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President-Elect Joe Myers; and SASFAA President Bryan Erslan. Thank you to Cathy Hart and her spring conference committee for an amazing conference. President Tretter will attend the final SASFAA Board meeting and SASFAA Transition meeting in Ft. Lauderdale, FL June 10-12, 2019. Goals for the Year

1. Survey the membership. What are the needs of our membership? Are we meeting those needs?

o Plan to survey the membership by June 30th. Offer combined trainings- example, Financial Aid and Business/Office- Cash

Management o Held Cash Management training in November for Business Office/Financial aid

folks. Offer at least one regional training in the far eastern and/or western areas of the state.

o Held a Direct Loan training in May at Elizabethtown Community and Technical College.

Continue to look for new and unique offering to vendors/sponsors. o Vendors were able to present business sessions at either the fall or spring

conferences. Continue to implement the use of our own A/V resources for conferences.

o Purchased and used most of our own equipment for the fall and spring conferences.

Update the KASFAA website o Current website chair, Jason Tretter, is in talks with folks at KHEAA about the

new layout/design of the website. More information to come. Secretary: Brooke Gupton distributed the minutes from the April Board Meeting and E-Meeting and asked for corrections. President Tretter asked if there were any other corrections. The minutes were approved as corrected. There was no discussion and the minutes stand as corrected. Approved minutes from prior meetings were sent to Jason Tretter and have been posted to the KASFAA website. Treasurer: Michelle Standridge distributed the current financial statement (See attachment A). Standridge reported the current checking on-hand was $95,479.55 and Fidelity Investments balance was $89,132.63 totaling $184,512.18 in assets. She reported that KASFAA has 286 paid members and 116 fall registrations and 169 spring registrations. President Tretter asked if there were any questions about the financial statement. There were no questions. The financial statement will be filed for financial review. President-Elect: President-Elect Bob Fultz presented the following report. Since the April board meeting, President-Elect, Bob Fultz, has been focusing on what his Presidential year will be and finalizing committee chairs and committee members.

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Committee chairs will be receiving their committee members in the next couple of weeks. Bob Fultz has also been working on the final board meeting and transition meeting. Currently Bob Fultz is expecting around 26 KASFAA members to be attending the final board meeting and the transition meeting for June 6 and 7 at General Butler. On Friday May 10, President Elect Bob Fultz met with Terri Jo Thomas, Fall 2019 Program Chair and Cathy Hart, Spring 2019 Program Chair to discuss the time frame for the communication for the Fall Program as well as brain storming on entertainment, and fund raising for a charity. Following the Final Board and Transition Meeting for KASFAA, President-Elect Bob Fultz will be attend that SASFAA transition meeting in Fort Lauderdale, Florida, on June 10 and 11. Then the week of May 26th, Bob Fultz will be attending GASFAA (Georgia Association of Financial Aid Administrators). Finally, the week of June 24th, President-Elect Bob Fultz will be attending the NASFAA conference in Orlando, Florida.

KASFAA 19-20 Leadership TeamNamePresident Bob Fultz 4 Year Private

President‐Elect Michelle Standridge 4 Year Private

Past‐President April Tretter 4 Year Private

Vice President of Training Rhonda Bryant 4 Year Public

Treasurer Mark Messingschlager 4 Year Private

Secretary Brooke Gupton 4 Year Private

Four‐Year Public Schools Toya Bailey 4 Year Public

Two‐Year Public Schools Michael Barlow 2 Year Public

Proprietary Schools Joni Penland Proprietary

Private Schools Robyn Solberger 4 Year Private

Non‐School Biz Daniel Non‐School

Archivist/Historian Britiini Wise 4 Year Public

Articles and Bylaws (Secretary) Brooke Gupton 4 Year Private

Awards Charles Vinson 4 Year Public

Budget and Finance Kevin Lamb 4 Year Private

Communications/Outreach Brittini Wise 4 Year Public

Diversity Concerns Vickie Montgomery 4 Year Private

Legislative Issues Erin Klarer Non‐School

Long Range Planning Kristie Hughes 4 Year Public

Membership Janet Jones 4 Year Public

Nominations April Tretter 4 Year Private

Fall Program  Terri Jo Thomas 4 Year Public

Spring Program Co‐Chair Beth Mitchell 4 Year Private

Spring Program Co‐Chair Michelle Standridge 4 Year Private

Site Selection Chester Priest Non‐School

Training (HS Counselor) 1 Beth Mekus 4 Year Public

Training (HS Counselor) 2 Angela Miller Propritory

Training‐New Aid/Support Staff Felecia Proctor 4 Year Public

Vendor/Sponsor Sandy Neel 4 Year Public

Website/Technology Michael Birchett 2 Year Public

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Mach 27, 2019 KASFAA Support Staff Workshop KHEAA Frankfort, KY

