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KENDRIYA VIDYALAYA SANGATHAN NEW DELHI - 110016

ACADEMIC SUPERVISION

OF

KENDRIYA VIDYALAYAS

YEAR 20…… 20 ….

NAME OF THE REGION …………………………………………..

NAME OF THE KENDRIYA VIDYALAYA

……………………

DATE OF INSPECTION

……………………………………………………………………

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PART-A:

I. By ABOUT THE VIDYALAYA – (Preliminary Information To

be Provided The Principal)

1. Name of the Vidyalaya and

Sector

2. Year of the Establishment

3. Name of the Principal

4. Date of Posting in this K.V.

5. Dates of Previous inspections

(a) Current Session

(b) Previous Session

6. Action taken on the suggestions of the Previous inspection

Suggestions / deficiencies

Recommendations

Action taken

Reasons for non implementation if not

implemented

Items to be carried forward

from Previous Years/ Present

year

(i). Vidyalaya Level

(ii). Regional Level

(iii). Hqrs Level

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II. ENROLMENT

1. CLASS WISE ENROLMENT: Attach last month’s data on enrolment.

2. CATEGORY-WISE ENROLMENT

S.

No.

Name of

KV

Name of

State

I II III IV V VI

(Proj)

RTE

Quota

TOTAL

3. Admissions done during the session

Class No of sections

New Admissions Remarks

New

Admn

Admns. On Spl

Disp

Admns on

KV TCs

Total

I

II

III

IV

V

VI

VII

VIII

IX

X

XI Science

XI Commerce

XI

Humanities

XI Any

Other

Xll Science

XII Commerce

XII Humanities

XII Any

Other

Admission of students in class XI passing class X from the same Vidyalaya may not be included in this data

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Inspection Team’s comments on enrolment

4(a) Has any additional section / stream been introduced in the

current session? If so, give details.

S.No. Class Stream/Section

1.

2.

3.

4(b) Is there a need for additional sections / streams in the next

academic year? (Specify) S. No. Class Stream/ Section Rationale

1.

2.

4(c) Details of entitled facilities extended to students admitted on

RTE quota S. No. Class No. of children

admitted

Whether entitled

facilities namely

Textbooks (NCERT),

Stationary, Notebooks,

Uniforms, Transport

Allowance given?

Yes/NO

Yes/No

1.

2.

III. LAND & BUILDING 1. How much land has been earmarked for the Vidyalaya? :__(Acres / Sq mtrs) a) The authority which has given the land

____________________

b) Has the land been transferred to the Sangathan?

___________

c) Has the Vidyalaya its own building ?

____________________

if yes, the type of building and its year of construction.

_____________

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d) Are the primary classes located in the main building ?

_____________

If not, how far are they from the main building?

__________

e) If, building has been provided by the sponsoring agency,

Is the accommodation adequate to house all the classes,

________

Library /laboratories etc.

f) Is the primary activity room available?

____________________

2. (A) a) Is staff quarters available for the staff ?

________________

b) How many have been built by the KVS?

________________

c) How many have been allotted by the sponsoring authorities?

_______

d) Is there any allotment committee? Yes / No

____________________

(Keep ready the file for verification)

(B) Details of Staff Quarters

No. of Quarters

Type V Type IV Type III Type II Type I

Occupied

Vacant

If vacant reasons

thereof

Inspection Team’s comments on land, building, staff quarters

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V. FURNITURE

1. a) Does every student in the school have a seat and a desk?

Class Shortage Dept. Shortage

I Staff Room

primary

II Staff Room Sec

III Physics Lab

IV Chemistry Lab

V Biology Lab

VI Computer Lab

VII Maths Lab

VIII Resource Room

IX Sports Room

X Music Room

XI Library

XII Office

Any Other

V. EQUIPMENT Principals’ department-wise report regarding adequacy/inadequacy of

equipment of laboratories and departments.

Department Furniture Lab Equipment/ Student

Equipment Ratio

Electronic Gadgets

T.V Tape

Recorder

LCD Int.

Board

OHP Comp.

Physics

Chemistry

Biology

Bio technology

Geography

Computer

Maths

Jr Science

Lab

Work

Experience

Games

Room

Music Room

Resource

Room

Primary

activity room

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Library

Any other

Inspection Team’s comments on furniture and equipments

VI. VIDYALAYA RECORDS

Whether the following records are kept upto date and in proper order.

