 PACT 6.00pm
20th
February 2014 Local History Society 7.00pm
21st February 2014 St David’s Day – Ysgol y Castell 9.30am
27th
February 2014 Industrial Museum meeting 10.30am
27th
February 2014 PGC Trustees meeting 6.00pm
110
FORTHCOMING MEETINGS
DATE APPOINTMENT
February 2014
4th
February 2014 Full Council & General Purposes Committee 6.30pm
6th
February 2014 Election Day
11th
February 2014 Estates & Finance Committees 6.30pm
19th
February 2014 PACT 6.00pm
March 2014
4th
March 2014 Full Council & General Purposes Committee 6.30pm
11th
March 2014 Estates & Finance & Establishment Committees 6.30pm
19th
March 2014 PACT 6.00pm
523 DISPENSATIONS
The Mayor stressed the importance of councillors declaring an interest in matters they may have a
prejudicial interest in. Dispensations may be sought from the County Council. Note and Close this item.
524 ASSET TRANSFER OF PARKS
Councillors K.Davies, J.Gilasbey and S.John declared an interest. There was therefore no quorum and
the matter could not be considered further.
525 ELECTION OF MAYOR 2014-2015
Nomination forms were distributed.
526 GOVERNOR FOR YSGOL MYNYDD Y GARREG
It was reported that Councillor F.Burke-Lloyd was willing to continue as governor for Ysgol Mynydd y
Garreg for a further term of three years. Note and Close this item.
527 CORRESPONDENCE – FEBRUARY 2014
1 Mr Lyon Observations on OWG Report had been circulated. This matter was noted under
Minute 515. Note and Close this item.
2 Ms Tansley Observations on former council offices had been circulated. This matter was noted
under Minute 515. Note and Close this item.
3 Fire Service Fire officers requested a meeting with members to consider ways in which the
council could assist in recruitment. The Town Clerk will make arrangements for
discussion to take place.
4 Mr Stringer Mr Stringer has proposed that council meeting are filmed. This matter will be
considered at the next meeting after further details can be researched.
118
KIDWELLY TOWN COUNCIL
4th
MARCH 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday,
4th
March 2014
Present:- Town Mayor J.Gilasbey
Deputy Mayor R.Thomas
Councillors: K.Davies, T.Burns, R.Davies, P.Davies,
S.John, F.Burke-Lloyd, J.Mayne, A.Jenkins
Town Clerk Geraint Thomas
Project Officer Maria McGerty
Town Secretary Anna Padgett
Apologies:- Councillor M.Thomas, H.Jones,
Rev. Roger Morley-Jones offered prayers before the commencement of the meeting.
The Mayor welcomed newly elected members, Councillors John Mayne and Andrew Jenkins to Full
Council. Councillor F.Burke-Lloyd was present after her recent operation.
569 MEMBER’S DECLARATIONS OF INTEREST Minute 582 - Councillors K.Davies, J.Gilasbey and S.John declared an interest
Minute 591 [1] Councillor P.Davies left the room.
Minute 591 [2] Councillor A.Jenkins left the room.
570 POLICING MATTERS
PC Gary Cutler and PCSO Ben Holding attended and read out a report for February 2014. Concern was
expressed about the level of cyber crime, specifically the abuse of social media sites. The police are
monitoring sites. The next PACT meeting will be held on 19th
March 2014.
571 CONFIRMATION OF MINUTES AND POLICIES It was RESOLVED that the following minutes be confirmed:-
Full Council 4th
February 2014
General Purposes Committee 4th
February 2014
Estates Committee 11th
February 2014
Finance Committee 11th February 2014
572 PROJECT OFFICER’S REPORT
The Project Officer had circulated a matrix of current projects. It was noted that Phase 3 of the Quay
development would progress as soon as weather permitted.
Matters arising from Full Council on 4th
February 2014
573 HERITAGE TOWN
The trust aims to obtain Heritage Lottery Grant Funding to restore and regenerate Kidwelly Town Centre
as defined by the Conservation Area. An extended conservation area has been applied for. A photo
record of all buildings in the area has been completed. The narrative needs to be added. This can be used
as a basis to measure future changes in the area.
Former Town Hall:- Options for usage have been identified. 16-18 groups have registered an interest.
119
574 CYDWELI 900
Minutes of previous meetings had been circulated. The council has provided the initial £500 allocated in
this year’s budget. A further meeting will be held on 6th
March 2014.
575 INFORMATION BOARDS
The re-furbishment of the town square will eventually include the placement of an information board.
However, in the interim, the Mayor offered to provide a notice board paid for from her tranche. This
could be relocated within the area of the square during the re-furbishment if necessary. She provided
photos of a selection of different types of notice boards. The preferred option was a black metal frame
with gold lettering. It was RESOLVED that the town council pay for the planning application.
576 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was initiated by the Trade and Tourism Association, supported by
the Horticultural Society. It was previously RESOLVED in principle to support a future Kidwelly in
Bloom project.
577 FEASIBILITY OF RENEWABLE ENERGY CREATION IN THE COMMUNITY
The Project Officer had previously provided a SWOT analysis of Hydro, Solar and Wind power. It had
previously been RESOLVED that the project officer investigate grants for a feasibility study
578 OPTIONS WORKING GROUP / 2 BRIDGE STREET The town clerk reported that a For Sale sign had been erected. The recent storms had damaged the roof
and slates had fallen off, resulting in two holes in the roof, causing part of a ceiling to collapse on the top
floor. An insurance assessor has carried out an inspection and has agreed to pay for the scaffolding
needed to provide a full assessment of the roof. The town clerk will arrange for a builder to survey the
roof.
The Heritage Trust and Pastor Parker of The Well Church will be invited to discuss their plans for the
building. It was RESOLVED to request each of them to provide a detailed written proposal of their
intentions before the meeting.
579 RISK ASSESSMENT AT GWENLLIAN CENTRE
A full risk assessment is being carried out. Evacuation procedures for the Upper Conference Room are
not adequate at present. For full compliance, expensive works would need to be carried out. Changing
council meetings to Thursday and using the Lower Conference Room as a venue was not convenient.
580 APPOINTMENT OF DEPUTY CHAIR OF ESTATES
Councillor Andrew Jenkins was appointed Deputy Chair of the Estates Committee. Note and Close this
item.
581 DRAFT AUDIT REPORT 2012 - 2013
The Town Clerk reported that the Accountants and the External Auditor are in discussions as to the best
way forward to resolve the issues arising from the draft audit report. The Town Clerk had provided
further details as requested.
582 ASSET TRANSFER OF PARKS
A draft copy of the lease has been received. The next tri-partite meeting will be held within the next 2
weeks. A training day for persons responsible for play areas is being held on 11th
March 2014. The
responsibilities of this role will be investigated as will the suitability of the person appointed to the post.
583 ELECTION OF MAYOR 2014-2015
Councillor F.Burke-Lloyd was appointed Mayor Elect for the year 2014–2015. Note and Close this item.
120
584 CORRESPONDENCE – FEBRUARY 2014
4 Mr
Stringer
Mr Stringer had proposed that council meeting be filmed. It was generally agreed that this
should be investigated. However, costs and the practicality of usage would determine the
feasibility of the proposal. This matter will be considered at the next meeting after further
details have been researched.
585 COMMUNITY HALLS
A verbal report from Mynydd y Garreg Hall was given. Minutes from the Gwenllian Centre will be
circulated.
586 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER
REPRESENTATIVES
The newsletter from Ysgol y Castell had been circulated. The newsletter from Ysgol Mynydd y Garreg
will be distributed, as will a report from Ysgol Gwenllian. The Eisteddfod held for St David’s Day was a
great success.
587 MAYOR’S DIARY / FORTHCOMING MEETINGS
MAYOR’S DIARY
DATE APPOINTMENT
3rd
March 2014 Ysgol y Castell 3.30pm
3rd
March 2014 Barnados & NSPCC 7.00pm
3rd
March 2014 Mynydd y Garreg Welfare meeting 7.00pm
4th
March 2014 Welfare coffee morning 10.30am
4th
March 2014 Cydweli 900 - Canvass 11.30am
4th
March 2014 Full Council & General Purposes Committee 6.30pm
5th
March 2014 Eisteddfod 7.00pm
6th
March 2014 Cydweli 900 7.00pm
7th
March 2014 Woman’s World Day
10th
March 2014 Ysgol y Castell 3.30pm
10th
March 2014 AGM Welfare Committee 6.00pm
10th
March 2014 Twinning Association 7.30pm
11th
March 2014 Tea Dance 2.00pm
11th
March 2014 Estates & Finance Committees 6.30pm
12th
March 2014 History Society 10.30am
13th
March 2014 Civic Society 7.00pm
14th
March 2014 Standards Committee 10.00am
14th
March 2014 Eisteddfod – Horse Racing Evening 7.00pm
17th
March 2014 Town Forum 6.00pm
18th
March 2014 Welfare Coffee morning 10.30am
18th
March 2014 Industrial Museum 2.45pm
19th
March 2014 PACT 6.00pm
20th
March 2014 Industrial Museum 10.30am
20th
March 2014 PGC Trustees meeting 6.00pm
22nd
March 2014 Industrial Museum – green energy week
23rd
March 2014 Girl’s Rugby Team 2.00pm
24th
March 2014 St Mary’s Church 7.00pm
25th
March 2014 Tea Dance 2.00pm
27th
March 2014 PGC Trustees 6.00pm
27th
March 2014 History Society 7.00pm
28th
March 2014 Mayor’s Charity – Italian Evening 7.00pm
121
FORTHCOMING MEETINGS
DATE MEETING
March 2014
4th
March 2014 Full Council & General Purposes Committee 6.30pm
11th
March 2014 Estates & Finance Committees 6.30pm
19th
March 2014 PACT 6.00pm
April 2014
1st April 2014 Full Council & General Purposes Committee 6.30pm
8th
April 2014 Estates & Finance Committees 6.30pm
16th
April 2014 PACT 6.00pm
588 MOTIONS FOR ONE VOICE WALES CONFERENCE
Proposed Motions should be returned to the office before the next meeting of Full Council.
589 NEWSLETTER
Various options for producing a newsletter were considered. Issues of finance, distribution and content
were discussed. The Mayor offered to pay for the first edition’s circulation from her tranche, if
necessary. Community involvement could be an advantage. The newsletter could possibly be
incorporated into other local publications. It was RESOLVED to explore these issues further.
590 GOVERNOR FOR YSGOL Y CASTELL
It was reported that Councillor J. Gilasbey was willing to continue as governor for Ysgol y Castell for a
further term of three years. Note and Close this item.
591 CORRESPONDENCE – MARCH 2014
1 Mrs J.Davies A request for information regarding finance and estate maintenance had been
received. The town clerk had responded. Councillor P.Davies and Councillor
R.Davies declared an interest. Note and Close this item.
2 Kidwelly
Civic Society
Comments regarding the Public Meeting held on 25th
January 2014 were noted. The
accuracy of its content was questioned. Further discussion will ensue at the next
meeting of Full Council.
3 Karen
Mansell
Comments regarding the sale of 2 Bridge Street were noted. Councillor T.Burns
wished it noted that she has no pecuniary interest in the building. Further discussion
will ensue at the next meeting of Full Council.