April 9, 2019 KASFAA Board Meeting Clarion Hotel Lexington, KY

April 10-12, 2019 KASFAA Spring Conference Clarion Hotel Lexington, KY

June 2-7, 2019 SASFAA New Aid Officers Workshop Spartanburg, SC

June 6, 2019 KASFAA Board Meeting General Butler State Resort Park Carrollton, KY

June 7, 2019 KASFAA Transition Meeting General Butler State Resort Park Carrollton, KY

June 9-12, 2019 SASFAA Transition Meeting Ft. Lauderdale, FL

June 24-27, 2019 NASFAA Annual Conference Orlando, FL

July 18, 2019 KASFAA Program Meeting Holiday Inn Louisville East Louisville, KY

July 19, 2019 KASFAA Board Meeting Holiday Inn Louisville East Louisville, KY

October 8, 2019 KASFAA Board Meeting Holiday Inn Louisville East Louisville, KY

October 9-11, 2019 KASFAA Fall Conference Holiday Inn Louisville East Louisville, KY

February 9-12, 2020 SASFAA Conference Norfolk, VA

April 15-17, 2020 KASFAA Spring Conference Clarion Hotel Lexington, KY

October 7-9, 2020 KASFAA Fall Conference Holiday Inn Louisville East Louisville, KY

April 14-16, 2021 KASFAA Spring Conference Clarion Hotel Lexington, KY

Vice President: (Insert Report) Vice President Robin Buchholz presented the following report. Six NASFAA U training sessions were offered as pre and post conference workshops in conjunction with KASFAA Spring 2019 Conference. Consumer Information – 8 attended R2T4 – 3 attended Student Eligibility – 29 attended Satisfactory Academic Progress (SAP) – 8 attended Packaging – 3 attended Cost of Attendance (COA) – 5 attended

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Vice President Buchholz sent out the NASFAA U test voucher code and test instructions to attendees shortly after the spring conference. Additionally, VP Buchholz sent a list of attendees and presenter information to the training staff (Dana Kelly) at NASFAA after the conference . There continues to be a great amount of interest in the NASFAA U training. Kentucky has 420 KASFAA credentials earned as of June 5, 2019. Many KASFAA members are credentialed in multiple topics. Ten NASFAA U modules were purchased for the upcoming 2019-2020 KASFAA year. The following were purchased: Administrative Capability . Application Process , Consumer Information, Cost of Attendance, Gainful Employment, Need Analysis, Packaging, Professional Judgment, Student Eligibility, and Teacher Education for College & Higher Education (TEACH) Grants. The KASFAA New Aid Officer Workshop was held on Wednesday, April 10, 2019. Twenty-two new aid Officers attended the workshop. Thanks to the workshop attendees and the workshop presenters. Beth Mekus’ New Aid Officers Workshop Chair report will provide more specifics. Three KASFAA LEAD (Leadership Education and Development) Scholarships were available this year. There were 7 scholarship applicants. It was a great applicant pool. An ad-hoc scholarship selection committee selected the scholarship recipients. Ad-hoc committee members were Michael Birchett, VP Buchholz, Bob Fultz, Kevin Lamb, Michelle Standridge and Kate Ware. President Tretter served as an ex-officio member. The scholarship winners are Erin Connor (Berea College), Mia Brown (Gateway Community & Technical College), and Leanne Weddle (Campbellsville University). The scholarship winners were announced by Michael Birchett during the awards night on Thursday, April 11, 2019. The High School Counselor Training Committee Chair Beth Mekus) did a wonderful job coordinating the High School Counselor Workshops. Chair Mekus’ committee report will provide more specifics. A NASFAA U Direct Loans Training Workshop was held on Thursday, May 23, 2019 November 7, 2018 at Elizabethtown Community and Technical College. Thanks to Beth Mekus for taking the lead and facilitating the event and thanks to all of the presenters and workshop helpers. Chair Mekus’ committee report will provide more specifics.

Vice President Buchholz will work with incoming VP of Training (Rhonda Bryant) and President-Elect (Bob Fultz) to transition responsibilities for the upcoming year. VP Buchholz has started the process and will continue to assist incoming VP of Training before the end of VP Buchholz' term end the end of June. Past-President: Past-President Michael Birchett presented following report. KASFAA Annual Elections closed on April 11th, 2019 at 3:00 PM. Elections were originally scheduled to close at noon, but several members (many from the same schools of candidates on the ballot) were unable to access their

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online ballot. President Tretter consented to IPP Birchett’s recommendation to allow the additional hours to permit Treasurer Standridge to assist the affected members until all issues were resolved. All issues were resolved and the extension of the voting deadline allowed all who wanted to vote the opportunity to do so. In total, 73 members cast ballots out of the available 253 members who had paid their dues before the deadline (i.e., 29%). The outcomes of the election is as follows:

President-Elect o Michelle Standridge – Spalding University o Empty

Vice President o Rhonda Bryant – University of Kentucky o Bryson Davis – Western Kentucky University

Treasurer o Mark Messingschlager – Thomas More University o Angel(a) Miller – Sullivan University

At-Large Representative – Four Year Public Sector o Toya Flanagan – University of Louisville o Terri Jo Thomas – University of Kentucky

At-Large Representative – Private Sector o Stephanie Blaney – Berea College o Robyn Sollberger – Campbellsville University

At-Large Representative – Non-School Sector o Elizabeth “Biz” Daniels – Ascendium Education Group o Carla Strawn – PNC Bank

Four-Year Public: Rhonda Bryant, At-Large Director for Four Year Public Schools, presented the following report. Twenty-six people attended our sector meeting at the spring conference. We welcomed several new members. No retirements were announced. Neither Kentucky State University, Morehead University, nor Murray State had members in attendance. We discussed conference sessions, award packaging for freshmen, our frustrations with the lack of funding and students with disproportionate unmet need, and the desire to develop a working group to review our sector’s policies for state-mandated tuition waivers. An email reminder for NASFAA-U Direct Loan Training at Elizabethtown Community and Technical College was sent April 30 to all members. Directors of the 4-Year Public Sector participated in a conference call on May 15 to discuss FWS awarding, study abroad issues, enrollment reporting concerns, developing consistency among schools in administering state-mandated tuition waivers, and how lucky we are (KASFAA and SASFAA) to have Dave Bartnicki as our federal trainer. Members were also encouraged to attend the upcoming KASFAA training (NASFAA-U Direct Loan Training at Elizabethtown Community and Technical College on May 23). Sandy also encouraged people to volunteer at the NASFAA Conference in June.

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Goals for the Year These goals for the year have been completed and reported to the Long-Range Planning Committee.

1. Develop a quarterly call schedule with the 4-year public sector directors. 2. Facilitate quarterly call discussions of current events/topics using the KHEAA

Conference Call Center. 3. Report to the board all issues relevant to the sector. 4. Report to the sector all relevant issues and events.

Encourage sector membership involvement at all levels. Private Representative: Robyn Sollberger, At-Large Director for Private Institutions, presented the following report. Constituents gathered for the Private School Sector Meeting during the KASFAA Spring Conference. Information was shared regarding upcoming NASFAA U Direct Loan Training. The benefits of being an active volunteer in KASFAA was discussed as well. There were no questions or concerns that needed to be addressed with the KASFAA Board. Several topics were discussed such as Dependency Overrides and Homeless situations, with several giving insight on their best practices. There was dialogue regarding better ways of communication within the organization. Everyone decided email was best, while very important or time-sensitive matters be shared in a more aggressive manner if necessary. Progress Towards Yearly Goals All goals from last meeting were met. I plan to set yearly goals during the Transition Meeting that will benefit the Private Sector, as well as help me in the role as the Private School Director. Proprietary Representative: Joni Penland, At-Large Director for Proprietary Schools presented the following report. Board representative was encouraged by the large turnout for the sector meeting at the conference and the dialogue that took place between members. With only two sector schools represented, there is a need to engage other sector institutions this year. Emails were sent to all sector members reminding them of membership expiration on June 30 and the importance of renewing for 2019/2020. A request was made for breakout session recommendations for the Fall Conference as well as a reminder of the location and dates. Goals for the Year Board representative will continue to explore topics for breakout sessions for upcoming conference and look for volunteers to present as well. Sector membership appears to have grown over the last two years but need to research other sector institutions within the state and encourage association membership. Two-Year Public Representative: Michael Barlow, At-Large Director for Two-Year Public Schools, presented the following report. April 11, 2019: Moderated during the Spring Conference Sector meeting. Participants shared issues regarding Work Ready disbursements and upcoming process changes within KCTCS financial aid.

