Kids Camp 2016 Coordinator Packet

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Transcript of Kids Camp 2016 Coordinator Packet

Page 1: Kids Camp 2016 Coordinator Packet
Page 2: Kids Camp 2016 Coordinator Packet

S P A R K S C A M P

C A M P P H Y S I C A L A D D R E S S:Sparks AG Campground

347489 E 990 RdSparks, OK 74869

Please call (405) 475-1172, if you have any questions!

Exit 166 and go South on Hwy 18. Turn Left (East) on Hwy 18-B. When the road starts to curve to the left, turn right (South) on 3470 Rd. At the stop sign, turn left (East) on 990 Rd. The Camp will be on the right.

Exit 186 and go North on Hwy 18. Turn right (East) on Hwy 18-B. When the road starts to curve to the left, turn right (South) on 3470 Rd. At the stop sign, turn left (East) on 990 Rd. The Camp will be on the right.

F R O M I - 4 4

F R O M I - 4 0

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C A M P C O O R D I N A T O R

Every church bringing a group to camp will need to select a Camp Coordinator. The Camp Coordinator is in charge of organizing, collecting, and sending in all paperwork and fees for both campers and staff.

AGES: 6 - 7 years old –OR– completed Kindergarten or 1st grade in the 2015 - 2016 school year

AGES: 8 - 12 years old –OR– completed Grades 2nd - 6th in the 2015 - 2016 school year

L I T T L E R A D I C A L S C A M P

DATE JUNE 29 - JULY 1

K I D S C A M P

WEEK 1 JULY 4 - 8 WEEK 2 JULY 11 - 15 WEEK 3 JULY 18-22 WEEK 4 JULY 25-29

VOLUNTEER STAFF REGISTRATION

To allow time for processing, all Volunteer Staff applications and fees are due

IN THE OCM OFFICE no later than May 2nd.

Before the May 2nd deadline, you will be able to transfer $25 of the $45 fee to another staff applicant, if needed.

NO TRANSFERS FOR STAFF FEES AFTER MAY 2ND.

STAFF REGISTRATION CHECKLIST:

The following should be submitted with your

Staff Applications by May 2nd:

• Staff Registration Coversheet (Please use a separate coversheet for each camp.)• All Staff Applications• Staff Registration Fees• Signed two-sided Medical Form for each applicant• Pastor’s Reference Form

STAFF REGISTRATION FEE PER CAMP

STAFF REGISTRATION FEES ARE NON-REFUNDABLE. NO EXCEPTIONS.

Mailing Address:P.O. Box 13179, Oklahoma City, OK 73113Phone: (405) 475.1172

Fax: (405) 475.1176Email: [email protected] Website: www.okag.org/ocm

We suggest allowing a minimum of 5 - 7 business days for mailing.

$45 // Before May 2nd. $65 // After May 2nd

CAMPER REGISTRATION

Camper Registration Fees for all OCM Summer Camps increase 30 days before the first day of camp. This means all Registration Forms must be received IN THE OCM OFFICE on or before May 31st for Little Radicals Camp, June 3rd for Camp #1, June 10th for Camp #2, June 17th for Camp #3, & June 24th for Camp #4 to avoid paying a higher price. You will be responsible for the ENTIRE cost of camp for each camper spot reserved after the 30 day deadline listed above.

CAMPER REGISTRATION CHECKLIST: The following should be submitted for Camper Registration 30 days prior to the first day of your selected camp: • Camp Registration Coversheet (Please use a separate coversheet for each camp.)• Signed two-sided Medical Form for each camper (We suggest that you copy each Medical Form for your records before sending in your registration.)• Camper Deposits • T-Shirt Pre-Order Form along with payment (if applicable)

CAMP DEPOSITS ARE NON-REFUNDABLE. NO EXCEPTIONS.

Camper Pricing

Depoist Due with Forms

Total Price Until 30 Days Prior to Camp

Total Price After 30 Days Prior to Camp

Little Radicals

$45 / camper $80 / camper $90 / camper

Kids Camp $45 / camper $159 / camper $169 / camper

o cmOKLAHOMA CH ILDREN ’S MIN ISTRIES

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After you decide which camps you will be attending, we suggest you review this timeline, highlighting the dates that apply to your group.

T I M E L I N E

April 21 Applications for SUMMER INTERN positions are due IN THE OCM OFFICE. Postmark dates will not be honored. (We suggest allowing a minimum of 5 - 7 days for mailing.)

May 2 All Camp Staff Applications and fees are due IN THE OCM OFFICE. Before May 2nd you may transfer $25 of the $45 fee to another staff member, if needed.Staff Registration Fees increase by $20 for staff member applications after May 2nd.

May 31 Final camper registration and deposits are due for all groups attending Little Radicals.You are responsible for the full camper fee of $80 for each camper that you have registered after this date.

June 3 Final camper registration and deposits are due for all groups attending Kids Camp #1 (July 4 - 8).You are responsible for the full camper fee of $159 for each camper that you have registered after this date.

June 10 Final camper registration and deposits are due for all groups attending Kids Camp #2 (July 11 - 15).You are responsible for the full camper fee of $159 for each camper that you have registered after this date.

June 12 All groups attending Little Radicals are required to undergo a lice check.(This includes campers and staff members.)

June 17 Final camper registration and deposits are due for all groups attending Kids Camp #3 (July 18 - 22).You are responsible for the full camper fee of $159 for each camper that you have registered after this date.

June 19 All groups attending Kids Camp #1 (July 4 - 8) are required to undergo a lice check. (This includes campers and staff members.)

June 24 Final camper registration and deposits are due for all groups attending Kids Camp #4 (July 25 - 29).You are responsible for the full camper fee of $159 for each camper that you have registered after this date.

June 26 All groups attending Kids Camp #2 (July 11 - 15) are required to undergo a lice check. (This includes campers and staff members.)

June 29 Welcome to Little Radicals! (June 29 – July 1) Be sure to review your Day-of-Camp Checklist and do your final lice check.Registration 1:00 p.m. - 4:00 p.m.

July 3 All groups attending Kids Camp #3 (July 18 - 20) are required to undergo a lice check. (This includes campers and staff members.)

