Key Worker Training

Agenda

Introduction

Key Worker role

Catalog of Caring

Contributions

Pledge Cards

Solicitation

Reporting

“There is no higher religion than

human service. To work for the

common good is the greatest creed.”

– Albert Schweitzer

IntroductionTell me what you know about the CFC Campaign?

The only annual OPM approved solicitation of Federal employees for charity.

Began with a presidential memorandum in 1961; the most successful fundraising model in the world today.

Solicits funds for agencies that provide needed services in our community, our country and throughout the world.

Employees can choose who they want to receive their gift.

Supports many of the charities that employees already support.

Key Worker’s Role

You

• talk to each individual

• motivate them to give

• help them to understand the process

• ask them to consider giving through CFC

• answer their questions

“They never asked…” - Anonymous

The Catalog of Caring

The Catalog of Caring is the ONLY source for agency listings that is acceptable for the CFC Campaign.

Contributors may not give to any organization NOT Listed in this catalog. No write-ins are allowed.

The catalog is divided into three sections:• Local• National• International

Catalog of Caring - Content The Catalog Introduction

• Pages 8–9 describe the CFC Campaign; where the money goes, and where to call for help

• Page 9 defines a FEDERATION, gives other general information• Page 10 provide a Table of Contents for donors to locate a Federation or

Independent Organization

The Index• Begins on page 89, lists all agencies and their catalog page number, and is

sorted alphabetically by agency name

Agency Listings• Lists Federations and member agencies for Local, National, and International

organizations• FEDERATIONS are organizations with member agencies of a similar purpose

who combine to reduce overhead costs

Contribution Methods1. Payroll deductions

• Payroll deductions are ENCOURAGED• Easiest way to contribute

– Small amount each pay period allows for larger gift to organization– Gift is spread out throughout the year– Stops if you quit working

2. Check Contributions• Make checks payable to CFC

3. Cash Contributions• $1.00 minimum• Do not take cash and replace with checks as it makes reconciliation difficult

4. Confidential Contributions• May be payroll deduction, check, or cash• Should be placed in a white envelope, sealed and marked “Confidential Gift”

on the envelope. Include name of Key Worker• These will NOT be opened by Key Worker. Campaign manager or agency

auditor will open and record these gifts

Pledge Cards

Contents:

Three parts, white copy, yellow copy, pink copy:

1. White copy is for Payroll Office

2. Yellow copy is for PCFO and accounting purposes

3. Pink copy is for contributor

Pledge Cards (continued)

Steps to complete the pledge form:

1. Complete line one with your name, agency, and Social Security Number. (USPS employees may use their Postal ID number)

2. Complete line 2 with your agency address and work telephone number.

3. Complete the amount of your pledge in the ‘Military’ or ‘Civilian’ section

4. Designate where your gift will go by including the 5-digit charity code(s) to the left of the annual pledge amount. In the annual amount area, include how much each agency should receive. If more than 5 agencies are designated, the contributor must complete additional pledge cards.

5. Indicate whether you would like your name released to the agency as a contributor. Indicate also if you would like the amount of your gift released to your designated agencies.

6. If contributing through payroll deduction, you MUST sign and date the pledge form and include your social security number. (USPS may use ID number)

The Solicitation

Who to solicit:

• Peer employees assigned to you in your unit

• Contractors may be “given the opportunity to participate”. They may not be solicited or approached one-to-one

Who not to solicit:

• Employees not assigned to you

• Any subordinates if you are a SUPERVISOR. This is strictly forbidden

The Solicitation (continued)

How to prepare:

1. Complete YOUR OWN pledge card first

2. Understand the Catalog of Caring and how to use it

3. Know the reasons why someone should contribute to CFC

4. Think of reasons that you participate in CFC so you can respond if asked, “Why should I give to CFC?”

5. Make a list of your assigned people so that when you see them the first time, you can mark down when to go back

The Solicitation (continued) What to do:

1. Make an appointment to see people on your list. Be on time.

2. Bring Catalog of Caring and pledge card.

3. Thank them for allowing you to discuss the CFC. Ask if they are currently participating in the campaign. Thank them if they are participating.

4. ASK them to consider making a contribution. If you don’t ask, there is a very good chance they will not participate. You may say something like,

“I volunteered to be a Key Worker because I believe in helping those most in need. I would like to ask you to consider giving a much needed gift through CFC. It will go a long way towards helping others and allow yourself to feel good about helping.”

The Solicitation (continued)

5. Ask if they have any questions. If you do not know the answer, tell them you’ll find out and come back

6. Make an appointment to come back and pick up the pledge form if required

7. Ask everyone to return their pledge form whether or not they elect to participate

8. Explain to the employee they should keep the pink copy for their records. If they have not done so, remove the pink copy when you pick up the pledge form

9. THANK EVERYONE whether they participate or not

Reporting & Wrapping Up

Make sure everyone on your list has returned their pledge form

Separate pledge forms where the employee has chosen not to participate

Turn in pledge forms for those who have elected to participate, along with any cash or checks associated with those pledges to your Campaign Manager

“Any fact facing us is not as important

as our attitude toward it, for that

determines our success or failure.” –

Norman Vincent Peale