130
KIDWELLY TOWN COUNCIL
1st APRIL 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday,
1st April 2014
Present:- Town Mayor J.Gilasbey
Deputy Mayor R.Thomas
Councillors: K.Davies, T.Burns, R.Davies, M.Thomas,
S.John, F.Burke-Lloyd, J.Mayne, A.Jenkins
Town Clerk Geraint Thomas
Project Officer Maria McGerty
Town Secretary Anna Padgett
Apologies:- Councillor G.G.Jones, H.Jones, P.Davies
Rev. Roger Morley-Jones offered prayers before the commencement of the meeting.
The Mayor thanked Rev Morley-Jones and Mace Bearer Mr Tony Maliphant for their support during the
mayoral year.
638 MEMBER’S DECLARATIONS OF INTEREST Minute 650 - Councillors K.Davies, J.Gilasbey and S.John declared an interest and did not vote.
639 POLICING MATTERS
PCSO Ben Holding attended and read out a report for March 2014. He also reported that there had been
a slight rise in anti-social behaviour. He stated that the police are working with schools and young people
to raise awareness of policing issues. Nothing further to report on cyber-bullying. The next PACT
meeting will be held on 16th
April 2014.
640 CONFIRMATION OF MINUTES AND POLICIES It was RESOLVED that the following minutes be confirmed:-
Full Council 4th
March 2014
General Purposes Committee 4th
March 2014
Estates Committee 11th
March 2014
Finance Committee 11th March 2014
641 PROJECT OFFICER’S REPORT
The Project Officer had circulated a report outlining the Luncheon Club Project on which she is working
with Cllr M.Thomas and the RVS. A grant application for funding will be submitted via the Town
Forum. The project has far reaching implications involving the development of a “Neighbourhood
Network” to promote a “Confident Community”.
The Industrial Museum has received a £10k grant for funding an administrator.
The project officer was thanked for her work on both these projects.
Matters arising from Full Council on 4th
March 2014
642 HERITAGE TOWN
The trust aims to obtain Heritage Lottery Grant Funding to restore and regenerate Kidwelly Town Centre
as defined by the Conservation Area. This matter will be Noted and Closed until further information is
received.
643 CYDWELI 900
Minutes of previous meetings had been circulated. The council has provided the initial £500 allocated in
this year’s budget. A further meeting will be held on 3rd
April 2014.
131
644 INFORMATION BOARDS
The re-furbishment of the town square will eventually include the placement of an information board.
However, in the interim, the Mayor offered to provide a notice board paid for from her tranche. This
could be relocated within the area of the square during the re-furbishment if necessary. Various designs
are being sourced and some quotes have been received.
645 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was undertaken by the Trade and Tourism Association in 2008.
The Town Forum will now revive this initiative, supported by the Horticultural Society and Gardening
Club. Volunteers have already “adopted” planter boxes and areas such as the Diana Memorial Garden
and the War Memorial Garden. The annual daffodil planting will continue. The Scouts will look after the
Railway Station planters. A meeting is to be arranged with local organizations and businesses to take this
project forward.
646 FEASIBILITY OF RENEWABLE ENERGY CREATION IN THE COMMUNITY
The Project Officer had previously provided a SWOT analysis of Hydro, Solar and Wind power. This
matter will be Noted and Closed until further information becomes available.
647 OPTIONS WORKING GROUP / 2 BRIDGE STREET The town clerk reported that two For Sale signs had been erected and several viewings had taken place.
The recent storms had damaged the roof and slates had fallen off, resulting in two holes in the roof,
causing part of a ceiling to collapse on the top floor. Scaffolding has been erected on the front elevation
and further scaffolding will be erected at the side of the building to enable a full assessment of the roof to
be carried out.
The Heritage Trust and Pastor Parker of The Well Church have been invited to discuss their plans for the
building. Mr Cammish, on behalf of the Heritage Trust has provided written details of proposals for the
building. Discussion ensued as to the best way forward to progress this issue. It was RESOLVED to
invite both parties to present their plans to the council, at a mutually convenient date.
648 RISK ASSESSMENT AT GWENLLIAN CENTRE
A full risk assessment is being carried out. Evacuation procedures for the Upper Conference Room are
not adequate at present. For full compliance, expensive works would need to be carried out. Changing
council meetings to Thursday and using the Lower Conference Room as a venue was not convenient.
649 DRAFT AUDIT REPORT 2012 - 2013
The Town Clerk reported that the Accountants and the External Auditor are in discussions as to the best
way forward to resolve the issues arising from the draft audit report. The Town Clerk had provided
further details as requested.
650 ASSET TRANSFER OF PARKS
The Town Clerk outlined the present position. Minutes of the meeting of 13th
March 2014 had been
circulated. Cllr R.Davies had circulated notes on the meeting at Calsonic. It was recognised that
negotiations must go ahead so that all implications of the transfer could be fully understood. It was
stressed that comprehensive financial data would be required before any decision could be made. It was
noted that Play areas, if adopted, would take considerable resources to maintain them safely. It was
RESOLVED to proceed, with caution, continue negotiations and investigate full financial costs of the
transfer.
651 CORRESPONDENCE – FEBRUARY 2014
4 Mr
Stringer
Mr Stringer had proposed that council meeting be filmed. It was generally agreed that this
should be investigated. However, costs and the practicality of usage would determine the
feasibility of the proposal. Further details will be researched. For clarity, this item will be
re-named “Filming at Council Meetings”.
132
652 MOTIONS FOR ONE VOICE WALES CONFERENCE
No proposals for Motions had been submitted. Note and Close this item.
653 NEWSLETTER
Various options for producing a newsletter had been considered. Issues of finance, distribution and
content had been discussed. The newsletter could possibly be incorporated into other local publications.
Information from various sources had been requested but not, as yet, received.
654 CORRESPONDENCE – MARCH 2014
2 Kidwelly
Civic Society
Comments regarding the Public Meeting held on 25th
January 2014 were noted. A
further letter had been received. It was noted that the suggestion of a further Public
Meeting in a few months had been made by the Chair of the meeting and not by the
Town Council. This matter was considered further under Minute 659. Note and
Close this item.
3 Karen
Mansell
Comments regarding the sale of 2 Bridge Street had been received. It was noted that
the Ombudsman had stated that Cllr T.Burns had no pecuniary interest in the
building. Note and Close this item.
655 COMMUNITY HALLS
Mynydd y Garreg Hall trustees will meet on 7th
April 2014.
The meeting between councillors and trustees of the Gwenllian centre was postponed due to illness of
the Chair. It will be reconvened as soon as possible. It is proposed to hold a quiz at the hall once a
month.
656 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER
REPRESENTATIVES
All three schools are preparing for a school inspection. It was recognised that the amount of preparation
work was immense and stressful for staff and all other involved.
A Youth Council meeting is to be arranged.
The Eisteddfod Committee has reached its target of £12k. A concert will be held on 5th
April 2014 and
an Indian Night is planned.
657 MAYOR’S DIARY / FORTHCOMING MEETINGS
MAYOR’S DIARY
DATE APPOINTMENT
1st April Welfare coffee morning 10.30am
1st April Full Council & General Purposes Committee 6.30pm
2nd
April St Mary’s Church meeting 7.00pm
3rd
April Cydweli 900 7.00pm
4th
April CCC Standards committee 10.00am
4th
April Italian Evening 7.00pm
5th
April Rugby Club 2.00pm
5th
April Eisteddfod Appeal concert 7.00pm
7th
April Mynydd y Garreg Welfare meeting 6.00pm
7th
April Barnardos 7.30pm
8th
April Tea Dance 2.00pm
8th
April Estates & Finance Committees 6.30pm
10th
April Twinning Association 7.00pm
10th
April Civic Society 7.30pm
12th
April Rugby Club 2.00pm
133
13th
April Carnival Queen disco 6.30pm
14th
April Scarlets Event 12 noon
14th
April Town Forum 6.00pm
15th
April Welfare coffee morning 10.30am
18th
April Horse Racing Event 7.00pm
20th
April Easter Egg Hunt 1.00pm
24th
April PGC Trustees meeting 6.00pm
24th
April History Society 7.00pm
26th
April Opening of Bowls Club 2.00pm
26th
April NSPCC and Barnardos Concert 7.00pm
29th
April Welfare Coffee morning 10.30am
29th
April One Voice Wales area meeting 7.00pm
FORTHCOMING MEETINGS
DATE APPOINTMENT
APRIL
1st April Full Council & General Purposes Committee 6.30pm
8th
April Estates & Finance & Establishment Committees 6.30pm
16th
April PACT 6.00pm
MAY
11th
May AGM – Civic Service 9.30am
13th
May Full Council & General Purposes Committee
Estates & Finance Committees
6.30pm
21st May PACT 6.00pm
658 LUNCHEON CLUB PROJECT
This matter was considered under Minute 641 – Project Officer’s Report. Further discussion ensued. It
was RESOLVED to fully support the development of the Luncheon Club Project and fund the initiative
for the next 5 years. A recorded vote was taken.
FOR AGAINST
J.Gilasbey F.Burke-Lloyd S.John K.Davies A.Jenkins R.Davies
R.Thomas M.Thomas T.Burns J.Mayne
This matter will in future be reported under the Project Officer’s Report. Note and Close this item.
659 PUBLIC MEETING
The timing of a further Public Meeting was considered. It was RESOLVED to call a Public Meeting in
September 2014. This would take place just before budget setting was initiated, allowing public opinion
to influence the process. A recorded vote was taken.
FOR AGAINST
J.Gilasbey F.Burke-Lloyd S.John K.Davies A.Jenkins M.Thomas
R.Thomas R.Davies T.Burns J.Mayne
Note and Close this item.
660 CORRESPONDENCE – APRIL 2014
Mrs J.Davies A request for further information had been received. The Town Clerk had supplied the
information. Note and Close this item.
142
KIDWELLY TOWN COUNCIL
1st MAY 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Thursday 1st
May 2014 at 6.30pm.
Present:- Town Mayor J.Gilasbey
Deputy Mayor R.Thomas
Councillors: M.Thomas, K.Davies, F. Burke-Lloyd, R.Davies, J.Mayne
P.Davies, H.Jones, T.Burns, A.Jenkins, S.John
Town Clerk Geraint Thomas
Apologies:- Councillor
709 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.
710 TO CONSIDER NOTICE OF MOTION
At the Finance Committee of 11th
February 2014 Minute 558 it was RESOLVED that
“the facility currently provided by the council in respect of payroll provision on behalf of the PGC Trust be
removed, as from 1st April 2014.”
A Notice of Motion to rescind this had been received, signed by Councillors:-
T.Davies, P.Davies, J.Mayne, S.John, F.Burke-Lloyd, A.Jenkins, J.Gilasbey.
After discussion it was RESOLVED to rescind the resolution of Minute 558.
A recorded vote was taken.
To rescind the resolution of Minute 558 Abstention
J.Gilasbey K.Davies J.Mayne A.Jenkins H.Jones
R.Thomas F.Burke-Lloyd P.Davies S.John
M.Thomas R.Davies T.Burns
1
KIDWELLY TOWN COUNCIL
11th
MAY 2014
At the ANNUAL GENERAL MEETING of the FULL COUNCIL held at the Princess Gwenllian Centre,
Kidwelly on Sunday 11th May 2014 at 9.30am.