July 4 Welcome to Kids Camp #1! (July 4 - 8) Be sure to review your Day-of-Camp Checklist and do your final lice check. Registration 1:00 p.m. - 4:00 p.m.

July 10 All groups attending Kids Camp #4 (July 25 - 29) are required to undergo a lice check.(This includes campers and staff members.)

July 11 Welcome to Kids Camp #2! (July 11 - 15) Be sure to review your Day-of-Camp Checklist and do your final lice check. Registration 1:00 p.m. - 4:00 p.m.

July 18 Welcome to Kids Camp #3! (July 18 - 22) Be sure to review your Day-of-Camp Checklist and do your final lice check.Registration 1:00 p.m. - 4:00 p.m.

July 25 Welcome to Kids Camp #4! (July 25 - 29) Be sure to review your Day-of-Camp Checklist and do your final lice check. Registration 1:00 p.m. - 4:00 p.m.

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R E G I S T R A T I O N F O R M S

CAMP REGISTRATION COVERSHEETThe Camp Registration Coversheet serves as a break-down of your registration. A separate coversheet should be submitted for each camp.

Registration is processed on a first come, first served basis. For Kids Camp, if the requested camp is full, we will contact the Camp Coordinator to discuss other possible camp dates. For Little Radicals Camp, registration will close when the camp is full. Please submit your church’s registration as early as possible to ensure your first choice. It is crucial that the coversheet is completed in its entirety.

As noted on the coversheet, the prices listed only reflect the amount of camp deposits required to reserve your group’s space. If you so choose, you may pay for your camp registration in full; please make sure the appropriate amount is included. If you wish to reserve extra camper beds, please note that on the Coversheet. Note: Extra beds will not be reserved without a deposit; furthermore, deposits for your final numbers are due 30 days prior to the first day of camp.

30 DAY DEADLINE Camper Registration Fees for all OCM Summer Camps increase 30 days before the first day of camp. This means all Registration Forms must be received IN THE OCM OFFICE on or before May 31st for Little Radicals Camp, June 3rd for Camp #1, June 10th for Camp #2, June 17th for Camp #3, & June 24th for Camp #4 to avoid paying a higher price.

After the 30 day deadline, you are responsible for the entire camper fee for each number registered.

MEDICAL FORMS *** THIS PROCESS HAS CHANGED!***To provide enough time to process each Medical Form before camp, you will need to turn in a completed Medical Form for each camper and staff with your Registration Forms. Medical Forms are REQUIRED for camp attendance. Any camper or staff member unable to provide a signed Medical Information Form will be sent home. (Transportation will be the church’s responsibility.) This form must be completed by a legal guardian for all campers and staff members under the age of 18.

Space has been provided to indicate special medical or dietary needs for campers or staff. Due to the possibility of changing medications, we suggest that you make a copy of each Medical Form before you send in your registration and have each parent check it before departing for camp. If changes are needed, please have the parent/guardian make changes to the Medical Form and bring the corrected form to camp.

Medications that are not listed on the Medical Form will not be administered.

All areas of the form should be completed. Legally, we can NOT assume that an area was intentionally left blank. If any area is unknown or not applicable, please write “N/A”. Note: This form contains two pages. Both must be completed, and the Medical Release Statement must be signed. Thank you for ensuring that the Medical Forms are filled out entirely. VOLUNTEER STAFF APPLICATIONSCamp Coordinators should supply all those applying for Volunteer Staff positions with a complete Volunteer Staff Application Packet. Vital information is included and should be read by each volunteer.

Each application should be completed in its entirety. If any area is left blank, the application will be returned to the applicant; thus, the application process will be delayed. We suggest you, as the Camp Coordinator, review each application to ensure there are no delays. You are also responsible for obtaining and turning in all Pastor Reference Forms.

To allow time for processing, all Volunteer Staff applications and fees are due IN THE OCM OFFICE by May 2nd. The applications state that each applicant should return his/her application to you, the Church’s Camp Coordinator; therefore, it is your responsibility to submit the applications to our office. (If someone is applying as an individual and is not attending camp with a group, forms should be mailed directly to the OCM office.)

Before the May 2nd deadline, you will be able to transfer $25 of the $45 fee to another staff applicant, if needed. Staff fees are non-refundable.

NO TRANSFERS FOR STAFF FEES AFTER MAY 2ND.

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Summer Interns must be willing to commit to serve the entire camp season (June 25th – July 30th). They must also attend a REQUIRED weekend training session prior to camp (May 27th – May 29th). Summer Interns will learn the integral workings of Camp. They will work to prepare the camp prior to the camper’s arrival. This will include cleaning, office work, manual labor, etc. Once camp starts, Summer Interns will assist in any position to help make the camp run smoothly. OCM Summer Interns do not go home on the weekends. This time is spent preparing the camp for the next week and preparing our hearts for servanthood. Summer Interns should be able to work well with others. They need to be able to take instruction and follow through until the task is complete. Summer Interns should not be afraid of hard work. :-) Summer Interns must focus on insuring that each child has the best camping experience possible. All Summer Interns must be at least 17 years of age. Those applying for Summer Intern Positions should mail their applications directly to the OCM Office. These applications should be received IN OUR OFFICE by APRIL 21st. Postmark dates will not be honored.

We suggest allowing a minimum of 5 - 7 days for mailing.

Go to okag.org/ocm-downloads before you arrive to camp for information and ideas to help you be better prepared.

COACHES

Coaches lead a room of campers during their week of camp and are responsible for the oversight of those campers. Coaches will stay in the dorm with the campers, but will have a private restroom and sleeping area. Coaches need to be up-beat and fun, but also must be able to take charge and keep order. Coaches will accompany campers to all activities and will have daily devotions and prayer with their campers. This will be an opportunity to be a role model, as well as impact lives for Christ. The ministry that will take place will also bless the Coach! Coaches must focus on insuring that each child has the best camping experience possible. ALL COACHES MUST BE AT LEAST 18 YEARS OF AGE.