S. No. Records Yes/ No Remarks

1. Admission register(s)

2. Attendance registers Staff Students

3. Subject/class marks

register

4. Records of medical check up of students with dates

5. Record of T.Cs issued,

whether every TC issued

is displayed on KV website regularly?

6. Leave register including Records of

Principal’s leave

7. Personal files & Service Books

8. Service Books

9. CMP Records –TLM

Stock Register-Film Shows- Activity Record

10. Library Committee records and registers

a) Lab Activity log books , records

and registers

11. CC Records

12. Record of Club

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Activities

13 Record on cases pertaining to

complaints/Grievances wrt implementation of

RTE Act 2009 and violation of child Rights.

14. Details of students Council

Inspection Team’s comments on maintenance of Vidyalaya records

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VII. IMPLEMENTATION OF RAJBHASHA 1. Whether quarterly meetings are held and record of minutes

maintained? 2. Are the sign boards, letter heads, stamps/seals made bilingual-

Yes/No.? 3. Status of use of Hindi in drafting and correspondence Yes/No.

4. Use of official language (Hindi) Rajbhasha Records of meetings, workshops etc.

Inspection teams observation on Implementation of Rajbhasha.

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VIII. STAFF VACANCY POSITION

(a) Attach last month report on staff vacancy position in the prescribed

format as Annexure –II.

(b) Please specify details of substitute arrangements made to take care

of vacancies.

(i)

(ii) (iii)

Inspection Team’s comments on the vacancy position and substitute arrangements

IX. REPORT ON INFRASTRUCTURE FACILITIES

S.No. Name of Item Total NO (S)

Functional

Remarks

wherever

relevant

1 Provision of safe drinking water

(i) Source of supply i.e. Municipal

water / own Tube well

(ii) No.of Acquaguards

(iii) No. of ROs

(iv) Storage capacity of water tanks

(v) Date on which tanks were cleaned

during the session

(vi) Date on which water was tested for

potability

(vii) No. of Toilets for boys and girls

(vii) Frequency of cleaning

(ix) Whether waste disposal problem is

addressed

2 Fire safety arrangements

(i) No. of fire equipments

(ii) Whether provision of adequate

storage of water for fire fighting is

available

(iii) Dates on which mock drills for fire

fighting were organized

3 Facilities for physically challenged

persons:

(i) Barriers free access and availability

of ramps in the Vidyalaya for

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physically challenged students and

staff

(ii) Whether adequate toilet facilities

available for physically challenged

persons

4 (a) No of Computer Labs

(b) Total Computers in KV /Computer-

pupil ratio

No of Computers in:

(i) Computer Labs

(ii) Office

(iii) Library

(iv) Principal Office

(v) Vice Principal

(vi) Resource Room

(vii) Staff Room

(viii) Laboratories

5 No of Interactive Boards

6 No of Visualisers

7 No of LCD Projectors

9 Interactive Boards

10 No of OHP Projectors

11 No of Xerox Machines

12 Whether Intercom system is

installed in KV

13 Whether CCTV Camera is installed

in KV

14 No. of Air Conditioners in KV

15 Whether Public Address system is

available in KV

16 Whether Sign Boards of KV put up

17 Maintenance & Upkeep of Gardens /

Number of gardeners appointed

(b)Information on Communication Technology

No of

computer labs

No of

computers in each lab

Status of

LAN Connectivity

Computer

–pupil ratio

No of

computers condemned

in current financial year

Inspection Team’s comments on the infrastructure facilities and computers and

utilization thereof.

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X (a). Details of disciplinary / Court Cases

S.No. Name of the

Employee

Designation Brief details of

the case

Status

(b) Right To Information

No Of Applications

Received

No Of Applications disposed of

No of Applications

pending

Reasons for non-disposal

XI. Committees (A) Vidyalaya Management Committee a. Date of Constitution of VMC ………………………

Date of last Approval of the VMC …………………

b. Details of VMC Chairman / Members

1………………………………. 6…………………………………

2……………………………… 7………………………………… 3………………………………. 8…………………………………

4………………………………. 9……………………………….. 5………………………………. 10………………………………..

11……………………………… 12……………………………… 13………………………………

c. Details of Last Three VMC Meetings

S.No. Date Key issues taken up

(B) Parent Teachers Association.

a. Date of Constitution of PTA ……………………… Date of Approval of PTA …………………

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b. Details of PTA Chairman / Members

1………………………………. 2………………………………

3………………………………. 4……………………………….

5……………………………….