Present:- Town Mayor J.Gilasbey
Deputy Mayor R.Thomas
Councillors: P.Davies, R.Davies, K.Davies, T.Burns
F.Burke-Lloyd, S.John, A.Jenkins
Town Clerk Geraint Thomas
Town Secretary A Padgett
Apologies:- Councillors H.Jones, M.Thomas, J.Mayne
The Chair welcomed Rev Roger Morley-Jones, who offered prayers prior to the commencement of
business.
INAUGURATION OF THE MAYOR
Councillor Fran Burke-Lloyd was sworn in as Mayor for the year 2014-2015
Councillor Andrew Jenkins was chosen as Deputy Mayor
The meeting was adjourned to Tuesday 13th
May 2014 at 6.30pm.
2
KIDWELLY TOWN COUNCIL
13th
MAY 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday,
13th
May 2014
Present:- Town Mayor F.Burke-Lloyd
Deputy Mayor A.Jenkins
Councillors: K.Davies, T.Burns, R.Davies, M.Thomas, R.Thomas, J.Gilasbey
S.John, J.Mayne, H.Jones, P.Davies,
Town Clerk Geraint Thomas
Town Secretary Anna Padgett
Apologies:- Councillor R.Thomas (arrived during Minute 8)
Rev. Roger Morley-Jones offered prayers before the commencement of the meeting.
1 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.
2 POLICING MATTERS
The police had offered apologies and would supply a written report for April 2014 as soon as possible.
The next PACT meeting will be held on 21st May 2014.
3 CONFIRMATION OF MINUTES AND POLICIES It was RESOLVED that the following minutes be confirmed:-
Full Council 1st April 2014
General Purposes Committee 1st April 2014
Estates Committee 8th
April 2014
Finance Committee 8th April 2014
Extraordinary Full Council 1st May 2014
4 PROJECT OFFICER’S REPORT
The Project Officer was unavailable due to family illness.
Matters arising from Full Council on 1st April 2014
5 CYDWELI 900
Minutes of previous meetings had been circulated. The council has provided the initial £500 allocated in
this year’s budget. Minutes of the meeting held on 3rd
April 2014 had been circulated. A further meeting
was held on 1st May 2014.
6 INFORMATION BOARDS
The re-furbishment of the town square will eventually include the placement of an information board.
However, in the interim, the Mayor offered to provide a notice board paid for from her tranche. This
could be relocated within the area of the square during the re-furbishment if necessary. Various designs
are being sourced and some quotes have been received.
7 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was undertaken by the Trade and Tourism Association in 2008.
The Town Forum will now revive this initiative, supported by the Horticultural Society and Gardening
Club. Volunteers have already “adopted” planter boxes and areas such as the Diana Memorial Garden
and the War Memorial Garden. The annual daffodil planting will continue. The Scouts will look after the
Railway Station planters. A meeting is to be arranged with local organizations and businesses to take this
project forward.
3
8 OPTIONS WORKING GROUP / 2 BRIDGE STREET The town clerk reported that storm damage had been repaired and the scaffolding is due to be taken
down. The work would be paid for by the council’s insurers, apart from the replacement of guttering,
downpipes and dry verge.
The Heritage Trust and Pastor Parker of The Well Church have been invited to discuss their plans for the
building. Various dates for the presentations were explored and 17th
June 2014 was considered the most
feasible. At that meeting, presentations will be heard, and the Options Working Group Report will be
considered along with any offers received for the sale of 2 Bridge Street.
9 RISK ASSESSMENT AT GWENLLIAN CENTRE
A full risk assessment is being carried out. Evacuation procedures for the Upper Conference Room are
not adequate at present. For full compliance, expensive works would need to be carried out. Changing
council meetings to Thursday and using the Lower Conference Room as a venue was not convenient.
10 DRAFT AUDIT REPORT 2012 - 2013
This matter was considered at the Finance Committee meeting, later during the evening.
11 ASSET TRANSFER OF PARKS
This matter was considered at the Finance Committee meeting, later during the evening.
12 FILMING AT COUNCIL MEETINGS
Mr Stringer had proposed that council meeting be filmed. It was generally agreed that this should be
investigated. However, costs and the practicality of usage would determine the feasibility of the
proposal. Further details will be researched.
13 NEWSLETTER
Various options for producing a newsletter had been considered. Issues of finance, distribution and
content had been discussed. The newsletter could possibly be incorporated into other local publications.
Information from various sources had been requested but not, as yet, received.
14 COMMUNITY HALLS
No reports had been received.
15 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER
REPRESENTATIVES
Minutes of Cydweli 900 and the Ysgol Mynydd y Garreg Newsletter had been circulated. No further
reports had been received.
16 MAYOR’S DIARY / FORTHCOMING MEETINGS
MAYOR’S DIARY
DATE APPOINTMENT
1st May Full Council 6.30pm
7th
May Installation – Mayor Llanelli Town 6.00pm
9th
May Installation – Mayor Carmarthen Town 6.00pm
11th
May AGM – Mayor Making 9.30am
Civic Service & reception 11.00am
13th
May Welfare Coffee morning 10.30am
13th
May Full Council & General Purposes Committee
Estates & Finance Committees
6.30pm
15th
May Establishment Committee
16th
May Christian Aid Hunger Lunch 12.15pm
4
17th
May Opening of Cymorth Hospice - Glangwili 10.00am
17th
May Camera Club Exhibition 10.30am
20th
May Ayle Gyfre Coffee morning 10.30am
20th
May CCC / One Voice Wales Liaison Forum 6.00pm
21st May PACT 6.00pm
27th
May Welfare coffee morning 10.30am
FORTHCOMING MEETINGS
MAY
1st May Full Council 6.30pm
11th
May AGM – Civic Service 9.30am
13th
May Full Council & General Purposes Committee
Estates & Finance Committees
6.30pm
15th
May Establishment Committee 6.30pm
21st May PACT 6.00pm
JUNE
3rd
June Full Council & General Purposes Committee 6.30pm
10th
June Estates & Finance & Establishment Committees 6.30pm
18th
June PACT 6.00pm
17 APPOINTMENT OF CHAIRS OF COMMITTEES AND REPRESENTATIVES
The following positions were filled or re-affirmed:-
Committee Chair - Councillor Deputy Chair - Councillor
Full Council F.Burke-Lloyd – Mayor – Deputy Mayor
Establishment F.Burke-Lloyd - Mayor – Deputy Mayor
General Purposes J.Gilasbey K.Davies
Estates T.Burns S.John
Finance R.Davies H.Jones
It was RESOLVED to consider Policy & Strategy issues within the Finance Committee
Community Halls
Gwenllian Hall Representative Mayor - Councillor F.Burke-Lloyd
Councillor K. Davies
Councillor R.Thomas
Mynyddygarreg Hall Representative Mayor - Councillor F.Burke-Lloyd
Councillor J.Gilasbey
Councillor A.Jenkins
Schools
Ysgol Y Castell Councillor J.Gilasbey
Ysgol Gwenllian Councillor R.Thomas
Ysgol Mynyddygarreg Councillor F.Burke-Lloyd
Other Organisations
One Voice Wales Mayor - Councillor F.Burke-Lloyd
Kidwelly Twinning Association Councillor T.Burns
Youth Council Councillor J.Gilasbey
Town Forum Councillor F.Burke-Lloyd
Cedweli 900 Councillor T.Burns
Kidwelly Historical Society Councillor R.Davies
Eisteddfod 2014 Councillor K.Davies
Kidwelly Heritage Trust Councillor F.Burke-Lloyd
5
18 COUNCILLOR VACANCY
The Town Clerk formally reported that councillor G.G.Jones has ceased to be a councillor due to lack of
attendance. The county council has been notified of the vacancy. It was acknowledged that he had given
46 years of loyal service to the community both as town and county councillor and this will be
recognised in a way to be decided upon. Concern was expressed that pastoral care for councillors should
be part of the duty of care to members.
19 CORRESPONDENCE – MAY 2014
1 Traws Link
Cymru
Information regarding the campaign to re-open the railway line between Carmarthen
and Aberystwyth has been received. It was RESOLVED to support the campaign.
Note and Close this item.
2 Mansel
Thomas
Residents at Meinciau Road are concerned over plans of Inspiration Lifestyle Services
to site a residential home for clients with learning disabilities in “Ty Pin Coed. A
meeting has been held with Mr Jamieson (Managing Director). No evidence of any
problems is evident. The situation will be monitored over a period of months by the
county council. Note and Close this item.
3 Welfare
committee
A request for volunteers at the Kidwelly Carnival has been received and circulated.
Raffle prizes are also required. Note and Close this item.
14
KIDWELLY TOWN COUNCIL
3rd
JUNE 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday,
3rd
June 2014
Present:- Town Mayor F.Burke-Lloyd
Deputy Mayor A.Jenkins
Councillors: K.Davies, T.Burns, R.Davies, M.Thomas, J.Gilasbey
S.John, J.Mayne, H.Jones, P.Davies
Town Clerk
Project Officer Maria McGerty
Town Secretary Anna Padgett
Apologies:- Councillor
Rev. Roger Morley-Jones offered prayers before the commencement of the meeting.
64 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.
65 POLICING MATTERS
PCSO Sion Moore attended and provided a written report for May 2014. He suggested that members
sign up to the “On Line Watch Link” programme which allows the police to pass relevant messages to
the community and encourages the community to respond to the messages. The police are working with
young people, giving demonstrations on the use of speed cameras during the coming week.
The next PACT meeting will be held on 18th
June 2014.
66 CONFIRMATION OF MINUTES AND POLICIES It was RESOLVED that the following minutes be confirmed:-
AGM – 11th
May 2014
Full Council 13th
May 2014
General Purposes Committee 13th
May 2014
Estates Committee 13th
May 2014
Finance Committee 13th
May 2014
Establishment Committee 15th
May 2014
67 PROJECT OFFICER’S REPORT
The Project Officer gave the following information:-
1. The bid for the funds for the Luncheon Club has been sent to Awards for All.
2. Outline bid for Heritage Lottery Fund – Morlais project – has been submitted.
3. Extending the provision – Caring and Confident Communities – second meeting is awaited.
4. Cadw /Kidwelly leaflet – design is being finalised.
Matters arising from Full Council on 13th
May 2014
68 CYDWELI 900
Minutes of previous meetings had been circulated. Minutes of the meeting held for May 2014 had been
circulated. The next meeting will be held on 5th
June 2014.
15
69 INFORMATION BOARDS
The re-furbishment of the town square will eventually include the placement of an information board.
However, in the interim, the Mayor offered to provide a notice board paid for from her tranche. This
could be relocated within the area of the square during the re-furbishment if necessary. Various designs
are being sourced and some quotes have been received.
70 KIDWELLY IN BLOOM A previous Kidwelly in Bloom project was undertaken by the Trade and Tourism Association in 2008.
The Town Forum will now revive this initiative, supported by the Horticultural Society and Gardening
Club. Volunteers have already “adopted” planter boxes and areas such as the Diana Memorial Garden
and the War Memorial Garden. The annual daffodil planting will continue. The Scouts will look after the
Railway Station planters. A meeting is to be arranged with local organizations and businesses to take this
project forward.
