Kenneth Limslblekk@nus.edu.sg

25 Feb 2014

With acknowledgements toNUS Libraries EndNote Team

Library Tutorial for Department of Biological Sciences Graduate Students

Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: Groups & Duplicates

• Cite While You Write

• Backing up

• Guides and Tips

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Chinese Library

Libraries

NUSLSystem

The

C J Koh Law Library

Central Library HSSM Library

Science library Music Library

Medical Library

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Loan Privileges for Graduate Students

Library card

Loan Entitlement

30 Items28 Days3 Online Renewals

How do I Borrow a Book?FAQ: http://libfaq.nus.edu.sg/a.php?qid=79581

Discussion & Seminar Rooms

Newspaper cornerIndividual carrels

Science Library Facilities

Quiet Reading Area

Training room / Print Release StationDiscussion Area

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NUS Libraries Portal (http://www.lib.nus.edu.sg)

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Services for Graduate Students

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Document Delivery Service (DDS)• Request journal articles, book chapters or

conference papers that are not available in NUS Libraries

• Accessed via E-Forms

• Cost borne by NUS Libraries• Requires approval by your Supervisor• Checking of request status

FAQ: http://libfaq.nus.edu.sg/a.php?qid=10117

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Intra/Inter-Library Loans• Intra-Library Loan – Request circulating books &

journals found in other NUS Libraries to be collected at Science Library

• Inter-Library Loan - Request books not owned by NUS Libraries.

• Accessed via E-Forms

FAQ: http://libfaq.nus.edu.sg/a.php?qid=16793

FAQ: http://libfaq.nus.edu.sg/a.php?qid=16402

Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: Groups & Duplicates

• Cite While You Write

• Backing up

• Guides and Tips

12

Recommended Online Resources

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Type of Information Recommended E-ResourceMulti-disciplinary Bibliographic Databases Web of Science / Scopus

Biomedical & Life Sciences BIOSIS PreviewsAnimal Biology & Taxonomic Reference Zoological RecordMedicine, Dentistry, Pharmacy, Healthcare & Life Sciences

PubMed (MEDLINE)

Experimental Protocols and Demonstration Videos

Springer ProtocolsWiley Current ProtocolsJoVE (Journal of Visualized Experiments)

Chemical Substance Structure / Properties & Reaction Searching

Reaxys / SciFinder (registration)

Theses & Dissertations ScholarBank@NUSProQuest Dissertations and Theses

Newspaper Articles / Local Content Factiva / Lexis-Nexis / NewspaperSG

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Online Database Guides & Resources• Biological & Life Sciences Subject Guide

http://libguides.nus.edu.sg/biology

• PubMed Resourceshttp://www.nlm.nih.gov/bsd/disted/pubmedtutorial/

• Web of Science (includes BIOSIS Previews & Zoological Record) http://wokinfo.com/training_support/training/

• Scopus Resourceshttp://help.scopus.com/Content/h_tutorials.htm

Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: groups & duplicates

• Cite While You Write

• Backing up

• Guides and Tips

15

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Plagiarism• What is Plagiarism?• A piece of writing that has been copied from someone

else and presented as being your own work. The American Heritage Dictionary of the English Language (4th Ed.)

• The act of taking someone’s words or ideas as if they were your own.

• Avoiding Plagiarism • CIT Preventing Plagiarism site

http://www.cit.nus.edu.sg/plagiarism-prevention/

• Proper citation of information sources• turnitin software

Citations & BibliographyTwo places to cite the references you have used:

• within a sentence (in-text citation)

• at the end of the document (bibliography/references)

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Bibliography/ReferenceHerring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in weblogs. Journal of Sociolinguistics, 10(4), 439-459.

In-text CitationHerring and Paolillo (2006) found that the genre of a web entry, rather than the gender of the writer, affects the style of writing.

Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: groups & duplicates

• Cite While You Write

• Backing up

• Guides and Tips

18

Introduction to Bibliographic Software & EndNote

A software that:

• stores and organises references from many sources

• inserts these references into a Word document, and

• automatically formats your references according to a predefined citation style

19Comparison of Reference Management Software

EndNote Online Guide

http://libguides.nus.edu.sg/endnote

http://libguides.nus.edu.sg/endnote

EndNote Workflow

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1. Create an EndNote Library

2. Add references to the EndNote Library

3. Manage references: using groups & finding duplicates

4. Insert references in MS Word (Cite While You Write)

5. Change citation style and edit preferences

Step 1: Create an EndNote Librarya. All programs > EndNote > EndNote Programb. File > Newc. Filename: Test (*.enl)d. Save

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Hands-on

Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: Groups & Duplicates

• Cite While You Write

• Backing up

• Guides and Tips

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Step 2: Add References to the Library

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DirectExport

Import Text File

Manual Inputtin

g

EndNote Library

Cite While You Write

MS Word

Import PDF

Online Search

Method 1: Direct ExportExport references directly from database

a. At the database, select the records you want

b. Save, output, export or send to EndNote (Look for “RIS format”)

c. Click Open to transfer records to your EndNote library

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Method 2: Import .txt FileUsed when references cannot be exported to EndNote.