C. Details of Last Three PTA Meetings

S.No. Date Key issues taken up

D. Grievance Redressal Committee.

S.No Date of

complaint

received and

name of the

complainant

Complaint

against

whom

Gist of

complaint

Status

(E) Alumni Association

(a)Date of Constitution of AA ………………………

Date of last Approval of the AA …………………

(b)Details of AA Chairman / Members

1………………………………. 6…………………………………

2……………………………… 7………………………………… 3………………………………. 8…………………………………

4………………………………. 9………………………………..

5………………………………. 10……………………………….. 11……………………………… 12………………………………

13………………………………

(c ) Details of alumni ( in term of reputation, achievement, contribution rank/post held etc.

S.No. Name Year of Study

in KV

Present status

with contact Details such as

phone, cell, e-

mail.

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(d) Details of last three AA meetings

S.No. Date Key issues taken up

Inspection Team’s comments on the VMC, PTA, AA.

XII. TRAINING DETAILS

(a) Details of Teachers who attended the In service Courses

during the academic year and those to be nominated in the forth coming academic year. Mention the follow-up

actions undertaken by the Head of the institution.

S.No Name of the

Teacher nominated/

to be

nominated

Post Venue Period Follow –up

action wherever relevant

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(b)DETAILS OF TEACHERS WHO NEED IMPROVEMENT AND TRAINING

Name of the

Teacher

Designation Area of

improvement recommended

Mention the

previous training if any given

(other than in service training)

(c.) DETAILS OF TEACHERS WHO WERE ABSENT FROM THE IN SERVICE TRAINING

Name of the Teacher

Designation Year of previous course attended

If absent, reason thereof / action

taken

(d). RECOMMENDATION OF OUTSTANDING TEACHERS FOR ACTING AS

DIRECTORS/ RESOURCE PERSONS

Name and designation Subject Remarks

(XIII.) LEAVE AND SUPERANNUATION (a) DETAILS OF TEACHERS ON LONG LEAVE

S.No. Name of the

Teacher

Designation Nature of

Leave

Period of

Leave

Remarks

1

2

3

(b.) DETAILS OF TEACHERS RETIRING DURING THE CURRENT

YEAR UPTO MARCH:

S.No. Name of the Teacher

Designation Date of Superannuation

1

2

3

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PART –B: ACADEMICS

(XIV). RESULTS

1(a) Result of School/Board Examination during the last 3 years:

S.No. Class Session Pass

Percentage

Performance

Index

1

X

1.

2.

3.

2 XII 1.

2.

3.

(b) Any outstanding achievement of students in the Board

Examination. 1. 2.

3. 4. 5.

2 (a) CONTINUOUS COMPREHENSIVE EVALUATION

Performance in Formative Assessment

( Class wise-No. of Students placed B2 and above

Performance in Summative Assessment ( Class wise-No.

of Students placed B2 and above

Classes

3 4 5 6 7 8 9 10 Classes

3 4 5 6 7 8 9 10

FA I SA I

FA II SA II

FA III

FA IV

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2 (b)

Performance in Formative Assessment

( Class wise-No. of Students placed C 1 and Below)

Performance in Summative Assessment ( Class wise-No.

of Students placed c1 and below)

Classes

3 4 5 6 7 8 9 10 Classes

3 4 5 6 7 8 9 10

FA I SA I

FA II SA II

FA III

FA IV

Inspection Team’s comments on the Results and CCE

3 (a) CMP IMPLEMENTATION:-

Availability of infrastructure

Status Remarks

1

2

3

4

5

6

3 (b)

S.NO CMP Activities Status Remarks

1 Film shows

2 Excursion

3 News letter

4 TLM materials

5 Cluster level sports

6 CCA activities

7 Teaching and learning materials purchased

and their utilization

8. Infrastructure

4. Subject Committee Meetings: The Principal should furnish the following information

Sr.

No

Name of the

Subject Committee

Name of

the I/C

Recommendations

made by the committee at the

Action

Taken report

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last meeting and action taken

