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KARNATAKA STATE MINERALS CORPORATION LIMITED (Formerly known as: Mysore Minerals Limited) (A Government of Karnataka Undertaking)

CIN; U85110KA1966SGC001620 Registered Office: T.T.M.C, `A’ Block, 5th Floor, BMTC Building, K.H. Road, Shanthinagar, BENGALURU – 560 027.

Phone:22278813/14, Fax: 22213172; website: www.ksmcl.org GST No. 29AACCM2873L1ZO

No: KSMCL/TIOM/R&R/414/VOL-5/2019-20/3239 Date: 12. 03.2020

SHORT TERM e - TENDER INVITATION

Karnataka State Minerals Corporation Limited (KSMCL), Invites Short

term e-tender under two cover system from eligible registered contractors for

construction of Retaining wall at dump D-4 of Thimmappanagudi Iron Ore

Mine (ML No. 2605) Sandur Taluk, Ballari District. Karnataka.

Calendar of Events.

a. Pre Bid meeting : 20.03.2020 at 11.30 AM at

corporate office Bengaluru

b. Last date and time for submission

of Tender document : upto 5.00 P.M. on 28. 03.2020

c. Date of opening of Tender : At 11.00 A.M. on 31.03.2020

d. Earnest Money Deposit (EMD) : Rs.4,35,000/-

( Rupees Four Lakhs Thirty five

Thousand Only)

Tender document may be downloaded from e-Procurement GOK platform

website https://eproc.karnataka.gov.in

For Karnataka State Minerals Corporation Limited

Sd/-

CHIEF GENERAL MANAGER

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KARNATAKA STATE MINERALS CORPORATION LIMITED (Formerly known as Mysore Minerals Limited)

(Government of Karnataka Undertaking) Regd. Office: TTMC Building, ‘A’ Block, 5th Floor, BMTC,

Shanthinagar, Bengaluru – 560 027 Phone: 080-22278813 /4/5/6 Fax: 080-22213172 Website: www.ksmcl.org

Instructions for Tenderers

Short term e-Tender is invited by Karnataka State Minerals Corporation

Limited (KSMCL)(Formerly known as Mysore Minerals Limited) a Company

Registered under the provisions of the Companies Act, 1956 and having its Registered

Office at TTMC Building, ‘A’ Block, 5th Floor, BMTC, Shanthinagar,

Bengaluru – 560 027, represented by its Chief General Manager I/c, from eligible

registered contractors for construction of Retaining wall at dump D-4 of

Thimmappanagudi Iron Ore Mine (ML No. 2605) Sandur Taluk, Ballari District.

Karnataka ,in Respect of KSMCL.

1. Calendar of events.

a. Pre Bid meeting : 20. 03.2020 at 11.30 AM at

corporate office, Bengaluru

b. Last date and time for submission

of Tender document : upto 5.00 P.M. on 28 .03.2020

c. Date of opening of tender : At 11.00 A.M. on 31.03.2020

d . EMD : Rs. 4,35,000/-

( Rupees Four Lakhs Thirty five

Thousand Only)

Tender document may be downloaded from e-Procurement, GOK platform website

https://eproc.karnataka.gov.in. The interested tenderers are requested to register in

the e-procurement platform well in advance.

Contact for any support, e Procurement Helpdesk: 080-46010000/22631200

KSMCL reserves right to issue any addendum/corrigendum if any which will be

published only on e-procurement portal and company website. No separate notification

in this regard will be published in newspaper or intimated to individuals. Hence

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tenderers are advised to check for any updates in e-portal regularly till closing of

tender.

2. ELIGIBILITY CRITERIA

a. The Tenderer should have a valid registration certificate/ class-1 license with

KPWD/Forest department.

b. The Tenderer should have a Minimum turnover of Rs. 290.00 lakhs in any one

Financial year during the previous three years between 2016-17 to 2018-19.

c. The Tenderer should have a Experience in similar nature of work for any one

year during the previous three years between 2016-17 to 2018-19.

d. The present and previous contractors worked/working with KSMCL required to

submit NOC for participating in this tender issued by Competent Authority of

KSMCL.

3. SCOPE OF WORK

Name of the work

Appx.

Amount put

to Tender

(in Rs.)

EMD

Amount

(in Rs.)

Period of

completion

(including

monsoon)

Eligibility

Construction of Retaining

wall at dump D-4 of

Thimmappanagudi Iron Ore Mine

(ML No. 2605) Sandur Taluk, Ballari

District. Karnataka.

As per the drawing and

specifications (Schedule-B)

uploaded in the tender.

2,34,48,088/- (Excluding

GST and tender

premium)

4,35,000/- 9 months

The Tenderer should have a valid registration certificate/ class-1 with KPWD/Forest department. No exemption in EMD for MSME/NSIC Certificate holders.