Very few databases e.g. Factiva

a. At the database, select the records you wantb. Export text (.txt) file and save on desktopc. In EndNote, go to File > Importd. Browse and select the .txt filee. Select Import option > Other filters

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Which filter to use? http://libguides.nus.edu.sg/content.php?pid=96551&sid=3508846

Method 3: Online SearchSearch free databases (e.g. PubMed) and library

catalogues (e.g. LINC, Library of Congress)

a. Go to Online Search Mode > More

b. Select a free database or catalogue, e.g. NATL U of Singapore

c. In the online search pane, search by exact title of book or conference proceeding

d. Copy the reference to Local Library Mode

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NATL

Method 4: Import PDF FilesExtracts references from PDF files

PDF must contain a Digital Object Identifer (DOI) and is not a scanned document.

a. In EndNote, go to File > Import

b. Choose either file or folder, and change Import Option > PDF

Note: If the author, title, journal, etc, fields are not auto-populated, the PDF could be of the wrong format or have an incorrect DOI

New in X7 - PDF auto-import folderWhats new in EndNote X7 (Video)

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Method 5: Manual Inputting

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Video: http://youtu.be/30u5_b9d5D4

Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: Groups & Duplicates

• Cite While You Write

• Backing up

• Guides and Tips

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Step 3: Duplicate References To set criteria:• Edit > Preferences > DuplicatesTo find duplicates:• References > Find Duplicates

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Managing References: Custom vs. Smart Groups

Custom Groups

Create folders to group (categorise) references

Smart Groups

Automatically group references based on your search criteria, e.g.: author/year/title contains/is/word begins with…

Note: Any references added to EndNote will be automatically filed in the group, with immediate effect

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Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: Groups & Duplicates

• Cite While You Write

• Backing up

• Guides and Tips

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Step 4: Cite While You Write (CWYW)

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• Use MS Word to insert citations into your paper

• Create a paper with properly formatted references, bibliography, figures & tables

• Tip: Do NOT edit the citations and bibliographies in Word. Edit the reference in the EndNote Library only

• Tip: To locate citation and bibliography fields, change the MS Word’s Field Shading option

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EndNote Tab & Field ShadingIf EndNote is properly installed, you will see the EndNote

tab in Word

After you add references, Field shading shows up as text highlighted in grey.

Inserting Citations

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Method 1: Find Citationa. EndNote X7 tab:

Insert citation > Find Citationb. Search for a word in any field (e.g. title, author)c. Select the references that you want to insert into your paper

Method 2: Insert Selected Citation(s)a.In EndNote library, select a citationb.Go to Word and place cursor at insertion pointc.Click on Insert Citation > Insert Selected Citation(s)

Editing Citations & References

Edit & Manage Citation(s)

E.g. add page numbers, exclude author, exclude year

Edit Library Reference(s)

Place cursor in the citation, click on Edit library references and make the necessary changes. Next, click on Update citations and bibliography

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Step 5: Change Style & Create a Bib Section

To change the citation styleEndNote X7 tab:Click on Style > Select Another Style…

To create bibliography section*a. Bottom right corner of Bibliography

group > Layout > Bibliography titleb. Type References (or Bibliography)

*The bibliography section appears only when you insert a citation

*New in X7 - Create sections within Bibliography 38

Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: Groups & Duplicates

• Cite While You Write

• Backing up

• Guides and Tips

39

Backing Up Library (1)Method 1: Save a Copy

Creates an exact copy of the library xxx Copy.Data and xxx Copy.enl

• File > Save a Copy…

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Backing Up Library (2)Method 2: Compress Library

Saves the .enl file and .Data folder into one compressed file• File > Compressed Library (.enlx)• To restore: File > Open > Open Library…

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Outline• NUS Libraries and Services for Graduate Students

• Overview of online databases for Life Sciences

• Plagiarism, Citations and Publishing

• Introduction to bibliographic software & EndNote

• Adding references to your library

• Managing references: Groups & Duplicates

• Cite While You Write

• Backing up

• Guides and Tips

42

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Library Proxy Stem/BookmarkletNUS Libraries Proxy Stemhttp://libproxy1.nus.edu.sg/login?url=

e.g. Prefix a URL with the NUS Libraries Proxy Stem

http://www.springerlink.com/content/e440n0431724460v/

http://libproxy1.nus.edu.sg/login?url=http://www.springerlink.com/content/e440n0431724460v/

Installing the NUS Libraries Proxy Bookmarklet:FAQ: http://libguides.nus.edu.sg/content.php?pid=199108&sid=1665223

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Accessing Full-Text via Google ScholarSetting up NUS Libraries access in Google Scholar : FAQ: http://libfaq.nus.edu.sg/a.php?qid=260648

Alternate direct link: http://scholar.google.com/schhp?hl=en&inst=13660462560571941651

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Accessing Full-Text via PubMedSetting up NUS Libraries access in PubMed: FAQ: http://libfaq.nus.edu.sg/a.php?qid=260692#.US2nFFeQg8k

Direct link: http://libproxy1.nus.edu.sg/login?url=http://www.ncbi.nlm.nih.gov/pubmed?myncbishare=nuslib&holding=isgnuslib_fft

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Tip: Make it easy for others to find all your PublicationsUse a consistent name when publishing:

e.g. James Tiberius Kirk

Kirk, James T. Kirk, JT Kirk, J

Maintain a CV/Resume that includes a list of:

• All your publications

• All institutional affiliations over the course of your career

Participate in Scholarly Research Communitiese.g. Researcher ID /ORCIDhttp://www.researcherid.comhttp://about.orcid.org/ (Open Researcher and Contributor ID)

Thank You!

Please fill in the feedback form at:

http://bit.ly/bsg25feb14

Contact me at:

kenneth.lim@nus.edu.sg

Science Library sclib@nus.edu.sg

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