KEY INFORMATION SETS

Preparing for KIS 2014 entry in August 2013

Overview

OVERVIEW

• Annual KIS submission timeline• Processes for submitting/ amending KIS

information– New courses– Course changes • periodic review• module amendments

• Error checklist

Annual KIS cycle

ANNUAL KIS CYCLE

• KIS cycle runs from Sep annually• Annual institutional submission in August• Amendments throughout year: additional

submissions follow ADC calendar

ANNUAL SUBMISSION CALENDARMonth KIS activity Who

Mar KIS data rolled forward to KIS 2014• 2012 module records populated with LTA data from 2011

record

Registry: Systems and Data

Apr Module records updated• New modules for 2013-14 set up• Revisions to LTA for existing modules in 2013 MAV recordConfirmation of new and periodically reviewed KIS coursesInstitutional data updated (fees, accommodation, finance)

Schools

Faculty OfficeRegistry: Academic Standards and Partnership

May KIS typical pathway reports and course stage calculations run as nightly report• Address gaps in LTA (doesn’t equal 100%)• New/ periodic review course stage estimate (ASC01)

details added to KIS course record

Schools in liaison with faculty KIS contacts

Faculty Office to RegistryJun URLs for KIS course programme specifications as published on

staffcentralFaculty Office to Registry

01 Jul Typical pathway signed offCourse stage estimates added as received

Head of SchoolFaculty Office to Registry

01 Aug Submission complete RegistryVice-Chancellor signs off

Processes

PROCESSES

Maintenance of KIS through established course approval and review processes• Creating a KIS for new courses• Amending a KIS following periodic review• Amending a KIS following major change to a course

– Module maintenance• Publishing and displaying programme specifications

on course finder webpage• Other information fields: accreditation, fees,

accommodation

Creating a KIS for new courses

PROCESS FOR NEW COURSES• Integrated into existing course development and approval

processes• Title approved by ADC

– Course record created in SITS– KIS course record created– Course displayed on UoB course finder website

• In-cycle KIS submission– Follows ADC calendar– Includes KIS records for all new course titles and course stage

estimates

• Validation– Course stage estimates reviewed/ confirmed (ASC02)– Non-LTA course information submitted (KIS course info amendment

form)

NEW COURSE: TYPICAL PATHWAY• Initial display of learning/ teaching and assessment

data– Estimated for each course stage/ year of study– Based on realistic planning assumptions– ADC01E submitted within 4 weeks of ADC

• Changes to estimates following validation: ASC02• Typical pathway introduced as students take modulesCourse stage KIS 2014 entry KIS 2015 entry KIS 2016 entry KIS 2017 entry

Module data 2012 2013 20014 2015

1 Estimated Typical pathway Typical pathway Typical pathway

2 Estimated Estimated Typical pathway Typical pathway

3 Estimated Estimated Estimated Typical pathway

NEW COURSE

ADC: title approved

Course record created

Course finder web page

Title approval

SITS – KIS course record

… Course development … Validation

Course stages estimated

ADC01E

KIS widget

ADC01D

Course stages estimates and non-LTA info

confirmed

ASC02

Unistats

KIS course info amendments

form

Amending a KIS following course changes

Periodic reviewChanges to modulesPSRB accreditation

PROCESS FOR COURSES IN PERIODIC REVIEW

• Applies to review of courses during current academic session• Annual KIS preparation (May onwards)

– Institutional schedule of periodic review circulated for confirmation– Notification of major changes expected

• Amendments (i) annual submission or (ii) in-cycle• Periodic review

– ASC02: course stage estimates for each year with major changes– KIS course info amendments form: confirmation of compulsory

sandwich years/ years abroad, integrated foundation years, non credit-bearing (threshold) assessment tasks, PT only mode of attendance, accreditation, and accommodation

• New modules– Module records created by faculty/ school CAMS officer

PROCESS FOR COURSES IN PERIODIC REVIEW (2)