The estimated cost for the above said work is Rs. 290.00 lakhs (Rupees Two hundred

Ninety lakhs only). Inclusive of all taxes and GST and Tender Premium.

Interested tenderers are advised to go through the terms and conditions of this Tender

carefully before making their offer for execution of the work.

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Neither Karnataka State Minerals Corporation Limited (hereinafter “KSMCL”) nor any

government departments are not responsible for inaccessibility of e-Procurement portal

due to internet connectivity and/or technical glitches.

4. DETAILS OF DOCUMENTS TO BE UPLOADED

A) TECHNICAL BID

The following documents are to be uploaded:-

a. Annexure-1 duly signed.

b. Copy of valid registration certificate/ class-1, license with KPWD/ /Forest

department.

c. Copy of PAN :

d. Copy of GST Registration:

e. Copy of Income Tax Returns of any two years (AY/FY) in between last three

years (2016-17 to 2018-19)

f. CA certified Balance Sheet and Profit & Loss statement as a proof for

turnover of minimum Rs.290.00 lakhs per annum in any one financial year

during the previous 3 (Three) years between 2016-17 to 2018-19.

g. Work done certificates issued by clients as proof of completing the similar

nature of work in any one year during last 3 financial years between 2016-17

to 2018-19.

h. Self declaration for not black listed by any PSU/ Govt. Department.

i. The present and previous contractors worked/working with KSMCL required to

submit NOC for participating in this tender issued by Competent Authority of

KSMCL.

In the event that any of the above documents are not uploaded and

available for down loading in a non readable format such proposal shall be

treated as non-responsive and shall rejected without any further action by

KSMCL.

b) Financial Bid

a. The financial bids of only those bidders whose Technical bids are accepted will

be eligible to be opened in the e-Portal.

b. The tenderer should quote the rates in e-Portal only as provided for therein.

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c. The financial bid will be opened only after complete technical evaluation of

Technical bid.

d. The rate quoted shall be in INR inclusive of taxes, cess and insurance etc.,

(Exclusive of GST as applicable) for each item mentioned in schedule-B

attached hereto and the total bid price offered.

e. The Tenderer shall quote the rates in Figures and words, the rate quoted in

words will be considered in case of discrepancy.

f. The rate quoted in the price schedule shall remain firm throughout the

contract period and any price variation is not permissible under any

circumstances.

g. Any variation in the rate etc., will not be allowed on any ground, such as

mistake, misrepresentation, suppression of facts etc., after the bid has been

submitted.

h. The company reserves rights to negotiate with the tenderers, if found

necessary.

i. Conditional Tenders and Tenders with alterations in the Schedule of Quantities

or description of items will be rejected.

5. EARNEST MONEY DEPOSIT (EMD)

The tenderer shall pay the Earnest Money Deposit (EMD), an amount of

Rs. 4,35,000.00 (Rupees Four lakhs Thirty five Thousand only) and the processing fee

as fixed by the e-procurement Dept. through e-portal by the following e-payment

modes:-

No. Exemption in EMD for MSME/NSIC certificate holders.

Credit card

Debit Cart

NEFT/RTGS

Over the counter (OTC)

The EMD of successful tenderer will be converted as security deposit and will

be refunded only after the completion of the contract period, Whereas, the EMD of the

unsuccessful tenderers will be refunded only after the completion of the tender

process.

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The EMD and Security Deposit will not carry any interest.

The Tenderers Earnest Money Deposit may be forfeited in case if a Tenderer :-

a. Withdraws his tender during the tender period.

b. If the successful Tenderer fails to sign the contract agreement within 10 days

from the date of LOI.

c. After the signing the agreement, if the Tenderer fails to commence the work as

per the technical specifications and time schedule mentioned in the contract

agreement.

6. Security deposit.

Within 10 days from the date of issuance of the Letter of Acceptance, the

successful tenderer shall deposit with KSMCL a Security Deposit in the form of

Demand Draft or any e-payment mode or Bank Guarantee (B.G )Valid up to defect

liability period for an amount equivalent to 5% (five percent) of the contract price,

after deducting the EMD amount there from. The Security Deposit will be returned

only. after the Defect Liability Period, defined here in below and will not carry any

interest.

7. Penalty

Penalty will be levied for the delay in completion of works beyond the time limit

specified in the tender contract that will be executed between KSMCL and the

successful tenderer. The rate of penalty payable for each month of delay will be 0.5%

(Zero point five percent) of the contract value. If any delay in execution of work from

KSMCL due to any circumstances then the penalty clause is not applicable.

8. Defect Liability Period

Defect Liability Period shall commence from the next day of issue of Work

Completion Certificate by the inviting authority at KSMCL.