SUPPORT STAFF

Support Staff assists with all activities that lend to the facilitation of the camp ministry. Support Staff do not share overnight quarters with campers, but they do have opportunity to interact with campers during daytime activities and services. Support Staff must have a servant’s heart. The Support Staff will serve in three areas of ministry: Recreation, Concessions, and Kitchen. Specific assignments will be made on the first day of camp. Support Staff must focus on insuring that each child has the best camping experience possible. All SUPPORT STAFF MUST BE AT LEAST 17 YEARS OF AGE.

RECREATION ASSISTANTSupport Staff serving as Recreation Assistant need to be up-beat and fun, but also must be able to take charge and keep order. They need to be able to explain the rules of a game or activity and enforce them with consistency and fairness. Recreation Assistants must be able to take instruction from the Recreation Director and follow through until the task is complete. All Recreation Assistants will work in the concession stand after the evening service. (See Concessions Support job description.) Working as a Recreation Assistant can be very rewarding. You will interact with campers as you facilitate the fun! CONCESSIONS SUPPORTSupport Staff serving as Concessions Support need to be up-beat and fun, but also must be able to take instruction from the Concessions Director and follow through until the task is complete. Support Staff serving at the window must be able to count money and make change. Support Staff serving in the merchandise or food prep area must have good listening skills and be able to work with speed and accuracy. This is a very fun job at camp. During the day time, you will get to interact with campers as you serve them at the window. After the evening service, the lines will be long, so speed is necessary - but that is just when the fun begins! It can get a little crazy at times, but it is an experience you will never forget! KITCHEN PATROLSupport Staff serving as Kitchen Patrol (K.P.) need to be up-beat and fun, but also be able to take instruction from the K.P. Director and follow through until the task is complete. K.P. Support Staff will do many jobs centered around the cafeteria, such as serving food or drinks, monitoring the lines, cleaning, or helping a child with a spilled tray. You will get to interact with campers at every meal, as well as work in air-conditioning! All K.P. Support Staff will work in the concession stand after the evening service. (See Concessions Support job description.) Working in the Cafeteria can be a “cool” place to minister - even if it is 100 degrees outside!

S U M M E R I N T E R N S

V O L U N T E E R S T A F F P O S I T I O N S

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V O L U N T E E R S T A F F (CONTINUED)

GENERAL STAFF General staff lend to the leadership support of the camp operation. There are distinct jobs for the General Staff, but their main focus is ensuring that each child has the best camping experience possible. General Staff Positions are: Guard, Office Receptionist, First Aid Receptionist, and First Aid Staff.

ALL GENERAL STAFF MUST BE AT LEAST 17 YEARS OF AGE.

GUARDKids Camp Guards will assist the professional security team. Guards are responsible for securing the property, monitoring the gates, announcing deliveries or arrivals, and helping to keep order around the camp. The Guard may also assist with emergencies. OFFICE RECEPTIONISTThe Office Receptionist will answer the phone, coordinate communications between staff, deliver messages, run copies or other office work, and assist the camp leadership. FIRST AID RECEPTIONISTThe First Aid Receptionist will sign in all campers and staff who come in for treatment. They will assist the First Aid Staff by filing paperwork, answering phones, and monitoring campers while they are waiting for treatment. FIRST AID STAFFAll First Aid Staff must submit a copy of their qualifying credentials (degree, license, certification, etc.) when they apply for this position. The First Aid Staff will organize and administer all medications, as well as treat campers and staff with minor medical conditions. The First Aid Staff will respond to emergencies for both campers and staff.

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V O L U N T E E R S T A F F (CONTINUED)

EXECUTIVE STAFF Executive Staff are individuals who are responsible for the leadership of the camp. There are distinct jobs for the Executive Staff, but their main focus is ensuring that each child has the best camping experience possible. Executive Staff positions are: Girl’s Dean, Boy’s Dean, K.P. Director, Recreation Director, Camp Pastor, and Assistant Director.

ALL EXECUTIVE STAFF MUST BE AT LEAST 18 YEARS OF AGE.

GIRLS/BOYS DEANThe Dean will coordinate with the Director and Coaches to assist them in creating a positive, orderly camping experience for students. The Dean will inspect dorms on a daily basis, assist coaches with discipline challenges, locate campers who forget to take their medication, and secure each cabin at bedtime. K.P. DIRECTORThe K.P. (Kitchen Patrol) Director will be in charge of the dining area of the Cafeteria during each meal. The K.P. Director will coordinate with the head cook & her kitchen staff and K.P. Support Staff to create a smooth and efficient dining experience for both campers and staff. RECREATION DIRECTORThe Recreation Director organizes and directs the recreation activities for campers. These activities include sports activities, arts and crafts, water play, rainy day activities, etc. The Recreation Director will work with the Recreation Assistants to assign, oversee, and clean up each activity. The Recreation Director will be in charge of organizing and collecting all equipment and supplies. CAMP PASTORThe Camp Pastor will focus on the needs of the adults serving at camp. The Camp Pastor will present a devotion each day during the staff meeting, as well as minister to those in need - should an emergency or crisis arise at camp or at home. The Camp Pastor may also assist with emergency room visits. When time allows, the Camp Pastor will be able to be with campers during their activities, or fill in wherever needed. Spouses may team up to serve in this area. This position is typically filled by senior/lead pastors. ASSISTANT DIRECTORThe Assistant Director will support the Directors in all responsibilities. The Assistant Director will coordinate the work of coaches and staff, handle disciplinary matters, inspect dorms, and oversee all areas of camp. The Assistant Director must be familiar with the duties of each staff member and serve as a liaison between staff and directors.

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AGES FOR CAMP ATTENDANCE Campers: Because Children’s Ministries includes such a wide range of ages, we have two different camps - each geared toward a specific age group (Kids Camp: 8 - 12 years old -OR- completed 2nd - 6th Grades in the 2015-16 school year and Little Radicals: 6 & 7 years old -OR- completed Kindergarten or 1st Grade in the 2015-16 school year). It is important that these guidelines be followed, for we want your campers to receive effective ministry on a level that is most appropriate for their age. If you have any question on whether or not a camper meets the age criteria for your camp, please contact the OCM Office. Volunteer Staff: Any Volunteer Staff Member who serves as Support Staff must be at least 17 years of age. Any Volunteer Staff Member who serves as a Coach, must be 18 years old or older. Because Coaches are responsible for the campers in their room, legally they must be an adult. No exceptions. VISITORS

Guests are not allowed at camp, except credentialed ministers with the Assemblies of God. Likewise, Volunteer Staff Members may not bring children who do not meet the Camper age requirements. No exceptions. ROOMING Camp Rooming Lists will be made based on the registration information received in our office. Changes made to your group’s registration after 30 days prior to camp may not be able to be accommodated. You may set up your own rooming list if you prefer to do so; however, it must meet the following criteria:

• Each room should have 12 campers and 2 coaches.• For each full room there may only be 2 Coaches. No exceptions. • In the event a room is not full (housing 12 campers), we will place another church with their coach in your room.