5.Academic Supervision Records

S. No.

Designation

Total no. (s) of lesson observed-Schedule of Class work

Home work checking and frequency

Checking of Sanitation & Hygiene/ frequency

Checking of Watch & ward/ special coaches

Remarks

PGT

TGT

PRT

Others

Total

Primary

Secondary

Sr. Second

ary

1 Principal

2 Vice Principal

3 HM

Inspection Team’s comments on the frequency and quality of supervision by HM/

VP/ Principal

6. PROJECTS /INNOVATIONS/ E-CONTENT/E-LEARNING

The Principal should attach a brief report about the Projects and Innovations/ E Content/ E learning initiatives undertaken in the Vidyalaya

by the Principal & teachers

Inspection Team’s comments on the Projects /Innovations/ E-Content/E-Learning

initiatives

7. Foreign Languages taught in the Kendriya Vidyalaya.

(German /Chinese / French/Japanese/Spanish

Name of the Language Class / Number of students Studying

the language

Name of the teacher

Teaching the Language

Names of teacher

proposed for future training

courses

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(a) German

(b) French

(c) Spanish

(d) Chinese

(e) Japanese

XV. CO-SCHOLASTIC AREAS

(a) 1. Achievements in social science exhibition

2. Achievements in Jawaharlal Nehru Science Exhibition

3. Achievement in Children’s Science Congress

4. Achievement in NTSE exams

5. Achievement in Competitive exams like IIT, NIT, NDA etc.

6. Any other achievements at Regional and National Level Competitions

7. Any other pilot project/ innovative practices implemented in the Vidyalaya.

8. Achievements in games and sports in Regional, National and in SGFI level

(b) Documents maintained to assess co-scholastic areas-and the

evaluation criteria adopted for life skill assessment -term-wise

S.NO Documents maintained Life Skills Assessment / Evaluation Criteria-Terms wise

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C) Activities undertaken- Hobby club/Science /Nature club - any other club.

XVI. GAMES AND SPORTS a) Status on the availability and maintenance of the Play grounds

b) Games for which facilities are available in the Vidyalaya.

1. 2. 3.

4. 5. c) Organization of games and sports activities including coaching and

training

d) Report on achievements

Name of the Sport/ Game

Regional Level National Level SGFI

e) Number of coaches engaged/ Name of the Game

f) Status of the following activities undertaken/ introduced

S.

No.

Name of the

activity

Levels Achievements

a. N.C.C.

b. Scouting

c. Guiding

d AEP

g) Adventure activities organized during the academic year /No of students participated/percentage of student participated:

S. No. Adventure activity

Number of students participated

Percentage of students participated

Remarks

h) Is there an Educational Counsellor engaged by the Vidyalaya? Yes / No. If yes, Details.

i) Is the school planning for accreditation? Yes / No If already accredited, give details. If planning for accreditation, when?

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Supervisors comments on a) Sports infrastructure, maintenance, achievements of the students of

the KV b) Identification and monitoring the progress of the identified students

in Athletics, Swimming, individual games, Team games etc.

XVII. LIBRARY SERVICES

a. Has the Vidyalaya organized class libraries? Yes / No

b. Is the library automated? Yes / No

c. Is library monitoring committee set up? Yes / No

d. Number of books purchased in the current year and no. of available in

Hindi

S.No. Number of Books purchased in

the current year

No. of books available in Hindi

e Frequency of books issued to students

f Is it open access system? Yes / No

g. Whether monitoring of Library services done as per the KVS Library

Policy? If yes, attach a copy of last report.

Supervisor’s observations on the Library services of the KV:

XVIII Any outstanding achievement of teachers

Name and

designation

Incentive award National award Innovative award

/ full Bright scholars / British council award/any

other

XIX. Strong and Weak Areas of the Vidyalaya as viewed by the

Principal

Strong Areas Action plan

for optimum Weak areas Action Plan

for

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utilization improvement

Infrastructure

Human

resource

Method of

teaching

(Signature of the Principal)

Name and full Address of the K.V:

Phone:

E-Mail Id:

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Brief Supervision Report

Panel/Surprise/DCs Inspections

Name of the KV __________________________ Address of the

KV__________________________________

E-mail ID and Website_______________________________

Name of the Principal _______________________

Date of Inspection____________________ Date of previous inspection

________________

Names of the Inspecting Officers--------------------------------------------------------------------------------------------------

---------------------------------------------------------------------------------------------------------------------------------------------------

Sl. No.

Aspects to be assessed Value Point (out of 5) on every sub point

Rating - OS/VG/Good/ Average/Below Average with justification

1. Plan, Action and Supervision

a. Action Taken with reference to the Previous Inspections

b. Vidyalaya Plan – Status & Implementation

c. Health Checkup

d. Guidance & counseling.

e. Supervision by the Principal, VP & HM & follow up

2. Infrastructure

a. Building – Civil & Electrical Maintenance and fire safety

b. Water Supply & Sanitation

c. Games & Sports facilities

d. General Ambience

e. provision to children with special needs

3. Academic Support

a. Term-wise Plan in the light of CCE

b. Subject Committees, Staff Meetings & Teacher Development

c. Teacher Development

d. Utilization of resources - Labs, Teaching Aids, experimentation and innovative practices

e. Functioning of Library including digitalization.