The Contractor shall be responsible for replacing any defective work and rectifying

any defects in the works executed by him and maintaining the same during the Defect

Liability Period, free of cost. For this purpose, the Contractor shall upon receiving

intimation from KSMCL, within Seven days respond by dispatching personnel to the

site to rectify defects as specified by KSMCL within Ten days.

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The Defect Liability Period will extend for 1 (one) year from the next day of issue

of Completion Certificate.

9. Assignment

The contract shall not be assignable by either Party.

10. Criteria to consider the Tender Offers through e-tender

The e-tender will be decided based on:

a. Compliance with technical qualifications requirements;

b. Lowest rate offered;

c. The previous experience and capability of the tenderer to execute the proposed

work within the prescribed time limit; and

d. Payment of Earnest Money Deposit.

11. Award of Contract

1. Contract will be awarded to the lowest rate quoted tender.

2. KSMCL reserves the rights to invite, negotiate, and award the contract to the

second least priced eligible tenderer (L2) in the following cases:

i. In the event that L1 (the first least priced eligible tenderer) fails to accept the

terms & conditions of Letter of Acceptance and conditions of contract.

ii. If L1 tenderer fails to submit prescribed Security Deposit within the

Specified time limit.

12. Discretion

a. The Managing Director, KSMCL reserves the right of rejection of the tenders

without assigning any reasons thereof.

b. The Managing Director, KSMCL reserves rights to cancel the tender even after

acceptance or during performance of the contract period.

13. Other Terms and Conditions

a. Tenderer should participate independently and joint ventures are not allowed.

b. The tenderer, at his own responsibility and risk, is encouraged to visit and

examine the site and its surroundings and obtain all information that may be

necessary for preparing the Tender and entering into a contract for construction

of Retaining wall at dump D-4 of Thimmappanagudi Iron Ore Mine

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(ML No. 2605)as Specified in the scope of Tender. The cost of visiting the site

shall be at the tenderer’s own and sole expense. No tenderer shall be entitled to

raise any concerns or disputes in relation to the nature of the site of works under

this tender, or the suitability thereof for carrying out the works tendered, once

the same is awarded and the definitive agreement is executed. The interested

Tenderer can contact the concerned officer at Sandur Sri R. Nirmal Kumar,

DGM(P) I/c, Contact No. 9448510684 for site inspection.

c. The successful tenderers/contractors shall execute a definitive agreement within

10 (ten) days from the date of intimation vide the intimation letter. Work order

would be issued after the agreement is signed for commencement of work. In

the event of failure on the part of the successful tenderer to sign the agreement

within stipulated period, the acceptance of the tenderer shall be considered as

cancelled, and the said tenderer will be liable to pay damages to KSMCL for

any loss and/or inconvenience that may be caused to KSMCL owing to such

cancellation. In such case, KSMCL shall be further entitled to forfeit the entire

EMD and Security Deposit, if any, paid to KSMCL.

d. The successful contractor shall prior to commencing the works shall take

CAR (Contractors All Risk) Insurance Policy, thereafter maintain in the

Joint names of KSMCL and contractor ( cover from the first working day

After the start date upto end of the defects liability period) to the tenderered

amount . For loss or damaged to the works.

e. Tender offers shall be valid for the period of 180 (One Hundred and Eighty)

days from the date of submission of tender.

f. The proposed work of construction of Retaining wall at dump D-4 of

Thimmappanagudi Iron Ore Mine (ML No. 2605)should be completed within

the time stipulated under the tender, to the satisfaction of KSMCL technical

Specifications.

g. The time allowed for completing the above said work is 9 Months from the date

of issuance of work order/ handing over of site whichever is later.

h. The quantities shown in the tender are approximate and the claim by the

Contractor shall be preferred for the quantities of work actually executed at

field at the time of execution

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i. Measurements will be taken in the presence of KSMCL Civil Engineer

according to the standard method in practice. Only running bill shall be

preferred after completion of work in the following stages after recording FMB

and submission of bill through our AGM (P) at Sandur.

j. The payments will be made in the following stages.

i. First and part bill after completion of 25% of value of work.

ii. Second and part bill after completion of 50% value of work

iii. Third and part bill after after completion of 75% value of work

iv. Forth and final bill 15% after completion of a satisfactory completion of

100% of work.

Note: 10% of value of work will be retained up to 1 year after completion

of work i.e. up to defect liability period. The balance 10% will be

considered for payment only after completion of defect liability period.

k. The Tenderer has to complete the assigned work within the specified time,

without any stoppage, once work is commenced.

l. The Tenderer shall not sublet transfer or assign the contract or any part thereof

without prior written permission of KSMCL.

m. KSMCL shall be entitled to alter or make additions to the original specification.