For example: If you are bringing 11 female campers, you are only guaranteed ONE coach in that room. There have been and will be churches that send only one camper to camp. Each camper has the right to have someone they know (an adult) in the room with them. In the event that you have two Volunteer Staff that have applied to be a Coach - and only one is able to be in the room - you, as the Camp Coordinator, will be responsible to decide who will serve as the Coach. The other staff member will be asked to serve as Support Staff.

This is not to discourage your volunteers from applying for the Coach position. We also often have churches that do not send any Coaches; therefore, we usually can use the support of other Coaches. If you have enough coaches for your group, but another adult wants to serve in that position - and doesn’t mind serving as a Coach for another group - encourage them to apply! LICE CHECKS

All OCM Summer Camps have a Nit-Free Policy. As the Camp Coordinator, it is your responsibility to facilitate two lice checks - one two weeks prior to your camp and one the morning of camp. This procedure is required for camp attendance. Each Camp Coordinator will be asked to sign an agreement during registration on the day of camp that states every person in your group has been checked. Any person found to have lice at camp will be sent home Immediately. Transportation is the responsibility of the church.

A D D I T I O N A L P O L I C I E S & P R O C E D U R E SR E L E V A N T T O T H E C O O R D I N A T O R

o cmOKLAHOMA CH ILDREN ’S MIN ISTRIES

W W W . O K A G . O R G / K I D S - C A M P

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H E L P F U L H I N T S F O R C O O R D I N A T O R S

PROMOTING CAMP SIGN-UP• Devote a Sunday to kick-off and promote camp sign-up. • Have Medical Forms available for parents of campers.• Be available for parents to ask questions. Please call the OCM Office if you find yourself needing answers. We will be

happy to assist you.

MEDICAL FORMS• Before sending in camp registration, be sure to make copies of each Medical Form. • Before leaving for camp, have parents check over the Medical Form for any changes that may have occurred, such as

medications or allergies.• If there are any changes, be sure to have the parent note them on the copied Medical Form, and turn in the • corrected Medical Form at Registration.• All medication brought to camp must be checked in at Registration. Absolutely no medications may be kept in a room were

campers are present. No exceptions.• All medication brought to camp must match the Medical Form. (This includes vitamins.) Medication cannot be sent in

baggies or weekly dose containers. They must be in their original container. (Please note: All inhalers, nasal sprays, and epi-pens must be in the original box with the prescription label. If the box is not available, have parents ask the pharmacy to print a label.) Parents should also check the expiration date on all medications.

• If expired, medications will not be administered at camp.

PRE-CAMP MEETING• Two weeks before arrival at camp, have a Pre-Camp Meeting with parents, campers, and staff. Go over the Camp Policies

and Procedures. We suggest giving a copy of the Policies and Procedures sheet to parents. • We have included a “Parent Information” flyer for you to copy and give to parents. This flyer includes information on What to

Bring, Camp Address, Dress Code, Camp Theme Day, Concessions, Medications, and the Camp Bank. By spending a little time going over these topics, it will help to ensure a successful camp experience.

• Screen all campers and staff for lice. (Our camp has a nit-free policy.) Screening for lice two weeks before camp • allows time for treatment. It also lowers the possibility of sending campers home on the first day of camp. • Go over the items listed above pertaining to Medical Forms and medication. Make sure parents don’t pack their child’s

medication in their luggage.• If you are made aware of nighttime bathroom challenges, privately encourage campers who have a problem with wetting

the bed by telling them that many campers successfully deal with this by wearing “Goodnites”.• Go over Camp Bank, food allergies, special dietary needs, and luggage during this meeting, as well. (See below.)

CAMP BANK• To secure a camper’s spending money from loss or theft, we have a banking system set up to assist campers. When a

camper deposits his/her money into the bank, they are given a wrist band representing the amount of money they may spend. All unspent money will be returned on the last day of camp.

• Have parents put their child’s money in an envelope with the camper’s name and church name.• You may turn in your entire group’s money to the bank during registration.

FOOD ALLERGIES/SPECIAL DIETARY NEEDS• We will do our best to assist any camper or staff member who has special dietary needs.• The Kids Camp Menu will be posted on our website 30 days prior to camp.• Anyone with allergies or special needs may bring their own food. We have an area dedicated to storage and preparation of

food for those who cannot eat from the camp menu.• Camp Coordinators - Please make this information known to parents.

LUGGAGE • Please label all items with first and last name.• Suitcases should be labeled with the camper’s name and church name. (This helps upon arrival at camp.)• We have provided a luggage tag for you to copy and use, or you can make and customize your own.• We will hold all lost & found items for one week. All items not claimed within one week will be donated to charity.

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• Camp T-shirts are not included in your camp tuition. To ensure availability and correct sizing, we suggest including a T-shirt Pre-Order with registration.

• The deadline for pre-ordering T-shirts is 30 days prior to camp. Payment is due when ordered.

• If you do not pre-order T-shirts, we will have a limited number of shirts available for purchase at camp.

Facilitate Final Lice Check for all campers and volunteer staff. OCM Summer Camps have a Nit-Free Policy. Any camper or staff member found to have lice should stay home. Collect all camper/staff medication. Make sure all medication is in its original container. Medication sent in plastic baggies will not be administered. Check expiration dates on all medication. Expired medications will not be given. All inhalers, nasal sprays, and epi-pens must be in the original box with the prescription label - or - parents may have the pharmacy print a label that matches the medication. If a camper is bringing medication, make sure it is listed on the Medical Form. Any medication not listed will not be administered. Gather any Medical Forms that were corrected by a parent/guardian to turn in at Registration. If desired, hand out envelopes for parents to put their camper’s spending money. Each envelope should have the camper’s first name, last name, church city, and church name. This will make the deposits at the Camp Bank more efficient. Prepare the final payment for your church’s group. Make sure all campers, staff members, and parents have read and understood the Camp Policies & Procedures. Welcome to Camp!