• LTA data estimated for each course stage where modules changed

• Notification of estimates for affected course stages: ASC02• e.g. BA(Hons) University Challenge reviewed in 2012-13

– modules in year 1 and 3 change, year 2 modules remain unchanged– changes effective from Sep 2013 for all students

Course stage KIS 2014 entry KIS 2015 entry KIS 2016 entry KIS 2017 entry

Module data 2012 2013 2014 2015

Module introduced Sep 2013

1 Estimated Typical pathway Typical pathway Typical pathway

2 Typical pathway Typical pathway Typical pathway Typical pathway

3 Estimated Typical pathway Typical pathway Typical pathway

PERIODIC REVIEW

Changes to modules

anticipated?

Course finder web page

Confirmation of scheduled reviews (April)

SITS – KIS course record

Annual submission (August)

KIS widget

NO

Course stage estimates and non-LTA info

confirmed

ASC02

Unistats

YES

New module records created

Annual submission

Module record unchanged

KIS course info amendments

form

PROCESS FOR NON-PERIODIC REVIEW COURSE CHANGES

• Changes automatically reflected in typical pathway• May come from other schools/ modules owned by

other courses– annual module changes– periodic review

• Amendments reflected through regular module maintenance in CAMS

• Other e.g. accreditation– Use KIS course information amendments form

MODULE MAINTENANCE• LTA data automatically rolled forward from previous

year’s MAV record• Module changes are approved by FABs in the usual

manner• Amendments only necessary following approval of

changes to learning activities or assessment methods– KIS typical pathway: system will automatically select the

appropriate year and module record– Module maintenance should continue without reference to

potential effects of changes on a KIS

Learning/ teaching activities

Assessment methods

2012 module record used in typical pathway for KIS 2014 entry (i.e. August

2013 submission)

PROCESS FOR ADDING ACCREDITATION

• PSRBs drawn from HESA list of recognised accrediting bodies– List updated annually by HESA– Can request that PSRBs be added to list– Details submitted through KIS course info amendments form

• Annual publication of University list of PSRB engagements– New accreditations added – Withdrawn/ expired accreditations removed– Faculty Office provides details as needed

Publishing programme specifications on course finder

PROGRAMME SPECIFICATIONS• Published annually on staffcentral by Faculty Offices• As PDF documents• To appear alongside widget on course finder page• Naming convention

– Non-KIS course: PS MA University Challenge 2013– KIS course: KPS BA(Hons) University Challenge 2013

• URL of published specifications for KIS courses submitted to Registry annually

• Can be amended in-cycle by overwriting the original version on staffcentral

Widget

Programme specification for current cohort (drawn from staffcentral)

Error checklist

ERROR CHECKLISTPROBLEM SOLUTION

The widget is not displaying on the course finder webpage.

Contact Registry (KISenquiries@brighton.ac.uk).

The typical pathway is not what I expected.

Review modules included in typical pathway.Review module learning/ teaching and assessment data.

The programme specification is not displaying on the course finder webpage.

Contact Faculty Office.

My course is now accredited by a professional body.

Submit KIS course information amendments form to Registry (KISenquiries@brighton.ac.uk).

My course has changed following periodic review.

Submit ASC02 to Registry (KISenquiries@brighton.ac.uk).

The compulsory sandwich year is not showing in the LTA.

Submit KIS course information amendments form to Registry (KISenquiries@brighton.ac.uk).

A zero credit assessment task is not displayed in study information.

Submit KIS course information amendments form to Registry (KISenquiries@brighton.ac.uk).

The NSS/ DLHE data looks wrong. Consult FAQs on KIS webpage on staffcentral.

LTA: learning/ teaching and assessment data

Scheduled15%

Independent64%

Placement21%

Includes work-based learning Lectures, seminars,

fieldwork, project supervision, demonstration, workshop

Guided but in-dependent study time

Written Coursework Practical

25%

50%

25%

Exam

Essay, report, portfo-lio, dissertation, project

Oral/ practical skills assessment, pre-sentation