Kids Camp 2016 Coordinator Packet

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Transcript of Kids Camp 2016 Coordinator Packet

  • S P A R K S C A M P

    C A M P P H Y S I C A L A D D R E S S:Sparks AG Campground

    347489 E 990 RdSparks, OK 74869

    Please call (405) 475-1172, if you have any questions!

    Exit 166 and go South on Hwy 18. Turn Left (East) on Hwy 18-B. When the road starts to curve to the left, turn right (South) on 3470 Rd. At the stop sign, turn left (East) on 990 Rd. The Camp will be on the right.

    Exit 186 and go North on Hwy 18. Turn right (East) on Hwy 18-B. When the road starts to curve to the left, turn right (South) on 3470 Rd. At the stop sign, turn left (East) on 990 Rd. The Camp will be on the right.

    F R O M I - 4 4

    F R O M I - 4 0

  • C A M P C O O R D I N A T O R

    Every church bringing a group to camp will need to select a Camp Coordinator. The Camp Coordinator is in charge of organizing, collecting, and sending in all paperwork and fees for both campers and staff.

    AGES: 6 - 7 years old OR completed Kindergarten or 1st grade in the 2015 - 2016 school year

    AGES: 8 - 12 years old OR completed Grades 2nd - 6th in the 2015 - 2016 school year

    L I T T L E R A D I C A L S C A M P

    DATE JUNE 29 - JULY 1

    K I D S C A M P

    WEEK 1 JULY 4 - 8 WEEK 2 JULY 11 - 15 WEEK 3 JULY 18-22 WEEK 4 JULY 25-29

    VOLUNTEER STAFF REGISTRATION

    To allow time for processing, all Volunteer Staff applications and fees are due

    IN THE OCM OFFICE no later than May 2nd.

    Before the May 2nd deadline, you will be able to transfer $25 of the $45 fee to another staff applicant, if needed.

    NO TRANSFERS FOR STAFF FEES AFTER MAY 2ND.

    STAFF REGISTRATION CHECKLIST:

    The following should be submitted with your

    Staff Applications by May 2nd:

    Staff Registration Coversheet (Please use a separate coversheet for each camp.) All Staff Applications Staff Registration Fees Signed two-sided Medical Form for each applicant Pastors Reference Form

    STAFF REGISTRATION FEE PER CAMP

    STAFF REGISTRATION FEES ARE NON-REFUNDABLE. NO EXCEPTIONS.

    Mailing Address:P.O. Box 13179, Oklahoma City, OK 73113Phone: (405) 475.1172

    Fax: (405) 475.1176Email: [email protected] Website: www.okag.org/ocm

    We suggest allowing a minimum of 5 - 7 business days for mailing.

    $45 // Before May 2nd. $65 // After May 2nd

    CAMPER REGISTRATION

    Camper Registration Fees for all OCM Summer Camps increase 30 days before the first day of camp. This means all Registration Forms must be received IN THE OCM OFFICE on or before May 31st for Little Radicals Camp, June 3rd for Camp #1, June 10th for Camp #2, June 17th for Camp #3, & June 24th for Camp #4 to avoid paying a higher price. You will be responsible for the ENTIRE cost of camp for each camper spot reserved after the 30 day deadline listed above.

    CAMPER REGISTRATION CHECKLIST: The following should be submitted for Camper Registration 30 days prior to the first day of your selected camp: Camp Registration Coversheet (Please use a separate coversheet for each camp.) Signed two-sided Medical Form for each camper (We suggest that you copy each Medical Form for your records before sending in your registration.) Camper Deposits T-Shirt Pre-Order Form along with payment (if applicable)

    CAMP DEPOSITS ARE NON-REFUNDABLE. NO EXCEPTIONS.

    Camper Pricing

    Depoist Due with Forms

    Total Price Until 30 Days Prior to Camp

    Total Price After 30 Days Prior to Camp

    Little Radicals

    $45 / camper $80 / camper $90 / camper

    Kids Camp $45 / camper $159 / camper $169 / camper

    o cmOKLAHOMA CH ILDREN S MIN ISTRIES

  • After you decide which camps you will be attending, we suggest you review this timeline, highlighting the dates that apply to your group.

    T I M E L I N E

    April 21 Applications for SUMMER INTERN positions are due IN THE OCM OFFICE. Postmark dates will not be honored. (We suggest allowing a minimum of 5 - 7 days for mailing.)

    May 2 All Camp Staff Applications and fees are due IN THE OCM OFFICE. Before May 2nd you may transfer $25 of the $45 fee to another staff member, if needed.Staff Registration Fees increase by $20 for staff member applications after May 2nd.

    May 31 Final camper registration and deposits are due for all groups attending Little Radicals.You are responsible for the full camper fee of $80 for each camper that you have registered after this date.