C A M P T - S H I R T S

D A Y O F C A M P C H E C K L I S T

• Registration will be held from 1:00 p.m. - 4:00 p.m. in the cafeteria. • If everyone from your church has cleared the final lice check, you will be given your rooming assignment at the gate. Those who did

not undergo a final lice check before leaving for camp will have to wait at the gate to be checked. • After parking, the camp staff will do their best to assist you with your luggage.

• One representative from your church (either the Camp Coordinator or designated adult) will need to go to the Cafeteria to check in your church’s campers and staff. All other staff members may wait with your campers. Please note: Campers may not be left in the cabins or on the grounds without adult supervision. Supervision for campers will be provided in the Worship Center during this time.

• Your church’s representative should have: • 1) Any Medical Form that was changed or corrected 2) All camper/staff medication 3) Final payment for your group. • The Camp Bank will also be set up to receive deposits in the cafeteria.

R E G I S T R A T I O N P R O C E S S

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P A S T O R ’ S R E F E R E N C E F O R M S

Camp Coordinators are responsible for gathering all names for those applying for Volunteer Staff at Kids Camp. Coordinators should list all names on the Pastor’s Reference Form and submit this form to the church’s senior/lead pastor. *** Include an envelope for return labeled with your church’s name and “Pastor’s Reference Form”.

PASTORS MAY CONSULT THEIR YOUTH OR CHILDREN’S PASTOR, BUT THE FORM IS TO BE COMPLETED ONLY BY THE SENIOR/LEAD PASTOR.

The senior/lead pastor should submit the reference form back to the Camp Coordinator in a sealed envelope. The Coordinator should submit this envelope with camp registration.

VOLUNTEER APPLICATIONS WILL NOT BE PROCESSED WITHOUT A PASTOR’S REFERENCE INCLUDED.

If there are any questions, please contact the OCM office at (405) 475-1172.

o cmOKLAHOMA CH ILDREN ’S MIN ISTRIES

W W W . O K A G . O R G / K I D S - C A M P

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VOLUNTEER STAFF-SENIOR/LEAD PASTOR'S REFERENCEPASTORS MAY CONSULT THEIR YOUTH OR CHILDREN'S PASTOR,

BUT THE FORM IS TO BE COMPLETED ONLY BY THE SENIOR/LEAD PASTOR.

Church City: ______________ _ Church Name: ---------------�Dear Pastor,

Your church's Camp Coordinator has listed the names of each applicant applying to be a staff member for Kids Camp. Please take a moment to consider each applicant.

All information concerning this reference form will be kept confidential. Please do not take this recommendation �· We rely on your knowledge and recommendation of the applicant to make our decision of acceptance. If you have any questions or concerns, please fee free to call our office at (405) 475-1172.

Thank you so much for taking the time to help us! Your opinion is valuable, and we appreciate you!

Applicant's Name:-----------------------------------­How long have you known the applicant? ---------------------------­Does the applicant work well with others? DAlways O Usually DRarely Does the applicant currently work with children at your church? OYes 0No Explain: __________ _ Concerning working at Kids Camp, do you think this applicant would be: 0 Excellent? DGood? OFair? OPoor? Do you feel confident that this applicant will represent you and your church in a responsible and Godly way? OYes ONo Do you recommend this applicant without reservation? 0 Yes O No Comments: _____________________________________ _

Applicant's Name:-----------------------------------­How long have you known the applicant? ---------------------------­Does the applicant work well with others? 0 Always O Usually DRarely Does the applicant currently work with children at your church? 0 Yes O No Explain:----------­Concerning working at Kids Camp, do you think this applicant would be: 0 Excellent? D Good? DFair? DPoor? Do you feel confident that this applicant will represent you and your church in a responsible and Godly way? OYes ONo Do you recommend this applicant without reservation? 0 Yes O No Comments: _____________________________________ _

Applicant's Name:-----------------------------------­How long have you known the applicant? ---------------------------­Does the applicant work well with others? DAlways DUsually DRarely Does the applicant currently work with children at your church? OYes ONo Explain: __________ _ Concerning working at Kids Camp, do you think this applicant would be: D Excellent? DGood? OFair? OPoor? Do you feel confident that this applicant will represent you and your church in a responsible and Godly way? OYes DNo Do you recommend this applicant without reservation? D Yes D No Comments: _____________________________________ _

Applicant's Name:-----------------------------------­How long have you known the applicant?---------------------------­Does the applicant work well with others? DAlways O Usually DRarely Does the applicant currently work with children at your church? 0 Yes D No Explain:----------­Concerning working at Kids Camp, do you think this applicant would be: 0 Excellent? DGood? DFair? DPoor? Do you feel confident that this applicant will represent you and your church in a responsible and Godly way? DYes ONo Do you recommend this applicant without reservation? 0 Yes D No Comments:--------------------------------------

For Office Use Only

Pastor's Name (Print): __________________ _

Signature: _______________________ _ District Superintendent's Signature

Pastor-Please return this form to your church's Camp Coordinator in a sealed envelope labeled "Pastor's Reference Form". This envelope will be submitted with your church's camp registration.

Thank You!!

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Church Name: ____________________________________________________________________________________ Church Address: __________________________________________________________________________________ City: ____________________________________________ State: _________ Zip: _________ Camp Coordinator: ________________________________________________________________________________ Contact Phone Number for Camp Coordinator: ______________________________________ E-mail Address for Camp Coordinator: _____________________________________________

To allow time for processing, all Volunteer Staff applications and fees are due IN THE OCM OFFICE no later than May 2nd.

Before the May 2nd deadline, you will be able to transfer $25 of the $45 fee to another staff applicant, if needed.

No transfers for staff fees after May 2nd.