71 OPTIONS WORKING GROUP / 2 BRIDGE STREET The Mayor reported that storm damage had been repaired and the scaffolding has been taken down.
Reimbursement has been received from the insurance company.
The Heritage Trust and Pastor Parker of The Well Church have been invited to discuss their plans for the
building at a meeting of Full Council on 17th
June 2014. At that meeting, presentations will be heard, and
the Options Working Group Report will be considered along with any offers received for the sale of 2
Bridge Street.
72 RISK ASSESSMENT AT GWENLLIAN CENTRE
A full risk assessment is being carried out. Evacuation procedures for the Upper Conference Room are
not adequate at present. For full compliance, expensive works would need to be carried out. Changing
council meetings to Thursday and using the Lower Conference Room as a venue was not convenient.
73 DRAFT AUDIT REPORT 2012 - 2013
The Mayor reported that the Council’s accountant will attend the Finance Committee on 10th
June 2014
and give an update of the present position.
74 ASSET TRANSFER OF PARKS
A lease is being prepared by the county council. Estimated costs will also be provided. Inspection of
parks and equipment will remain with the county council. The town council will provide its own
estimated costs for comparison with those of the county council. The estates contractor will be consulted.
A working group could be set up to oversee this. The sporting association has requested a meeting to
discuss the issues.
75 FILMING AT COUNCIL MEETINGS
Mr Stringer had proposed that council meeting be filmed. It was generally agreed that this should be
investigated. However, costs and the practicality of usage would determine the feasibility of the
proposal. Further details will be researched.
76 NEWSLETTER
Various options for producing a newsletter had been considered. Issues of finance, distribution and
content had been discussed. The newsletter could possibly be incorporated into other local publications.
Information from various sources had been requested but not, as yet, received.
16
77 COUNCILLOR VACANCY
The Mayor informed members that Councillor Ryan Thomas has resigned. There are now 2 vacant seats
on the council. The Notices of Vacancy have been posted. Councillor S. John was appointed as council
representative on the Princess Gwenllian Trust. No governor was appointed for Ysgol Gwenllian.
78 COMMUNITY HALLS
No written reports had been received.
79 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER
REPRESENTATIVES
Newsletters from Ysgol Mynydd y Garreg and Ysgol y Castell have been circulated.
The Twinning Association visit to St Jacut de la Mer was very successful, the children of Ysgol y Castell
were commended on their good behaviour. A gift from the town council was presented to the Mayor of
St Jacut and a reciprocal gift was received. The next meeting of the association will be on 12th
June 2014
when arrangements for Bastille Night on 5th
July 2014 will be made.
No further reports have been received.
80 MAYOR’S DIARY / FORTHCOMING MEETINGS
MAYOR’S DIARY
DATE APPOINTMENT
3rd
June Full Council & General Purposes Committee 6.30pm
4th
June Trinity Coffee morning 10.00am
5th
June Industrial Museum 9.00am
5th
June CCC – Burry Port Library 2.00pm
6th
June Flood Forum 10.00am
6th
June Fundraising – Llanelli Strike 7.00pm
8th
June Open Day – Penlan Uchaf Farm 12.30pm
9th
June Kidwelly welfare committee 7.00pm
10th
June Estates & Finance Committees / Establishment 6.30pm
11th
June Trinity Coffee morning 10.00am
13th
June Kidwelly Football Club 30th
anniversary dinner 7.00pm
15th
June CCC – Civic Service 1.45pm
17th
June Cream Tea / Tea dance 2.30pm
17th
June Full Council 6.30pm
18th
June Trinity Coffee morning 10.00am
18th
June PACT 6.00pm
20th
June Castle photo shoot – children from Chenoble 2.00pm
23rd
June Armed Forces Flag Raising - Llanelli 10.15am
25th
June Armed Forces Flag Raising - Kidwelly 11.00am
24th
June Welfare summer Lunch 12.30pm
25th
June Trinity Coffee morning 10.00am
26th
June PGC trustees 6.00pm
28th
June Cor Meibion Dyffryn Taf Concert - PGC 7.00pm
30th
June One Voice Wales IT training 6.30pm
17
FORTHCOMING MEETINGS
DATE APPOINTMENT
JUNE
3rd
June Full Council & General Purposes Committee 6.30pm
10th
June Estates & Finance & Establishment Committees 6.30pm
17th
June Full Council 6.30pm
18th
June PACT 6.00pm
25th
June Armed Forces Flag Raising - Kidwelly 11.00am
JULY
3rd
June Full Council & General Purposes Committee 6.30pm
10th
June Estates & Finance & Establishment Committees 6.30pm
12th
July Kidwelly Carnival 10.00am
18th
June PACT 6.00pm
81 COUNCILLOR REMUNERATION SURVEY
This survey had been circulated. Members were reminded to give it their attention. Note and Close this
item.
82 VACANCY OF TOWN CLERK
This item was considered “in camera” as it is a staffing issue.
83 CORRESPONDENCE – JUNE 2014
1 Town Forum The Forum suggested that a volunteer page be added to the website. This would
facilitate joint working between organisations and individuals. It was agreed that
the suggestion be implemented.
It was RESOLVED that the project officer be the town council web
administrator. Note and Close this item.
2 Carmarthenshire
County Council
Grant of Easement – Stockwell Lane. It was RESOLVED that the Mayor and
Deputy Mayor become signatories to the agreement. Note and Close this item.
26
KIDWELLY TOWN COUNCIL
17th JUNE 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday,
17th June 2014
Present:- Town Mayor F.Burke-Lloyd
Deputy Mayor A.Jenkins
Councillors: K.Davies, T.Burns, R.Davies, M.Thomas, J.Gilasbey
S.John, P.Davies
Town Clerk Lyn Llewellyn
Town Secretary Anna Padgett
Apologies:- Councillor J.Mayne, H.Jones
134 MEMBER’S DECLARATIONS OF INTEREST Minute 135 [b] Councillor F.Burke-lloyd
135 PROPOSALS FOR THE FUTURE USE OF 2 BRIDGE STREET – PRESENTATIONS BY
PASTOR PARKER – THE WELL CHURCH, AND KIDWELLY HERITAGE TRUST
[A] Pastor Parker gave a presentation outlining his vision of using the building as a community hub.
He listed several uses for the building which included a gym, a coffee shop/café and rooms for use by
various organisations. He gave examples of successful projects in other locations.
Questions arising from the presentation expressed concern as to the funding for the project.
[B] Mr Robin Cammish, Chair of Kidwelly Heritage Trust, outlined the current position of the
project to re-develop the former town hall and explained that the bridge street property could be
encompassed within the development strategy of the Heritage Trust. He stressed that a decision on what
to do with the former offices was imperative as the uncertainty as to its future was undermining the
trust’s ability to further its goals.
Questions arising were regarding the funding. Mr Cammish indicated that grants were available from the
Welsh assembly. However, he was concerned that applications for finance for the former town hall, 2
Bridge Street and also Phase 2 of the Gwenllian Centre would be untenable. He also expressed concern
that, if sold, the asset value of £900k would be written off, causing financial implications in the accounts.
Pastor Parker and Mr Cammish were thanked for their presentations and they left the meeting.
The Town Clerk indicated that, if sold, the asset value would indeed be written off but it would have no
impact on the accounts as the value of the building “the asset” was determined by the District Valuer,
who has valued the property as worth £115k. It was RESOLVED that this advice be queried.
27
136 OPTIONS WORKING GROUP REPORT
The Options Working Group Report was considered. It was noted that several public consultation
processes had been undertaken. A public meeting was held when the vote was taken to sell the building.
A questionnaire was distributed and formed part of the OWG report. The validity of the questionnaires
had been queried and consequently only the comments from the public had been included in the report
and not the YES/No question on whether to retain the building had been omitted. It was RESOLVED to
use all the data contained in the questionnaires. The analysis revealed that 56% wished to sell 43% did
not and 2% were undecided. All data relating to 2 Bridge Street will be made available to the public.
The various options for relocating the council offices were considered but time constraints curtailed the
discussion. It was RESOLVED to continue the consideration of the report at a further meeting.
137 OFFERS TO PURCHASE 2 BRIDGE STREET
It had previously been reported that 3 offers had been received, but this was some time ago. It was
agreed that, whereas the offers themselves would be public knowledge, the identity of the prospective
purchasers would not be made public, at this stage as the information is of a sensitive commercial nature.
138 VACANCY OF TOWN CLERK
The town clerk informed members that 24 information packs had been sent out. Two applications had
been received. The Mayor, Deputy Mayor and Chairs of Committees will agree a short list for
interviews. All members will attend the interviews.
139 STAFF SALARY
This item was held “in camera” as it was a staffing matter. Note and Close this item.
26
KIDWELLY TOWN COUNCIL
24th JUNE 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on Tuesday,
24th June 2014
Present:- Town Mayor F.Burke-Lloyd
Deputy Mayor A.Jenkins
Councillors: K.Davies, T.Burns, R.Davies, M.Thomas,
S.John, P.Davies, J.Mayne, H.Jones
Town Clerk Lyn Llewellyn
Town Secretary Anna Padgett
Apologies:- Councillor J.Gilasbey
145 MEMBER’S DECLARATIONS OF INTEREST Minute 148 – option 4 – Councillor F.Burke-Lloyd
Minute 148 – option 6 – Councillors F.Burke-Lloyd, K,Davies, S.John
Minute 148 – option 8 – Councillor K.Davies
146 VACANCY OF COUNCILLORS
The town clerk informed members that
1. Castle Ward – no request for an election has been requested therefore a new member will be co-
opted. Notices will be posted.
2. Mynydd Ward – a request for an election has been received and the appropriate Notice will be
issued by the Election officer. If an election is called, it will be held on 7th
August 2014. No
polling cards are required.
147 VACANCY OF TOWN CLERK
Members were informed that 42 application forms had been sent out. 2 applications had been returned.
The closing date for applications – 30th
June 2014 – could be extended if necessary.
148 OPTIONS WORKING GROUP REPORT
The various options were considered
1. Portacabins
The portacabins are for temporary use only.
2. Former Town Hall
The accommodation offered would be too small and not available for several years.
3. Purchase of a property
There is no funding available.
4. Transfer of the building to a Trust
It was recognised that the property is central to the town. Funding options were considered.
If the building was handed over to a trust, the council would retain liability for maintenance.
5. Sale of 2 Bridge Street
Concern over future use was expressed. Access and parking issues were considered. No funding
is available for refurbishment. 56% of responses in the questionnaires wanted to sell.
27
6. Princess Gwenllian Centre
No funding is available to relocate to the community hall at present, but the option of extending
the hall to accommodate council offices remains a future possibility.
7. Redevelopment of 2 Bridge Street
The is no funding available
8. Rental of property – this option is an additional item not included in the report
Renting a property was considered as an option. Capel Sul was discussed as a location for the
council offices.
A vote was taken on each of the options considered above. It was RESOLVED to:-
Option To DISCOUNT THE OPTION Option To RETAIN THE OPTION
1 Portacabins 5 Sale of 2 Bridge Street
2 Former Town hall 6 Phase 2 of Gwenllian Centre
3 Purchase a property 8 Rental of property
4 Transfer to a Trust
7 Redevelopment of 2 Bridge Street
The questionnaires were considered. It was noted that 66% of responders wanted to sell 2 Bridge Street.