4 Curricular Transaction

a. Preparation (Teacher’s Diary, TLM, etc.)

b. Classroom Teaching - Achievement of Learning outcomes

c. Children’s Engagement and Involvement in the learning process

d. Follow up (CW, HW, Correction, Remediation etc.)

e. Remedial Teaching

5. Students Competence

a. Language Proficiency (speaking & listening )

b. Language proficiency (Writing &reading)

c. Mastery of concepts learnt

d. Numerical ability.

e. Co- Scholastic Activity.

6 CMP

a. Resource room and its Utilization

b. Availability and Utilization of TLM

c. Class Library, Newsletter, Observance of Special Days, Exhibition of Students’ Work

d. Film Shows, Community Lunch, Sports Activities ,Excursion, etc.

e. Impact of CMP on children’s learning outcomes

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ICT

a. Computer labs – (Ratio, Maintenance etc based on functional computers)

b. Connectivity (Broad band) & KV website

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(i)Total Value Point (Out of 300):-_______________________________percentage

Total Value Point of Previous Inspection ______________________Variation (+ / -) (a) Overall Grade Overall Assessment .

Note:- (i) Value Points: Above 85% Outstanding: 65-84% Very Good; 64-50% Good;

45-49% Average; 44% Below Average

(ii) Rating Scale: - Main points (each of 12 aspects) 21and above – Outstanding; 16 and above-Very Good; 11 and above good; 6 and above- Average ; 5 or less – below average.

(iii) Sub points- 05 – Outstanding, 04 – Very Good, 03 - Good, 02 - Average, 01 – Below Average

.

Follow up of Previous Inspection Report: Date of previous Inspection –____________

(Panel/ Surprise)

Main Suggestion/Action points

ATR by the Principal DC’s/AC’s Remarks

c. Digital Content & e-classrooms

d. Utilization of Digital Resources computers, Interactive Board, Visualiser etc

e. Impact of ICT on children’s learning outcomes

8 Evaluation & Academic Achievement

a. Quality of Question Papers / Test Items Variety – (Sample checking)

b. Performance in Board Examinations – Quality & Quantity

c. CCE – Awareness, Implementation & Record Maintenance

d. Performance in Home Examinations – Quality & Quantity

e. Other achievements, example, Olympiad exhibitions etc.

9 CCA and Co-scholastic Activities

a. Calendar – Adequacy, Adherence & Quality

b. Participation & Achievements outside school

c. Games & Sports – Participation and Achievements

d. Scouts & Guides, NCC, Adventure & Club Activities – Status & Achievements

e. Other achievements

10 Administration &Human Relations

a. Record Maintenance – Student, Staff & KVS related

b. Rajbhasha – Implementation, Meetings & Records

c. Accessibility & Approachability of Principal & Staff

d. Responsiveness of the KV in general (including RTI)

e. frequency & quality of VMC/VES meetings.

11 Finance

a. Maintenance of accounts & auditable records as laid down in Appendix II & III of Accounts Code.

b. Audit Report of AG &Internal Audit- settlement of Para’s.

c. Procurement of goods & Engagement of Services

d. Judicious utilization of VVN funds

e. stock verification, condemnation and disposal

12 Achievement

a. Student’s Achievement

b. Teacher’s Achievement

c. School Achievement.

d. Discipline among Students & Staff.

e. Reputation of the KV in the community.

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1. Strength of the Vidyalayas (i) (ii) (iii) _____________________________________________________________________ 2. Areas of Concern

(i) (ii) (iii) __________________________________________________________________________

Action Points for follow up:- (A) Vidyalaya Level __________________________________________________________________________ (1) __________________________________________________________________________ (2) __________________________________________________________________________ (3) __________________________________________________________________________ (4)

(B) Regional Office Level __________________________________________________________________________ (1) __________________________________________________________________________ (2) __________________________________________________________________________ (3) __________________________________________________________________________ (4)

(C) KVS HQ Level __________________________________________________________________________ (1) __________________________________________________________________________ (2) __________________________________________________________________________ (3) __________________________________________________________________________ (4)

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The Deputy Commissioner will apprise the KVS (HQ) separately drawing the attention of the Officer concerned in the light of (C) above. Signature of AC /DC Counter Signature of DC Date_______________ Date_______________