In the event that work being carried out is found to be unsatisfactory, KSMCL

shall be at liberty to demand the substandard work being redone at the sole

expense of the Tenderer.

n. In the event of the Tenderer not being able to conform to the schedule of work

satisfactorily or delays the completion of work, KSMCL shall be at liberty to

terminate the contract, in addition to invoking the Penalty Clause contained

herein; KSMCL shall be further entitled to forfeit the Security Deposit in such

event.

o. In the event that it is learnt by KSMCL that excess payment has been made by it

to the Contractor, KSMCL shall adjust the same against the next running

account bill of the Contractor. Where such excess payment is made in relation

to the final bill, the said excess amount shall be recovered, among other things,

from the Security Deposit.

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p. The Tenderer shall provide, and maintain in good condition, all safety and first

aid equipment for the use of those persons having deployed at the site by the

Tenderer for the execution of the tender works at his own cost.

q. The Tenderer shall be responsible for, and shall bear expenses of, providing

medical relief to his workmen who may suffer injury during the execution of

the tender works.

r. The Tenderer shall be exclusively responsible for payment of compensation to

his workmen under the Workmen Compensation Act, 1923 and comply with all

labour laws applicable to the Tenderer.

The liability of compliance of obligations under all labour laws applicable in

respect of the workers engaged by the Tenderer in the tender work, including payment

of any wages or other statutory amounts per applicable laws, will be that of the

Tenderer. and KSMCL shall in no way be responsible for the same. Where KSMCL

incurs any expenditure or suffers any loss arising out of any claim, including a claim

for damages, whether direct or indirect, as a reason of failure by the Tenderer to

comply with the terms and conditions herein or in the definitive agreement, KSMCL

shall be entitled to recover the same from the Tenderer.

14. Force Majeure

In the event that either KSMCL or the tenderer/Contractor is disabled from

discharging its obligations under this tender or the definitive agreement signed with the

Tenderer pursuant to this tender, or where the said agreement is cancelled/terminated

for any reason that is beyond the control of either KSMCL or the tenderer/Contractor,

including, but not limited to, any change to the law governing the Contract Labour

Regulation and Abolition Act or any other law, fire, war, hostility, military operations

of any character, civil commotions, sabotage, quarantine restriction, and acts of

Government embargoes, the tenderer/Contractor shall not be entitled to any

compensation whatsoever from KSMCL for any loss, damage or inconvenience

suffered by the tenderer on account of such non-discharge of obligations and/or

cancellation/termination of this tender/contract. However, where the Force Majeure

circumstances exist for a limited duration, KSMCL will be entitled, but not be

obligated, to extend the time afforded to the Tenderer to complete the contract works

by such duration as required, but at no event greater than a duration of 2 (Two) month.

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15. Arbitration

If any dispute arises between the parties in relation to the subject matter of the

works contracted, it shall first be attempted to be settled through mutual discussion in

good faith. In the event that such dispute is not resolved through mutual discussion, the

dispute shall be resolved by way of arbitration by a sole arbitrator, appointed mutually

by KSMCL and the Tenderer. The arbitration shall take place at the Arbitration Centre,

Bangalore in accordance with the provisions of the Arbitration and Conciliation Centre

Rules, 2012.

16. Jurisdiction

The courts at Bangalore, Karnataka shall have sole jurisdiction over all disputes

and claims that may arise between the parties hereunder, to the exclusion of any other

court.

*****

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Annexure – I

e-Tender Application Form

1) Name and Address :

Telephone (with STD code) office : Residence :

Mobile e-mail:

2) Registration Particulars :

3) EMD Payment details :

4) PAN No. :

5) GST Registration No. :

6) Income tax returns details :

Year AY / FY Submitted Yes / No

2016-17

2017-18

2018-19

7) Turnover details :

Year Amount (Rs. Lakhs)

2016-17

2017-18

2018-19

Note : Chartered Accountant’s Certificate (s) shall be enclosed as a documentary proof

for turnover.

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8) Details of similar nature works completed during the last three years

(2016-17 to 2018-19):

Sl.

No. Name of the Client

Description of

contract work

Value of

Contract (Rs.

Lakhs)

Year of

completion

1

2

3

Completion Certificates issued by the client for the above works are enclosed as

a documentary proof for completing the work successfully to the extent of value

required to meet eligibility criteria.

9) Self declaration for not block listed by any PSU/Govt. Yes/No.

DECLARATION

I / we do hereby declaration that the particulars furnished above are correct and

I / we are ready to furnish any other details and original as may be required by

Karnataka State Minerals Corporation Limited. I / we also declare that I / we shall

abide by the terms and conditions of the tender. I further undertake to Construction of

Retaining Wall at dump D-4 at Thimmappanagudi Iron Ore Mine of KSMCL, if

contract is awarded.

PLACE: Signature of authorized

DATE: Signatory with seal of the firm

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