    June 3 Final camper registration and deposits are due for all groups attending Kids Camp #1 (July 4 - 8).You are responsible for the full camper fee of $159 for each camper that you have registered after this date.

    June 10 Final camper registration and deposits are due for all groups attending Kids Camp #2 (July 11 - 15).You are responsible for the full camper fee of $159 for each camper that you have registered after this date.

    June 12 All groups attending Little Radicals are required to undergo a lice check.(This includes campers and staff members.)

    June 17 Final camper registration and deposits are due for all groups attending Kids Camp #3 (July 18 - 22).You are responsible for the full camper fee of $159 for each camper that you have registered after this date.

    June 19 All groups attending Kids Camp #1 (July 4 - 8) are required to undergo a lice check. (This includes campers and staff members.)

    June 24 Final camper registration and deposits are due for all groups attending Kids Camp #4 (July 25 - 29).You are responsible for the full camper fee of $159 for each camper that you have registered after this date.

    June 26 All groups attending Kids Camp #2 (July 11 - 15) are required to undergo a lice check. (This includes campers and staff members.)

    June 29 Welcome to Little Radicals! (June 29 July 1) Be sure to review your Day-of-Camp Checklist and do your final lice check.Registration 1:00 p.m. - 4:00 p.m.

    July 3 All groups attending Kids Camp #3 (July 18 - 20) are required to undergo a lice check. (This includes campers and staff members.)

    July 4 Welcome to Kids Camp #1! (July 4 - 8) Be sure to review your Day-of-Camp Checklist and do your final lice check. Registration 1:00 p.m. - 4:00 p.m.

    July 10 All groups attending Kids Camp #4 (July 25 - 29) are required to undergo a lice check.(This includes campers and staff members.)

    July 11 Welcome to Kids Camp #2! (July 11 - 15) Be sure to review your Day-of-Camp Checklist and do your final lice check. Registration 1:00 p.m. - 4:00 p.m.

    July 18 Welcome to Kids Camp #3! (July 18 - 22) Be sure to review your Day-of-Camp Checklist and do your final lice check.Registration 1:00 p.m. - 4:00 p.m.

    July 25 Welcome to Kids Camp #4! (July 25 - 29) Be sure to review your Day-of-Camp Checklist and do your final lice check. Registration 1:00 p.m. - 4:00 p.m.

  • R E G I S T R A T I O N F O R M S

    CAMP REGISTRATION COVERSHEETThe Camp Registration Coversheet serves as a break-down of your registration. A separate coversheet should be submitted for each camp.

    Registration is processed on a first come, first served basis. For Kids Camp, if the requested camp is full, we will contact the Camp Coordinator to discuss other possible camp dates. For Little Radicals Camp, registration will close when the camp is full. Please submit your churchs registration as early as possible to ensure your first choice. It is crucial that the coversheet is completed in its entirety.

    As noted on the coversheet, the prices listed only reflect the amount of camp deposits required to reserve your groups space. If you so choose, you may pay for your camp registration in full; please make sure the appropriate amount is included. If you wish to reserve extra camper beds, please note that on the Coversheet. Note: Extra beds will not be reserved without a deposit; furthermore, deposits for your final numbers are due 30 days prior to the first day of camp.

    30 DAY DEADLINE Camper Registration Fees for all OCM Summer Camps increase 30 days before the first day of camp. This means all Registration Forms must be received IN THE OCM OFFICE on or before May 31st for Little Radicals Camp, June 3rd for Camp #1, June 10th for Camp #2, June 17th for Camp #3, & June 24th for Camp #4 to avoid paying a higher price.

    After the 30 day deadline, you are responsible for the entire camper fee for each number registered.

    MEDICAL FORMS *** THIS PROCESS HAS CHANGED!***To provide enough time to process each Medical Form before camp, you will need to turn in a completed Medical Form for each camper and staff with your Registration Forms. Medical Forms are REQUIRED for camp attendance. Any camper or staff member unable to provide a signed Medical Information Form will be sent home. (Transportation will be the churchs responsibility.) This form must be completed by a legal guardian for all campers and staff members under the age of 18.

    Space has been provided to indicate special medical or dietary needs for campers or staff. Due to the possibility of changing medications, we suggest that you make a copy of each Medical Form before you send in your registration and have each parent check it before departing for camp. If changes are needed, please have the parent/guardian make changes to the Medical Form and bring the corrected form to camp.

    Medications that are not listed on the Medical Form will not be administered.

    All areas of the form should be completed. Legally, we can NOT assume that an area was intentionally left blank. If any area is unknown or not applicable, please write N/A. Note: This form contains two pages. Both must be completed, and the Medical Rele