STAFF REGISTRATION CHECKLIST:The following should be submitted with your Staff Applications by May 2nd:

• Staff Registration Coversheet • (Please use a separate coversheet for each camp.)• All Staff Application• Staff Registration Fees• Signed two-sided Medical Form for each applicant• Pastor’s Reference Form

Staff Registration Fees are non-refundable. No exceptions.

L I T T L E R A D I C A L S S T A F FR E G I S T R A T I O N C O V E R S H E E T

LITTLE RADICALS CAMP

June 29 – July 1

Ages: 6 - 7 years old –OR– completed Kindergarten or 1st grade in the 2015 - 2016 school year

Total Staff - Female: ________ X $45 ($65 - if after May 2nd) = $_________ Total Staff - Male: __________ X $45 ($65 - if after May 2nd) = $___________

Total Amount Enclosed: $_________________________

Mailing Address:P.O. Box 13179, Oklahoma City, OK 73113Phone: (405) 475.1172

Fax: (405) 475.1176Email: [email protected] Website: www.okag.org/ocm

We suggest allowing a minimum of 5 - 7 business days for mailing.o cm

OKLAHOMA CH ILDREN ’S MIN ISTRIES

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Church Name: ____________________________________________________________________________________ Church Address: __________________________________________________________________________________ City: ____________________________________________ State: _________ Zip: _________ Camp Coordinator: ________________________________________________________________________________ Contact Phone Number for Camp Coordinator: ______________________________________ E-mail Address for Camp Coordinator: _____________________________________________

To allow time for processing, all Volunteer Staff applications and fees are due IN THE OCM OFFICE no later than May 2nd.

Before the May 2nd deadline, you will be able to transfer $25 of the $45 fee to another staff applicant, if needed.

No transfers for staff fees after May 2nd.

STAFF REGISTRATION CHECKLIST:The following should be submitted with your Staff Applications by May 2nd:

• Staff Registration Coversheet • (Please use a separate coversheet for each camp.)• All Staff Application• Staff Registration Fees• Signed two-sided Medical Form for each applicant• Pastor’s Reference Form

Staff Registration Fees are non-refundable. No exceptions.

K I D S C A M P S T A F FR E G I S T R A T I O N C O V E R S H E E T

KIDS CAMP REQUESTEDAges: 8 - 12 years old –OR– completed Grades 2nd - 6th in the 2015 - 2016 school year

Week #1, July 4 - 8 Week #3, July 18 - 22

Week #2, July 11 - 15 Week #4, July 25 – 29

Total Staff - Female: ________ X $45 ($65 - if after May 2nd) = $_________ Total Staff - Male: __________ X $45 ($65 - if after May 2nd) = $___________

Total Amount Enclosed: $_________________________

Mailing Address:P.O. Box 13179, Oklahoma City, OK 73113Phone: (405) 475.1172

Fax: (405) 475.1176Email: [email protected] Website: www.okag.org/ocm

We suggest allowing a minimum of 5 - 7 business days for mailing.o cm

OKLAHOMA CH ILDREN ’S MIN ISTRIES

Page 18: Kids Camp 2016 Coordinator Packet

LITTLE RADICALS CAMP

June 29 – July 1

Ages: 6 - 7 years old –OR–

completed Kindergarten or 1st grade in the 2015 - 2016 school year

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Church Name: ____________________________________________________________________________________ Church Address: __________________________________________________________________________________ City: ____________________________________________ State: _________ Zip: _________ Camp Coordinator: ________________________________________________________________________________ Contact Phone Number for Camp Coordinator: ______________________________________ E-mail Address for Camp Coordinator: _____________________________________________

Camper Registration Fees for Little Radicals Camp increase 30 days before the first day of camp. This means all Registration Forms must be received IN THE OCM OFFICE on or before May 31st to avoid paying a higher price.

Camp Deposits are non-refundable. No exceptions.You will be responsible for the ENTIRE cost of camp for each camper spot reserved after the 30 day deadline listed above.

CAMPER REGISTRATION CHECKLIST:• Camp Registration Coversheet (Please use a separate coversheet for each camp.)• Signed two-sided Medical Form for each camper (We suggest that you copy each Medical Form for your records before

sending in your registration.)• Camper Deposits • T-Shirt Pre-Order Form along with payment (if applicable)

Please submit a completed Medical Form for each camper with your registration. If you are holding an extra spot for a camper, please be advised that we must receive a completed Medical Form for that camper, no later than 2 weeks before the first day of camp to allow time for processing.

L I T T L E R A D I C A L S C A M P E RR E G I S T R A T I O N C O V E R S H E E T

LITTLE RADICALS CAMP

June 29 – July 1

Ages: 6 - 7 years old –OR–

completed Kindergarten or 1st grade in the 2015 - 2016 school year

Number of Girls with Medical Forms: ___________ X $45 Deposit = $__________ Number of Boys with Medical Forms: ___________ X $45 Deposit = $__________ Number of Extra Girl Spots Reserved: ___________ X $45 Deposit = $__________ Number of Extra Boy Spots Reserved: ___________ X $45 Deposit = $__________ Pre-Ordered T-Shirts (must include order form): ______ X $12 each = $_____________ Total Amount Enclosed: $____________

Mailing Address:P.O. Box 13179, Oklahoma City, OK 73113Phone: (405) 475.1172

Fax: (405) 475.1176Email: [email protected] Website: www.okag.org/ocm

We suggest allowing a minimum of 5 - 7 business days for mailing.o cm

OKLAHOMA CH ILDREN ’S MIN ISTRIES

Camper Pricing

Depoist Due with Forms

Total Price Until 30 Days Prior to Camp

Total Price After 30 Days Prior to Camp

Little Radicals

$45 / camper $80 / camper $90 / camper

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KIDS CAMP REQUESTEDAges: 8 - 12 years old –OR– completed Grades 2nd - 6th in the 2015 - 2016 school year

Week #1, July 4 - 8 Week #3, July 18 - 22

Week #2, July 11 - 15 Week #4, July 25 – 29

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Church Name: ____________________________________________________________________________________ Church Address: __________________________________________________________________________________ City: ____________________________________________ State: _________ Zip: _________ Camp Coordinator: ________________________________________________________________________________ Contact Phone Number for Camp Coordinator: ______________________________________ E-mail Address for Camp Coordinator: _____________________________________________

Camper Registration Fees for OCM Summer Camps increase 30 days before the first day of camp. This means all Registration Forms must be received IN THE OCM OFFICE on or before June 3rd for Camp #1, June 10th for Camp #2,

June 17th for Camp #3, & June 24th for Camp #4 to avoid paying a higher price.Camp Deposits are non-refundable. No exceptions.

