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KATHIE ANDERSONMANAGER , DIVERSE LEARNERS BRANCH

2014-2015GT End of the Year Training

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HISTORYTIMELINEFOLDERS

Consolidated State Monitoring

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Monitoring Visit

Not a “gotcha” or an auditOpportunity to see best practicesTechnical assistance opportunityOne-on-one time

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Monitoring Timeline

Notification of selection – Superintendent contacted end of November

GT Coordinator – email 2 weeks before visitPlans due in ASSIST – 30 days after visitActivities completed – within a year if possible

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Assurances in ASSIST

Policies and ProceduresCurriculum and ServicesFunding and PersonnelDocumentation should be attached which

supports responsesASSIST Example

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ASSIST Example

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Folders

At least 3 evidences of identification documentation (PTP and 4-12)

PTP – GT Summary Report from ICGI and SAA: score sheetsOther documentation such as teacher referrals, audition

scores, portfolios of student work Process for collecting parent information on student

interests, needs and abilitiesGifted Student Service PlanProcess for parents to request a change in servicesReporting of student progress to parents (once each

semester)Note explanation if evidences are not available

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GT Summary Report

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GT Summary Report

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Time to Practice

GT Summary Report

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TIMELINEREPORTS

DATA TOOLS IN IC

End of Year Reporting

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Time Line

Data Cleanup: May

1-31

Reports due: June 1

KDE Review (feedback):

July 1 (tentatively)

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Reports That Are Due to KDE

Summative Evaluation Updated evaluation is coming Word document emailed to GTC Submitted to Secure Site Server

GT Detail Report Generated in Infinite Campus Data should be verified before submitting to KDE Uploaded by GTC to Secure Site Server

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Data Clean Up/Update

GT Missing Record Report – No missing records by May 31

Ad Hoc Reports PTP invalid GT and SAA invalid

NOTE: Please wait until August 1 to enter students who have not been served during the 2014-2015 school year.

NOTE: Wait until August 1 to end-date 3rd grade Primary Talent Pool students

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Ad Hoc Reports for Data Cleanup

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Practice Time

Adhoc Reports PTP Invalid Invalid SAA Invalid GIA Invalid Category

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Correcting Primary Talent Pool Records

1 2

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Correcting PTP Records

Click to open record

Type in end date

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GT Detail Report

Must send report for fundingStudent level dataOverall student totalCategory totalsCompare with other district listsOnly the GT Coordinator (GTC) uploads to Web

Application Administration Point of Contact (WAAPOC) site

https://applications.education.ky.gov/Login/

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GT Detail Report

Click here for the GT Detail Report

Click only once, may take several minutes to generate

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GT Detail Report Continued

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Screen Shot of GT Detail Report

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Missing Student Report

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Missing Student Report

1) Click down arrow to filter for district

2) Click “Select All” to unselect all districts

3) Click in box to select your district

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Missing Student Report Continued

Sort students by districtLook at the year identified and use Enrollment Tab

to find district where student was identifiedIf student was identified in previous district work

with Enrollment Personnel to request a records transfer in IC

If student does not have records in previous district, manually enter information from spreadsheet

Use cells marked with “TRUE” for evidencesMeet with GT Committee and parent inventory to

offer services

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Practice Time

Correct PTP RecordsGT DetailMissing Student

Record Report

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Request for Records Release

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Gifted and Talented Records Transfer

Gifted and Talented Records do NOT automatically transfer Enrollment personnel will see the screen below when they

have a new student

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Gifted and Talented Record Transfer

The following steps are for the person in charge of enrollment: Click on “KY State Importing

Wizard” in order to import GT Records when they are enrolling a new student

After clicking on the “Wizard”, the GT record page will be imported

Scroll down several pages to view the GT Data Entry page

Notify GT Coordinator/GT Teacher there is a new GT student in the district

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GT Data Entry Screen

• This screen will be displayed when you import the data from the “KY State Importing Wizard”

• Click “Save” to save the record

• It is very important that the Enrollment personnel notify Gifted and Talented staff of new Gifted and Talented students to the district

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Uploading to Secure Site

Only GTC should uploadContact Kathie if you need login and/or PWFiles are secureEmail confirmation sentWeb Application Site:

https://applications.education.ky.gov/Login/

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Secure Upload

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Secure Upload

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Gifted Benchmark Report

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Gifted Benchmark Cont.

Gifted Benchmark Example

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Validation Report

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Validation cont.

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Validation Cont.

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Validation cont.

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Practice Time

Secure UploadGifted BenchmarkValidation Report

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ASSESSMENT FAQSREGULATIONS ON ASSESSMENT

EXAMPLES

Identification

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General Intellectual Abilities (GI)

Districts should use a norm-referenced full scale (verbal and non-verbal) test of intellectual ability

Students must score at the 9th stanine or above, unless special considerations are being utilized

A few district examples are: Otis-Lennon School Ability Test (OLSAT) Cognitive Abilities Test (CogAT) TerraNova Inview

NOTE: Assessments should be normed every 8-10 years to keep up with current student population scores.

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Specific Academic Aptitude (SAA)

Districts should give a norm-referenced achievement test which gives a composite score

Student should score at the 9th stanine, unless a district is using special considerations

A few examples: Iowa Test of Basic Skills Measures of Academic Progress California Achievement Test

NOTE: The NRT section (A) of the KPREP for Social Studies and Science may be used.

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Other Assessments

ScreenersSome of the assessments districts are using for

special populations: Nagliereri Kaufman Brief

Special Considerations Students with IEP Disadvantaged Underachieving Minorities

Twice-exceptional considerations Discrepancies in sub scores

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Webpage Resources

KDE GT WebpageKAGENAGCHoagie’s GT WebpageDavidson GT WebpageByrdseedSENG2e Newsletter

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Contact Information

Kathie Anderson – Manager of Diverse Learners Branch

Email: kathie.anderson@education.ky.govPhone: 502-564-4970 ext. 4133