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April 24, 2019: Emailed all KCTCS financial aid employees information about KASFAA Direct Loan Training held on May 23, 2019. May 23, 2019: Hosted KASFAA Direct Loan Training on the ECTC campus. Arranged room reservation and refreshments, coordinated with other KASFAA members on set-up details. Non-School Representative: Caral Strawn, At-Large Director for Non-Schools, was absent but submitted the following report. The sector meeting took place in the exhibit area at the 2019 Spring Conference. The committee members want to have the ability to pay by card, this would allow KASFAA to receive funds much faster. The process to request and issue a check with the companies is a difficult process. The topic of offering one comp registration for the exhibitors in order to make it more appealing to our Company’s to exhibit, members agree that this wouldn’t make a difference in the decision process. The main factors in the decision process, is low exhibit fee, and the number of attendees. Also, other factors is our ability to get in front of clients, longer breaks, and all exhibitors have the opportunity to present. The exhibitors agreed, having the dinner with each other and board members, on the evening that dinner is on your own, is something that should continue. The exhibitor’s also like the opportunity of getting in front of the members, to introduce ourselves with a two minute conversation regarding our company. Action Items Credit Card Payments for the Exhibitors It was noted that we already have the ability for vendors to pay by credit card. This will be added to the form that this is an option. Committee Reports Site Selection Chester Priest, Site Selection Chair, submitted the following report. Contracts have been secured 2 years out for both fall and spring conferences. Holiday Inn Hurstbourne will be the host for 2019 and 2020 Fall Conferences. The Clarion in Lexington for 2020 and 2021 will be host for the Spring Conferences. Program-Spring: Cathy Hart, Spring Program Chair, was absent but submitted the following report. The Program Committee planned a successful 2019 Spring KASFAA Conference, held in Lexington, KY at the Clarion Hotel on April 10, 11 and 12th. The committee was excited to “launch” our “Come Sail Away with KASFAA Cruise” with President April Tretter at the helm. Our special guest that attended were Dana Kelly, NASFAA; Mississippi State President, Steven Taranto; Tennessee President-Elect. Joe Myers and SASFAA President Bryan Erslan, Eastern Kentucky University. Inspiration from Telly Sellars was enjoyed by most as our Keynote Speaker with our General Session presenters Justin Nichols and Shane Smith CPA’s with Summers McCreary and Sparks.

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U.S. Department of Education -David Bartnicki was unable to attend in person and greatly missed. However, he was able to present via Zoom in our concurrent sessions for Top 10 Compliance Issues, Verification and then the Federal Update. KHEAA provided their update with several members present and Gene Hutchins, Executive Director and CEO gave a warm farewell to our beloved Robin Buchholz who has now retired from KHEAA, she too will be greatly missed by all and KASFAA. Our Concurrent Sessions were all successful and many good comments came in for many on the surveys. One session that had several comments of positive feedback was interactive session, presented by Heather Hardesty for Loans 101 and Direct Loans Trivia. Based on the surveys more interactive sessions are desired from our members. Our shared spring charity included Lions Club International and KASFAA LEAD. KASFAA members came through with their donations and provided an entire large box of old and unused glasses that our President April Tretter was able to donate to her father’s local Lions Club. The raffle and silent auction items brought funds for our KASFAA Lead Scholarship. Many new members attended the New Aid Officers Workshop with success. Offered were six NASAA U sessions on Consumer Information, R2T4, SAP, Student Eligibility, COA and Packaging. To the Program Committee members who served along with me, I sincerely appreciate your assistance, efforts and time. To April, please know that it was an honor to serve as your chair for the Program Committee. Thank you for the opportunity, direction and support. I enjoyed every minute. Cathy Hart- Spring Conference Chair Program Committee members include: Cathy Hart-Spring 2019 Conference Chair April Tretter, President Mark Messingschlager -Fall 2018 Conference Chair / Budget and Finance Sandy Neel, Vendor Sponsor Chester Priest, Site Selection Bob Fultz, President Elect Michael Birchett, Past President Victoria Owens, Diversity Kevin Lamb, Budget and Finance Robin Buchholz, Vice President of Training Michelle Standridge, Treasurer Sabrina Holder Beth Mekus Janet Jones Beth Mitchell Kathryn Sills Terri Jo Thomas Sara Edwards

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Articles and By-Laws: Brooke Gupton, Secretary and Chair, presented the following report. Updates were made to the Policies and Procedure manual and sent to Jason Tretter to be placed on the website. Gupton also discussed with President-Elect Bob Fultz the possibility of taking some time and going through the P & P at the transition meeting to begin planning for updates that need to be made during the following year. Gupton shared that unfortunately the Guide to the KASFAA Board was not completed during this year. She has been in discussion with April Tretter and the two of them plan to make that focus during the upcoming year. Gupton said she would like the guide to include the following:

o A copy of the Policies and Procedure Manual o A brief overview of each office, chair position, and committee o Forms (travel and reimbursement forms) o Listing of important dates o Expectations of each officer and chair position o Guide to meetings, including Parliamentary Procedure o Guides or Handbooks for specific offices, such as Treasurur

Gupton and Tretter ask that if anyone has any ideas or suggestions from other states or regions to please submit those to one of them. Audio/Video: Beth Mitchell, A/V Chair, presented the following report. Spring conference was the first time we used all of our equipment. We have discovered there are some pieces we still need to purchase moving forward. Overall everything went really well. Awards: Awards Committee Chair, Charles Vinson reported that the Awards Committee was pleased to unveil a new KASFAA banner with the Association’s new logo at the KASFAA Spring Conference. The Awards Committee was pleased to present Lifetime Membership awards at the KASFAA Spring Conference to:

1. Cindy Burnette who retired from Western Kentucky University December 31, 2018 2. Heather Boutell who has accepted a job out of state and has left Kentucky 3. Jason Tretter who has chaired the Website committee for KASFAA for many years and

will not be continuing in that role for the 2019-20

The Awards Committee was pleased to present the 2019 Herb Vescio Distinguished Service Award to Laura Keown at the Spring Conference. Budget and Finance: GET REPORT Nominating: See Past President report.