You will be responsible for the ENTIRE cost of camp for each camper spot reserved after the 30 day deadline listed above.

CAMPER REGISTRATION CHECKLIST:• Camp Registration Coversheet (Please use a separate coversheet for each camp.)• Signed two-sided Medical Form for each camper (We suggest that you copy each Medical Form for your records before

sending in your registration.)• Camper Deposits • T-Shirt Pre-Order Form along with payment (if applicable)

Please submit a completed Medical Form for each camper with your registration. If you are holding an extra spot for a camper, please be advised that we must receive a completed Medical Form for that camper, no later than 2 weeks before the first day of camp to allow time for processing.

K I D S C A M P C A M P E RR E G I S T R A T I O N C O V E R S H E E T

Number of Girls with Medical Forms: ___________ X $45 Deposit = $__________ Number of Boys with Medical Forms: ___________ X $45 Deposit = $__________ Number of Extra Girl Spots Reserved: ___________ X $45 Deposit = $__________ Number of Extra Boy Spots Reserved: ___________ X $45 Deposit = $__________ Pre-Ordered T-Shirts (must include order form): ______ X $12 each = $_____________ Total Amount Enclosed: $____________

Mailing Address:P.O. Box 13179, Oklahoma City, OK 73113Phone: (405) 475.1172

Fax: (405) 475.1176Email: [email protected] Website: www.okag.org/ocm

We suggest allowing a minimum of 5 - 7 business days for mailing.o cm

OKLAHOMA CH ILDREN ’S MIN ISTRIES

Camper Pricing

Depoist Due with Forms

Total Price Until 30 Days Prior to Camp

Total Price After 30 Days Prior to Camp

Kids Camp $45 / camper $159 / camper $169 / camper

KIDS CAMP REQUESTEDAges: 8 - 12 years old –OR– completed Grades 2nd - 6th in the 2015 - 2016 school year

Week #1, July 4 - 8 Week #3, July 18 - 22

Week #2, July 11 - 15 Week #4, July 25 – 29

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The following are guidelines for the entire camp for the protective benefits of each person:

Dorm Rooms/Facilities• No swapping or changing of rooms.• Pranks, pillow fights, or wrestling in dorms is prohibited.• Girls and boys are NOT allowed in the dorm area of the opposite sex. • All rooms are to be left clean before activities each day and when leaving on your final day of camp. • Inspection of rooms will be daily.• Food or drinks will not be allowed in the Worship Center or in the cabins. (Water is allowed.)• No outside food, drinks, or ice chests are to be brought to camp. (This does not apply to special dietary needs.)

Behavior• You are expected to observe habits of personal courtesy and Christian conduct in order to protect and insure a wholesome atmosphere of an

Assemblies of God Camp. • Campers are to stay with coaches at all times. • Alcohol, tobacco, and illegal drugs are strictly prohibited.• The daily schedule must be followed and attendance at all activities is required for both campers and staff. • Stay in lighted areas of the camp at ALL TIMES.• Fire Arms, knives, or any other weapons, are not allowed in the camp.

Dress Code • Fingertip-length shorts may be worn during camp.• ALL clothing must cover chest, shoulders, backs, sides, and midriff at ALL times. • No tight clothing will be allowed (such as spandex, bike shorts, any type of shirt or dress). • Apparel may NOT display or promote tobacco, alcohol, controlled substances, or inappropriate language.• Bring shoes/clothes that may be worn in the water or mud.• Everyone is to wear shoes at ALL TIMES.

Off Limits!• The recreation property to the south is OFF LIMITS, except for announced activities.• NO camper is allowed on staff vehicles, except in the case of an emergency. • Please observe the OFF LIMITS signs. • Cabins are off limits without an adult present.• No one is to leave the camp without permission from the Camp Director or Assistant Director. • No guests are allowed at camp, except credentialed ministers with the Assemblies of God.

Personal Belongings • Respect the property rights of others. Do not borrow anything without permission. • The camp is not responsible for lost, damaged, or stolen items.• Shaving cream is for shaving only. Water balloons and water guns are NOT allowed in the cabins or worship center. • Campers are not allowed to bring electronic devices of any kind to camp. This includes cell phones, computers, tablets, CD players, iPods, etc.• Staff who bring electronic devices to camp, do so at their own risk. • If warranted, the camp leadership reserves the right to search for and hold or dispose of personal belongings.

Administration of Medication & Lice Check• All Staff Members and Campers must provide a completed Medical Form no less than 2 weeks before the first day of camp, to allow time for

processing. If a Medical Information Form is not provided, the Staff Member/Camper will be sent home; transportation is the responsibility of the church.

• All medications must be administered by the First Aid Staff. No exceptions. • Medication that is not listed on the Medical Form, expired, or sent in baggies or weekly dose containers will not be given.• All Staff Members and Campers are required to undergo a lice check two weeks prior to camp and, again, on the morning of camp. The check

will be administered by your church’s Camp Coordinator or their representative. All persons must be nit-free in order to attend camp. Any person found to have lice at camp will be sent home; transportation is the responsibility of the church.

Lost and Found• Please label all items with first and last name. We will do our best to return items to their owner. We will hold all luggage and lost & found items

for one week. All items not claimed within one week will be donated to charity.

Media Disclosure• All campers agree that any media captured (photos, video, audio) is the property of the Oklahoma District Council of the Assemblies of God and

can be used for future promotion.

Rules of acceptance and participation in the program are the same for everyone with regard to race, gender, or national origin.

K I D S C A M P P O L I C I E S & P R O C E D U R E S

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***This form is 2 sided***

Insurance Provider Policy # Group #

Physician Name Phone # ( ) —

Allergies

(Please check all that apply and list treatment required.)