It was RESOLVED to make the information contained in the questionnaires available to the public.
It was RESOLVED to note the contents of the OWG Report and Close the item.
Members of the group were thanked for the time and effort they put into the production of the report.
149 OFFERS TO PURCHASE 2 BRIDGE STREET
Members had been previously informed of the three offers which had been received. £70k, £100k,
£115k.
It was RESOLVED to accept the offer of £115k and proceed with the sale. The vote was recorded:-
FOR the sale AGAINST the sale
F.Burke-Lloyd K.Davies R.Davies M.Thomas
S.John J.Mayne H.Jones
T.Burns P.Davies A.Jenkins
It was RESOLVED to keep the details of the sale confidential because of the sensitive nature of the
commercial transaction. The vote was recorded:-
FOR AGAINST ABSTAIN
F.Burke-Lloyd R.Davies K.Davies M.Thomas
S.John J.Mayne H.Jones
T.Burns P.Davies A.Jenkins
A Public meeting will be held in September.
31
KIDWELLY TOWN COUNCIL
1st JULY 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on
Tuesday, 1st July 2014
Present:- Town Mayor F.Burke-Lloyd
Deputy Mayor A.Jenkins
Councillors: K.Davies, T.Burns, R.Davies, J.Gilasbey
S.John, J.Mayne, H.Jones
Town Clerk Lyn Llewellyn
Project Officer Maria McGerty
Town Secretary Anna Padgett
Apologies:- Councillor M.Thomas, P.Davies
Rev. Roger Morley-Jones offered prayers before the commencement of the meeting.
144 MEMBER’S DECLARATIONS OF INTEREST There were no declarations of interest.
145 POLICING MATTERS
The police were unable to attended
The next PACT meeting will be held on 16th
July 2014.
146 CONFIRMATION OF MINUTES AND POLICIES
It was RESOLVED that the following minutes be confirmed:-
Full Council 3rd
, 17th
and 24th
June 2014
General Purposes Committee 3rd
June 2014
Estates Committee 10th
June 2014
Finance Committee 10th
and 17th
June 2014
Establishment Committee 10th
June 2014
147 PROJECT OFFICER’S REPORT
The Project Officer gave the following information:-
1. Luncheon Club – awards for all bids – application submitted – no further information.
2. Extending the provision – working to develop a partnership with a local social
enterprise to take the project forward
3. Industrial Museum – Heritage Lottery Fund bid successfully through to the next round.
This will involve developing a project specific time based and costed activity plan, a
sustainable business plan, a service level agreement with Carmarthen County Museum
service, a social media policy and a marketing strategy.
4. Capel Sul - project plan for community use and library service
5. Cydweli 900 – funding sources sought for 2015 events – costed project plan to be
written
6. Smaller projects including:- small conservation project at KIM, audio equipment for Ty
Golau, planning for town square noticeboard, yarn bombing project, updating website.
32
Matters arising from Full Council on 3rd
17th
and 24th
June 2014
148 CYDWELI 900
Minutes of previous meetings had been circulated. A public meeting will be held on 3rd July
2014. Organisations and businesses have been invited and it is hoped interested parties will
become involved in helping organise events for next year. A Cydweli 900 Garden is being
planned.
149 INFORMATION BOARDS
The re-furbishment of the town square will eventually include the placement of an information
board. However, in the interim, the Mayor offered to provide a notice board paid for from her
tranche. This could be relocated within the area of the square during the re-furbishment if
necessary. Various designs are being sourced and some quotes have been received.
150 KIDWELLY IN BLOOM This matter has been referred to the General Purposes Committee under the item entitled
“Floral Displays and Roundabout Enhancement”. Note and Close this item.
151 OPTIONS WORKING GROUP / 2 BRIDGE STREET The OWG Report was considered at Full Council on 24
th June 2014. Five options were
discounted, three options were retained. At that meeting it was RESOLVED to accept the offer
on the building. Members were informed that the proposed purchaser is in a position to proceed
with the sale.
152 RISK ASSESSMENT AT GWENLLIAN CENTRE
A full risk assessment is being carried out. Evacuation procedures for the Upper Conference
Room are not adequate at present. For full compliance, expensive works would need to be
carried out. Changing council meetings to Thursday and using the Lower Conference Room as
a venue was not convenient.
153 DRAFT AUDIT REPORT 2012 - 2013
The accountant is to prepare an application to the Welsh Assembly for retrospective direction
that the council may use capital receipt money for the purposes it has used them. A meeting
with AMs and the MP is to be arranged. Members were informed that the 2013-2014 accounts
had been sent to the Internal Auditor.
154 ASSET TRANSFER OF PARKS
A lease is being prepared by the county council. Estimated costs will also be provided.
Inspection of parks and equipment will remain with the county council. The town council will
provide its own estimated costs for comparison with those of the county council. The estates
contractor will be consulted. A working group could be set up to oversee this. The sporting
association has requested a meeting to discuss the issues.
155 FILMING AT COUNCIL MEETINGS
Mr Stringer had proposed that council meeting be filmed. It was generally agreed that this
should be investigated. However, costs and the practicality of usage would determine the
feasibility of the proposal. Further details will be researched.
33
156 NEWSLETTER
Various options for producing a newsletter had been considered. Issues of finance, distribution
and content had been discussed. The newsletter could possibly be incorporated into other local
publications. Information from various sources had been requested but not, as yet, received.
157 COUNCILLOR VACANCY
Castle Ward - Members were informed that Notices of Co-option had been posted.
Mynydd y Garreg Ward – Notices of Election have been received. If an election is called, it
will be held on 7th
August 2014.
Councillor John Mayne was appointed Governor for Ysgol Gwenllian.
158 VACANCY OF TOWN CLERK
It was reported that 11 applications had been received. Chairs of committees will meet to draw
up a short list as soon as possible.
159 COMMUNITY HALLS
Mynydd y Garreg – Travis Perkins had kindly donated fencing for the hall. Volunteers are
assisting in maintenance issues. The Carnival will be held in August.
Gwenllian Hall – Bastille Night – 5th
July 2014
160 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER
REPRESENTATIVES
Newsletters from Ysgol Mynydd y Garreg and Ysgol y Castell have been circulated.
The Twinning Association will hold a Bastille Night on 5th
July 2014.
Youth Council will help with the Carnival. They have also adopted a Gateway box.
161 MAYOR’S DIARY / FORTHCOMING MEETINGS
MAYOR’S DIARY
DATE APPOINTMENT
1st July Full Council & General Purposes Committee 6.30pm
2nd
July Trinity Coffee morning 10.00am
3rd
July Industrial Museum AGM 10.00am
6th
July Songs of Praise – Burry Port Harbour 2.30pm
7th
July Mynydd y Garreg Hall 7.15pm
8th
July Trinity Coffee morning 10.00am
8th
July Estates & Finance Committees / Establishment 6.30pm
12th
July Kidwelly Carnival 11.30am
13th
July Plant Dewi Sunday Service 2.00pm
14th
July Organ recital St Mary’s Church 7.15pm
16th
July Trinity Coffee morning 10.00am
16th
July PACT 6.00pm
19th
July Kidwelly Festival Choir concert 7.15pm
20th
July Chernoble children’s visit 11.00am
26th
July Trinity Church Art Exhibition 10.00am
29th
July Organ recital St Mary’s Church 12.00pm
30th
July Ty Golau Strawberry Feast 10.30am
31st July PGC trustees 6.00pm
34
FORTHCOMING MEETINGS
DATE APPOINTMENT
JULY
1st July Full Council & General Purposes Committee 6.30pm
8th
July Estates & Finance & Establishment Committees 6.30pm
12th
July Kidwelly Carnival 10.00am
18th
July PACT 6.00pm
162 EXECUTIVE ACTION DURING THE RECESS
It was RESOLVED that Executive Powers be delegated to the Mayor, Deputy Mayor and
Chair(s) of relevant Committee(s) during the summer recess. Any action taken during this
period will follow the established procedures.
163 CORRESPONDENCE – JULY 2014
1 Public Services
Ombudsman for Wales
Members were informed that the Annual Report for 2013-2014
has been received. Note and Close this item.
43
KIDWELLY TOWN COUNCIL
2nd
SEPTEMBER 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on
Tuesday, 2nd
September 2014
Present:- Town Mayor F.Burke-Lloyd
Deputy Mayor A.Jenkins
Councillors: K.Davies, T.Burns, R.Davies, J.Gilasbey, M.Thomas
S.John, J.Mayne, L.Jones, P.Davies
Town Clerk Lyn Llewellyn
Town Secretary Anna Padgett
Apologies:- Councillor
Rev. Roger Morley-Jones offered prayers before the commencement of the meeting.
The Mayor welcomed Councillor Lyn Jones, new councilor for Mynydd Ward.
The Mayor offered condolences to Councillor Jeanette Gilasbey on the loss of her brother.
Mr Byron Huws and Ms Denise Morgan had requested to speak at the meeting.
218 MEMBER’S DECLARATIONS OF INTEREST Minute 227 – Councillors J.Gilasbey, K.Davies, S.John
Minute 237 – Councillor J.Gilasbey, K.Davies, S.John, F.Bukr-Lloyd left the room for the vote.
Minute 239 [1] – Councillor K.Davies
The county council will be contacted to clarify the position of members declaring an interest
and leaving the room.
219 POLICING MATTERS
The police were unable to attended. No report was received. The next PACT meeting will be
held on 17th
September 2014.
220 CONFIRMATION OF MINUTES AND POLICIES
It was RESOLVED that the following minutes be confirmed:-
Full Council 1st July 2014
General Purposes Committee 1st July 2014
Estates Committee 8th
July 2014
Finance Committee 8th
July 2014
221 PROJECT OFFICER’S REPORT
The Project Officer was unable to attend the meeting.
Matters arising from Full Council on 1st July 2014
222 CYDWELI 900
Minutes of previous meetings had been circulated. The next meeting will be held on 4th
September 2014.
223 INFORMATION BOARDS
The re-furbishment of the town square will eventually include the placement of an information
board. However, in the interim, the Mayor offered to provide a notice board paid for from her
tranche. This could be relocated within the area of the square during the re-furbishment if
necessary. Various designs are being sourced and some quotes have been received.
44
224 2 BRIDGE STREET On 24
th June 2014 it was RESOLVED to accept the offer on the building. Members were
informed that the sale is progressing but there has been a delay as the purchaser has changed
solicitors. Mr Huws and Ms Morgan expressed concern that the council had not made enquiries
as to the purchaser’s intension for developing the building. Councillor Burns stated that the
majority of responses to the questionnaire sent to residents regarding the fate of the building
were in favour of selling the building.
225 RISK ASSESSMENT AT GWENLLIAN CENTRE
A full risk assessment is being carried out. Evacuation procedures for the Upper Conference
Room are not adequate at present. For full compliance, expensive works would need to be
carried out. Changing council meetings to Thursday and using the Lower Conference Room as
a venue was not convenient.
226 DRAFT AUDIT REPORT 2012 - 2013
The report had been circulated. The town clerk read out all correspondence received relating to
the report and explained the procedures followed regarding the Public Notice issued under
Section 25 of the Public Audit (Wales) Act 2003. The following recommendations were
discussed:-
R1 – The capital reserve must be reinstated by the amount taken for revenue purposes from
revenue reserves as soon as possible.