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Communications:  Communications Chair, Laura Keown, was absent but submitted the following report. Communication for Spring Conference, Officer Election, Support Staff Workshop, New Aid Workshop, and NASFAA U: Direct Lending Training Day were executed. The Chair is grateful for all KASFAA members, chairs, and officers who participate in and support the communication plans. KASFAA’s social media outlets continue to support communication plans and fostering collegiality and networking for our members. The committee appreciates those members who have provided photos and information for social media. Robyn Sollberger and the Newsletter Committee have begun work on the final 2018-19 KASFAA Newsletter and requested articles, news stories, photos, etc. to be submitted by Wednesday, June 5, 2019. KASFAA photos have been downloaded from the KASFAA Flickr account due to new parameters for photo storage on that site. Photos are being loaded to Google Drive for storage. This process is on-going. Attempts to research questions about KASFAA history on the KASFAA webpage have begun, with no new information discovered yet. This process will continue. The current Communications Committee will continue to communicate with KASFAA members as needed until the 2019-20 Communications Chair assumes those duties. The Chair has been in communication with President Tretter, President-Elect Fultz, Secretary Gupton, Treasurer Standridge, 2018-19 and 2019-20 Program Committee Chairs, and several additional Committee Chairs to discuss the need for either the Chair of the Communications Committee or a member of the Communications Committee to be a member of the Program Committees each year. This would greatly improve the ability of the Communications Committee to appropriately understand the needs of the Program Committee and to provide top quality communications for KASFAA conferences. All involved in this conversation agreed that this should happen. After a thorough review of the P&P, the Chair is not recommending any change to the P&P regarding this request. However, the Chairs of the Communications Committee and the Chairs of each Program Committee should include this information in transition to their successors. The President should also share this information with the next President when transitioning information about Committee Chair selection, committee member selection, etc. The current Chair has been in touch with the 2019-20 Chair and they will plan to transition committee information when both are available. Goals for the Year Goal: Provide year-end report to the Long-Range Planning Committee and the President. (P&P) Status: On-going Goal: Provide membership three issues of the KASFAA newsletter. (P&P) Status: On-going

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Goal: Use Social Media to promote KASFAA participation and connection with the association and to foster networking. (P&P) Status: On-going Goal: Move KASFAA photos from Flickr to another storage option and begin to move all digital photos to the same location. (Communications Committee) Status: On-going Goal: Review the KASFAA History website page for accuracy and potential expansion. (Communications Committee) Status: ON-going Goal: Explore using short videos on Social Media to support KASFAA activities and networking. (Communications Committee: Status: Accomplished

Diversity: Victoria Owens presented the following report. Since the April Board meeting, the Diversity Concerns (DC) chair received spreadsheet from the April conference registrations forms:

All Responses  Total 

1st Conference 

Ethn‐Black 

Ethn‐Hispanic 

Ethn‐White 

Ethn‐2orMore 

NoAnswer 

Blank 

                          

Two‐Year  28  5  3  0  23  1  1  0 

4‐Yr Public  23  5  2  0  20  0  1  0 

4‐Yr Private  25  3  1  1  21  1  1  0 

Proprietary  9  0  1  1  6  1  0  0 

Non‐school  29  3  0  0  24  0  2  2 

   114  16  7  2  94  3  5  2 

14% 82.46%

 1st Conference   Total 

Ethn‐Black 

Ethn‐Hispanic 

Ethn‐White 

Ethn‐2orMore 

NoAnswer 

Blank 

                       

Two‐Year  5  1  0  3  1  0  0 

4‐Yr Public  5  0  0  4  0  1  0 

4‐Yr Private  3  0  0  2  1  0  0 

Proprietary  0  0  0  0  0  0  0 

Non‐school  3  1  0  2  0  0  0 

   16  2  0  11  2  1  0 

         68.75

%      NoAnswer response= member did not want to answer. 2orMore response= member identifies with more than one ethnicity. Non-school = companies/organizations that are not colleges, college systems offices, or universities.

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Committee Chair received feedback from DC committee regarding a possible “Belonging and Inclusion” survey questions. DC Chair will share survey template/questions with the incoming DC Chair for further consideration to present to the Board for review. This Spring Conference agenda contained diversity sessions:

1. Veteran Affairs 2. Recognizing Hidden Bias in PJ 3. Supporting Belonging: Exploring LGBTQ* Student Experiences in Higher Education 4. Volunteering/Leadership

Goals Completed

To assist in offering effective training to the membership (President’s Goal) o Several diversity sessions were offered on both the Fall and Spring conference

agendas

Goals or Actions Not Achieved To assist in surveying the membership (President’s Goal)

o Registration form was updated to include ethnicity question o Drafted belonging and inclusion survey to consider sending to all Association

members and their staff to help gauge position of those in the financial aid profession.