Type Treatment

Animal:

Food:_________________

Insect Bites:

Medicine/Drugs:

______________________________________________

Plants:

Pollen:

Other:

Other:

May the staff member/child listed above be given over-the-counter, non-prescription medications or applications, not to exceed recommended dosage for stomach discomfort, burns, cuts, insect bites, rash, scrapes or other minor ailments?

YES NO

List Exceptions:

Date of Last Tetanus

Date of Last Immunization

Cell Phone

( ) —

Work Phone

( ) —

Home Phone

( ) —

If the camper/staff member does not have Health Insurance, please write “N/A” for “Insurance Provider.”

Church City Church Name

Camper/Staff Name (First, Middle Initial, Last)

Gender (Circle One) Male Female Date of Birth (mm/dd/yyyy) Age

Address City, State, Zip

Both sides of the form must be

Name: Relationship:

Emergency Contact Information

Office Use Only

MEDS

HOLDS

Medical Form This form is required for all campers and staff.

To provide enough time for processing, all Medical Forms are due

Please fill out in INK. at the time each church sends in their registration to the OCM Office.

completed & signed in INK!

CAMP # ___________

2015-2016 Grade

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Name of Medication Dosage Time to be Given How Taken

Comments for First Aid Staff: (Please attach another piece of paper, if more room is needed to list meds or comments.)

CAMPER NAME_____________________________________ CHURCH & CITY________________________________________

NO MEDICATION (INCLUDING VITAMINS) WILL BE ADMINISTERED UNLESS LISTED ON THIS SIGNED FORM.

ALL MEDICATION MUST BE IN THEIR ORIGINAL CONTAINERS WITH A CURRENT/CORRECT LABEL. Please only send the amount needed for the length of camp. Pills sent in plastic baggies or weekly dose containers will not be given. Expired medication will not be given. All inhalers, nasal sprays, and epi-pens must be in the original box with the prescription label.

(If the box is not available, ask the pharmacy to print a label.) All camper/staff medications and vitamins must be administered by the First Aid Staff in the First Aid Station.

MEDICAL RELEASE STATEMENT and Camp Policies and Procedures Agreement For CAMPERS or STAFF MEMBERS UNDER THE AGE OF 18:

I, the parent/legal guardian of ____________________________(camper’s/staff member’s name), authorize the camp first aid personnel to administer the medications listed above. I hereby authorize camp personnel to obtain medical care, if necessary. My signature authorizes emergency treatment in the event of illness/injury when I am not immediately available. I understand, if necessary, the camper will be taken to a nearby hospital and will be attended by a physician on call. I further understand that I will be responsible for any medical expenses incurred. I also hereby authorize this document to be released to first responders and emergency personnel. I understand that any person with a fever, rash, pink eye, head lice, or other signs of illness will be sent home. I further understand that parents are responsible for their child’s transportation in the event of an illness or injury. I also agree with and support the enforcement of the Camp Policies and Procedures.

Signature of Parent/Legal Guardian____________________________________________ Date ___________________________________

For STAFF MEMBERS 18 yrs. or Older:

I, ____________________________, authorize the camp first aid personnel to administer the medications listed above. I hereby authorize camp personnel to obtain medical care, if necessary. My signature authorizes emergency treatment in the event of illness/injury if I am unconscious or unable to consent to treatment. I understand, if necessary, I will be taken to a nearby hospital and will be attended by a physician on call. I further understand that I will be responsible for any medical expenses incurred. I also hereby authorize this document to be released to first responders and emergency personnel. I understand that any person with a fever, rash, pink eye, head lice, or other signs of illness will be sent home. I further understand that I am responsible for my own transportation in the event of an illness or injury. I also agree with and support the enforcement of the Camp Policies and Procedures.

Signature of Staff Member_______________________________________________________ Date __________________________________

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WHAT TO BRING• Pillow and bedding for a twin sized mattress.• Clothing, toiletries, and towels for the week, with a few sets of play clothes and shoes to be worn in water and mud.• Spending money for snacks, souvenirs, or Camp T-shirt.• Hat, Sunscreen, flashlight, laundry bag, and re-fillable water bottle.• Bible, pen and notepad.

MEDICATION

• All medication must be turned in and MUST be in its original container with a current/correct label.• Pills sent in plastic bags or weekly dose containers will not be given.• Expired medication will not be given.• All inhalers, nasal sprays, and epi-pens must be in the original box with the prescription label. (If the box is not available, ask the

pharmacy to print a label.)• Please be sure that any medication sent is also listed on the Medical Form.

CAMP BANK

• Encourage your child to deposit their money into the Camp Bank to protect against loss or theft. All money not spent will be returned on the last day of camp.

DRESS CODE

• Fingertip-length shorts may be worn during camp.• ALL clothing must cover chest, shoulders, backs, sides, and midriff at ALL times. • No tight clothing will be allowed (such as spandex, bike shorts, any type of shirt or dress). • Apparel may NOT display or promote tobacco, alcohol, controlled substances, or inappropriate language.• Bring shoes/clothes that may be worn in the water or mud.• Everyone is to wear shoes at ALL TIMES.

CONCESSIONS

• The concession stand will be open during recreation times and after evening service. Snacks and souvenirs range from 50¢ - $12.00.

• *Please note that ice chests and outside food or drinks are not allowed. (This does not apply to special dietary needs.) THEME DAYS

• Tuesday - Wacky Hat Day! Wear your wackiest hat!• Wednesday - Sock It to the Devil Day! Wear your wildest socks, and put the devil under your feet.• Thursday - Wild About God Day! Dress wild head to toe! Wear your wildest creations!• Friday - Camp T-shirt Day!

CAMP MAIL• If parents wish to send mail to camp for their child, we suggest that you send it with the Camp Coordinator from your church. Be

sure to label the envelope with the camper’s name, church, and day of requested delivery.

• If parents wish to send mail to campers through the USPS, please send it early! Many times, mail arrives for campers after camp is over. All mail should include the camper’s name and church name.

Name of Camper or StaffChurch Namec/o Sparks AG CampP O Box 160Sparks, OK 74869

BE SURE TO LABEL ALL LUGGAGE!

P A R E N T I N F O R M A T I O N

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