An application to the Welsh Assembly for retrospective direction that the council may use
capital receipt money for the purposes it has used them has been submitted. Acknowledgement
of the application has been made and a request for further information received. The town clerk
will respond. A meeting with the AM will be arranged as soon as possible to discuss the
application for retrospective approval. It was noted, that in this matter, the council had acted on
advice given by the council’s accountants.
R2 – The Council must take action following this and any other reports from both internal and
external auditors.
The town clerk will ensure that this is done.
R3 – The Council must consider the level of general and capital reserves when setting its next
budget.
This has been done.
R4 – The Council must establish a Fixed Asset register as soon as possible.
The town clerk will update the current register.
R5 – the level of general reserves required must be incorporated into the next budget which is
set by the Town Council.
This has been done
R6 – Expenditure powers must be considered and noted when payments are approved or when
expenditure is authorised.
This is being done.
R7 – All PAYE returns to HMRC should be filed on time to avoid penalties.
This is being done.
45
It was RESOLVED to accept the report of the External Auditor for the year 2012 – 2013
pending the outcome of the application to the Welsh Government for retrospective approval as
outlined above (R1).
227 ASSET TRANSFER OF PARKS
An information event has been held by the county council. The town clerk attended. He
informed members that the consultation period with sporting associations had come to an end
on 25th
August 2014 and a report was being written. No action will be taken until the report is
received. Costs supplied by the county council for running Parc Stephens were considered to be
underestimated. Costs researched by the Carmarthenshire Unified Sports Committee were
considerably higher. A meeting with the sporting associations will be arranged when the county
council report has been received. It was noted that sporting club members are prepared to
maintain their own pitches. The second rugby pitch is waterlogged after rain. If the town
council takes over the park, grants can be sought from the Rugby Union.
228 FILMING AT COUNCIL MEETINGS
Mr Stringer had proposed that council meeting be filmed. It was generally agreed that this
should be investigated. However, costs and the practicality of usage would determine the
feasibility of the proposal. The project officer was unavailable due to family illness, so
consideration of this item was deferred to the next meeting.
229 NEWSLETTER
Various options for producing a newsletter had been considered. Issues of finance, distribution
and content had been discussed. The newsletter could possibly be incorporated into other local
publications. Information from various sources had been requested but not, as yet, received.
230 COUNCILLOR VACANCY
Mynydd y Garreg Ward – Councillor Lyn Jones was sworn in during the recess.
Castle Ward - Members were informed that Notices of Co-option had been posted. Two
applications had been received, one of which was subsequently withdrawn. Consequently one
applicant remained. It was RESOLVED to co-opt Lois Poynting as councillor for Castle Ward.
Note and Close this item.
231 VACANCY OF TOWN CLERK
Five applicants were shortlisted, three attended for interview. Mr Lyn Llewellyn was appointed
as town clerk and commenced employment on 5th
August 2014. Note and Close this item.
232 COMMUNITY HALLS
Mynydd y Garreg – The carnival raised £690. A working party will carry out maintenance at
the hall on 5th
September 2014.
Gwenllian Hall – The Beer festival will be held on 5-6th
September 2014. A new beer for
Cydweli 900 “Cwrw Cydweli” will be launched at the event.
233 EXECUTIVE ACTION DURING THE RECESS
It was reported that a plumber was required to carry out emergency repairs at the house at 24
Station Road on 15th
August 2014. The cost was £108. Note and Close this item.
234 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER
REPRESENTATIVES
No reports were received, due to the holiday period.
46
235 MAYOR’S DIARY / FORTHCOMING MEETINGS
MAYOR’S DIARY
DATE APPOINTMENT
1st September Mynydd y Garreg Hall 7.15pm
2nd
September Full Council & General Purposes Committee 6.30pm
3rd
September Trinity Coffee morning 10.00am
4th
September Cydweli 900 7.00pm
9th
September Estates & Finance Committees / Establishment 6.30pm
10th
September Trinity Coffee morning 10.00am
11th
September Civic Society 7.00pm
13th
September Festival Choir Open day
17th
September Trinity Coffee morning 10.00am
17th
September PACT 6.00pm
24th
September Trinity Coffee morning 10.00am
25th
September PGC trustees 6.00pm
FORTHCOMING MEETINGS
DATE APPOINTMENT
2nd
September Full Council & General Purposes Committee 6.30pm
9th
September Estates & Finance & Establishment Committees 6.30pm
17th
September PACT 6.00pm
ADVANCED NOTICE
Sunday 9th
November Remembrance Day Service – St Mary’s Church
Tuesday 11th
November Ceremony at the War Memorial
Thursday 27th
November Christmas Lighting Evening
236 MOTIONS FOR ONE VOICE WALES CONFERENCE
Eight motions are to be debated at the annual conference. It was RESOLVED to support
Motions 1-7 and vote against Motion 8. Note and Close this item.
237 INTERNAL AUDITOR’S REPORT
Item 1 – The town clerk will inform the internal auditor of the position regarding the debt of the
Gwenllian centre.
Item 2 – The council will meet the level of general reserves for the year 2015-2016.
Item3 – The town clerk will clarify the legal position of the community hall.
It was RESOLVED to accept the report of the Internal Auditor for the year 2013 - 2014. Note
and Close this item.
238 CONVENING OF COMMUNITY MEETING
A Public Meeting will be arranged for 11th
October 2014 at 10.00am in the Gwenllian Centre,
allowing the statutory notice to be given. Prior to the meeting, the public will be invited to
submit, in writing, questions they wish answered. The Mayor will chair the meeting. It was
considered unnecessary to engage an external chair. Councillor Gilasbey wished it noted that
she had been prepared to chair the previous public meeting (25th
January 2014).
It was RESOLVED to hold a Public Meeting on 11th
October 2014 at 10.00am in the Princess
Gwenllian Centre.
47
239 CORRESPONDENCE – SEPTEMBER 2014
1 J.D.N. Gower A request for the council to use the facilities at Capel Sul was
received. Ms Morgan questioned the financial viability of the
council offices relocating to Capel Sul. She was informed that no
discussion on this matter had taken place, as yet. The library
service has discounted using 2 Bridge Street as a library. It will
consider using Capel Sul. Mr Gower will be informed of this.
Note and Close this item.
2 Welsh Guards Rugby
Reunion Club
Details of Christmas cards and calendars available for sale to
support The Welsh Guards Benevolent Fund have been received.
Note and Close this item.
3 Fire Service A letter of introduction from the new County Commander has
been received. He will be invited to meet councillors.
4 Coal Industry Social
Welfare Organisation
Information on the organisation was circulated. Note and Close
this item.
5 Vivian Summers Mr Summers had requested details of the public meeting. He will
be informed of the arrangements made at Minute 238. Note and
Close this item.
58
KIDWELLY TOWN COUNCIL
7th
OCTOBER 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on
Tuesday 7th
October 2014
Present:- Town Mayor F.Burke-Lloyd
Deputy Mayor A.Jenkins
Councillors: K.Davies, T.Burns, R.Davies, J.Gilasbey, M.Thomas
S.John, J.Mayne, P.Davies, L.Poynting
Town Clerk Lyn Llewellyn
Project Officer Maria McGerty
Town Secretary Anna Padgett
Apologies:- Councillor L.Jones, H.jones
Rev. Roger Morley-Jones offered prayers before the commencement of the meeting.
Members were informed of the death of the mother of former councilor Non Howell-Davies.
Condolences were expressed.
Group Manager Cray, Mid and West Wales Fire Service was unable to attend the meeting.
289 MEMBER’S DECLARATIONS OF INTEREST Minute 293 – Cllr T.Burns
Minute 298 – Cllrs K.Davies, J.Gilasbey, S.John
Minute 306 – Cllr A.Jenkins
290 POLICING MATTERS
The police did not attended. No report was received. The police will be requested to e-mail a
report if they are unable to be present. The next PACT meeting will be held on 15th
October
2014.
291 CONFIRMATION OF MINUTES AND POLICIES
It was RESOLVED that the following minutes be confirmed:-
Full Council 2nd
September 2014
General Purposes Committee 2nd
September 2014
Estates Committee 9th
September 2014
Finance Committee 9th
September 2014
292 PROJECT OFFICER’S REPORT
The Project Officer gave a verbal report.
1. Kidwelly Industrial Museum – developing the social media, preparing the paperwork
and project plans for the Stage 1 submission of the Heritage Lottery Fund. The Royal
Commission of Ancient and Historic Monuments Wales photo exhibition of “Britain
from Above” is on display at the museum. The Welsh Museum Festival Week is being
held this week – the museum has been highlighted in the Welsh Federation of Museums
magazine. The project officer is speaking about the museum marketing strategy, at the
Museum Association Conference in Cardiff.
2. Extending the provision – the bid for funding the luncheon club has been successful.
Working with Unhyd, a local social enterprise, to extend the provision for other
vulnerable individuals.
3. Cydweli 900 – helping to assist with the events management, identifying funding and
making grant applications. Also assisting in developing the website.
59
4. Kidwelly in Bloom – helping to structure the project into a forward plan to identify and
source grants. It was agreed that the council apply for licences to adopt the roundabouts.
Full details and plans will be submitted. The project officer was thanked for her
contribution.
5. Kidwelly leaflets – Cadw Project – successfully completed and available for
distribution.
6. Trwco – information regarding time credits was circulated.
7. Filming of council meetings – the project officer will take advice as to specifications
required and investigate the various options.
Matters arising from Full Council on 2nd
September 2014
293 CYDWELI 900
Minutes of previous meetings had been circulated. The next meeting will be held on 3rd
November 2014. It was RESOLVED to release the £1k allocated to Cydweli 900.
294 INFORMATION BOARDS
The re-furbishment of the town square will eventually include the placement of an information
board. However, in the interim, the Mayor offered to provide a notice board paid for from her
tranche. This could be relocated within the area of the square during the re-furbishment if
necessary. Various designs are being sourced and some quotes have been received.
295 2 BRIDGE STREET The Town Clerk reported that remedial work to the archway had been carried out as required
by the county council’s building inspector. It is anticipated that completion of the sale will be
carried out before the end of the month.
296 RISK ASSESSMENT AT GWENLLIAN CENTRE
A full risk assessment is being carried out. Evacuation procedures for the Upper Conference
Room are not adequate at present. For full compliance, expensive works would need to be
carried out. Changing council meetings to Thursday and using the Lower Conference Room as
a venue was not convenient.
297 DRAFT AUDIT REPORT 2012 - 2013
Keith Davies AM has requested a meeting with the minister Leighton Andrews AM. No date
has been arranged. No communication has been received from BDO – auditors. The town
council has been mentioned in the report Financial Management in Local Councils 2012-2013.
298 ASSET TRANSFER OF PARKS
The meeting arranged with the Sporting Association on 9th
October 2014 has been postponed to
21st October 2014. Two quotes for park maintenance have been received. A third is awaited.
299 FILMING AT COUNCIL MEETINGS
Mr Stringer had proposed that council meeting be filmed. Costs and the practicality of usage
will determine the feasibility of the proposal. This matter was considered in the project
officer’s report.