To assist in broadening the audience and focus the message of KASFAA’s outreach efforts to enhance awareness of financial aid resources and needs. (LP2)

o Member of the Diversity Concerns committee participated in the KET Call-In show to answer calls from the community

To assist in assuring KASFAA’s growth through membership involvement at all levels. (LP5)

o Member of the Diversity Concerns committee, who was a new KASFAA member in the Fall, returned to the New Aid Officer Workshop in the Spring to share her experience and provided encouragement to participants to get involved.

Motion/Action Items No action items. General Reflection of the Year/Personal Thoughts and Recommendations: Building upon past year DC Committee initiatives, the Association was able to update the Registration form to add questions to obtain a bit more biographic/demographic information from the membership. Based on Spring-only conference registration data, KASFAA must continue to work with the membership to make the Association reflective of the population that we serve. It is suggested that members review their recruitment/hiring/promotion practices as well as their selection process for conference attendance/association participation. Government Relations:

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Erin Klarer, Government Relations Chair, was absent but submitted this following report. There was an election. There are still no votes for a pension relief bill to pass in a special session that would affect KHESLC, the regional universities, KCTCS, and other quasi-governmental entities. Long-Range Planning: LRP Committee will be meeting before the July board meeting. She apologizes that she has not been in attendance but has been working hard behind the scenes. She has been reviewing the minutes and keeping a spreadsheet. There will be full report at the next meeting. Membership Jennifer Priest, Membership Chair, was absent, but submitted the following report. The committee chair continues to make updates to membership information in the KASFAA membership directory database. Additionally, the committee chair is working to organize membership committee information and document processes to prepare for hand off to the incoming 2019-20 Membership Committee chair. Goals for the Year

As accurately as possible, maintain the directory information of KASFAA’s members, including Honorary Lifetime Members. (PP)

o This goal is ongoing and will culminate with a transition of oversight of the membership directory database to the incoming 2019-20 Membership Committee chair in late June.

Formally survey KASFAA members to attempt to measure their level of engagement with KASFAA and to determine whether KASFAA is meeting their training needs. (LRP)

o This goal has not yet been accomplished, although President Tretter has indicated she may be able to complete this goal herself before year end.

Revise section 6.14 (Membership) of KASFAA’s Policy and Procedure Manual to more accurately reflect the current duties, policies, and procedures of the Membership committee. (PP)

o This goal was accomplished in December 2018 and this revision is reflected in the Policy and Procedure Manual accessible on KASFAA’s website.

Work with the Technology committee chair to make improvements to the web interface of the KASFAA membership directory database. Items include the ability to add a new institution and new report(s) to output ethnicity information.

o This goal was very recently accomplished! The web interface for the KASFAA membership directory database now allows the committee to add or edit institution names without intervention from the Technology Committee. Earlier in the year, members’ ethnicity responses were also added to the membership queries available to the committee.

Assist the New Aid Officers Workshop committee chair in welcoming new members to KASFAA during each new aid officers workshop. (LRP)

o Assistance from the Membership Committee was not requested by the New Aid Officer Training Committee, however, information about KASFAA involvement

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was provided during those workshops. The committee chair attended the New Member/Executive Board Luncheons at each conference and participated in welcoming new members to KASFAA.

Outreach: No new activity to report. Program-Fall: No new activity to report. Training (High School Counselor/New Aid/Support Staff) The Support Staff Workshop was held on March 27th at KHEAA in Frankfort with 7 registrants in attendance. The group this year was very involved and had several questions for the presenters. Many of the attendants were very new to the Financial Aid world with just being employed for a week at their jobs. There were three presenters for the day that covered the basics of Financial Aid. Committee Chair Beth Mekus and Training Committee Member, Felecia Proctor thank Janet Jones who presented SAP, Kevin Lamb who presented Federal Methodology and hand calculations, Michelle Standridge who presented the ABC’s of Financial Aid, and Bob Fultz who presented Student Eligibility. The feedback from the attendees was very positive and they found the information that was presented to be very helpful in their positions. To break up the day they participated in some team building activities and shared with each other their duties in the Financial Aid Office and ways to improve. This group was very involved and many of them attended the Spring KASFAA conference in April and will hopefully get involved in the future! The New Aid Officers Workshop was held Wednesday, April 10th, with all 22 registrants in attendance. The group was engaged and had great questions, and VP of Training Robin Buchholz, NAOW Chair Beth Mekus, and Committee Member Felecia Proctor were grateful for the opportunity to share the day and workshop with them! Brooke Gupton shared with them the ABC’s of Financial Aid, Kevin Lamb presented Federal Methodology and led them through hand-calculating an EFC, last year’s SASFAA New Aid Officer Workshop Scholarship winner, Heather Hardesty, shared her experience at the SASFAA NAOW with them, and Kate Brabandt presented the NASFAA-U on Student Eligibility. Chair Mekus gives special thanks to all the presenters, but especially to Heather Hardesty for her power-point presentation on SASFAA’s New Aid Officer Workshop, which was welcome and unexpected. Feed back on the workshop was positive. Attendees commented on the excellent lunch with the Board and especially enjoyed Student Eligibility.

Chair Mekus is incredibly grateful for the hard work of Committee Member Felecia Proctor who carried out the Support Staff Workshop and assisted so much in the New Aid Officer’s Workshop. The success of both was due in large part to her efforts!

KASFAA held their Direct Loans NASFAA U Authorized event on May 23rd, 2019 at Elizabethtown Community and Technical College. Training Committee member, Beth Mekus, thanks Michael Barlow and ECTC’s Provost Office for their incredible hospitality in not only providing a beautiful location, but coffee and snacks for attendees. April Tretter, Sandra Neel, Mark Messingschlager, and Michael Birchett presented an amazing full-day event for 26

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attendees. KASFAA provided free attendance for ECTC employees (2 in attendance) but otherwise charged KASFAA-members $25 and non-KASFAA-members $55. Response generated thus far has been extremely positive, specifically stating that there is continued interest in attending additional KASFAA-sponsored NASFAA U Authorized Training Events.   Goals for the Year Conference and trainings for 18-19 were completed successfully with positive feedback from attendees. Recommended goals for the upcoming year are: Successfully host Fall 19 NAOW, Spring 20 Staff Support Workshop, Spring 20 NAOW, and additional Regional Training events (no motion, but suggestion that regional events be placed under HSCW). (LRP) (P&P) Continue to review instructional materials for new and engaging formats of presentation (add a session on filing the FAFSA or revive well-received Who Is KASFAA Jeopardy, for example). (P&P) Committee Chair, Beth Mekus, sent emails to ACT, Murray State, Western Kentucky Community and Technical College, Louisville, Eastern Kentucky University, and Ashland Community and Technical College so dates and sites can be set for the upcoming fall season. Murray and ACTC were unable to line up dates as preferred by ACT, but WKCTC committed to October 15th. Louisville was checking, but believed October 17th was possible. EKU was checking to make sure October 21st would work. The October 23rd date remained unfilled. ECTC and UK have both expressed interest in hosting, and are considerations for back-ups. October 15th through 24th would satisfy ACTs request for only four locations during the 2019 season, moving West to East over the course of two weeks, and was one of two proposed set of dates agreed upon by ACT and KASFAA. Then Mekus received an email from Lynn Hundley at ACT on May 17th suggesting previous plans be abandoned in favor of hosting three events over the course of one week, moving from West to East or East to West across the state. Specifically, they suggested Murray, UK, then Berea on October 22nd, 23rd, and 24th. Chair Mekus has discussed this disruption in events with President Tretter, President-Elect Bob Fultz, VP of Training Robin Buchholz, and upcoming VP of Training Rhonda Bryant. All have recommended the KASFAA Board discuss the future of the High School Counselor Workshop, whether ACT should continue to play a role, or whether this training might be an interest to KHEAA who offers similar trainings already and plays a pivotal role in the KASFAA High School Counselor Workshop anyway. Goals for the Year Continue lining up host sites and setting dates for the 2019 HSCW, according to recommendations made by the Board. (LRP) (P&P) Consider ways to fund HSCW without ACT, as their resources are decreasing while demands are increasing, and attendees are notably frustrated with their participation, as reported in satisfaction surveys. (P&P) Continue reviewing various ways to increase attendance at High School Counselor and Training Workshops that are cost effective. Specifically, marketing to Upward Bound and other advocacy groups who work with students in an advisory capacity. (P&P)

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Committee Members For 2018, committee members were:

Beth Mekus, University of Kentucky, 4 -Year Public School Leanne Weddle, Campbellsville University, 4- Year Private School

Moving forward, the following members will be serving on the High School Counselor Workshop Committee:

Beth Mekus, University of Kentucky, 4 -Year Public School Leanne Weddle, Campbellsville University, 4- Year Private School Felecia Proctor, University of Kentucky, 4-Year Public School Kiesha Curry, WKCTC, 2-year Public School Hannah Dougherty, Galen College of Nursing, Proprietary School Maygan Caron, Galen College of Nursing, Proprietary School Sabrina Holder, G(ateway)CTC, 2-year Public School

Action Items Motion to determine future of KASFAA’s High School Counselor Workshop, with or without involvement of ACT. Suggestions have been made to:

Continue working with ACT on their proposed timeline to retain their breakfast sponsorship. Move forward with HSCW under KASFAA leadership without sponsorship and participation of ACT. Partner with KHEAA for future HSCW as a joint effort. Transfer leadership to KHEAA, if they are interested, and work with them on a transitional basis until they feel comfortable with absorbing HSCW into their schedule and budget. Purchase a session in the Kentucky Counselor Association Conference rather than hosting a full-day HSCW event. Discontinue HSCW due to decreased participation across the state.