60
300 NEWSLETTER
Various options for producing a newsletter had been considered. Issues of finance, distribution
and content had been discussed. The newsletter could possibly be incorporated into other local
publications. Information from various sources had been requested but not, as yet, received.
301 CONVENING OF COMMUNITY MEETING
A Public Meeting has been arranged for 11th
October 2014, 10.00a.m. – 12.00noon in the
Gwenllian Centre. A translator will be available. The mayor explained the format of the
meeting. Written replies to questions will be made within 15 working days if answers are not
available at the meeting. Minutes will be taken and posted on the website. Discussion about the
format ensued. Councillors will meet half an hour before the meeting.
302 COMMUNITY HALLS
Mynydd y Garreg – maintenance and painting work has been carried out. The bar area is
awaiting decoration. A wedding reception was held on 4th
October 2014 and thanks were
expressed to the volunteers who made the event a success. Marketing of the hall for weddings
will be pursued.
Events – Halloween party 31st October 2014, Bonfire Night 5
th November 2014. The council
will print posters for these events
Gwenllian Hall – the trustees are considering the costs for hiring the hall. The Christmas Fayre
will be held on 22nd
November 2014.
303 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER
REPRESENTATIVES
Ysgol y Castell – the newsletter had been circulated.
Ysgol Mynydd y Garreg – a newsletter is awaited.
One Voice Wales Conference – the mayor and deputy mayor attended the conference on 4th
October 2014. The motions supported by the town council were passed. The increase in fees for
One Voice Wales, voted against by this council, was passed.
304 MAYOR’S DIARY / FORTHCOMING MEETINGS
MAYOR’S DIARY
DATE APPOINTMENT
2nd
October Cydweli 900 7.00pm
4th
October One Voice Wales Conference
5th
October Civic Service – Llanelli Town Council 3.00pm
7th
October Full Council and General Purposes Committee 6.30pm
8th
October Trinity Coffee morning 10.00am
11th
October Public Meeting 10.00am
14th
October Estates & Finance Committees 6.30pm
15th
October Trinity Coffee morning 10.00am
15th
October PACT 6.00pm
21st October Sporting Association 6.30pm
22nd
October Trinity Coffee morning 10.00am
29th
October Trinity Coffee morning 10.00am
30th
October PGC trustees 6.00pm
61
FORTHCOMING MEETINGS
DATE APPOINTMENT
October
7th
October Full Council and General Purposes Committee 6.30pm
11th
October Public meeting 10.00am
14th
October Estates & Finance Committees 6.30pm
15th
October PACT 6.00pm
November
4th
November Full Council & General Purposes Committee 6.30pm
Sunday 9th
November Remembrance Day Service – St Mary’s Church 9.45am
Tuesday 11th
November Ceremony at the War Memorial 11.00am
Tuesday 11th
November Estates & Finance Committees 6.30pm
Thursday 27th
November Christmas Lighting Evening 6.00pm
305 DISPENSATIONS
Requests for dispensations had been sent to the county council Monitoring Office. Several had
been considered unnecessary by the Monitoring Officer and were consequently withdrawn. It
was noted that Kidwelly Town Council had submitted a disproportionately high number of
requests for dispensations. The Monitoring Officer will be requested to provide the criteria used
when deciding whether or not to grant dispensations.
306 HERITAGE TRUST
The Heritage Trust has requested a letter indicating the town council’s commitment to housing
the council offices in the former town hall when refurbishment has been carried out. The letter
would support a grant application. It was noted that the council is in full support of the
restoration of the building. A decision on occupancy of the building will be considered further
at the Estates Committee on 14th
October 2014.
307 CORRESPONDENCE – OCTOBER 2014
There was no correspondence. Note and Close this item.
71
KIDWELLY TOWN COUNCIL
4th
NOVEMBR 2014
At the meeting of the FULL COUNCIL held at the Parish Rooms, Kidwelly on Tuesday 4th
November 2014
Present:- Town Mayor F.Burke-Lloyd
Deputy Mayor A.Jenkins
Councillors: T.Burns, R.Davies, J.Gilasbey, M.Thomas
S.John, J.Mayne, P.Davies, L.Poynting, L.Jones,H.Jones
Town Clerk Lyn Llewellyn
Town Secretary Anna Padgett
Apologies:- Councillor K.Davies
The Mayor informed members that Mr Tony Maliphant has retired as Mace Bearer. On behalf
of the town council the Mayor expressed her regret but thanked him for his years of faithful
service. A suitable successor will be needed.
357 MEMBER’S DECLARATIONS OF INTEREST Minute 369 – Councillors F.Burke-Lloyd and A.Jenkins declared an interest and did not vote.
358 POLICING MATTERS
The police were unable to attend but had provided a written report which was circulated. The
next PACT meeting will be held on 19th
November 2014.
359 CONFIRMATION OF MINUTES AND POLICIES
It was RESOLVED that the following minutes be confirmed:-
Full Council 7th
October 2014
General Purposes Committee 7th
October 2014
Estates Committee 14th
October 2014
Finance Committee 14th
October 2014
360 PROJECT OFFICER’S REPORT
The Project Officer was on leave and unable to attend.
Matters arising from Full Council on 7th
October 2014
361 CYDWELI 900
Minutes of previous meetings had been circulated. The next meeting will be held on 6th
November 2014.
362 INFORMATION BOARDS
The re-furbishment of the town square will eventually include the placement of an information
board. However, in the interim, the Mayor offered to provide a notice board paid for from her
tranche. This could be relocated within the area of the square during the re-furbishment if
necessary. Various designs are being sourced and some quotes have been received.
363 2 BRIDGE STREET The Town Clerk reported that the sale had not been completed. The solicitor will be requested
to establish a definitive date for completion. Further discussion took place under Minute 369.
72
364 RISK ASSESSMENT AT GWENLLIAN CENTRE
A full risk assessment is being carried out. Evacuation procedures for the Upper Conference
Room are not adequate at present. For full compliance, expensive works would need to be
carried out. Changing council meetings to Thursday and using the Lower Conference Room as
a venue was not convenient.
365 DRAFT AUDIT REPORT 2012 - 2013
BDO Audit Report – A copy of the audit report was circulated to all members on the 2nd
September 2014. Six issues were highlighted in the report and, as a result, the audit opinion
attached to the annual return for 2012/13 will state that –
Capital reserves have been spent on revenue items which is contrary to the Local
Authorities (Capital Finance and Accounting) (Wales) Regulations 2003
The amount of capital reserves spent on revenue items should be repaid to the capital
reserve as soon as possible
Action was not taken in respect to previous audit opinions given
The budget set did not take into consideration the level of reserves brought forward
The asset register is inadequate.
In the report the auditor made seven statutory recommendations under section 25(2) Public
Audit (Wales) Act 2004 and these were considered and accepted by the Council. The Council’s
response was sent to the auditor and accepted with the exception of Recommendation I which
read – The council accepts that the capital reserve must be reinstated by the amount taken for
revenue purposes from revenue reserves as soon as possible. However, the council wishes it to
be known that it acted in accordance with professional advice provided and is currently
pursuing a Ministerial capital direction in this respect. Our AM has made representations to the
Minister, Leighton Andrews and we had an email late this afternoon saying that the Minister
was unable to accede to our request.
The auditor felt that further comment was needed to Recommendation 1. In response I offered
the following –
“The town council will reinstate the capital reserve by the amount taken for revenue purposes
from revenue reserves as soon as possible,” In addition I said that I propose to recommend to
Council that £30,000 is transferred during this financial year and any further amount involved
is transferred in next year. As a result it is likely that the precept will have to be increased by
50% for next year and I said this in a community meeting that was held on the 11 October
2014. I await the auditor’s response before the Council goes to press with its response to all
seven recommendations. In the meantime a detailed review has been undertaken of all
expenditure from 2007/8 to 2012/13 and I expect to report the outcome of this to next week’s
Finance Committee
The annual return for 2013/14 has been completed and sent to the auditor together with audit
questionnaire and all queries have been responded to.
366 ASSET TRANSFER OF PARKS
A meeting with the Sporting Association was held on 21st October 2014. The Sporting
Association requested confirmation that the asset transfer would take place. A full commitment
could not be given until all financial aspects had been resolved. A copy of Minute 650 –
01.04.14
will be forwarded to the association: “it was resolved to proceed with caution, continue
negotiations and investigate full financial costs of the transfer”. The town clerk has requested a
meeting with decision makers at the county council and is awaiting confirmation of a date.
367 FILMING AT COUNCIL MEETINGS
73
Mr Stringer had proposed that council meeting be filmed. Costs and the practicality of usage
will determine the feasibility of the proposal. This matter is under consideration by the project
officer.
368 NEWSLETTER
Various options for producing a newsletter had been considered. Issues of finance, distribution
and content had been previously discussed. Production costs will be considered at the budget
setting meetings. Note and Close this item.
369 CONVENING OF COMMUNITY MEETING
A Public Meeting was held on 11th
October 2014 in the Gwenllian Centre. 74 members of the
public attended. Minutes are available on the website. Matters arising:-
Newsletter – this will be considered at budget setting.
Section 106 – a meeting was held on 3rd
November 2014 and the matter is progressing
Mr Hapgood – information requested has been provided.
Library – this was considered by the General Purposes Committee
2 Bridge Street – an update was given – Minute 363. The town clerk informed members that
the archway had been blocked up under directions from the county building inspector. The
need for planning permission or conservation area approval was queried.
A proposal to withdraw the building from sale had been put to the meeting. It was noted that
only 40 people remained at the time of the vote. 20 voted for the withdrawal of the sale, 17
voted against with 3 abstentions. Although the vote was carried, it was questioned as to
whether 20 voters were representative of the community as a whole.
It was RESOLVED to note the vote, but the decision to sell the building would stand.
The vote was recorded:-
To Continue with the Sale To Withdraw from sale Abstain
R. Davies J. Mayne M.Thomas H.Jones
P. Davies L. Jones
S. John L. Poynting
T. Burns J. Gilasbey
Councillors F.Burke-Lloyd and A. Jenkins had declared an interest and did not vote.
Note and Close this item.
370 DISPENSATIONS
Requests for dispensations had been sent to the county council Monitoring Office. Several had
been considered unnecessary by the Monitoring Officer and were consequently withdrawn. The
Monitoring Officer had provided the criteria used when deciding whether or not to grant
dispensations. This had been circulated. A list of current dispensations will be circulated. Note
and Close this item.
371 HERITAGE TRUST
The Heritage Trust has requested a letter indicating the town council’s commitment to housing
the council offices in the former town hall when refurbishment has been carried out. A letter
supporting a grant application has been provided. Note and Close this item.
372 COMMUNITY HALLS
Mynydd y Garreg – Events:- 5th
November Bonfire Night, 15th
November Cydweli 900
Musical Evening, 22nd
November Young Farmers Evening.
Gwenllian Hall – Events:- 22nd
November Christmas Fayre, Tea Dances continue to grow in
popularity, the hall is fully booked during the evenings.
373 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER
REPRESENTATIVES
74
Ysgol y Castell – the newsletter had been circulated.
Ysgol Mynydd y Garreg – a newsletter was circulated.