Vendor/Sponsor: Sandy Neel, Vendor Sponsor Chair, presented the following report. Preparing notes to go out again about Vending/Sponsoring KASFAA next year. Solicited the ads from the sponsors for the summer newsletter. The Vendor Sponsor chair is seeking approval for changes in the Vendor/Sponsorship levels. Goals for the Year

1. Identify activities and events for sponsorship opportunities, including State Conference, training events, and newsletter, website and directory advertisements. P&P

2. Prepare and mail or email solicitations for sponsorship opportunities to potential sponsors. P&P

3. Serve as the liaison to the program committee for sponsorship needs, effective use of exhibitor space, and the appointment of moderators and/or presenters when conference sponsors are involved. P&P

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4. Recognize publicly the contributions of all sponsors. P&P 5. Mail or email special instructions regarding exhibit space and storage of materials to

exhibitors in advance of conference. P&P 6. Coordinate all vendor, sponsor and patron activities and benefits, P&P 7. Develop additional sponsorship opportunities for our vendors. President

Committee Members The following members have been selected to serve on the committee this year. All have been contacted and have agreed to serve.

Sandy Neel, University of Louisville, 4-year Public Glenn Chance, College Ave

Action Items Rethink the support levels: Proposal Platinum – $2,200

Exhibit space at the fall and spring Conferences Banner Ad on the KASFAA website through June 30 ½ page add in the on-line Newsletter (appears 3 times a year) Recognition in the conference program Verbal recognition at the conferences in a general session Conference proposal and presentation (1 hour) (during fall or spring) and a Business session

(½ hour) During fall or spring) by Sponsor at either (change to both the fall and spring conferences) the fall or spring conference

Opportunity to provide additional conference support where a sponsorship sign will be placed for recognition and promotional materials will be placed on the tables at the sponsored event.

Gold – $1,800

Exhibit space at the fall and spring Conferences Banner Ad on the KASFAA website through June 30 ½ page add in the on-line Newsletter (appears 3 times a year) Recognition in the conference program Verbal recognition at the conferences in a general session Conference proposal and presentation (1 hour) or a Business session (½ hour) by Sponsor at

either the fall or spring conference Opportunity to provide additional conference support where a sponsorship sign will be placed

for recognition and promotional materials will be placed on the tables at the sponsored event. For those sponsoring at a level of fall only, if vendor chooses to attend the spring conference at

a later date and paying the additional $1000, they will be able to submit a Conference proposal and presentation (1 hour) or a Business session (½ hour) by Sponsor at the spring conference. Choosing to attend both conference allows for a discount or two presentations.

Proposal: Consider adding one conference fee into each package level.

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Michael Birchett moved to accept the changes as presented by the Vendor Sponsor Committee. Michelle Standridge seconded. All were in favor and he motion carried. It was decided not to comp a conference fee to the sponsor levels at this time. Website/Technology: Website/Technology Chair Jason Tretter was absent but submitted the following report. Discussions have begun with KHEAA on redesigning the site. Members of the board will be asked for input on its look/feel/function. Unfinished Business: Kevin Lamb presented some changes that are being made to the budget in order to account for lines that went over budget. The changes were as follows: Michael Birchett moved to accept the changes as presented, with the caveat that once everything clears any surplus is moved to scholarship with the exception of $500 which will carry over on the general fund. Michelle Standridge seconded. All were in favor and the motion carried. New Business: Add the following section to the P& P: Tax Filing 11.12 Treasurer will file form 990 with IRS before the October Board of Director’s meeting. The completed form will be reviewed by Budget and Finance chair before submitting to IRS. The current Present will sign the form 990 at the October Board meeting. A copy of the signed return will be placed in the permanent records and within 14 days of the October Board meeting, and no later than November 1, the treasurer will mail the signed form 990 to IRS via certified mail with a return receipt requested. Michelle Standridge moved and Michael Birchett seconded. All were in favor and the motion carried. Kevin Lamb suggested we create an Ad-Hoc committee to think more about how we want to handle scholarships. Announcements: Breakfast on your own Meeting at 9. Breakfast and lunch vouchers in with your room key. Adjournment: Meeting was adjourned at 3:52 Submitted by, Brooke Gupton KASFAA Secretary 2018-2020

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Attachment A

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