374 MAYOR’S DIARY / FORTHCOMING MEETINGS
MAYOR’S DIARY
DATE APPOINTMENT
4th
November Full Council, General Purposes Committee & Establishment 6.30pm
5th
November Trinity Coffee morning 10.00am
6th
November Cydweli 900 7.00pm
9th
November Remembrance Day Service 9.45am
11th
November War memorial Service 11.00am
11th
November Estates & Finance Committees 6.30pm
12th
November Ty Golau “The War Years” 10.15am
12th
November Tea Dance, Fashion Show & Bingo 1.00pm
13th
November Kidwelly in Bloom 7.00pm
14th
November School governors – Minding the Gap 9.30am
15-16th
November Camera Club exhibition
15th
November Mynydd concert 7.00pm
17th
November Festival of Light 5.30pm
18th
November Budget Setting 6.30pm
19th
November Trinity Coffee morning 10.00am
19th
November PACT 6.00pm
21st November WEA Dinner 7.00pm
22nd
November Christmas Fayre - PGC 1.00pm
25th
November Budget Setting 6.30pm
26th
November Trinity Coffee morning 10.00am
26th
November Ty Golau – “2 Years in Kidwelly” 10.00am
27th
November CICSAF 9.30am
27th
November Christmas Lighting Event 6.00pm
28th
November PGC trustees 6.00pm
FORTHCOMING MEETINGS
DATE APPOINTMENT
November
4th
November Full Council & Gen. Purposes & Estab. Committees 6.30pm
9th
November Remembrance Day Service – St Mary’s Church 9.45am
11th
November Ceremony at the War Memorial 11.00am
11th
November Estates & Finance Committees 6.30pm
18th
November Budget setting 6.30pm
19th
November PACT 6.00pm
25th
November Budget setting 6.30pm
27th
November Christmas Lighting Evening
December
2nd
December Full Council & General Purposes Committee 6.30pm
9th
December Estates & Finance Committees 6.30pm
17th
December Mayor’s Lessons & Carols Service 7.00pm
375 CORRESPONDENCE – OCTOBER 2014
1 Sheron Holmes Comments on the financial status of the council were received and
noted. Note and Close this item.
75
2 Owain Jenkins A request for financial statements and auditor’s report was made. The
information has been provided. Note and Close this item.
85
KIDWELLY TOWN COUNCIL
2nd
DECEMBER 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on
Tuesday 2nd
December 2014
Present:- Town Mayor F.Burke-Lloyd
Deputy Mayor A.Jenkins
Councillors: T.Burns, R.Davies, J.Gilasbey, M.Thomas, K.Davies
S.John, J.Mayne, L.Poynting, L.Jones,H.Jones
Town Clerk Lyn Llewellyn
Project Officer Maria McGerty
Town Secretary Anna Padgett
Apologies:- Councillor P.Davies
Rev. Roger Morley-Jones offered prayers before the commencement of the meeting.
424 MEMBER’S DECLARATIONS OF INTEREST Minute 433 – Councillors J.Gilasbey, K.Davies, S.John left the room.
425 POLICING MATTERS
The police were unable to attend. The next PACT meeting will be held on 17th
December 2014.
426 CONFIRMATION OF MINUTES AND POLICIES
It was RESOLVED that the following minutes be confirmed:-
Full Council 4th November 2014
General Purposes Committee 4th
November 2014
Establishment Committee 4th
November 2014
Estates Committee 11th
November 2014
Finance Committee 11th
November 2014
Budget Setting 18th
November 2014
427 PROJECT OFFICER’S REPORT
The Project Officer gave the following report:-
Luncheon Club - £4950 has been awarded to the Town Forum for this project.
Cydweli 900 – the project officer has submitted a grant application to the county council’s TFF
Fund. This would provide a grant of £5k.
Kidwelly in Bloom – the project officer has produced a project development. Application for a
grant to plant wild flowers will be progressed.
Kidwelly Industrial Museum – the project officer is working on the development and activity
plan to go towards the first application phase from the Heritage Lottery Fund.
Musical Grant – information was provided on the availability of a music grant for residents of
Mynydd y Garreg and Kidwelly.
Matters arising from Full Council on 4th
November 2014
428 CYDWELI 900
Minutes of previous meetings had been circulated. The next meeting will be held on 4th
December 2014.
86
429 INFORMATION BOARDS
The re-furbishment of the town square will eventually include the placement of an information
board. However, in the interim, the Mayor offered to provide a notice board paid for from her
tranche. This could be relocated within the area of the square during the re-furbishment if
necessary. Various designs are being sourced and some quotes have been received.
430 2 BRIDGE STREET The Town Clerk reported that completion of the sale had not been carried out. However,
mortgage arrangements were in place.
431 RISK ASSESSMENT AT GWENLLIAN CENTRE
A full risk assessment is being carried out. Evacuation procedures for the Upper Conference
Room are not adequate at present. For full compliance, expensive works would need to be
carried out. Changing council meetings to Thursday and using the Lower Conference Room as
a venue was not convenient.
432 DRAFT AUDIT REPORT 2012 - 2013
The town clerk proposed that:-
The council writes to the accountant, requesting that they submit the following documents to
their professional indemnity insurer, together with the council’s claim for compensation in the
sum of £30k:-
1. External Audit report
2. The “Advice” letter dated 9th
August 2013
3. The Welsh government’s letter rejecting the town council’s request for ministerial
direction
It was RESOLVED to act on the advice of the town clerk and write to the accountants as
detailed above.
433 ASSET TRANSFER OF PARKS
A meeting with the County Council and Sporting Association will be held on 11th
December
2014. The agenda was agreed. The information gained from the discussion held will be
reported to Full Council on 16th
December 2014 for a decision to be made. A draft lease has
been requested from the county council and a request that they pay for the legal costs has been
made. It was recognised that there are many issues which need clarification before the lease can
be signed.
It was reported that councillors K.Davies and M.Thomas had a site visit with a county council
officer and PCSO, because of issues of serious anti-social behaviour by youths gathering
around the benches in the park. As a result of the site visit, the county council removed the
benches. Many complaints have subsequently been received by park users who have requested
that the benches be replaced. Members were dismayed that the town council had not been
informed of the problem before the benches were removed. It was suggested that councillors
could meet with residents of Park View Drive to discuss the issues surrounding the anti-social
behaviour.
434 FILMING AT COUNCIL MEETINGS
Mr Stringer had proposed that council meeting be filmed. Costs and the practicality of usage
will determine the feasibility of the proposal. This matter is under consideration by the project
officer.
435 COMMUNITY HALLS
Mynydd y Garreg – The Christmas Lighting evening will be held on 5th
December 2014. Friday
nights are “Open Evenings” when the hall is available for community use.
Gwenllian Hall – There was no meeting in November due to the Christmas Lighting evening.
87
436 REPORTS FROM SCHOOL GOVERNORS, YOUTH COUNCIL, OTHER
REPRESENTATIVES
Ysgol y Castell – the newsletter had been circulated.
Ysgol Mynydd y Garreg – a newsletter is awaited. A Nativity Play will be held on 5th
December 2015 followed by a Christmas Fayre in the community hall.
437 MAYOR’S DIARY / FORTHCOMING MEETINGS
MAYOR’S DIARY
DATE APPOINTMENT
2nd
December Full Council, General Purposes Committee & Establishment 6.30pm
7th
December Gymanfa Ganu Carolau 7.00pm
9th
December Estates & Finance Committees 6.30pm
11th
December CCC & Sporting Association – Asset transfer 10.30am
16th
December Full Council & Budget Setting 6.30pm
17th
December Lessons and Carols 7.00pm
FORTHCOMING MEETINGS
DATE APPOINTMENT
December
2nd
December Full Council & General Purposes Committee 6.30pm
9th
December Estates & Finance Committees 6.30pm
17th
December Mayor’s Lessons & Carols Service 7.00pm
January
6th
January Full Council & General Purposes Committee 6.30pm
13th
January Estates & Finance Committees 6.30pm
438 APPOINTMENT OF A MACE BEARER
It was agreed that the position of Mace Bearer should be first offered to a member of the
Maliphant family. If unsuccessful, the families of former Mace Bearers should be considered.
Mr Tony Maliphant will be presented with a gift in recognition of his years of service.
439 ASSET TRANSFER OF THE QUAY
The work on the Quay has been completed. An invoice for £1165 in respect of legal fees
incurred in the preparation of the lease has been sent to the county council. A response is
awaited.
440 CORRESPONDENCE – NOVEMBER 2014
1 Kidwelly Civic
Society
Comments on the Community Meeting held on 11th
October
2014 have been received and were considered at the meeting.
The town clerk will respond. Note and Close this item.
2 St Ishmaels
Community Council
The town clerk has stated that St Ishmaels Community Council
would be keen to become involved with any initiative that pooled
resources. This was noted for future reference. Note and Close
this item.
The Mayor reminded members of the Lessons and Carols Service to be held in St Mary’s
Church on 17th
December 2014 at 7.00pm.
95
KIDWELLY TOWN COUNCIL
16th DECEMBER 2014
At the meeting of the FULL COUNCIL held at the Princess Gwenllian Centre, Kidwelly on
Tuesday 16th December 2014
Present:- Town Mayor F.Burke-Lloyd
Deputy Mayor A.Jenkins
Councillors: R.Davies, J.Gilasbey, M.Thomas,
J.Mayne, L.Poynting, L.Jones, P.Davies
Town Clerk Lyn Llewellyn
Town Secretary Anna Padgett
Apologies:- Councillor T.Burns, K.Davies, H.Jones S.John
486 MEMBER’S DECLARATIONS OF INTEREST Minute 487 – Councillor J.Gilasbey left the room
487 ASSET TRANSFER OF PARKS
A meeting with the County Council and Sporting Association was held on 11th
December 2014.
Councillors R.Davies, J.Gilasbey and S.John attended with the town clerk on behalf of the town
council. Minutes had been circulated and were considered.
The county council had provided figures for maintenance costs for 2 years which would be
released if the asset transfer took place. It was recognised that the Youth Hut was on a separate
lease. Several options are available:-
[a] The town council takes over the park in its entirety, sub-leasing the fields and associated
areas to the Sporting Association
[b] The Sporting Association takes over the sports fields and associated areas directly from the
county council, leaving the town council to maintain the amenity areas and playground
[c] The Sporting Association takes over all areas, except the playground and car park and the
town council does not enter into the asset transfer
It was agreed to ask the Sporting Association how much of the park they would be prepared to
take over, taking into account the boundary fences.
The town clerk will provide a list of pros and cons to assist members in making a decision.
488 REPLACEMENT OF BENCHES IN PARC STEPHENS
Members had previously been informed that benches had been removed from Parc Stephens,
after requests from residents of Park View drive who had been experiencing anti-social
behaviour from youths congregating around the benches.
Subsequently, many park users have requested the benches be re-instated as they are essential
for resting places for the elderly and infirm.
A letter from a resident, Mr Tonge was read out. A meeting and site visit will be arranged with
the county council, police and residents to resolve the problem.
Concern was expressed that the police had not informed the town council of problems in the
park. It was noted that the Police Commissioner has been informed of the issues.
489 BUDGET SETTING 2015 – 2016
It was RESOLVED to defer the budget setting until the New Year when the position regarding
[a] the Asset Transfer of the park [b] the External Auditor, can be calculated into the budget
options available.